1._Pre-solicitation_Instructions_SMARA4.docx

PRE-SOLICITATION INSTRUCTIONS

The California Department of Technology (CDT) requests feedback and/or questions on the following Pre-Solicitation documents.

For: Department of Conservation (DOC) Division of Mine Reclamation SMARA-4 Pre-Solicitation Review

Pre-Solicitation documents including:

1. Pre-Solicitation Instructions

2. Pre-Solicitation RFP 25-4-002-1

3. Attachment 12: Bidder Qualifications Workbook

4. Attachment 14: Key Staff Qualifications Workbook

5. Exhibit A: Functional And Non-Functional Requirements

6. Exhibit B: Deliverables Table

7. Exhibit C: Cost Workbook

8. Exhibit G: To-Be Process Diagrams

9. Exhibit H: Deliverables Acceptance Document Template

10. Exhibit I: Deliverables Expectation Document Template

Upon contract award, DOC will provide the Excel workbook as shown below.

Please note these documents are drafts and are subject to change.

INSTRUCTIONS FOR FEEDBACK AND QUESTIONS

All feedback and requests for confidential meetings must be sent to the Procurement Official by October 15, 2025 This pre-solicitation allows for interested vendors to review a draft version of the RFP prior to its official release. The State is seeking vendor feedback on the draft RFP in the following areas:

· Identification of requirements that are too restrictive or would prohibit your company from bidding and the suggested modification

· Areas of ambiguity or inconsistencies within the RFP

· Assumptions your company will make when preparing an RFP response

· Items the State should consider that are not included in this RFP

To provide feedback and participate in confidential discussions, Vendors must submit a written request via email to the Procurement Officers identified below and provide feedback using the Feedback Form provided with the Pre-Solicitation Instructions. The email must include the following:

· RFP 25-4-002-1 Pre-Solicitation

· Vendor name, contact, telephone number, and email address

· A statement indicating your company would like a confidential discussion to discuss feedback on the pre-solicitation

· List of proposed attendees and titles that will participate on behalf of the vendor in the confidential discussion (limit 6).

Confidential discussions will be scheduled by the State to occur during the dates identified in RFP Part 1, Section 2.3 Key Action Dates. Vendors will be notified of their scheduled confidential discussion time by email. All confidential discussions will be held via Microsoft Teams. Each vendor’s confidential discussions will be no more than one (1) hour in length. Comment by Author: Confirm length

Submitting feedback and/or questions regarding this Pre-Solicitation is not required in order to participate in the anticipated RFP that may follow.

Although providing feedback is important and strongly encouraged, the State makes no commitment to make changes based on the feedback it receives. CDT Office of Statewide Technology Procurement (OSTP) and DOC are not required to respond to questions submitted.

Participants are admonished that any written responses to this Pre-Solicitation may be subject to the Public Records Act.

TEMPLATE FOR FEEDBACK AND/OR QUESTION SUBMITTAL

The CDT Procurement Official requests the use of the attached form when submitting questions and feedback. Instructions are listed as follows:

Vendor Name – Please provide your firm name.

Contact Person – Provide the name of the person to contact if the State needs clarification about the question or feedback.

Contact Phone Number and Email – Provide the email and phone number (including area code) for the listed contact person.

Subject Area – Provide the subject area in the RFP that your comment is related

SOW Section/Requirement # - Provide Statement of Work section number or Requirement number.

Recommendations, Questions or Comments – Provide your comments, questions or recommendations/concerns related to the subject area of the RFP.

Expand or reduce the number of rows to accommodate the number of questions / feedback of each submission.

CONTACT

Saagar Patel, Procurement Officer California Department of Technology Statewide Technology Procurement saagar.patel@state.ca.gov

(916) 291-0597

Ashley Koewler, Secondary Procurement Officer California Department of Technology Statewide Technology Procurement ashley.koewler@state.ca.gov

(916) 628-1863

DISCLAIMER

This Pre-Solicitation is issued for informational and planning purposes only and does not constitute a solicitation. A response to this Pre-Solicitation is not an offer and cannot be accepted by the CDT to form a binding contract. Interested Vendors are solely responsible for all expenses associated with responding to this Pre-Solicitation.

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