1. Performance Work Statement.pdf

Performance Work Statement

Maintenance Services

General

This is a Blanket Purchasing Agreement (BPA) for maintenance, and repair services on Refrigeration & Gas Cooking Equipment that can be used to issue individual Task Order (TO) inside all 9FSS Facilities listed below.

Place of Performance

9th Force Support Squadron, Beale AFB, CA 95903

• Beale Lanes/Spare Time Grill 17800 Robert Nicoletti Way 530-634-

POC:

• Recce Point Club/Moo’s & Brews 17440 Warren Shingle Road 530-634-

POC:

• Outdoor Recreation 17630 Doolittle Dr 530-634-

POC:

• Rod & Gun Club 4950 D Street 530-788-

POC:

• Child Development Center 18000 Robert Nicoletti Way 530-634-

POC:

• Youth Center 15160 Gavin Mandery 530-634-

POC:

Period of Performance

Three years from date of issuance.

The PWS details the basic requirements of the BPA. There is no guarantee of work orders to be placed off the BPA. Work may be ordered off the BPA on a TO basis, generally of either a job or annual basis with defined work requirements. The vendor will provide all labor, transportation, materials, apparatus, tools, equipment and permits necessary for the work.

Additional, related work not specified below may be ordered by the Contract Officer, at their discretion. No work outside of that detailed in this work description performed will be paid for by the 9FSS without the express, prior written authorization of the CO. No funding is guaranteed by the award of a BPA.

The Contract Officer may appoint a Contracting Officer Representative (COR) to coordinate and oversee the work on behalf of the 9FSS.

Tasks

While each TO’s specified work may vary, the general tasks that may be ordered using the resulting BPA include:

1. Refrigeration Repair

2. Replace defective components to cooking equipment

3. Repair to gas powered cooking equipment

4. Installation, repair, and testing of refrigeration components and systems.

5. Emergency response services.

6. Preventative maintenance services.

7. Other services related to the above tasks or 9FSS.

Work Report Requirements

The contractor shall provide reports detailing the status of the serviced items, any deficiencies, and actions taken to correct identified deficiencies to the COR. The COR may also require the contractor to complete additional reports to meet facility standards, at no additional cost to the 9FSS.

Work Standards

The following conditions to apply to the electrical work ordered (as appropriate):

1. The contractor shall be able to repair and maintain Electrical, refrigeration, & gas equipment and systems.

2. The contractor shall be able to install various pieces of cooking equipment.

3. The contractor shall be able to work on 480/220/120 voltages and low voltage direct current systems.

4. All work performed and supplies used must meet State and Federal electrical codes.

5. The contractor shall comply with all applicable Federal, State, regulations pertaining to safety, environmental protections, traffic control, and fire prevention.

9FSS Work Conditions

The technician’s service visit shall be scheduled in advance with the permission of the COR. Technicians who show up without prior permission may be turned away at the fault of the vendor.

When the technician arrives at the 9FSS to perform the work, the technician shall check in with the COR and follow their directions in performing the work in accordance with 9FSS standards.

The government retains the right to refuse entry to the 9FSS to any personnel for any or no reason.

Work Hours

Routine working hours are from 7:00 AM EST to 4:30 PM EST weekdays. This may vary by Facility, and if so, will be specified in individual TOs. National holidays are excluded from routine working hours. Scheduling must be coordinated in advance with the Facility.

Response Times

The vendor should expect to provide have a qualified technician within 1 hour for emergency calls 24/7-day response time at the requesting site and ready to work for routine hour work requests.

Security Requirements

The contractor shall comply with all security regulations imposed by the ordering Facility, as articulated by the COR and Beale Security Forces. Any needed security clearances shall be obtained prior to commencement of work.

Transportation, Handling, and Storage

The contractor shall coordinate with suppliers and shippers to ensure that incoming materials are properly identified with the contractor’s information. The contractor shall designate an authorized individual to be available to receive shipment. The 9 FSS facilities are not the shipping point and are not available for Contractor’s use, without the CO’s prior, written approval. On-site storage will have to be coordinated with the

Facility POC. The CO will not authorize payment for any issues or damages arising from the receipt of materials not properly handled in accordance with these terms.

Cleanup and Disposal of Debris and Fill Materials

At the end of each workday, the contractor shall clean up the work and storage areas and stack all materials in a manner approved by the 9FSS. Upon completion of a project, the contractor shall ensure that all dirt, trash, and debris resulting from the construction operations are removed from the work area. Unless directed otherwise in the TO, disposal of debris shall be made at the contractor’s expense and shall be delivered to a state-approved disposal site located off the 9 FSS grounds. Debris shall not be left in such a manner that wind or other weather conditions can cause the debris to be scattered outside the work area or inside the facilities via local foot traffic.

Quality Assurance

The COR shall monitor contractor performance quality, and the COR’s feedback will inform the performance evaluations created by the CO. Key items the COR will watch for include, but are not limited to: response timeliness, technician preparation and readiness to perform the work, the quality of the work performed, professionalism of the technicians, and compliance with contract and facility requirements.

The COR shall inform the CO of any performance deficiencies. If the CO finds the complaint to be valid, he shall give the contractor an opportunity to correct the deficiency (at no additional cost to the 9FSS). If correction is not made by the contractor, the CO may authorize payment of less than the invoiced amount for services rendered and retains the right to exercise all other legal remedies.

The contractor shall provide at least a 1-year manufacturer’s warranty on all parts and labor.

The 9FSS will not pay for travel and shipping costs associated with any warranty repairs. Those costs shall be borne by the contractor.

Parts may be purchased and provided for use by the 9FSS. Parts purchased by the 9FSS and used by the contractor but is found to have latent deficiencies will be exempt from this warranty requirement.

Task Ordering (TO)/Call Order by Contracting Officer (or the authorized representatives of the Contracting Officer)

Individual will be issued Order on an as needed basis during the period of performance specified. The Order will be issued based on proposals from the contractor that are developed from scopes of work provided by the Facility POC. If that quote represents best value to the government, the Contracting Officer (or the authorized representatives of the Contracting Officer) will issue a Call Order to the contractor for acceptance.

Any services to be furnished under this contract will be ordered by issuance of order by the individuals or activities designated in this contract by 9FSS.

Orders may be issued from date of contract award until the last day of the BPA period of performance. The Government reserves the right to unilaterally modify the contract to incorporate any future statutory changes.

All Orders are subject to the terms and conditions of this contract. In the event of conflict between an order and this contract, the contract will govern. The Government reserves the right to incorporate additional clauses, as appropriate, into individual TO solicitations and awards.

The COR may also request the contractor’s quote, the COR is able to issue a call order.

The contractor’s quoted price shall be written using the agreed-to pricing included in the underlying BPA terms. Materials may be provided by the 9FSS, or the contractor may be asked to purchase the materials.

The services to be furnished under this contract will be ordered by issuance of order by the Contracting Officer (or the authorized representatives of the Contracting Officer) for eligible 9FSS.

All Orders incorporate the terms and conditions of the BPA. The Government reserves the right to incorporate additional clauses and terms as appropriate into individual call order solicitations and awards.

Payment

All invoices shall be submitted electronically and will be paid by Electronic Fund Transfer (EFT). Contractor shall have the ability to accept credit card orders. The COR may use the NAF P-Card.

Call Order Quote Structure

For each order request by the CO, or the authorized representatives of the Contracting Officer, the vendor shall prepare a quote using the pricing information detailed in the Price/Cost Schedule. The vendor will show how many hours are anticipated to be used at what hourly rate, the wholesale material cost to the vendor, the material cost mark-up based on the agreed-to (0) %, the mobilization fee, and the final price.

Each order will be firm-fixed price, so the vendor will provide their best estimate in the initial quote. If cost of performance exceed the estimate, no additional funding will be provided by the 9FSS. If the 9FSS prevent the vendor from performing the agreed-to service, the vendor is entitled to full payment. If the vendor does not perform the service at their own direction, the vendor shall not be paid and may receive legal sanctions from the CO.