1. Misawa Construction Surveillance Technician PWS-Aug 2025.pdf

Attachment 1 Construction Surveillance Technician Services Performance Work Statement 13 August 2025

PERFORMANCE WORK STATEMENT

FOR

CONSTRUCTION SURVEILLANCE TECHNICIAN SERVICES

Solicitation Number: _FA520525Q0010__

Construction Surveillance Technician PWS Solicitation No. FA520525Q0010

TABLE OF CONTENTS

1.0 SCOPE

1.1 Background…

1.2 Mission

1.3 Objective…

1.4 Performance Locations…

2.0 DESCRIPTION OF SERVICES ………………………………………………………………... 4

2.1 Information Monitoring and Protection Services (IMPS)

2.2 Specific Requirements……………………………………………………………………….4

2.3 Specific Personnel Requirements…………………………………………………………… 4

2.4 Contractor Requirements Contract Management…………………………………………

2.5 Human Resources Management

2.6 Financial Management

2.7 Duty Hours, Holidays, Base Shutdowns…

2.8 Outside Continental United States (OCONUS) Working

2.9 Status of Forces Agreement (SOFA)

2.10 Individual Logistical Support…

3.0 EQUIPMENT

3.1 Equipment

3.2 Equipment Safety

4.0 QUALITY CONTROL

4.1 Quality Control Plan (QCP)

4.2 Records of Inspection

4.3 Performance Evaluation

4.4 Deliverables

4.5 Services Summary (SS)…

5.0 ENVIRONMENTAL, SAFETY, HEALTH, SECURITY…

5.1 Environmental Requirements

5.2 Safety and Health Requirements

5.3 Bioenvironmental Engineering/Hazmat Requirements

5.4 Security

5.5 Anti-Terrorism

6.0 LABOR CATEGORIES

APPENDICES

APPENDIX A LABOR CATEGORIES AND DESCRIPTIONS

APPENDIX B ACRONYMS

TABLES

Table 1 Government Legal Holidays… Table 2 Contract Deliverables… Table 3 Services Summary Table 4 Labor Category Descriptions

1.0 SCOPE.

1.1 Background.

United States (US) Government Intelligence Community sponsored construction projects are subject to overarching and unique program considerations. The services being acquired will be critical to ensuring these construction projects comply with the requirements defined in the Intelligence Community Directive (ICD) 705, "Physical and Technical Security Standards for Sensitive Compartmented Information Facilities (SCIF)", and the Department of Defense (DoD) 5105.21-M-Volumes 1,2,3, "Sensitive Compartmented Information Administrative Security Manual", dated October 2012. In addition, the ICD 705 has several implementing documents to include Information Community Standard (ICS) 705-I, ICS 705-2 and the "Information Community (IC) Technical Specifications for Construction and Management of SCIF, IC Tech Spec for ICD/ICS 705," dated 13 March 2020 known as the Tech Specs. The above referenced documents are available at www.odni.gov.

1.2 Mission.

1.2.1 The Department of Defense agencies located in the Japan (JP), require Information Monitoring and Protection Services (IMPS) for the successful design, build and accreditation of SCIFs, Secure Work Areas (SWAs), and Special Access Program Facilities (SAPF). This is a high-tempo mission which will require flexibility and compromise from the contractor. The contractor will be expected to collaborate with a diverse number of US government agencies, in addition to Japanese contractors, and subcontractors. It is expected that the contractor will have to adjust to the constant change of requirements driven by the general contractor, and to collaborate as much as the Construction Security Plan and the Threat Profile will allow.

1.3 Objective. The objective of this Performance Work Statement (PWS) is to provide IMPS in accordance with (IAW) ICD and ICS 705 and DoD policies to allow for successful design, build and accreditation of the facilities by Defense Intelligence Agency (DIA).

1.4 Performance Locations. Performance under this contract shall be required outside the Continental United States (OCONUS) at Misawa Air Base, Japan.

http://www.odni.gov/

2.0 DESCRIPTION OF SERVICES.

2.1 Information Monitoring and Protection Services (IMPS).

2.1.1 The Contractor shall provide all personnel, equipment and its maintenance, supplies, transportation, tools, materials, supervision, and other items to perform construction security surveillance services to support secure construction projects DoD policies. This is a nonpersonal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by matter of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The Contractor shall perform to the standards of this contract. The Contractor shall provide an IMPS program which shall include:

2.1.1.1 All aspects of physical, personnel, technical, administrative, and procedural security as required to fully comply with and the Construction Security Plan (CSP). CSP to be provided by US Government (USG) and Site Security Manager (SSM).

2.1.1.2 Subject matter expertise on construction and technical surveillance.

2.1.1.3 Provide nonpersonal services of a team of Construction Surveillance Technicians (CSTs) to successfully protect the integrity of the facility through construction.

2.1.1.4 Provide personnel, training, and processes for monitoring of construction activities to ensure the facility is constructed IAW ICD 705.

2.1.1.5 Provide all required Personal Protective Equipment (PPE) and equipment necessary to perform the work under this PWS.

2.1.2 The main project for this contract is for the provision of IMPS Services for the construction, Furniture, Fixings, and Equipment (FF&E), for an iFortress secure facilities at Misawa AB, Japan. The expected timeline for physical onsite work for this project is estimated to be a 180 day period of performance. This on-site PoP does not factor in other preliminary performances of a kick-off meeting, mobilization, and pre-performance training. The exact start date of the onsite performance is to be set at a later date after contract award through coordination by the USG and contractor. This date is contingent on the amiable delivery date of the iFortress.

2.1.2.1 An anticipated ratio of CSTs to foreign construction workers is 1:4.

2.1.3 IMPS provided shall comply with appropriate authorities, foreign clearance guidance, regulations and associated processes. The Contractor shall demonstrate an ongoing awareness and knowledge of and ability / processes to apply all applicable guidance and regulations related to performance in Japan while ensuring no delay or lapse in contract performance.

2.2. Specific Requirements: The Contractor shall work IAW the respective CSP provided by SSM/USG, and ICD/ICS 705. The contractor shall comply with all JP and US regulations for Health and Safety, to include the requirements of the General Contractor’s Principal Contractor. In the cases where the requests from the General Contractor are perceived as excessive, or unnecessary, the contractor shall comply first (within the terms of the contract and the CSP), then submit a request to the CO and the PM to review the requirement. The contractor shall abide by the determination of the USG on said Health and Safety request.

2.3 Specific Personnel Requirements

2.3.1 The Contractor shall provide nonpersonal services of CSTs to successfully protect the integrity of the facilities throughout renovations, construction, Warranty Calls, and FF&E of the facility. The purpose of a CST is to detect and deter the implementation of clandestine monitoring devices into US Government facilities that may house and/or process classified materials/communications. The purpose of a CST is to detect and deter the implementation of clandestine monitoring devices into US Government facilities that may house and/or process classified materials/communications. The CSTs shall monitor and observe construction workers as they accomplish their various tasks to preclude the introduction of electronic, electrical, mechanical, or any other type of hostile surveillance monitoring devices and practice Operational Security (OPSEC) for the project and into finished construction. The CST must possess and maintain a US TOP SECRET (TS) clearance. For some projects in active spaces, the CSTs may need to possess and maintain a US TOP SECRET (TS).

2.3.2 The Contractor shall work IAW the respective CSP provided by SSM/USG, and ICD/ICS 705. The contractor shall comply with all JP and US regulations for Health and Safety, to include the requirements of the General Contractor’s Principal Contractor. In the cases where the requests from the General Contractor are perceived as excessive, or unnecessary, the contractor shall comply first (within the terms of the contract and the CSP), then submit a request to the CO and the PM to review the requirement. The contractor shall abide by the determination of the USG on said Health and Safety request.

2.3.3 Roles and responsibilities of the CST include, but are not limited to:

• Shall become knowledgeable of the US Air Forces Japan (USFJ) security procedures and the level of security required in various parts of each facility under construction.

• Monitor the activities of all foreign national construction workers and personnel on the SCS.

• Document the construction activities of all persons on the SCS.

• Document all security incidents that occur on the SCS.

• Perform in-depth inspections of construction materials, tools, and equipment prior to and after their use/installation ensuring all items are free of tampering and identifying all anomalies.

• Material inspections include use of specialized equipment including X-Ray, NLJD, etc.

• Routinely reviewing with the project manager and GC on the security requirements for this project.

• Maintain CST documentation records for the duration of the project.

• Maintain daily logs, which will be submitted to the SSM.

• Identify anomalies and variances in finished construction work against the official project construction plans. (“quality” anomalies/variances to be submitted in a separate document).

• Perform access control functions including personnel and bag searches to prevent the entry of unauthorized persons, materials, and equipment.

• Carry out opening and closing procedure of the SCS each day as directed by the SSM.

• Report all suspicious materials or incidents to the SSM within two (2) hours of discovery.

• Monitor and observe construction workers as they accomplish their various tasks to preclude the introduction of electronic, electrical, mechanical, or any other type of hostile surveillance monitoring devices and practice OPSEC for the project and into finished construction.

2.4 Contractor Requirements Contract Management.

2.4.1 Contract Management Capability. The Contractor shall provide a contract management capability (personnel and all other required resources) to properly manage the resulting contract. The Contractor shall:

2.4.1.1 Be responsible for contract performance IAW this PWS.

2.4.1.2 Manage short notice suspense’s, operational constraints, and other potential impacts to maintain schedule requirements on all projects.

2.4.1.3 Provide primary point(s) of contact (POC(s)) to accomplish the managerial, contractual, financial, and administrative aspects of the contract, and work with the US Government on all requirements contract issues.

2.4.1.4 Respond to US Government CO or PMO requests in a timely manner.

2.4.1.5 Only perform work IAW the PWS or CO direction. The Contractor shall not perform work unless it is specified in the PWS unless otherwise directed by the CO or captured in a modification signed by all applicable parties.

2.4.1.6 Notify the CO of direction received from Government personnel that the Contractor considers outside the scope of PWS requirements prior to performing the work.

2.4.1.7 Notify the CO of any known details regarding current or prior performance by another Government agency or Contractor for the same work required in the execution of any task in the resulting contract.

2.4.1.8 Assume total performance responsibility for work performed and supplies/services delivered under the resulting contract. The Contractor shall actively manage all subcontractors, teaming partners, and all non-prime contractor entities and personnel providing support for performance of the resulting contract. Actions may include analysis, critique and assessment of the adequacy, timeliness and cost effectiveness of all work to be performed.

The Government will hold the Contractor responsible for all actions taken or not taken to ensure successful contract performance.

2.4.1.9 Develop, populate, address, update and deliver all required deliverables in the timelines specified in this PWS.

2.4.2 Inherently Governmental Functions / Decision Making. The Contractor and all Contractor personnel shall not perform inherently Governmental functions, as described in Federal Acquisition Regulation (FAR) Subpart 7.5. The Contractor as an entity and individual Contractor personnel are not authorized to make decisions on behalf of the US Government. The Contractor shall make recommendations to US Government personnel for the US Government’s decision-making purposes.

2.4.3 Communication.

2.4.3.1 The Contractor shall communicate within the Contractor’s overall organization (to include any teaming partners, subcontractors, hired foreign nationals, or in country support to ensure successful contract performance), such that appropriate Contractor personnel are aware of contract actions, activities, and performance and that the US Government receives a consistent, transparent and timely message regarding contract performance.

2.4.3.2 US Government, not Contractor, personnel will keep Government leadership informed of performance status. This is particularly important for OCONUS performance where Contractors often work in the same location(s) as Government personnel.

2.4.3.3 Contractor personnel shall communicate professionally and only with respect to business concerns with non-acquisition personnel. All pertinent information shall be provided to the CO and PMO as applicable, to affect appropriate contract action and address in-country issues. Only the CO, PMO or officially designated representative, will report contract performance status within applicable Government management chains.

2.4.3.4 The Contractor shall monitor and report all situations that could cause delays in performance or unsuccessful contract performance within 24 hours of discovery. The Contractor shall provide an initial electronic mail (e-mail) notification to the PMO describing the situation and planned course of action, to include timeline for delivery of the detailed course of action, to include a realistically achievable solution in a timely manner that minimizes risk to successful contract performance. A reasonable timeline for delivery of the detailed course of action will be addressed on a case-by-case basis.

2.4.4 Documentation.

2.4.4.1 Delivery will be required only in electronic media form. Electronic documentation developed under this contract shall be delivered in editable and searchable versions of Portable Document Format (PDF) using Adobe Acrobat 9.0 or Microsoft Office 365, or (or the latest Government versions), unless otherwise specified by the CO. The Contractor shall submit all electronic documentation without embedding or using security rules (locking spreadsheet cells, or implementing password protection or document security restrictions). All such deliveries shall be virus free and unlocked. Naming convention determined by USG.

2.4.4.2 The CO/ PMO shall specify documentation delivery / media type and format, as well as the quantity of copies and recipients of the work products required for delivery.

2.4.4.3 Operational Records: The CST shall maintain logs in accordance with the CSP. The Contractor shall report all security incidents to the in accordance with the CSP and/or special instructions. It is the SSM’s responsibility to at a minimum, ensure that the following activities/events are documented by the SSP. However, the CST shall assist in the preparation of these records:

• Detailed descriptions of all construction activities including:

• Date, time, location, person(s) completing work, work being performed, monitoring CST(s), and accompanying photos as per the AO requirement.

• Detailed descriptions of all security incidents involving persons that occur on the SCS including: date, time, person(s) involved, description of incident, reporting CST(s), and accompanying photos (if applicable).

• Detailed descriptions of all construction security deficiencies including: date, time, location, person(s) involved (if applicable), description of deficiency, reporting CST(s), and accompanying photos.

• Detailed descriptions of all construction close-ins/seal-ins for the duration of the project including:

date, time, and location, type of close-in/seal-in, person completing work, monitoring CST, and accompanying photos.

• Complete access control log of all persons who access and exit the SCS including: full name, date/time entered, date/time exited.

• Complete list of all vehicles that access the SCS including: date, time of entrance, time of exit, driver’s name, driver’s license number, vehicle license plate number, and reason for entrance.

2.4.4.4 Administrative Records: The Contractor shall maintain administrative records containing at a minimum the certifications of all employees furnished under this contract, time and attendance records, and final security clearance findings. The COR(s) and CO will be authorized to review all certifications, time and attendance records, and security clearance information, as required.

2.4.4.5 Personnel Roster: The Contractor shall provide the COR(s)/PMO and CO a roster of all SSP to include name, date, and place of birth, passport number, and level of clearance. The personnel roster is due within ten (10) business days after start of a project. When personnel are employed or terminated, an updated roster must be provided to COR(s)/PMO and CO within five (5) business days.

2.4.4.6 All documentation must be turned in to the COR(s)/PMO in digital format upon completion of this project and/or as requested by the US Government throughout the project. The Contractor will provide the means to accomplish digital documentation through the supply of digital note taking devices that are also capable of taking accompanying photos of documented activities. Examples of such devices are tablets, or similar devices.

The Contractor will also provide a computer system capable of compiling all documentation from the digital devices for turn over to the US Government. All documentation shall be in a searchable format to allow the US Government to search for specific records. Handwritten documentation will NOT be accepted and it is the responsibility of the Contractor to develop a digital documentation process. All documentation shall be written in English.

2.4.4.7 Data Rights: The US Government has unlimited rights to all documents/material produced under this contract. All documents and material produced under this contract shall be US Government owned and are the property of the US Government with all rights and privileges of ownership/copyright belonging exclusively to the US Government. These documents and materials may not be used or sold by the Contractor without written permission from the CO. All materials supplied to the US Government shall be the sole property of the US Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.4.5 Controlled Unclassified Information (CUI) and Personal Identifiable Information (PII): The IMPS Contractor shall provide the US Government with any hardware, software or documents that contain or contained CUI/PII, to include but not limited to, electronic data storage devices, Identification Badges, Logbooks, etc. and will become the property of the US Government at the completion of the contract. These materials are required to be under the supervision of the SSM Staff at all times. At no time will the Contractor remove anything that contains or contained CUI/PII from the SCS without the proper authorization of the SSM or CO.

2.4.6 Performance Reviews. The US Government may meet with the Contractor, at US Government or Contractor request, to discuss any specific issues. The purpose of these meetings is to foster proactive continuous improvement and transparency between the US Government and Contractor by analyzing past performance problems as well as exceptional performance levels. These meetings may cover compliance; performance improvement; quality strategic planning; teamwork; training opportunities; explore and/or implement industry best practices, quality tools and methods; and/or review the Contractor’s Quality Management System (QMS) efforts and/or the US Government’s Quality Assurance function.

2.5 Human Resources Management.

2.5.1 Personnel Qualifications. The Contractor shall attract, hire, train and retain qualified personnel, for this contract, that:

2.5.1.1 Meet or exceed stated Knowledge, Skills, and Abilities (KSA) qualification requirements or other minimum qualifications specified for required work at all levels of performance as defined in the contract and this PWS;

2.5.1.2 Meet or exceed KSAs and/or qualifications stated in a proposal when considered as an evaluation factor relevant to an award decision;

2.5.1.3 Meet or exceed PWS qualifications specified in the PWS. Labor Categories are included in PWS Appendix A.

2.5.1.4 Capable of working independently toward successful contract performance without US Government involvement or direction; and

2.5.1.5 Competently, legibly, clearly, and articulately communicate in the languages appropriate for successful contract performance. Correspondence related to the contract performance is largely conducted via telephone and e-mail; therefore, proper communication in terms of content and comprehension are critical to performance success.

2.5.1.6 All SSP must be familiar with the sixteen (16) standard divisions of construction as defined by the Construction Specifications Institute (CSI) and have a proficient understanding of the most recent version of ICD/ICS-705 (currently dated 13 March 2020). The Contractor shall be responsible for assuring that all SSP are in good physical health and are physically able to perform the activities and functions required by this PWS (e.g.

able to stand, sit, bend, walk, kneel, and other related physical activities for long periods of time). Shall be capable of reading and analyzing design and blueprints and recognizing the architect’s intended use. In addition, examining designs and structural complexities, intended to mask an ulterior purpose not intended by the architect. SSP must be able to write detailed reports in English and complete the analysis of issues, findings and security situations which require COR(s) action.

2.5.2 Personnel Training.

2.5.2.1 The Contractor shall provide and maintain a sufficiently trained workforce capable of providing the services specified in this contract. All related training, continuing education, certification courses, and other similar events are the financial responsibility of the Contractor and shall occur in advance of performance. Proof of training shall be provided to USG NLT 15 days prior to commencement of physical performance.

2.5.2.2 All Government-provided training will be approved and scheduled through the applicable Government representative in advance. However, the Government may provide training to Contractor personnel only if the contract requires it. No Government-provided Contractor training is authorized without CO coordination and approval.

2.5.2.3 Anti-Terrorism (AT) Level I Training: All employees under this contract must complete Level I AT training located at https://jkodirect.jten.mil/pdf/atl1/launch.html within fifteen (15) days after contract start date and submit certificate of completion to the COR(s)/PMO within ten (10) days after completion of training. The Contractor shall submit certificates of completion for each new employee and subcontractor employee to the COR(s) within ten (10) days after completion of this training. All new employees hired by the Contractor to perform under this contract after the commencement of the period of performance, must complete Level I AT training. Contractor personnel must complete refresher training every twelve (12) months.

2.5.2.3.1 If training cannot be conducted on the website, the Contractor shall coordinate with the COR(s)/PMO or CO who will contact the local AT Officer at Misawa AB for classroom training. Contractor personnel completing training in the classroom will receive a certificate, or the training attendance roster, signed by the AT Officer.

Verification of the training shall be provided to the COR(s)/PMO within ten (10) days after completion of this training. If online is inaccessible CO can provide local training slides.

2.5.2.4 OPSEC Training: Contractor employees, including subcontractors shall complete Level I OPSEC training within fifteen (15) business days of employment under this contract. OPSEC Level I training is available at https://securityawareness.usalearning.gov/opsec/story.html Contractor personnel must complete refresher training every twelve (12) months. If training cannot be conducted on the website, the Contractor shall coordinate with the COR(s) who will contact the OPSEC Signature Manager at Misawa AB for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Signature Manager. Verification of the training shall be provided to the COR(s) within ten (10) days after completion of this training.

2.5.3 Theater and Country Clearance Requirements: The Contractor shall ensure all US Citizens performing services under this contract comply with the training and Theater Country Clearance requirements listed in the US Government Foreign Clearance Guide for the country in which they will be employed. The requirements can be found at https://www.fcg.pentagon.mil/fcg.cfm. Verification of the training will be made available to the CO or COR(s)/PMO upon request.

2.5.4 Personnel Turnover. The Contractor shall maintain minimal personnel turnover throughout the life of the contract to ensure continuation of services during personnel absences due to sickness, leave, and voluntary or involuntary termination from employment such that impact to the Government is minimal.

2.5.4.1 Key Personnel Replacement/Substitution. Contractor shall make all effort to ensure no position is vacant at any time. Position vacancies shall not exceed 7 calendar days from start of vacancy to request for CO acceptance of replacement, unless otherwise approved in writing or directed in advance by the CO. The Contractor shall provide a detailed description of the change, to include the title and criteria for the position(s) and demonstrate the appropriate expertise and credentials to properly meet the requirements and qualifications of the subject position. The Contractor shall also submit, no later than (NLT) 7 days after start of vacancy, a Country Clearance Request (CCR) to the US Government IAW applicable Foreign Clearance Guidance, unless otherwise approved in writing or directed in advance by the CO. The CCR shall include a detailed itinerary / plan for completion of required training, processing, clearances, travel, date of arrival in country and date of performance start. The US Government may also request coordination of qualification summaries on proposed personnel replacing or substituting for non-key positions. This paragraph shall also apply when the Contractor provides any personnel for work who were not part of or who replace any personnel submitted and evaluated as part of the contract proposal. These replacements/substitutions/additions shall comply with Personnel Qualifications, Personnel Training, and Key Personnel Turnover paragraphs above.

2.5.5 Removal of Personnel at Government Request. Contractor personnel do not work for the Government.

However, in rare cases, the US Government, at the direction of the CO, may request or direct removal (permanent or temporary) of Contractor personnel from performance on the contract for security, safety, environmental or health reasons, upon discovery of fraudulent qualification documentation, or when Contractor personnel behave in an unprofessional manner, which may include but not limited to threats of violence, use of profanity, sexual harassment/misconduct, and participation in discriminatory practices, that would be considered unacceptable by a reasonable person. As is the case for all personnel turnover, the Contractor shall ensure continuation of services such that impact to the US Government is minimal. Additionally, the Contractor shall ensure replacement personnel are qualified per the Personnel Qualifications and Personnel Training paragraphs above.

2.5.6 Contractor Identification. Each Contractor employee shall, while on duty, wear in plain view on the upper portion of one’s outer garment at all times (expect in locations where such display would threaten the safety and security of the Contractor employee), a metal or plastic identification badge, furnished by the Contractor, containing the Contractor company name, employee name, employee photograph and Government organization that the Contractor employee supports at the place of performance. Additionally, Contractor employees shall clearly identify themselves as “Contractor” at all times, in all communications and representations, including in the workplace, at meetings, in conversations, telecommunications, mail, e-mail, and faxes, whether with Government personnel, other Contractor personnel, or with the public.

2.6 Financial Management.

2.6.1 Billing / Invoicing: Unless otherwise specified, the Contractor shall bill for services performed under this contract on a monthly basis or at the send of service by submitting a 2in1 Services report in Procurement Integrated Enterprise Environment (PIEE) - Wide Area Workflow (WAWF) in US dollars, unless otherwise approved by the CO, IAW Section G of the contract. Any variations from the monthly requirement must be approved, in writing, by the CO.

2.7 Duty Hours, Holidays, Base Shut Downs.

2.7.1 Duty Hours. The normal working hours of the Construction Site workers are Monday to Friday 0700 to 1800 excluding holidays. The IMPS Contractor will add one (1) hour each day for CST opening (0.5 hours) and closing (0.5 hours) procedures. There may be times when the Construction Site workers will be required to work outside the normal hours, in this case the Contractor will be given seventy-two (72) hours’ notice normal to allow for scheduling of personnel. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

2.7.2 Recognized Holidays. The following US holidays apply to OCONUS performance:

Table 1 – Government Legal Holidays

Holidays Dates New Year's Day 1 January (or substitute) Martin Luther King, Jr. Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

Although it is intended for the contractor to work during Japanese holidays, there may be impacts to construction work or logistics.

2.7.3 Base Shutdowns. In events such as a base / performance location shutdown due to severe weather or security issues, IAW FAR Clause 52.249-14, Excusable Delays, in Section I of the contract, the Contractor shall coordinate with the CO for contracting related resolution. Contractor shall coordinate with PMO for any schedule resolution.

2.8 OCONUS Working. The Contractor and Contractor personnel shall be required to comply with all country entry requirements, including but not limited to, work visas and authorized to work in Japan at the start of the contract. The Contractor shall notify the CO and COR(s) immediately if there any problems meeting personnel requirements due to the inability of extended delay obtaining or extending a visa. Any associated costs with visas and any other country entry requirements should be incorporated into the price of the contract. The Contractor is responsible for ensuring they are able to legally operate in Japan.

2.9 Status of Forces Agreement (SOFA). SOFA is applicable to this requirement for US citizens.

2.10 Individual logistical support is provided under this contract in accordance with FAR 25.802, Defense Federal Acquisition Regulation Supplement (DFARS) 225.802, and the policies and procedures of DoD 4525.6- M and US Air Force Instruction (AFI) 36-3026. Policies and procedures are subject to change. Examples of support are: DoD Directives Division (DD) Form 1173 – Uniformed Services Identification and Privilege Card; Commissary (including rationed items); US Army and Air Force Exchange Service (AAFES) Facilities (Post/Base Exchange) (including rationed items); Armed Forces Recreation Facilities; Local Morale/Welfare Recreation Services; Military Banking Facilities; Military Postal Service (APO/FPO); Officer or

NCO/EM Clubs; Privately-Owned Vehicle (POV) license; purchase of Petroleum, Oil and Lubricants (POL);

Transient Billets or Visiting Officers Quarters (VOQ) on space-available and reimbursable basis when travel is performed on Official US Government Orders; Billeting in deployed areas is on a space-required basis (non-reimbursable); Messing Facilities at deployed sites only; Department of Defense Dependent Schools on a space available and tuition paying basis; Medical services on a reimbursable space available basis; and Dental care only for emergency conditions and on a space available and reimbursable basis. All and any logistical support will be granted on each individual contractor’s letter of Authorization (LOA) granted in Synchronized Redeployment and operational Tracker – Enterprise Suite (SPOT-ES). The contractor is required to attain and maintain contractor access to the system to process LOAs. SPOT-ES can be access via: https://spot.dmdc.mil.

3.0 EQUIPMENT.

3.1 Electronic documentation devices with photo capability.

3.2 The Contractor shall provide all PPE as needed for use in an active construction area IAW Occupation Safety Health Association (OSHA) and or Japanese equivalent and the General Contractor requirements (e.g. hard hats, reflective vest, etc.) The Contractor shall be required to furnish all management, supervision, labor, transportation, supporting facilities, equipment, supplies, and materials necessary to comply with requirements under the resulting contract of this PWS.

4.0 QUALITY CONTROL.

4.1 Quality Control Plan (QCP).

4.1.1 The Contractor shall develop, submit, and maintain a QCP to ensure services are performed IAW the standard defined in the Service Summary (SS) listed in paragraph 4.5.3 The QCP shall be submitted at time of proposal submittal and any proposed changes are made after award must be approved by the CO.

4.2 Records of Inspection. The CST shall aid the SSM in maintaining the inspection schedule and inspection plan as part of the record of inspection.

4.3 Performance Evaluation. Contractor performance is subject to USG surveillance to ensure PWS compliance. The USG will utilize the Service Summary to evaluate Contractor performance and ensure PWS compliance. The Contractor shall comply with the following:

4.3.1 Nonconformance. A failure to fulfill any contract or performance requirement is a “nonconformance.”

The Contractor shall take immediate corrective action for all nonconformance’s identified during US Government surveillance and internal inspections, with focus on eliminating the cause to prevent reoccurrence.

When identified by the Government, nonconformance’s are assessed for risk then categorized and communicated as follows:

4.3.1.1 Corrective Action Plan. The Contractor shall provide a Corrective Action Plan in response to all Notices and CARs. As a minimum, the Contractor’s Corrective Action Plan will address:

• Action taken to fix the immediate problem (correction).

• Root cause analysis of the problem to determine cause.

• Corrective action on the cause of the problem (how performance will be returned to acceptable levels (how to get back on schedule / within cost / appropriate quality level of performance)).

• Actions taken to prevent recurrence to include a follow-up plan (how and when).

• All supporting evidence for actions taken, such as updated manuals, instructions, procedures, etc. Include supporting evidence in response to maintain a single point document unless size is restrictive.

4.4 Deliverables.

4.4.1 The Contractor shall provide deliverables as specified the contract. If a deliverable due date falls on a weekend or holiday, the Contractor shall submit the deliverable on the last workday prior to the due date.

4.4.2 The Contractor shall develop and provide thorough and detailed deliverables that are editable and searchable IAW PWS paragraph 2.4.4 and subparagraphs.

4.4.3 The contract deliverable requirements are as follows:

Table 2 – Contract Deliverables

Deliverable Details

Management/Staffing Plan

Reference: Contract RFQ; PWS paragraphs 4.4.3.1 Due Date: All items / plans shall be submitted as part of the contract Proposal and will be incorporated into the contract.

Delivery: All documents shall be delivered IAW the specified PWS paragraphs and IAW the criteria established in the RFQ.

Updates: The Contractor shall provide any changes or updates to the US Government CO and PMO prior to Contractor implementation.

Quality Control Plan Reference: Contract RFQ; PWS paragraphs 4.1.

Due Date: All items / plans shall be submitted as part of the contract Proposal and will be incorporated into the contract.

Delivery: All documents shall be delivered IAW the specified PWS paragraphs and IAW the criteria established in the RFQ.

Updates: The Contractor shall provide any changes or updates to the Government CO and PMO prior to Contractor implementation.

CST Training Records Reference: PWS paragraphs 2.5.2.1.

Due Date: NLT 15 days prior to commencement of physical performance.

Delivery: Personnel completed training and qualification shall be submitted to the CO and PMO.

Updates: The Contractor shall provide any changes or updates to the Government CO and PMO prior to Contractor implementation.

Kick-Off Meeting Reference: Contract RFQ; PWS paragraphs 4.4.4.3.

Due Date: Within 30 days of contract award.

Delivery: In person or virtual meeting.

4.4.3.1 Management / Staffing Plan. The Contractor shall provide a Management / Staffing Plan that clearly defines the Contractor’s approach to planning and controlling the contract and execution of its multiple projects.

The Management / Staffing Plan shall include the following:

• Management structure for contract oversight, to include all subcontractors, teaming partners, etc.

• Listing of all personnel involved in contract execution, to include name, title, phone number and e-mail contact information

• Events and milestones (planned and executed) which are critical to execution of the contract and staffing of CSTs.

• Approach to sourcing CSTs.

• Names and resumes of CSTs planned for execution of this contract, if already on staff.

• Training plan for CSTs, if applicable.

The Contractor shall submit the Management / Staffing Plan as part of the contract proposal, for incorporation into the resulting contract. The Contractor shall provide any changes or updates to the CO and PMO prior to Contractor implementation.

4.4.3.2 Quality Control Plan. The Contractor shall provide an outline of its Quality Control Plan, describing its Quality Control process / Quality Management System, as part of the contract proposal. The Contractor shall deliver the complete Quality Control Plan to the US Government, as specified below and in PWS paragraph 4.1, as part of their proposal. At a minimum, the Contractor’s Quality Control Plan shall contain documented processes and procedures to monitor and control:

• Objectives in Services Summary (See Table 3 – Services Summary)

• Internal quality control processes

• Subcontractor performance: how oversight will be conducted to ensure all subcontractor inputs or contributions meet or exceed PWS requirements

• Proficiency of CSTs

• CST training record tracking

• Nonconformance’s (see PWS paragraph 4.3.2 and subparagraphs)

• Response to and handling of Government and Contractor identified nonconformance’s

• Corrective action tracking

The Contractor shall evaluate the need to update the Quality Control Plan as projects are started, as risk is updated, or other changes occur. The Contractor shall submit updates to the Quality Manual to the CO and PMO for review and acceptance prior to Contractor implementation.

4.4.4.3 Kick-Off Meeting: Contract shall attend kick-off meeting within 30 days of contract award. Meeting will be scheduled by the USG and will be conducted in-person or virtually via Microsoft Teams.

4.5 Services Summary (SS). This SS implements (AFI 63-138, Acquisition of Services, and identifies critical success factors for the contract. The SS items are listed in Table 3 below.

4.5.1 Purpose. The SS lists performance objectives for the required services that the US Government will surveil. The US Government reserves the right to surveil all services and requirements called for in this PWS IAW FAR Subpart 52.246 to determine whether performance objectives and goals were met. The absence of any contract requirement from the SS shall not detract from its enforceability or limit the rights or remedies of the US Government under any other provision of the contract including the clauses entitled “Inspection of Services” or “Inspection” or “Default” in Section E and Section I of the contract.

4.5.2 Components. The SS states the performance objective (required service), and threshold (performance standard, accept and reject points (if applicable)) in either a qualitative or quantitative fashion for each critical success factor.

Table 3 – Services Summary

Performance Objectives/Statements

PWS Para.

Reference

Performance Thresholds/Acceptable Quality Levels (AQLs)

Contractor shall develop and maintain a QCP to ensure services are performed at or above the standard defined in the SS.

4.1 QCP shall be submitted at time of proposal submittal and if any changes are made after award, a copy is provided to the PMO and CO.

AQL: No more than three (3) updates during performance.

Contractor shall not deviate from the QCP without prior approval.

4.1.1 AQL: No more than two (2) deviations during

performance.

Contractor personnel shall have a valid and in-scope personnel security clearances as required.

5.4 AQL: Security clearance maintained 100% of the time.

Contractor employees shall wear badges to identify themselves as contractor personnel.

2.5.6 Contractor Personnel badges shall be visible and worn

when on site.

AQL: No more than three (3) infractions during performance.

Contractor personnel shall undertake required training as needed and submit training records within the specified time.

2.5.2 Contractor shall submit training certificates to the PMO and CO within specified time.

AQL: No later than 15 days prior to start of physical performance.

Contractor shall provide trained and experienced personnel.

2.5.2.1 Appendix A

AQL: CST training and qualifications maintained 100% of the time.

5.0 ENVIRONMENTAL, SAFETY, HEALTH, SECURITY

5.1 Environmental Requirements. The Contractor shall comply with all applicable federal, state and local environmental statutes, instructions, manuals, handbooks, regulations, guidance, policy letters and rules (including all changes and amendments), and all Presidential Executive Orders in effect on the date of issuance of the contract. The Contractor shall comply with the highest degree of environmental protection where any disagreements exist. For OCONUS work, the Contractor shall also comply with all applicable host nation statutes and agreements. In addition, the Contractor shall comply with the following publications: the DoD Overseas Environmental Baseline Guidance Document (OEBGD) or the Final Governing Standards (FGS), if adopted for a particular location.

5.2 Safety and Health Requirements. The Contractor shall comply with all applicable OSHA, Air Force Occupational Safety and Health (AFOSH), and applicable Japanese standards, technical orders, regulations and referenced publications both within and outside of the US. The Contractor shall comply with the highest degree of safety protection where any disagreements exist. The General Contractor is the owner of the safety program within the construction site. The IMPS contractor must adhere to the General contractor’s safety requirements within the General Contractor’s area of responsibility, to include mandatory site inductions, PPE, training/certifications, etc.

5.3 Bioenvironmental Engineering/Hazmat Requirements.

5.3.1 Environmental, Health, And Safety. The Contractor shall ensure all employees receive the necessary environmental, health, and safety training to ensure compliance with all OSHA, federal and local host nation laws. The Contractor shall protect the health and safety of employees and the community, minimizing the risk of environmental pollution.

5.3.2 Pollution Prevention. "Pollution Prevention" and "Source Reduction" are defined in the Pollution Prevention Act of 1990, Code of Federal Regulations (CFR) 42 U.S.C. §§ 13101-13109. Contractor's obligation under this section is limited to identifying pollution prevention opportunities and shall not be construed to require the contractor to conduct activities not otherwise required by the program.

5.3.3 The Contractor shall comply with energy saving conservation practices as deemed necessary by the facility manager.

5.3.4 Hazardous Materials/Chemical Management: Hazardous Materials/Chemical Management: All hazardous material use requires prior authorization before bringing the hazardous material on base. "Hazardous material" includes many materials for which there is a manufacturer Safety Data Sheets (SDS), such as cleaning supplies, paints, solvents, sealants, lead acid batteries, fuels, herbicides, etc.

5.3.5 Contractors must coordinate with facility managers and receive a safety brief of hazards present within work areas.

5.4 Security.

5.4.1 Personnel Security Clearance Requirements: Contractor personnel performing work under this contract as CST shall have valid and in-scope personnel security clearance at US TOP SECRET Level verifiable in the Defense Counterintelligence and Security Agency (DCSA) Defense Information Security System (DISS). The US Government will not sponsor new investigations. The Contractor is responsible to provide personnel with already a valid and in-scope eligibility at TS or higher levels. The US Government will verify that Contractor personnel have the appropriate level clearances periodically throughout the life of the contract.

5.4.2 Installation Access: Access to DoD Installations is limited to personnel with valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from DoD Installations until such documentation is obtained. Contractor employees who do not possess a valid installation access pass will be restricted from the workplace until the pass is (re)activated. The Contractor employees may be subject to personal and vehicle searches when entering any installation.

5.4.3 The Government will provide the Contractor the required information and documents for installation access passes. The Contractor shall provide a list of all employees working on this contract, including those who need installation access. The list format and content will be provided by the COR(s). The Contractor shall provide this installation access pass log and required identification documents no later than twenty-one (21) business days before in country work is to commence. The installation access pass log shall be updated as employees are added or removed and submitted to the PMO and CO within twenty-four (24) hours after changes.

5.4.4 Upon the termination of employment or termination/cancellation of this contract, installation access passes will be collected by the USG the same day employment of an individual has expired/terminated.

Exception to this clause will be approved upon request directly with the PMO, the CO, and the TASS Trusted Agent.

5.4.5 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. If applicable, Government issued installation access passes shall not be displayed outside designated facilities. For example, passes cannot be displayed on your person, or left in vehicles, visible to the general public. The Contractor shall immediately report suspicious activities to security personnel. The Contractor shall properly control critical program information, classified material, and sensitive data. Contractor must execute all requirements in compliance with DoDM5220.22V2_AFMAN16-1406V2.

5.4.6 The US Government will provide a situational briefing identifying the unique conditions that may affect normal daily operations when conditions change. General and specific orders will be promulgated by the PMO and provided to the contractor.

5.4.7 Performance on DoD / AF Installations.

5.4.7.1 Listing of Employees. The Contractor shall maintain a current listing of employees. The list shall include the employee’s name, social security number and level of security clearance. The list shall be validated and signed by the Contractor’s Facility Security Officer (FSO) and provided to the sponsoring Agency’s Security Manager. The Contractor shall provide an updated listing when a new employee’s status or information changes.

5.4.7.2 Reporting Requirements. The Contractor shall report to an appropriate authority (CO, PMO, any information or circumstances which may pose…