1. Exhibit A - Statement of Work, Specifications, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

RFQ 2027000006

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this RFQ and the scope of what the awarded Bidder will be expected to offer through the contract resulting from this RFQ. The Statement of Work is intended to provide interested Bidders with sufficient basic information to submit a Quote. It is not intended to limit a proposal’s context or exclude any relevant or essential data.

2. STATEMENT OF WORK/SPECIFICATIONS: This SOW describes the deliverables sought through this RFQ and the scope of what the awarded Bidder will be expected to offer through the Purchase Order resulting from this RFQ. The SOW is intended to provide interested Bidders with sufficient basic information to submit a Quote. It is not intended to limit a quote’s content or exclude any relevant or essential data.

3. BACKGROUND:

The Colorado Correctional Industries operates a Garment Factory at the Limon Correctional Facility (LCF) for the purpose of producing products that support Offender work programs. The Colorado Department of Corrections (CDOC), on behalf of Colorado Correctional Industries (CCi), is seeking a Bidder to provide Beige Bed Sheeting Fabric. The Bed Sheeting Fabric is being used to create pillowcases and bed sheets for Offenders.

4. SPECIFICATIONS:

The Bed Sheeting Fabric will need to have the following specifications:

A. Quantity of 50,000 yards, 66” wide, bed sheeting fabric with finished edges.

B. The fabric must be beige, color fast standard 4.0, color must be able to withstand 180-degree commercial washing temperatures, with less than 2% shrinkage.

C. The Fabric will need to be 3.5 – 4.0 oz T-180 Construction, 50% Polyester, 50% Cotton blend.

D. Fabric rolls will need to be 200 – 250 yards each, individually wrapped for protection during shipping and palletized for ease of handling.

E. All rolls must not exceed 150 lbs and must have a minimum inner core diameter of 2” with a minimum of a ¼” wall thickness.

F. The Fabric will be subjected to composition tests, no mixed lots or salvage lots will not be accepted. Only first quality goods will be accepted. The fabric weight must not include sizing or other additives.

5. SAMPLES

A. All bidders participating in this solicitation are required to submit a sample that complies with the outlined specifications above. The sample must be at least ½ yard in length and must arrive at the LCF Garment Factory prior to the closing date and time of this solicitation. Samples will need to be sent to the following address:

Limon Correctional Facility Garment Factory Attn: Albert Parmenter 49030 State Hwy 71

Limon, CO 80826 B. Any bidder providing a sample that fails to meet the specified requirements will be disqualified. Color is the sole specification that qualifies for post-award matching, and the standard for colorfastness is 4.0 (color samples will be supplied upon award of the bid for matching purposes).

C. All samples are sent at the sole expense of the bidder and will not be returned.

6. DELIVERIES

A. All deliveries must be completed within 60 days after receipt of order. Deliveries will only be accepted Monday through Thursday, between 7:00 am and 1:30 pm. Bidders must schedule a delivery date and time in advance by contacting Albert Parmenter at 719-775-7672.

i. If the awarded bidder fails to meet the delivery timeline projected in their quote, a reasonable cost concession will be requested.

ii. Incomplete orders will be kept for future reference as non-delivery items, which may influence the evaluation of future bids.

B. Deliveries will be shipped to the Limon Correctional Facility in Limon, Colorado, which is a high-security, level 4 close custody penal institution. The awarded bidder is strictly responsible for ensuring no contraband accompanies the order.

i. Prohibited items include, but are not limited to, weapons, drugs, alcohol, tools, and electronic equipment. Additionally, all delivery drivers are required to pass a background check.

7. PRICING

A. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Vendors should take shipping costs into consideration when submitting a bid response to this solicitation.

B. All pricing shall remain firm during the term of the Purchase Order.

8. EQUAL SPECIFICATIONS

A. Brand names and specifications used herein are intended to aid in establishing the desired standard of quality needed to meet state requirements, and not to unduly restrict competition.

Unless a specific item’s description states otherwise, you may submit a bid for a product of equal specifications and quality; however, the product must be approved nutritionally (see product approval & samples section above) and a sample may be required prior to bid closing.

The remainder of this page is left intentionally blank.

9. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER RESPONSE

Bidder name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidders must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder a nonresident bidder from a state that provides a bidding preference to bidders from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the RFQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder must be registered to do business in the state of Colorado. If a bidder is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with the Colorado SOS? YES or NO.

Bidder must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the RFQ (Attachment 1). Any changes must be provided with Bidder’s Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this RFQ?

YES or NO

INFORMATION SOUGHT BIDDER RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidders must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-G and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder Return Exhibit A?

Did Bidder Return Exhibit B?

Did Bidder Return Exhibit C?

Did Bidder Return Exhibit D?

Did Bidder Return Exhibit E?

Did Bidder Return Exhibit F?

Did Bidder Return Attachment 1 with changes?

Does Bidder have all required insurance coverage?