1. Exhibit A - Statement of Work, Specifications, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ CFCA 2026000468 – Denture Adhesive

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder will be expected to offer through the contract resulting from this DQ. The Statement of Work is intended to provide interested Bidders with sufficient basic information to submit a Quote. It is not intended to limit a proposals context or exclude any relevant or essential data.

2. STATEMENT OF WORK:

The Colorado Department of Corrections (CDOC), Division of Colorado Correctional Industries (CCi) – Canteen Services Warehouse is seeking a Respondent(s) to provide Dental Adhesive products for resale through the Canteen (Commissary) program.

3. SPECIFICATIONS:

Canteen programs serves as an order fulfillment service that is operated by Colorado Correctional Industries a Division of the Colorado Department of Corrections. It has established a warehouse and production center at the East Canon City Prison Complex. This operation employs Offenders, enabling them to gain work experience and develop essential personal and professional skills. Along with suppling Offenders with premium goods at competitive pricing, while providing a varied and appealing assortment of items.

i. Item specification(s) listed on Exhibit D – Price Proposal – Dental Adhesive, please see document attachments.

ii. Fixodent or Poligrip brands only, no substitutions. Each product is required to hold

Denture Prosthetic in place for several hours, using minimal amount of product without multiple re-application(s).

a. Product size must be 2.2 oz or larger, please provide pricing for each size available for ordering.

iii. Respondents are expected to provide brand names, quantity per package details, size in per ounce measurements, and item(s)/product #’s for each commodity proposed in your response.

iv. Orders will be placed as needed by authorized Canteen personal through the duration of the award period.

v. Respondents must be able to accommodate orders and arrange for deliveries based on the unit sizes and quantities requested at the time of each order. It is the respondent’s responsibility to ensure product availability.

vi. Any unavailable item(s) must be reported to authorized Canteen Staff, along with the expected restock date, as soon as possible.

a. For item(s) experiencing unavailability, CDOC may re-allocate the award to a respondent(s) that provided the next lowest price from this solicitation.

vii. Back orders are not permitted, any item(s) that cannot be fulfilled will be eliminated from the order and notification must be provided.

viii. A two (2) week notice must be provided to Canteen Contact(s) prior to any out-of-cycle price increase requests to avoid potential stock shortages.

ix. Products must be packaged as follows:

a. The product will need to be packaged exclusively in plastic containers. Whenever feasible, clear packaging is preferred.

b. Packaging must not contain glass or metal of any kind.

c. Product cannot contain any type of alcohol or contraband materials.

d. Product packaging must be engineered to resist the challenges posed by transportation through high-altitude environments, ensuring that the packaging does not rupture during transit. (Mountain Passes)

e. Packaging should be prepared for individual sales, ensuring it contains ingredients lists and other relevant details.

Mandatory Samples

i. Fixodent & Poligrip are the only acceptable brand(s) for submission, as these brands manufacture item(s) that fulfill all the specifications and requirements being requested.

ii. Samples MUST be provided in case lots of 3-5 products each brand.

iii. All Samples MUST be received by 5/21/2026 at 2:00pm, any samples received after this time will be deemed non-compliant with this solicitation and will not be considered for award.

iv. All Samples MUST be clearly labeled and Sent to: CCi Canteen Warehouse, Attn:

Amanda Murphey/James Vanslambrouck, 57500 Hwy 50 and Evans Rd. Canon City, CO 81212.

v. The cost of sending the samples will be incurred by the respondent, and samples will not be returned after evaluation process.

vi. An evaluation will be conducted on the item(s) to determine any possible security risks, religious affiliations, and nutritional benefits, where relevant, to ascertain their appropriateness for resale within the correctional facility.

vii. After awards have been made, the respondent must provide photographs of the item(s) that have been awarded to the requestor.

viii. After item(s) are awarded, product substitutions are not permitted without the prior approval and consent of authorized Canteen Staff.

4. DELIVERY

A. Address: CCi Canteen Warehouse, ATTN: Amanda Murphey/James Vanslambrouck, 57500

Hwy 50 and Evans Rd. Canon City, CO 81212.

B. Delivery will be during Canteen Warehouse receiving hours only; Monday through Thursday

7:00am to 2:00pm.

i. Notices will be sent out via email if the Canteen Warehouse is closed

C. Notice Period: Supplier must provide a minimum of three (3) calendar days' written notice to the sole point of contact listed in the DQ if unable to meet delivery schedules. Failure to provide timely notice will be deemed a Non-Delivery.

D. Performance Standards: Any failure to deliver (non-delivery) awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder, leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

5. CDOC RESPONSIBILITIES

A. Authorized Canteen Warehouse staff will place orders with vendors via Purchase Order.

B. Facility staff will make ready and clear the Canteen Warehouse dock area for all deliveries within posted Delivery Hours.

6. PRICING

A. The CDOC requests itemized pricing as shown on Exhibit D-Price Quote.

B. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Vendors should take shipping costs into consideration when submitting a bid response to this solicitation.

C. All pricing shall remain firm during the initial term of the Purchase Order.

D. Adjustments to pricing will take place annually in June to account for market changes based on the annual Consumer Price Index (CPI) E. Justification and approval from authorized Canteen Staff are required for any price increase(s) that occurs outside of the established cycle. Should the increase not be approved, the item(s) will be awarded to the next lowest price respondent

7. INVOICING

A. All invoices will need to be submitted via email to: doc_accountspayable@state.co.us and doc_cci_purchasing@state.co.us for payment processing when items are shipped.

i. Separate invoices are mandatory for each shipment

ii. Requested credits will be submitted to doc_cci_purchasing@state.co.us once processing has been finalized.

THE REMAINING SPACE ON THIS PAGE HAS BEEN LEFT BLANK INTENTIONALLY

8. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER RESPONSE

Bidder name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidders must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit G.

Is the bidder a nonresident bidder from a state that provides a bidding preference to bidders from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 13.C Accessibility Requirement of the RFP or Section 1.A.i of this Statement of Work. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder must be registered to do business in the state of Colorado. If a bidder is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with the Colorado SOS? YES or NO.

Bidder must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.R.v of the RFP (Exhibit F). Any changes must be provided with Bidder’s Bid. Please confirm YES or NO

Have you spoken with anyone other than the Sole Point of Contact listed in this RFP? YES or NO

INFORMATION SOUGHT BIDDER RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidders must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-H and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder Return Exhibit A?

Did Bidder Return Exhibit B?

Did Bidder Return Exhibit C?

Did Bidder Return Exhibit D?

Did Bidder Return Exhibit E?

Did Bidder Return Exhibit F?

Did Bidder Return Exhibit G?

Did Bidder Return Attachment 1 with changes?

Did Bidder Return a Certificate of Insurance per Attachment 2?