1. Exhibit A - Statement of Work, Specifications, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER(S) RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2027000069

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the contract resulting from this DQ. The Statement of Work is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a proposal’s context or exclude any relevant or essential data.

2. STATEMENT OF WORK/SPECIFICATIONS: This SOW describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the Purchase Order resulting from this DQ. The SOW is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a quote’s content or exclude any relevant or essential data. Please note that this solicitation can and may be awarded to multiple bidders.

3. PROGRAM OVERVIEW AND PROGRAM OBJECTIVES

A. Colorado Correctional Industries (CCi), a division of the Colorado Department of Corrections

(CDOC), is soliciting quotes/offers for Coiled Aluminum. This material is required to produce Regular Automobile License Plates, which must conform to the specifications, measurements, and diagram detailed in Attachment 3 of this solicitation.

4. SPECIFICATIONS:

A. The aluminum thickness of 21 gauge (.027”) B. Alloy type must be 3105H21.

C. Ultimate strength 17,500 to 20,500 PSI D. Minimum yield strength 13,000 to 18,000 PSI.

E. Elongation on .625 standard specimen: minimum 16% (20% nominal).

F. Must withstand embossing with all steel dies to height of .09375 inches without breaking, cutting, surface tearing, or plate warping.

G. Please see Attachment 3 for additional specifications.

5. DELIVERY INFORMATION

A. The CCi Tag Plant is requesting a Bidder(s) to provide a minimum of 10,000 pounds or more of coiled aluminum within ten (10) days after receipt of order.

i. Bidder(s) will need to indicate how much they can supply on the initial order.

ii. If the Bidder(s) is unable to supply the minimum amount but can supply the remaining pounds requested the bidder(s) will need to indicate that on their bid.

iii. Bidders will be required to provide the estimated production lead times and the anticipated shipping date range after the initial delivery. To be specified as the number of days following production.

B. Location for aluminum to be delivered to:

Colorado Territorial Correction Facility Attn: Lucas Crocker 719-269-4205 Colorado Correctional Industries – Tag Plant 275 West Highway 50 Canon City, CO 81212

C. Receiving Schedule: Deliveries are accepted Monday through Thursday only, excluding state holiday.

D. Coil Pallet Placement: When positioned on pallets, all coils must unwind in a clockwise direction.

E. Order Specifications and Quantities: All specific order requirements, including the delivery weight, are detailed in Attachment 3. Quantities are further outlined in Exhibit D – Price Quote.

F. Only offers that meet the specifications and diagram measurements will be considered for award. Sample may be requested after evaluation if the CCi Tag Plant Staff have never tested or if they are unfamiliar with the bidder’s product. Samples will be sent at the sole expense of the bidder(s) and will not be returned. Instructions will be provided only when samples are necessary.

G. Incomplete orders will be kept for future reference as non-delivery items, which may influence the evaluation of future bids.

H. Notice Period: Supplier must provide a minimum of three (3) calendar days' written notice to the single point of contact listed in the DQ if unable to meet delivery schedules. Failure to provide timely notice will be deemed a non-delivery.

I. Performance Standards: Any failure to deliver (non-delivery) awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder(s), leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

6. PRICING

A. The CDOC requests itemized pricing as shown on Exhibit D-Price Quote.

B. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Bidders should take shipping costs into consideration when submitting a bid response to this solicitation.

C. All pricing shall remain firm during the term of the Purchase Order.

THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK.

7. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER(S) RESPONSE

Bidder(s) name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidder(s) must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder(s) a nonresident bidder(s) from a state that provides a bidding preference to bidder(s) from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder(s) must be registered to do business in the state of Colorado. If a bidder(s) is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with Colorado SOS? YES or NO.

Bidder(s) must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be provided with Bidder(s) Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT BIDDER(S) RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidder(s) must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-G and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder(s) Return Exhibit A?

Did Bidder(s) Return Exhibit B?

Did Bidder(s) Return Exhibit C?

Did Bidder(s) Return Exhibit D?

Did Bidder(s) Return Exhibit E?

Did Bidder(s) Return Exhibit F?

Did Bidder(s) Return Attachment 1 with changes?

Does Bidder(s) have all required licenses, certifications, and insurance coverage?