1. Exhibit A = Statement of Work, Bidder Question.pdf

EXHIBIT A

(You must complete and return this document with Bid)

STATEMENT OF WORK and OFFEROR QUESTIONS Colorado Department of Corrections RFP 2027000005

1. STATEMENT OF WORK

The Statement of Work describes the deliverables sought through this RFP and the scope of what the awarded Offeror will be expected to offer through the contract resulting from this RFP. The Statement of Work is intended to provide interested Offerors with sufficient basic information to submit a proposal. It is not intended to limit a proposal’s context or exclude any relevant or essential data.

Mandatory Requirements

i. Accessibility Requirements - All work performed as a result of this solicitation must comply with all applicable provisions of §24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, as established by the Office of Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

ii. Insurance Requirements - The awarded Offeror will be required to submit a certificate(s) of insurance evidencing insurance coverage for, at minimum, the types and amounts of insurance as required by the Insurance provision in the Contract included in this solicitation as Attachment 1 prior to execution of the Contract. Attachment 2 has information to determine what insurance will be needed for this solicitation

Scope of Work/Specifications The Colorado Department of Corrections (CDOC), on behalf of the CDOC Education Department, is seeking a qualified Offeror to provide a comprehensive online curriculum and in-person instruction for Restorative Justice courses. These courses are to be conducted at multiple CDOC facilities, including the La Vista Correctional Facility (LVCF), Fremont Correctional Facility (FCF), Skyline Correctional Center (SCC) and Four-Mile Correctional Center (FMCC).

i. The primary objective is to serve an estimated 240 participants over a five-month period, with approximately ten inmates at designated facilities participating in monthly sessions.

The curriculum must be specifically tailored for the correctional environment, focusing on offender accountability, empathy development, and recidivism reduction. Offerors are required to provide all necessary class materials, including a student manual for each participant that contains course applications, pre- and post-program assessments, quizzes, and tests. Successful participants shall receive a completion certificate.

ii. The Offeror will be required to provide comprehensive training to CDOC staff and Offender peer educators upon request, focusing on the normalization process of programs such as mentoring, peer-led initiatives, and trauma-informed or restorative justice strategies. In addition to initial training, the Offeror must be available via telephone for designated CDOC staff to address follow-up questions or provide program guidance tailored to the unique circumstances of a facility.

iii. To monitor service delivery and assess program results, the Offeror and CDOC will collaborate on a mutual reporting plan. Under this framework, the Offeror is responsible for tracking participant engagement data, specifically the numbers of individuals enrolled, dropped, and completed. To support the evaluation of program effectiveness, CDOC will supply raw baseline statistics detailing participant release outcomes across parole, community placements, and halfway housing. Together, both parties will utilize these combined data sources to measure mutually agreed-upon outcomes of interest.

a. The Offeror will also be responsible for analyzing the data and providing CDOC Prison Programs with the results.

iv. To ensure transparency and accountability in achieving the program's goals, this comprehensive reporting framework facilitates ongoing improvement driven by empirical evidence and collaborative data sharing.

a. Deliver the Online Restorative Justice Courses using the Prison Programs Google Classroom across La Vista Correctional Facility, Fremont Correctional Facility, and Skyline Correctional Center (pre-formatted with no external links).

b. Provide virtual training for Peer Educators to support the effective delivery and long-term continuation of the curriculum at each specified facility.

c. Enable participants to cultivate a deeper awareness of the personal, local, and broader sociological impacts of their actions, while encouraging them to consider pathways for making amends.

v. The Offeror will need to provide the following reports monthly; however, the CDOC may request additional reports at any time throughout the contract upon written request. These regular updates are essential for tracking progress and ensuring that all contractual milestones are being met in a timely fashion. The specific reporting requirements include:

a. The total number of Offenders completing the online course to measure reach and engagement.

b. Detailed information regarding the services provided at La Vista Correctional Facility, Fremont Correctional Facility, and Skyline Correctional Center to ensure equitable access across facilities.

c. Full names and identification of participants to maintain accurate administrative records.

d. Specific identification of individuals who have successfully completed the program requirements.

C. Offeror’s Responsibilities’

i. The Offeror will need to provide documented experience of restorative justice programs in a correctional setting.

ii. Offerors will be required to provide case studies and references showing previous success with their program.

iii. The Offeror’s personnel will be required to complete all the CDOC’s required training as determined by the CDOC and provided by the CDOC Training Academy.

iv. All personnel assigned by the Offeror must be direct employees who are fully qualified for their respective roles. These individuals always remain under the Offeror’s exclusive oversight and management. It is the Offeror's ongoing duty to ensure that Key Personnel and support staff possess the necessary expertise to execute the Work.

a. The Offeror is required to obtain prior written approval from CDOC before modifying any by-name personnel commitments specified in their proposal. Should CDOC approve a change in personnel, any designated replacement must have capabilities and qualifications that are at least equivalent to, or exceed, those of the staff members being replaced.

v. The Offeror shall assume exclusive responsibility and all associated costs for providing the personnel requisite for the fulfillment of all contractual obligations and service mandates. A definitive separation of entities is hereby established, as the Offeror's personnel shall maintain no legal, employment, or contractual relationship with the State of Colorado.

vi. As these individuals do not hold status as State employees, they are ineligible for any compensation or benefits afforded to State personnel. This exclusion encompasses, but is not limited to, the following:

a. Accrual of sick or vacation leave

b. Medical and hospital care insurance

c. Tenure rights and severance pay

d. Participation in State retirement programs

vii. The Offeror, with respect to their personnel, will be solely responsible for the following:

a. Any pay, benefits, and employment taxes and/or other payroll withholdings. The

Offeror shall pay when due all applicable employment taxes and income taxes and local head taxes incurred pursuant to this Contract.

b. All vehicles used by the Offeror’s personnel, including all insurance required to be on State property. This includes automobile liability insurance covering any auto with a minimum limit of $1,000,000 each accident combined single limit.

c. Damages incurred by the Offeror’s personnel within the scope of their duties under the contract. The Offeror shall indemnify, save, and hold harmless the State and its employees against all costs and claims incurred in relation to any act or omission by the Offeror or its employees.

d. Maintaining Worker’s Compensation and health insurance that complies with all state and federal laws and submitting any reports on such insurance to the extent required by governing law. Commercial general liability insurance must also be maintained with minimum limits of $1,000,000 per occurrence and $1,000,000 general aggregate.

e. Determining the hours to be worked and the duties to be performed by the Offeror’s personnel. However, the Offeror will ensure personnel are available for meetings during the State's normal business hours and on weekends with prior notice.

f. All claims on behalf of any person arising out of employment or alleged employment, including claims of discrimination alleged against the Offeror, its officers, or agents.

viii. The State may demand immediate removal of any of the Offeror’s employees whom the State deems incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable.

ix. The Offeror will be required to provide a detailed plan outlining how the project will be managed, including anticipated timelines, key milestones, and deliverables.

x. The Offeror will need to provide a strategy for engaging with relevant stakeholders effectively.

xi. The Offeror is require to provide cost information that ties to the associated deliverables of the work plan. Please note that the budget for this project will be on a fixed price basis.

Offeror Capabilities/Organizational Experience/Personnel

i. Offeror Capability and Financial Information. Offeror(s), if requested, must be prepared to present evidence of experience, ability, staffing, service facilities, and financial standing necessary to meet the requirements set forth or implied in its RFP proposal and/or as proposed in clarifications/negotiations. The State reserves the right to request that Offeror(s) provide a copy of its most recent certified and audited financial statements as a method of determining Offeror financial responsibility. The State reserves the right to review such information and financial documentation for all Offerors, for Offerors in the competitive range, or only for an awarded Offeror.

ii. Describe at least 3 relevant experiences from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the work described in this

RFP.

The Offeror must use the Resume summary Template provided (Exhibit G). Resumes for personnel should not exceed four (4) pages in length.

Resumes for key personnel must include relevant skills, experience, licenses held, and references.

It is acceptable for one person to fill multiple key positions. However, a key resume template must be completed for each key position to demonstrate that the required skills and experience are met, and the proposal must demonstrate that the individual is assigned to the project for sufficient hours to meet the requirements of all roles for which they have been designated.

CDOC Responsibilities

i. Program Access and Security: The Colorado Office of Information Technology (OIT) and

Prison Programs will vet the online course and curriculum for viable delivery through the chrome books Google Classroom as required and will be monitored by Prison Programs.

a. OIT and Prison Programs will create all student log-in information.

ii. CDOC will provide adequate classroom space for individuals taking online courses.

iii. CDOC will provide access for the Offeror to photocopier services if needed.

iv. CDOC will designate specific personnel and inmate peer educators for participation in the training program and will provide a primary point of contact to manage all logistical and instructional requirements during the training events.

v. The CDOC will select program participants in accordance with the criteria established by the Department.

2. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT OFFEROR RESPONSE

Offeror name (company)

Number of years in business

Number of employees

Has there been a recent change in organizational structure (e.g., management team) or control (e.g. merger or acquisition) of your company? If the answer is yes (a) explain why the change occurred and (b) how this change has affected your company.

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

Disclose whether the Offeror, any general partner or joint venture of the Offeror, or any proposed subcontractor has failed to complete a similar project within the past five (5) years. If so, list the date of commencement of the project and the entity for which the project was to be performed, and explain why the project was not completed.

Services Outside of Colorado or the United States. Offerors must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

INFORMATION SOUGHT OFFEROR RESPONSE

Any convictions or civil judgments rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property.

Are presently under investigation being indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in the previous bulleted item

Has Offeror (or any affiliates) ever been debarred, is currently debarred, suspended, disqualified from bidding or contracting with any entity, including the State of Colorado? If yes, provide the date, the entity and details about the situation.

Has your company (or any affiliates) been a party to litigation against the State of Colorado?

If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company (or any affiliates) defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Failure of an Offeror to disclose any information in this section may result in the State’s determination that the Offeror is not reasonably susceptible to the award.

Describe partnerships and strategic relationships you think will bring significant value to the State.

Offeror must affirm agreement with the attachments (Personal Services Contract, PO Terms and Conditions, Data Sharing Agreement, PREA Agreement or HIPAA BAA). If not in agreement, written exceptions in accordance with Section 12 How Proposals are Evaluated of the RFP must be provided with Offeror’s proposal.

Does your company have experience working with the state of Colorado? If so, please provide a list (including contract number) of the contracts you hold or have held with the state for the last 5 years.

Will your company have access to CDOC data?

Yes or No. If you answered yes, how will the data be backed up.

Do you use independent contractors or employees?

What is the basic overview of your business continuity plan?

INFORMATION SOUGHT YES NO

Do you have all required licenses, certifications, and insurance coverage?

Please attach to proposal.

Please confirm that your proposal is fully compliant with Section 1 of this Exhibit.

Secretary of State (SOS) Registration. Before Contract execution, the awarded Offeror must be registered to do business in the State of Colorado. If an Offeror is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the State of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the State of Colorado and has designated a registered agent in Colorado to accept service of process.

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq. SDVOSB Offerors must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service-Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Did your company, or an employee, agent, or representative of your company, participate in developing any component of this RFP? If you entered “Yes”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor

Authorization to verify information provided by vendor. I authorize the state to verify that all information provided in this registration, in bidding and contracting documents, and any attachments or supplement documents and processes are accurate

SOC debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado.

If you are awarded a contract under this solicitation, in order to provide the goods and services required under a resulting contract do you intend to partner or subcontract with a person or entity that assisted in the development of this solicitation? If you entered “Yes” you are not eligible for contract award. An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

INFORMATION SOUGHT YES NO

Will your company, or an employee, agent, or representative of your company participate in the evaluation of the proposals received in response to this RFP?

If you entered “Yes” you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

QUESTIONS YES NO

Did Offeror Return Exhibit A?

Did Offeror Return Exhibit B?

Did Offeror Return Exhibit C

Did Offeror Return Exhibit D

Did Offeror Return Exhibit E

Did Offeror Return Exhibit F

Did Offeror Return Exhibit G