1. Exhibit A - SOW, Specs, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER(S) RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2027000082: Boiler Chemicals & Treatment Services - CTCF

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the contract or purchase order resulting from this DQ. The Statement of Work is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a proposal’s content or exclude any relevant or essential data.

2. STATEMENT OF WORK:

This SOW describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the Purchase Order resulting from this DQ. The SOW is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a quote’s content or exclude any relevant or essential data.

CDOC is seeking quotes from qualified bidders that can provide Boiler Chemicals and Treatment Services on site at Colorado Territorial Correctional Facility (CTCF) on a monthly basis.

Boiler Water Treatment services may include but are not limited to: maintaining the appropriate water chemical levels for optimal performance of steam boiler system, condenser, condensate, cooling tower, and chiller water of the boiler system. Implement a treatment program which protects boilers from water scales and corrosion to prevent any malfunction or system issues. Monthly testing of water chemical composition, adding or adjusting water concentration levels, inspection of boiler functions and controls.

Consult with facility staff on operational practices, provide technical guidance and support of chemical handling, and make recommendations for system care.

The awarded bidder(s) will be expected to provide all necessary chemicals, materials, equipment, testing supplies, and tools to perform treatment services on site.

Monthly schedule of services: Services must be prescheduled, one day per month, based on CTCF - Physical Plant staff agreed upon date and time. Additional calls for testing and treatment may be requested prior to the regular monthly schedule.

Urgent service calls: Must be able and prepared to respond within 24 hours for urgent or emergency service calls. It is critical for the daily operations of the facility that the Boiler Systems at CDOC be fully operational at all times.

i. Please be advised that all bidders interested in submitting a bid/quote for these services must attend the Mandatory Site Visit scheduled for 10:00am October 9, 2026. See section 4 of the Document Quote for additional instructions and information.

3. SPECIFICATIONS:

Colorado Territorial Correctional Facility (CTCF) currently has two (2) Hurst 300 HP Boilers, built in 2011. Boiler #1-S/N 1500-15-173, Boiler #2-S/N 1500-150-174. Steam mass output is 10,350 lbs. per hour / per boiler.

Firetube high pressure steam boilers. Closed loop, condensate, return with Cleaver Brooks combined surge/DA tank.

i. Rated at 150 PSI, natural gas and Diesel #2 fuel capabilities are the fuel sources.

ii. Controls: Chemicals are pulse fed and closed loop tank.

CTCF Food Service utilizes one (1) Bryan Boiler, model #CLM180-s-150/15-FDK-KD2, built in 2011, during the summer season.

i. Natural gas is the fuel source. Forced draft “flexible water tube” boiler. Output is 1,440 MBH (1,440,000 BTUH/421.9kW).

ii. Controls: Chemicals are manually fed.

Water source: City of Canon City Water, pre-softened by facility staff prior to entering Boilers. Treatment and Chemicals for Facility Water is not included as part of this Solicitation.

4. DELIVERY

Water Treatment Chemicals List:

i. Boiler Water Treatment - APC2102

a. Sodium Sulfate Air Scavenger to take oxygen out of the water.

ii. Hydronic Lines Water Treatment - Econmine 3130G

a. Iconamine – Polyamine water treatment to remove sludge.

iii. Steam Boiler Treatment – APC2412

a. Phosphate Scale inhibitor, to remove scale out of boiler.

iv. Steam Boiler Treatment – APC3320

a. Trisodium Phosphate, pH balancer.

v. Microbiological Treatment – JUSTEQ

a. Chlorine, Biocide, for alae and slim control.

Water Balancing Reagent Chemicals, Testing Kits & Supplies:

i. Phosphonate, Antiscalant and Corrosion Inhibitor.

ii. Phenolphthalein, pH Inhibitor.

iii. Conductivity Neutralizing Solution.

iv. Trace Hardness Titrant.

v. Potassium Iodide – Iodate.

vi. Sulfuric Acid 1n Reagent Solution.

vii. Molybdate Reagent Solution.

viii. Total Alkalinity Indicator.

ix. Hardness Indicator Powder.

x. Trace Hardness Buffer.

xi. Starch Acid Inhibitor Powder.

xii. Stannous Chloride.

xiii. Coliform Test Kits (if needed).

xiv. Fluorescent Red Tracer Dye Tablets (in needed).

Technical and Training Support Requirements:

i. Service representatives possess a technical degree(s), certifications, knowledge or experience, and expertise in boiler water treatment systems.

ii. Provide formal training on the handling of chemicals, automatic or manual chemical controls, care, maintenance, testing, and operation of the boiler water treatment systems.

iii. Regular consulting services upon request and at least monthly.

iv. 24-Hour response time to service calls.

5. ON SITE SERVICE LOCATION:

CTCF is located at: 275 West Highway 50, Canon City, Co. 81212, and is occupied by Medium Security, Low Security, and transitioning offenders. Some interaction or verbal contact with offenders that work in the same may occur.

Service Technicians must have the ability to work in the space, area, near and around where the boiler system is located on the facility property to perform services.

Any employee(s) or assistant(s) of the Awarded bidder(s) working with Service Technicians that will be entering a State of Colorado Correctional Facility, must be able to pass a background check.

Incomplete orders will be kept for future reference as non-delivery items, which may influence the evaluation of future bids.

Notice Period: Supplier must provide a minimum of three (3) calendar days' written notice to the single point of contact listed in the DQ if unable to meet delivery schedules. Failure to provide timely notice will be deemed a non-delivery.

Performance Standards: Any failure to deliver (non-delivery) awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder(s), leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

6. CDOC RESPONSIBILITIES:

Facility staff will escort technicians and assistants through the facility while performing the monthly Boiler water treatment services.

Facility staff will coordinate and schedule the monthly services with the Awarded bidder(s).

Reasonable time will be provided for services based on the necessary services; additional work may require another service date to be scheduled.

Training and consulting services provided by awarded bidder will be received by facility staff to care for and maintain the Boiler System.

7. PRICING

A. The CDOC requests itemized pricing as shown on Exhibit D - Price Quote.

B. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Vendors should take shipping costs into consideration when submitting a bid response to this solicitation.

C. All pricing shall remain firm during the term of the Purchase Order.

D. The CDOC may at its sole discretion elect to include a provision in the CDOC Purchase Order that allows the CDOC to consider an annual price increase not to exceed 2.5% for each fiscal year of the Purchase Order if awarded. Any price increases must be agreed upon between CDOC and the awarded vendor.

8. INVOICING

A. All invoices will need to be submitted via email to: CDOC Accounts Payable office, doc_accountspayable@state.co.us

B. All invoices will be sent each month after the scheduled water, testing, and chemical services have been completed within 15 business days to the above referenced departments/staff via email.

9. EQUAL SPECIFICATIONS

A. Brand names and specifications used herein are intended to aid in establishing the desired standard of quality needed to meet state requirements, and not to unduly restrict competition.

Unless a specific item’s description states otherwise, you may submit a bid for a product of equal specifications and quality; however, the product must be approved nutritionally (see product approval & samples section above) and a sample may be required prior to bid closing.

THIS SPACE HAS BEEN LEFT BLANK INTENTIONALLY

https://doc_accountspayable@state.co.us

10. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER(S) RESPONSE

Bidder(s) name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidder(s) must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder(s) a nonresident bidder(s) from a state that provides a bidding preference to bidder(s) from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder(s) must be registered to do business in the state of Colorado. If a bidder(s) is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with Colorado SOS? YES or NO.

Bidder(s) must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be provided with Bidder(s) Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT BIDDER(S) RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidder(s) must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-G and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder(s) Return Exhibit A?

Did Bidder(s) Return Exhibit B?

Did Bidder(s) Return Exhibit C?

Did Bidder(s) Return Exhibit D?

Did Bidder(s) Return Exhibit E?

Did Bidder(s) Return Exhibit F?

Did Bidder(s) Return Attachment 1 with changes?

Does Bidder(s) have all required licenses, certifications, and insurance coverage?