1. Exhibit A - SOW, Specs, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER(S) RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2027000141 Cameras & Accessories – SCCF

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the contract resulting from this DQ.

The Statement of Work (SOW) is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a proposal’s context or exclude any relevant or essential data.

2. STATEMENT OF WORK:

This SOW describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the Purchase Order resulting from this DQ. The SOW is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a quote’s content or exclude any relevant or essential data.

The CDOC is seeking bids from qualified suppliers for acquiring cameras, accessories, and components to modernize and upgrade the Security Camera System at San Carlos Correctional Facility (SCCF). Additional camera equipment and components not listed within this solicitation may be requested during the award period by any DOC facility location (see section 6 Anticipated Term of the solicitation document for additional information).

3. SPECIFICATIONS:

Cameras, accessories and all components listed on Exhibit D – Price Quote. Submitted bids must be of equivalent quality and specifications.

Exhibit D represents the products SCCF is currently seeking to purchase.

Additional orders may be placed as needed during the award period.

4. DELIVERY

La Vista Correctional Facility is located at: 1410 West 13th Street, Pueblo, CO. 81003.

B. Incomplete orders will be kept for future reference as non-delivery items, which may influence the evaluation of future bids.

C. Notice Period: Supplier must provide a minimum of three (3) calendar days' written notice to the single point of contact listed in the DQ if unable to meet delivery schedules. Failure to provide timely notice will be deemed a non-delivery.

D. Performance Standards: Any failure to deliver (non-delivery) of awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder(s), leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

5. CDOC RESPONSIBILITIES:

CDOC Staff are responsible for installation of equipment.

CDOC will promptly notify the awarded bidder(s) of any equipment or component functionality issues in a timely manner for return and replacement purposes.

6. PRICING

A. The CDOC requests itemized pricing as shown on Exhibit D-Price Quote.

B. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Vendors should take shipping costs or any other charges into consideration when submitting a bid response to this solicitation.

C. All pricing shall remain firm during the term of the Purchase Order.

D. The CDOC may at its sole discretion, elect to include a provision in the CDOC Purchase Order that allows the CDOC to consider an annual price increase not to exceed 2.5% for each fiscal year of the Purchase Order if awarded. Any price increases must be agreed upon between CDOC and the awarded vendor.

7. INVOICING

A. All invoices will need to be submitted via email to: Accounts Payable Office doc_accountspayable@state.co.us.

B. All invoices will be sent by the 15th of each month to the above-mentioned departments/staff via email.

8. EQUAL SPECIFICATIONS

A. Brand names and specifications used herein are intended to aid in establishing the desired standard of quality needed to meet state requirements, and not to unduly restrict competition. Unless a specific item’s description states otherwise, you may submit a bid for a product of equal specifications and quality; however, the product must be approved for use and compatibility (additional product descriptions or specifications may be requested prior to bid closing).

9. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER(S) RESPONSE

Bidder(s) name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidder(s) must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder(s) a nonresident bidder(s) from a state that provides a bidding preference to bidder(s) from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO mailto:doc_accountspayable@state.co.us

Secretary of State (SOS) registration. Before contract execution, the awarded bidder(s) must be registered to do business in the state of Colorado. If a bidder(s) is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with Colorado SOS? YES or NO.

Bidder(s) must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be provided with Bidder(s) Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT CONTINUED BIDDER(S) RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidder(s) must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service- Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-G and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder(s) Return Exhibit A?

Did Bidder(s) Return Exhibit B?

Did Bidder(s) Return Exhibit C?

Did Bidder(s) Return Exhibit D?

Did Bidder(s) Return Exhibit E?

Did Bidder(s) Return Exhibit F?

Did Bidder(s) Return Attachment 1 with changes?

Does Bidder(s) have all required licenses, certifications, and/or insurance coverage?