1. Exhibit A - Development Services.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER(S) RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2027000158 – Writing Development Services

1. STATEMENT OF WORK/SPECIFICATIONS: This SOW describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through a Contract or Purchase Order resulting from this DQ. The SOW is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a quote’s content or exclude any relevant or essential data.

2. OVERVIEW

The Colorado Department of Corrections (CDOC), on behalf of Prison Programs, is seeking to revive its offender-published newspaper, which has been out of circulation for several years.

Building upon writing and journalism programming delivered in CDOC facilities, Bidder(s) will partner with CDOC to help individuals improve their writing, meet college-level expectations, and learn to develop content into publication-worthy formats.

3. SPECIFICATIONS:

A. The awarded bidder will facilitate up to two (2) monthly recurring, in-person writing labs across multiple CDOC facilities. The labs will provide participants with individualized feedback, revision support, and ongoing writing development.

B. The awarded bidder will deliver four (4) annual cohort-based courses focusing on communication, writing, storytelling, narrative development, digital literacy, and emerging technologies.

C. The awarded bidder will publish four (4) quarterly issues of the CDOC’s statewide newspaper and four (4) quarterly issues of a creative arts magazine annually, with publications ready for distribution during the following release windows: August/September, October/November, February/March, and May/June.

D. The awarded bidder will publish an annual Anthology of best works for release in May/June.

E. The awarded bidder will have previous experience with writing labs and development and publication of an offender newspaper.

F. Communication with incarcerated individuals will be in a professional manner.

G. All work for offender publication will be submitted through the Prison Programs office for review prior to publication.

H. The awarded bidder will submit reports to the Prison Programs department. The report will include:

i. Location and Date of labs

ii. Number of participants

iii. Synopsis of work

iv. Progress on work towards publication

v. Reporting schedule will be August/September, November/December, February/March, and May/June

4. CDOC RESPONSIBILITIES

A. Facility program staff will coordinate any in-person meetings and promote the newspaper to ensure offenders are aware of how to submit articles via their offender tablets.

B. Prison Programs and Communications Team will review all writing and art and provide the final approval on printing.

C. Prison Programs will work with awarded bidder(s) to sustain the Lantern Platform on the Securus Tablets by using the Securus team.

D. Prison Programs will submit background checks and clearance reviews for each submitted contract staff.

E. Prison Programs will provide the annual training to bidder(s) staff.

F. Prison Programs staff will randomly monitor communications on the Securus platform for the program.

G. Prison Programs will monitor Securus transmissions on the awarded bidder’s platform on the

Securus tablet.

5. PRICING

A. The CDOC requests itemized pricing as shown on Exhibit D-Price Quote.

B. Pricing of all services will be considered all inclusive, no surcharges, or taxes will be paid.

C. All pricing shall remain firm during the term of the Contract or Purchase Order.

D. The CDOC may at its sole discretion elect to include a provision in the CDOC Contract or

Purchase Order that allows the CDOC to consider an annual price increase not to exceed 2.5% for each fiscal year of the Contract or Purchase Order if awarded. Any price increases must be agreed upon between CDOC and the awarded vendor.

6. INVOICING

A. Invoices for the preceding calendar month’s services rendered must be received by the 15th of each month via email to: doc_accountspayable@state.co.us. and leigh.burrows@state.co.us.

B. Final invoice and required closeout documentation, final reports, etc., must be submitted to

Prison Programs via email at leigh.burrows@state.co.us no later than June 15th.

7. TRAINING

Contractor’s staff providing services at cdoc facilities will complete the required cdoc training and abide by all departmental rules and regulations, including those of each facility in which they provide services. This may include but is not limited to: prison rape elimination act (PREA) guidelines and procedures, computer usage policies and regulations, cdoc administrative regulations, consent to search and contraband policies and division and facility operational directives and memoranda. No reimbursement will be provided for time spent on training.

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8. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER(S) RESPONSE

Bidder(s) name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidder(s) must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder(s) a nonresident bidder(s) from a state that provides a bidding preference to bidder(s) from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 4.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder(s) must be registered to do business in the state of Colorado. If a bidder(s) is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with the Colorado SOS? YES or NO.

Bidder(s) must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be provided with Bidder(s) Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT BIDDER(S) RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidder(s) must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-F and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder(s) Return Exhibit A?

Did Bidder(s) Return Exhibit B?

Did Bidder(s) Return Exhibit C?

Did Bidder(s) Return Exhibit D?

Did Bidder(s) Return Exhibit E?

Did Bidder(s) Return Exhibit F?

Did Bidder(s) Return Attachment 1 with changes?