1. Exhbit A - Statement of Work, Bidder Questions.pdf

EXHIBIT A

(You must complete and return this document with Bid) STATEMENT OF WORK and OFFEROR QUESTIONS

Colorado Department of Corrections RFP 2026000266

1. STATEMENT OF WORK

The Statement of Work describes the deliverables sought through this RFP and the scope of what the awarded Offeror will be expected to offer through the contract resulting from this RFP. The Statement of Work is intended to provide interested Offerors with sufficient basic information to submit a proposal. It is not intended to limit a proposal’s context or exclude any relevant or essential data.

Mandatory Requirements

i. Accessibility Requirements - All work performed as a result of this solicitation must comply with all applicable provisions of §24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, as established by the Office of Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

ii. Insurance Requirements - The awarded Offeror will be required to submit a certificate(s) of insurance evidencing insurance coverage for, at minimum, the types and amounts of insurance as required by the Insurance provision in the Contract or Purchase Order Terms and Conditions, included in this solicitation as Attachment 2, prior to execution of the Contract or Purchase Order. Attachment 2 has information to determine what insurance will be needed for this solicitation

iii. Background Information The Colorado Department of Corrections (CDOC) is seeking a qualified Offeror(s) to provide an electric rollback tow truck. This procurement supports the State of Colorado’s “Greening Government” initiatives and the CDOC’s operational requirement to recover inoperable vehicles and/or relocate vehicles at the lowest operational cost possible Offeror(s) will need to demonstrate in their proposed solutions meets or exceeds the following specifications for each vehicle.

Electric Rollback Tow Truck The required Rollback Tow Truck (Tow Truck), which includes a hydraulic dolly and winch, must be able to withstand and perform high-intensity recovery and transport operations across all Colorado weather conditions. This includes continuous functionality in winter conditions, where temperatures often fall below 20°F. Based on the operational needs of the CDOC and the benchmark capabilities of the Class 7 Freightliner eM2, the Tow Truck is required to operate effectively on both highways and improved graveled roads.

i. Chassis and Dimensions

a. Classification: Class 7 Vocational Straight Truck

b. Application: Recovery and Towing

c. GVWR: 33,000 lbs – GVWR not to exceed class 7 restrictions

d. Axle Configuration: 4x2 (Single Rear Drive Axle) to maximize payload and efficiency.

e. Frame Rail Strength: Heat Treated Alloy Steel, minimum 120,000 PSI yield strength.

f. Chassis Components:

· Wheelbase: Approximately 272 inches (adjustable for body optimization). Axle to frame: 102.00

· Axles: Front 12,000 lb capacity; Rear 23,000 lb capacity with Air Suspension to protect sensitive cargo.

· Brakes: Air Disc Brakes on all axles with ABS and Electronic Stability Control.

· Tires: Low rolling resistance tires optimized for regional haul (e.g., Continental EcoPlus HS3+ or equivalent specifications and quality).

g. Cab: Conventional Day Cab

h. Exterior Paint Color: White

ii. Electric Powertrain Requirements The Tow Truck must be able to start and accelerate while going up an 8% Colorado grade while fully loaded.

a. Motor Architecture: Detroit ePowertrain (Dual motor) or equivalent specifications and quality. Must provide sufficient torque (up to 23,000 lb-ft at the wheels).

b. Power Output: Minimum 190 kW (continuous) / 400 kW (peak or greater).

Rationale: High peak power is required for accelerating up on-ramps and mountain grades while fully loaded. 190kW minimum to insure sustained climbing ability on long grades.

c. Torque: Minimum 2,450 Nm (approximately 1,800 lb-ft). Peak torque available from 0 RPM. Rationale: Essential for gradeability on 8%+ slopes in the Canon City area.

d. Transmission: Multi-speed automated transmission (2-speed or greater) stronger preferred to optimize motor efficiency across the speed range.

e. Regenerative Braking: Driver-controlled regenerative braking (e.g, steering column paddle or stalk), with multiple levels of aggression. Rationale: Critical for energy recapture on long descents and reducing wear on friction brakes.

iii. Battery System and Charging

a. Mandatory Range: Minimum 180-mile winter range. Note: All Offerors will be required to submit documentation supporting their range performance. This requirement must be demonstrated via NREL-validated model (or equivalent) that their vehicle can achieve at least 180 miles of range at 20°F while performing at least two full winch cycles and on wheel-lift deployment.

b. Chemistry: Nickel Manganese Cobalt (NMC) or Lithium Iron Phosphate (LFP) dependent on OEM generation. Offerors may use a different chemistry provided they justify reasoning while explaining/demonstrating how new chemistry will aid in the range requirements through winter and summer months.

c. Thermal Management: Active liquid cooling and heating system is Mandatory.

Passive air-cooled systems will be disqualified due to Colorado’s climate extremes (-20°F to 110°F)

d. Charging Port: CCS1 (Combined Charging System) or NACS (North American Charging Standard).

e. DC Fast Charging: Minimum 150 kW peak acceptance rate. Additional consideration will be given to Offerors that can reasonably achieve 180+KWH winter charging speeds. This allows a 0-80% charge in approximately 90 minutes for the larger Class 7 battery.

f. AC Charging: J1772 connector capability (Level 2) for overnight dwell charging at depots.

g. Charge Port Location: Front bumper or driver-side fender preferred to facilitate nosed-in parking at EV charging depots to support overnight charging or charging while the vehicle is parked.

iv. Safety and Advanced Driver Assistance System (ADAS).

a. Braking: Full Air Brakes with 4-Channel ABS and Electronic Stability Control

(ESC). Air Disc brakes are preferred on all axles.

b. Collision Mitigation: Preferred Automatic Emergency Braking.

c. Blind Spot Monitoring: Side object detection radar/sensor preferred.

d. Acoustic Vehicle Alerting System (AVAS): Preferred for low speed maneuvering.

e. Telematics Bracket: with Universal Mount that is compatible with a customer installed GeoTab GO9 Telematics Device.

f. Pre-Trip Test Function for Exterior Lights: Pre-Trip Inspection will Cycle all

Exterior Lamps Except Back-up lights.

v. Rollback Body and Recovery Systems

The rollback body must be optimized for weight to preserve the vehicle’s range while maintaining the structural rigidity needed to transport heavy-duty pickup trucks and construction equipment.

a. Body Material: The 22-foot rollback deck must be constructed from extruded 6061- T6 aluminum. Aluminum offers a 1,500 lb weight savings compared to steel, which directly translates to an 8% increase in real-world range.

b. Winch System: A Ramsey H-200 hydraulic winch (or equivalent specifications and quality) is required. Must be hydraulic winch driven by an Electric Power Take-Off (ePTO) that powers a variable displacement piston pump. This “power-on-demand” system consumes energy only when hydraulic flow is required, drastically reducing the parasitic load compared to an idling diesel engine.

c. Rear Recovery: An integrated hydraulic wheel lift (3,500 lb lift /10,000 lb tow), must be installed at the rear, with controls located on the driver’s side. An offboard controller for the winch would be preferred.

vi. Electric Chassis Delivery Timeframe Policy To mitigate risks related to supply chain volatility and long-lead components, the awarded Offeror(s) will be required to strictly follow the Electric Chassis Delivery Timeframe policy.

a. Confirmation Requirement: The awarded Offeror must achieve and provide written confirmation of chassis production or build slot availability within sixty (60) to ninety

(90) days following contract execution.

b. Documentation: Confirmation must include a valid OEM-issued production number, build week assignment, or a Vehicle Identification Number (VIN) allocation specifically reserved for the CDOC.

c. Compliance: Failure to provide this confirmation within the 90-day maximum window will trigger the remedial actions.

vii. “Winter Ready” Winter Operability and Safety Systems The vehicle must be equipped for serve winter operations:

a. Cab Heating: High-voltage electric heater (PTC) required. Heat pump technology is highly desirable for range conservation.

b. Cold Weather Package: Heated mirrors and Battery Heater Pre-Conditioning capability. The vehicle must be able to use grid power (while plugged in) to warm the battery pack to optimal operating temperature before the shift begins.

c. Traction Control: Integration of an ON spot automatic tire chain system is mandatory.

This air-actuated system allows the driver to engage chains at the flip of a dash switch while moving at speeds of up to 35 MPH.

d. Lighting: A full amber LED light bar with auxiliary switches must be mounted over the cab. This bar will need to include integrated rear-facing brake, turn, and tail lights to ensure visibility when a vehicle is loaded on the bed. White LED spotter lights must be equipped on the rollback body near the winch and on the rear of the vehicle to illuminate during limited visibility times.

e. Securement: The Tow Truck is required to be supplied with a full kit of Grade 70 transport chains. Grade 70 chain is specified for its ability to stretch before breaking, providing a visual warning of overload and absorbing shock loads during transport.

viii. Warranty Coverage:

a. Basic Vehicle: Two (2) years/Unlimited miles

b. Drivetrain and Battery: five (5) years/150,000 miles.

c. Cab and Frame Structure: seven (7) years.

ix. Serviceability

a. Service Network: The Offeror will be required to identify all authorized service centers within one hundred (100) miles of Canon City, CO (zip 81212). This facility must be equipped with EV-specific tooling and staffed by high-voltage certified technicians.

b. Mobile Service: Preference given to Offerors capable of performing routine maintenance and diagnostics on-site at the CDOC facility to minimize security transport risks.

x. Delivery Requirements

a. FOB Destination: Delivery to CDOC Fleet Services, located at the East Canon City

Prison Complex.

b. Pre-Delivery Inspection (PDI): CDOC and the Offeror will perform a full PDI and detail the vehicle prior to handover. This inspection is to take place onsite where the vehicle is being built to insure specifications match.

xi. Training:

a. The Offeror will be required to provide: 4 hours or required amount of “Train the

Trainer” operator instruction (regenerative braking, charging procedures). Including high-voltage safety, lockout/tagout procedures.

E. Technical Proposal

i. Total Winter Range Analysis: Offeror will be required to provide modeled range estimates for the proposed vehicle configuration (Full GVWR) at the following ambient temperatures: 50°F, 32°F, and 0°F. Detail the methodology used for these estimates (e.g., simulation software, real-world telematics data from similar fleets)

ii. Cost (Acquisition & TCO): Based on Total Cost of Ownership (TCO) over ten (10) years, not just purchase price. All Offerors will be required to use the standardized total cost of ownership modeled provided in the TCO Modeling and Financial Analysis Section.

iii. Ability to Meet Specifications: Offeror will need to provide a detailed build sheet and technical data for the proposed vehicle. Offeror will need to create a compliance matrix responding “Comply”, “Exceed”, or “Deviate” to every specification above.

iv. Serviceability Plan: Offeror will need to identify the location of the nearest authorized service cent to Canon City, Colorado. Describe the availability of the mobile technician services. Detail the “Right to Repair” provisions. (Possibility that CDOC technicians will have access to diagnostic software and training?). Any service vendor used to maintain a State of Colorado Fleet Vehicle must be registered with the Colorado Fleet Management Program as a vendor.

v. Offerors must provide a narrative of the manufacturer's history for the Class 7 Battery Electric Vehicle and provide the number of units currently deployed in North America.

vi. Offerors must provide a minimum of three (3) references from current customers operating the proposed vehicle models. These references should include contact information for each, and examples from government or cold-chain logistics fleet customers are preferred.

vii. Offerors must submit a proposal that includes a detailed description of their proposed study approach, ensuring alignment with the above Statement of Work (SOW). This description is required to include the methodology, a comprehensive work plan, and a project timeline.

viii. The Offeror must provide a comprehensive project management plan. This plan should detail anticipated timelines, key milestones, and expected deliverables.

ix. The Offeror must submit a strategy detailing how relevant stakeholders will be effectively engaged.

x. Offerors are required to submit cost information linked directly to the corresponding deliverables outlined in the work plan. Note that the project budget will be structured on a fixed-price basis.

Offeror Capabilities/Organizational Experience/Personnel

i. Offeror Capability and Financial Information. Offeror(s), if requested, must be prepared to present evidence of experience, ability, staffing, service facilities, and financial standing necessary to meet the requirements set forth or implied in its RFP proposal and/or as proposed in clarifications/negotiations. The State reserves the right to request that Offeror(s) provide a copy of its most recent certified and audited financial statements as a method of determining Offeror financial responsibility. The State reserves the right to review such information and financial documentation for all Offerors, for Offerors in the competitive range, or only for an awarded Offeror.

Debarment and Suspension. The Offeror shall disclose in its proposal, to the best of its knowledge and belief whether it, its principals and any proposed subcontractors:

i. Are presently debarred, suspended, proposed for disbarment, or declared ineligible.

ii. Any convictions or civil judgments rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property.

iii. Are presently under investigation for, indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in the previous bulleted item; and

iv. Within a three-year period preceding this proposal, has one or more public transactions (Federal, State, or local) terminated for cause or default.

Failure of an Offeror to disclose any information in this section may result in the State’s determination that the Offeror is not reasonably susceptible to the award.

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2. OFFEROR QUESTIONS (please provide response)

INFORMATION SOUGHT OFFEROR RESPONSE

Offeror name (company)

Number of years in business

Number of employees

Has there been a recent change in organizational structure (e.g., management team) or control (e.g. merger or acquisition) of your company? If the answer is yes (a) explain why the change occurred and (b) how this change has affected your company.

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

Disclose whether the Offeror, any general partner or joint venture of the Offeror, or any proposed subcontractor has failed to complete a similar project within the past five (5) years. If so, list the date of commencement of the project and the entity for which the project was to be performed, and explain why the project was not completed.

Services Outside of Colorado or the United States. Offerors must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

INFORMATION SOUGHT OFFEROR RESPONSE

Has Offeror (or any affiliates) ever been debarred, is currently debarred, suspended, disqualified from bidding or contracting with any entity, including the State of Colorado? If yes, provide the date, the entity and details about the situation.

Has your company (or any affiliates) been a party to litigation against the State of Colorado?

If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company (or any affiliates) defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Describe partnerships and strategic relationships you think will bring significant value to the State.

Offeror must affirm agreement with the attachments (Personal Services Contract, PO Terms and Conditions, Data Sharing Agreement, PREA Agreement or HIPAA BAA). If not in agreement, written exceptions in accordance with Section 12 How Proposals are Evaluated of the RFP must be provided with Offeror’s proposal.

Does your company have experience working with the state of Colorado? If so, please provide a list (including contract number) of the contracts you hold or have held with the state for the last 5 years.

Will your company have access to CDOC data?

Yes or No. If you answered yes, how will the data be backed up.

Do you use independent contractors or employees?

What is the basic overview of your business continuity plan?

QUESTIONS YES NO

Did Offeror Return Exhibit A?

Did Offeror Return Exhibit B?

Did Offeror Return Exhibit C

Did Offeror Return Exhibit D

Did Offeror Return Exhibit E

Did Offeror Return Exhibit F

Do you have all required licenses, certifications, and insurance coverage?

Please attach to proposal.

Please confirm that your proposal is fully compliant with Section 1.A.i Accessibility Requirement.

Please confirm that your proposal is fully compliant with Section 1.A.

Secretary of State (SOS) Registration. Before Contract execution, the awarded Offeror must be registered to do business in the State of Colorado. If an Offeror is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the State of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the State of Colorado and has designated a registered agent in Colorado to accept service of process.

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq. SDVOSB Offerors must submit documentation of certification issued through the U.S. Department of Veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Did your company, or an employee, agent, or representative of your company, participate in developing any component of this RFP? If you entered “Yes”, you are not eligible for contract award or to work as a subcontractor for the awarded Offeror.

Authorization to verify information provided by Offeror. I authorize the state to verify that all information provided in this registration, in bidding and contracting documents, and any attachments or supplement documents and processes are accurate.

SOC debt/tax payment. I certify that all applicable state of Colorado taxes are aid, and that no outstanding debt is owed to the state of Colorado.

If you are awarded a contract under this solicitation, in order to provide the goods and services required under a resulting contract do you intend to partner or subcontract with a person or entity that assisted in the development of this solicitation? If you entered “Yes” you are not eligible for contract award. An awarded Offeror may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

Will your company, or an employee, agent, or representative of your company, participate in the evaluation of the proposals received in response to this RFP?

If you entered “Yes” you are not eligible for contract award or to work as a subcontractor for the awarded Offeror.

Debarment and Suspension. The Offeror shall disclose in its proposal, to the best of its knowledge and belief whether it, its principals and any proposed subcontractors: