1._EDD_ICMS_Pre-solicitation_Instructions.docx

PRE-SOLICITATION INSTRUCTIONS

The California Department of Technology (CDT) requests feedback and/or questions on the following Pre-Solicitation documents.

For: Employment Development Department (EDD): Integrated Claims Management System (ICMS) Pre-Solicitation Review

Pre-Solicitation documents include:

1. EDD ICMS Pre-Solicitation Instructions

2. EDD ICMS Feedback Template

3. Attachment 11 and 12: Bidder Qualifications Instructions and Form

4. Attachment 13 through 13.15: Key Staff Qualifications Instructions and Forms

5. Attachment 18: Narrative Response Requirements

6. Attachment 21: Existing Technology Stack

7. Exhibit A: Statement of Work

8. Exhibit C: Functional and Non-Functional Requirements

9. Exhibit D: Cost Workbook

10. Exhibit E: EDD Special Terms and Conditions

11. Exhibit F: Protection of Confidentiality

12. Exhibit F-1: Vendor/Contractor Confidentiality Statement

13. Exhibit F-2: Indemnity Agreement

14. Exhibit F-3: Data Destruction Certification Form

15. Exhibit G: Safeguarding Contract Language Administrative Requirements

16. Exhibit H: Safeguarding Contract Language for Technology Services

17. Exhibit I: Security and Data Protection

18. Exhibit J: Add, Delete, or Substitute Staff Request Form

19. Exhibit K: Deliverables Expectation Document (DED)

20. Exhibit L: Deliverable Acceptance Document (DAD)

21. Exhibit M: Work Authorization Process/Form

22. Exhibit N: Work Authorization Acceptance Form

23. Exhibit O: Translation Vendors

24. Exhibit P: ICM System Interfaces Please note these documents are drafts and are subject to change.

INSTRUCTIONS FOR FEEDBACK AND QUESTIONS

All feedback and requests must be sent to the Procurement Officer by June 12, 2024 This pre-solicitation allows for interested vendors to review a draft version of the RFP prior to its official release. The State is seeking vendor feedback on the draft RFP in the following areas:

· Project Implementation

· Requirements

· Cost

· Bidder Qualifications

· Staff Qualifications

· Milestones/Deliverables

· Service Level Agreements To provide feedback, Vendors must submit a written request via email to the Procurement Officer identified below and provide feedback using the Feedback Form provided with the Pre-Solicitation Instructions. The email must include the following:

· RFP 3362 Pre-Solicitation

· Vendor name

· Contact person name, telephone number, and email address Submitting feedback and/or questions regarding this Pre-Solicitation is not required in order to participate in the anticipated RFP that may follow.

Although providing feedback is important and strongly encouraged, the State makes no commitment to make changes based on the feedback it receives. CDT Office of Statewide Technology Procurement (OSTP) and EDD are not required to respond to questions submitted.

Participants are advised that any written responses to this Pre-Solicitation may be subject to the Public Records Act.

TEMPLATE FOR FEEDBACK AND/OR QUESTION SUBMITTAL

The State has created a document for response to questions and vendor questions/feedback. The CDT Procurement Officer requests the use of the attached Microsoft Excel form when submitting responses, questions and feedback. Instructions are listed as follows:

State Questions tab:

· Name of Firm – Please provide the name of the firm submitting questions/feedback.

· Contact Person – Provide the name of the person to contact if the State needs clarification about the question or feedback.

· Contact Email and Phone Number – Provide the email and phone number (including area code) for the listed contact person.

· Q # - There are 19 questions in a total of seven (7) categories in which the Vendor needs to answer.

· Question – State’s question.

· Answer – Write the response to the question in this column.

Additional Vendor Feedback tab:

· Q # - Sequentially number each question/feedback starting at one (1).

· Artifact – Vendor to select from the drop-down list which document the question/feedback pertains to.

· Section # - Identify the section number(s) and title that the question/feedback pertains to.

· Question/Feedback – Write the question/feedback in this column.

Expand or reduce the number of rows to accommodate the number of questions / feedback of each submission.

CONTACT

Katie DeAngelis, Senior Procurement Officer California Department of Technology Office of Statewide Technology Procurement Katie.deangelis@state.ca.gov

(916) 281-4062

DISCLAIMER

This Pre-Solicitation is issued for informational and planning purposes only and does not constitute a solicitation. A response to this Pre-Solicitation is not an offer and cannot be accepted by the CDT to form a binding contract. Interested Bidders are solely responsible for all expenses associated with responding to this Pre-Solicitation.

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