1.dgs-30-466_07_22_RFQ pdf fillable.pdf

DGS-30-466

(Rev. 07/22) Page 1 of 10

VIRGINIA STATE UNIVERSITY

REQUEST FOR QUALIFICATIONS

RFQ #212-July2026-Historic

Delivery Method: Prequalification for Design-Bid-Build

Issue Date: July 24, 2026

Project Name: Selected Historic Renovations

Subproject Name: CAPITAL PROJECTS INCLUDE;

212-18522-000 Waterproof Campus Buildings

212-18530-000 Improve HVAC Campuswide for Infectious Aerosol Control

212-18609-000 Improve Access and Accessibility

212-18772-000 Improve Life Safety Systems Campuswide

NON-CAPITAL PROJECTS INCLUDE;

212-B5212-001 through 212-B5212-043

212-B6212-001 through as assigned

212-B7212-001 through as assigned

Other Selected Historic project to be assigned by DEB

Commodity/Service: Parent Codes; 90900; 91000; 91200; Construction Services

Owner: Commonwealth of Virginia; Virginia State University

Location of Work: Buildings on campus older than 50 years old include:

Fourth Avenue, Agriculture Engineering Building, Bookstore, Branch Hall, Byrd Hall, Colson Hall, Davis hall, Eggleston Hall, Fauntleroy Hall, Foster Hall, Gandy Hall, Heating Plant, Hunter-McDaniel Hall, Jackson Place, Jessie Bolling

Hall, Johnston Library, Jones Dining Hall, Langston Hall, Lindsey Montague, Lockett Hall, MT Carter, Maintenance warehouse, Memorial Hall, Owens Hall, Post Office, Presidents House, Rogers Stadium, Seward Hall, Singleton Hall, Sponsored Research and Graduate Studies, Storum Hall, Trinkle Hall, Vawter

Hall, Virginia Hall, Whiting Hall and Williams Hall

Hardcopy qualifications for furnishing the services will be received until 2:00PM local time on

August 25, 2026. Qualifications must reach the below address by the deadline stated. Electronic and

Facsimile submissions will not be accepted in lieu of the hardcopy proposals. If proposals are mailed via

FedEx or UPS or if submissions are hand-delivered use the information below.

Issuing and Using Agency: Virginia State University (VSU)

Attention; Debra AC Sulla

FedEx/UPS/Hand-deliver: Physical Plant Building; Capital Outlay

2916 Myster Macklin Street; Suite 30A

Petersburg, VA 23806

All inquiries for information must be in writing and directed to: Debra AC. Sulla; dacsulla@vsu.edu by

COB August 10, 2026; questions will NOT be addressed after this date.

mailto:dacsulla@vsu.edu

(Rev. 07/22) Page 2 of 10

NO QUESTIONS WILL BE ANSWERED BY PHONE: All responses to email inquiries will be answered as an addendum and posted to the eVA website by the deadline date listed above. An addenda will be emailed and posted by COB August 14, 2026.

PRE-QUALIFICATION CONFERENCE: Will not be held. This is a process to qualify contractors to bid on work. A prebid conference and site visit will be held for each project when the project bids.

In compliance with this Request for Qualifications, including all provisions and attachments referenced herein, and subject to all the terms and conditions set forth herein, the undersigned offers and agrees to furnish the services described. It is understood that this proposal may be modified, by mutual agreement in subsequent negotiations.

Virginia License No.: Bidder:

(Name of Firm)

Contractor Class: By:

(Digital OR Wet Signature Required)

Specialty: Typed Name:

Valid until: Title:

FEIN/SSN:

If General Partnership (List Partners' Names) eVA Registration ID: ________________

Business Address:

Telephone#___________________________

EMAIL _______________________________

1. Project Description:

VSU is currently seeking to prequalify contractors to receive as many fully qualified Offerors as possible to bid on the proposed Selected Historic Buildings work. Contractors SHALL have experience in historic renovation. For each of the projects, the anticipated project scope involves:

A. BACKGROUND: This prequalification is for contractors to perform historic repairs, replacements, and renovations to Buildings on campus that are at least 50 years. These buildings require treatment in accordance with the Department of Historic Resources (DHR) guidance and the University’s Heritage preservation plan; here is the link to the plan.

https://www.vsu.edu/files/docs/capital-outlay/vsu-heritage-preservation-plan.pdf https://www.vsu.edu/files/docs/capital-outlay/vsu-heritage-preservation-plan.pdf

(Rev. 07/22) Page 3 of 10

B. SCOPE OF WORK:

The scope of work is included for each project.

CAPITAL PROJECTS

212-18522-000 Waterproof Campus Buildings

These projects are generally described as waterproofing basements and providing improved drainage at 11 academic and administrative buildings to prevent moisture intrusion and curb mold growth. This project will include the installation of; exterior basement foundation drainage systems, waterproofing system, site drainage improvements and separating sanitary/storm sewer inert-connections. In some cases, work will also include repointing exterior masonry.

212-18530-000 Improve HVAC Campuswide for Infectious Aerosol Control

These projects are generally described as mechanical heating, cooling, ventilation, filtration, and humidity controls in buildings. This project will provide improvements to mechanical systems at several buildings.

212-18609-000 Improve Access and Accessibility

These projects are generally described as accessibility renovations at selected existing facilities including accessible entrances, replacing adjoining sidewalks and curbs that are spalled, cracked or broken and modifying/adding restrooms to make these buildings fully compliant. The scope of the work also includes addressing stairs or other physical barriers that create an unsafe condition for individuals with mobility or vision impairments. The elevators will be replaced or new elevators will be provided at these buildings.

212-18772-000 Improve Life Safety Systems Campuswide

These projects are generally described as replacement of the fire suppression and fire alarm systems in several buildings.

NON-CAPITAL PROJECTS

Scopes will become available as the designs are completed and approved by DEB. These projects are generally described as HVAC, chillers, structural, modular buildings, MEP, fire pumps, demolition, replacement, and repair of historic building façade and envelope components including brickwork, carpentry and millwork, windows and doors, glazing, porches, fenestrations, and exterior lighting at selected historic buildings.

The contractor will coordinate all trades per the documents.

C. SCHEDULE FOR THE WORK:

It is the intent of the university to begin bidding these projects as they are approved by DEB. The schedule of calendar days will be determined for each project as they become ready to bid. The process for prequalification is approximately 30 days and the bidding of the work will be advertised a minimum of 30 calendar days. VSU will strive to issue the Notice to Proceed within 14 days of the bid opening.

(Rev. 07/22) Page 4 of 10

D. BONDING:

For bids less than $500,000, the requirements for a bid bond are waived for prequalified contractors in accordance with §2.2-4317.

2. Submission Requirements:

A. HARDCOPY: Five submission sets TOTAL are required to be submitted. This includes one original, which shall be clearly marked, and four additional copies. REMINDER: Electronic and Facsimile submissions will not be accepted in lieu of the hardcopy proposals.

B. In addition to the hardcopy submissions, one (1) USB flash drive OR an email with the complete submission set in electronic pdf format will need to be submitted.

C. To be Responsive, submissions shall include the following documents in this order:

1. The completed signature page of this request (page 2); DO NOT RECREATE THIS

SIGNATURE PAGE; IT HAS BEEN PROVIDED AS A PDF FILLABLE DOCUMENT.

2. Attachment A: The completed CO-16 with referenced and required attachments (bonding letter, project listings, similar jobs, organizational chart, key personnel resumes etc.).

3. Attachment B: The completed SCC form.

D. Submissions without all the copies and mandatory forms or those submissions that arrive past the deadline will be deemed nonresponsive and the RFQ will not be forwarded to the

Committee for review. It is the Offeror’s responsibility to ensure all the information is provided.

E. The Owner recognizes the possible existence of confidentiality agreements between an Offeror and previous clients and fully respects such agreements. Any information requested that is considered to be confidential between the Offeror and a previous client shall be marked proprietary by the

Offeror. Please clearly mark any Proprietary information.

F. The Owner reserves the right to visit the office(s) of an Offeror to verify any claim(s) made by an

Offeror regarding staff, facilities, capabilities, qualifications and any other reasonable concerns that may arise on the part of the Owner. In such an event, the Offeror must make every reasonable attempt to clarify any concerns expressed by the Owner.

G. The Owner will not be responsible for any costs incurred by an Offeror in response to this RFQ.

H. In the event the Offeror discovers an error in its submission, attention may be drawn to the error by providing a written amendment to the initial Qualifications submission. All amendments shall be received by the Owner on or before the date and time fixed for receipt of Qualifications. The Offeror shall define who is authorized to approve amendments/changes. If an error is discovered after the time and date of receipt of the RFQ response, the Offeror may withdraw from consideration, but the error correction will not be accepted by the Owner.

I. As noted above, Offerors may contact, in writing, the designated Owner point of contact for any required clarifications on this RFQ. Offerors are to refrain from contacting the Owner personnel for purposes of requesting tours or for any other purpose relating to the project.

(Rev. 07/22) Page 5 of 10

J. Project drawings and specifications will be available during bid solicitation. Only bidders meeting qualifications contained in the attached CO-16 will be considered eligible to bid on this project.

K. To prequalify with VSU, each prospective bidder must furnish written evidence of competency and evidence of financial responsibility to VSU. Upon submittal of the prequalification application, the Owner may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any application if there is evidence the Bidder may not be properly qualified to fulfill the obligations of the Agreement and to successfully complete the work.

3. Evaluation of Qualifications:

Bidders’ and Offerors’ qualifications (as submitted on the attached CO-16) will be evaluated against the criteria specified herein. References will be checked by the VCCO/VCO prior to determination of prequalification.

4. Attachments:

A. Attachment A-dgs-30-168_08-20_co-16

B. Attachment B-State Corporation Commission Form

C. Attachment C-VSU Contractor Safety Handbook-manual; Provided as a reference only, no need to return

D. VSU Heritage Preservation Plan_FINAL_2018 0806; Provided as a reference only, no need to return

QUALIFICATION CRITERIA

I. BONDING:

A. STANDARD BONDING:

Contractor can secure bonding for this project in an amount equal to or greater than the estimated construction cost from a surety company (1) listed in the United States Department of Treasury, Federal Register, Circular 570: Companies Holding Certificates of Authority as Acceptable

Sureties on Federal Bonds and as Acceptable Reinsuring Companies; and (2) licensed to transact surety business in the Commonwealth of Virginia.

B. SELF-BONDING PROGRAM:

Not applicable

C. CAPACITY:

The capacity the organization has to meet the project schedule and demands given its current workload.

II. EXPERIENCE AND PERFORMANCE ON PROJECTS OF SIMILAR SIZE AND SCOPE:

This includes consideration of references and client feedback from past and ongoing projects and a demonstrated ability to maintain project schedule and budget.

(Rev. 07/22) Page 6 of 10

A. Firm Experience

The contractor's office that will handle this project has undertaken at least three (3) construction projects of similar or comparable scope within the last ten years consisting of the following elements:

1. 4,000- 60,000 GSF built prior to 1971

2. Minimum of two stories

3. Brick structure with period millwork, carpentry and fenestrations

4. Residential prior to 1930, such as apartment building, residential dormitory, single-family residence or similar within a historic district, area or place.

5. The project was an exterior renovation involving period work, especially millwork, window, and door work.

6. The project was an interior renovation involving hydraulic elevators, construction of a new egress corridors and storefront entrances.

7. The project was on or eligible for listing on the National Register of Historic Places.

8. The project was located in an occupied building.

9. The project(s) were in an active location on the campus, requiring coordination and maintenance of continuous access to campus points of interest and pedestrian and vehicular paths.

10. The project(s) were delivered within budget and on time.

11. The project(s) did not result in unplanned disruptions.

12. The project(s) required coordination of state and special inspections.

13. Contractor change order value for the project was under 2% (Owner requested changes are not part of the 2%).

14. Contractor maintenance and repair support provided after the construction was finally complete.

The projects shall be sufficiently comparable so that the agency may conclude that the contractor is familiar with and capable of handling the project(s) described herein.

Equivalent or comparable experience may be considered, at the agency's sole discretion; however, it shall be sufficiently similar so that the agency may conclude that the proposed Contractor is familiar with and capable of handling the project(s) described herein

B. Project Team/Staffing:

1. The successful organization shall provide and maintain an experienced, professional project team that is tailored to the size, complexity and scope of work of the Project. It is recognized that the composition of the team will vary in response to the particular phases and needs of the

Project. However, the Proposer is obligated to provide sufficient staffing with the qualifications required to expertly manage all construction activities relating to the Project at all times.

2. By submitting a response, the Proposer agrees that no individual assigned to the Project shall be removed from the Project without the prior consent of the Owner.

(Rev. 07/22) Page 7 of 10

3. If the Proposer wishes to reassign an individual from the team assigned to the Project to another Project, the Proposer must make a formal, written request to the Owner and must verify that the Owner has received the request not later than ten (10) working days prior to the intended date of reassignment.

4. The Owner will make the final, binding decision on a release from the Project of a member of the team not later than five (5) working days from the intended date of reassignment.

5. The above process may be waived in cases of personal emergency or extreme personal hardship or duress. The burden of proving such conditions to the Owner remains with the Proposer. In cases in which the Owner requests the removal of a member of the team for the remainder of the duration of the Project, the Proposer’s Project Manager or Principal-in-Charge will act upon such cases promptly and will, within 72 hours, propose a replacement to the Owner.

C. Key Personnel Experience:

Both the Project Manager and the Superintendent most likely to be assigned to this project has served as Project Manager on at least three (3) projects in the last ten years of similar or comparable scope, one of those within the past five years.

1. 4,000- 60,000 GSF built prior to 1971

2. Minimum of two stories

3. Brick structure with period millwork, carpentry and fenestrations

4. Residential prior to 1930, such as apartment building, residential dormitory, single-family residence or similar within a historic district, area or place.

5. The project was an exterior renovation involving period work, especially millwork, window, and door work.

6. The project was an interior renovation involving hydraulic elevators, construction of a new egress corridors and storefront entrances.

7. The project was on or eligible for listing on the National Register of Historic Places.

8. The project was located in an occupied building.

9. The project(s) were in an active location on the campus, requiring coordination and maintenance of continuous access to campus points of interest and pedestrian and vehicular paths.

10. The project(s) were delivered within budget and on time.

11. The project(s) did not result in unplanned disruptions.

12. The project(s) required coordination of state and special inspections.

13. Contractor change order value for the project was under 2% (Owner requested changes are not part of the 2%).

14. Contractor maintenance and repair support was provided after the construction was finally complete.

The projects shall be sufficiently comparable so that the agency may conclude that the contractor is familiar with and capable of handling the project(s) described herein.

Equivalent or comparable experience may be considered, at the agency's sole discretion; however, it shall be sufficiently similar so that the agency may conclude that the proposed Project Manager

(Rev. 07/22) Page 8 of 10 and Site Superintendent are familiar with and capable of handling the project(s) described herein.

III. JUDGMENTS:

Any judgment(s), whether one or several, entered against the contractor for breach of contract for construction within the past ten (10) years may be grounds for denying prequalification, at the agency's sole discretion, after due consideration of the date(s), amount(s), facts and circumstances.

IV. SUBSTANTIAL NON-COMPLIANCE:

Any of the following may be grounds for denying prequalification, at the agency's sole discretion, after review and consideration of the dates, facts and circumstances. The contractor:

A. in the last three (3) years has received a final order for failure to abate or for a willful violation by the US OSHA or by the Virginia Department of Labor and Industry or any other government agency; or

B. has paid liquidated damages for failure to complete a project by the contracted date on more than two (2) projects in the last five (5) years; or

C. has paid actual damages resulting from failure to complete a project by the contacted date on more than two (2) projects in the last five (5) years; or

D. has been terminated for cause on a contract in the last five (5) years; or

E. was more than thirty (30) days late, without good cause, in achieving the contracted substantial completion date where there was no liquidated damage provision on more than two (2) projects in the last three (3) years; or

F. has received more than two (2) cure notices on a single project in the past two (2) years and/or more than one (1) cure notice on five (5) separate projects in the past five (5) years; or

G. has had repeated instances on a project of installation and workmanship deviations which exceed the tolerances in the standards referenced in the contract documents. Documentation of such instances shall be the written reports and records of the owner's representatives on the project; or

H. has finally completed a project more than 90 days after achieving substantial completion on two (2) or more projects in the last three (3) years, for reasons within the contractor's control.

Documented delay of delivery of material necessary to perform remaining work or seasonal conditions that bear on performing the work or operating specific equipment or building systems shall be considered in mitigation; or

I. has had Performance or Payment Bond claims paid on its behalf in the last three (3) years.

NOTE: If the agency intends to deny prequalification based on any of the above, VSU will provide written documentation evidencing same, pursuant to Section 2.2-4317 of the Code of Virginia.

(Rev. 07/22) Page 9 of 10

V. CONVICTIONS:

Any of the following may be grounds for denying prequalification, at the agency's sole discretion, after review and consideration of the dates, facts and circumstances. The contractor or any officer, director, project manager, procurement manager, chief financial officer, partner or owner of the construction company in the past ten (10) years:

A. has been convicted on charges relating to conflicts of interest;

B. has been convicted on charges relating to any criminal activity relating to contracting, construction, bidding, bid rigging or bribery;

C. has been convicted on charges relating to employment of illegal aliens on construction projects.

D. has been convicted: (i) under Va. Code Section 2.2-4367 et seq. (Ethics in Public Contracting);

(ii) under Va. Code Section 18.2-498.1 et seq. (Va. Governmental Frauds Act); (iii) under Va.

Code Section 59.1-68.6 et seq. (Conspiracy to Rig Bids); (iv) of a criminal violation of Va. Code

Section 40.1-49.4 (enforcement of occupational safety and health standards); or (v) of violating any substantially similar federal law or law of another state.

E. has been fined or adjudicated of having failed to abate a citation for building code violations by a court or a local building code appeals board.

VI. DEBARMENT & ENJOINMENT:

The following may be grounds for denying prequalification, at the agency's sole discretion, after review and consideration of the dates, facts and circumstances:

The contractor or any officer, director, project manager, procurement manager, chief financial officer, partner or owner of the construction company in the past ten (10) years: has been debarred or enjoined by any agency or political subdivision of the Commonwealth of Virginia, by any agency of the United States or by any agency of another state.

VII. AGENCY QUALIFICATION CRITERIA:

In addition to the information provided above, qualifications to be considered in evaluating responses include:

A. Bonding

B. Claims

C. Compliance with schedules

D. Maintaining costs and budgets

E. Accounting

F. Change orders

G. References from clients/architects

The Owner may also consider other aspects of the qualifications statements as it deems appropriate in evaluating the responses.

(Rev. 07/22) Page 10 of 10

VIII. SMALL BUSINESS PARTICIPATION:

A. Under Executive Order 35 (2019), Cabinet Secretaries and all executive branch agencies are directed to continue and advance the following on a race and gender neutral basis: exceed a target goal of 42% on discretionary spending with small businesses certified by DSBSD (the Virginia

Department of Small Business and Supplier Diversity).

B. VSU’s Small Business Participation Goal is 42%. With VSU being an HBCU, Minority participation is encouraged.

C. During the Bidding phase of the projects:

1. DSBSD certified small business shall be considered 100% small business participation.

2. Non SDBSD Bidders shall provide a small business procurement plan in conjunction with their sealed bid. A bidder’s small business procurement plan (represented by the small business participation percentage entered on the bid form) MUST be entered on the bid form for a bidder to be considered responsive.