1. Combined Syn_Sol 2021.docx

FA820121R0016

FA820121R0016

FA820121Q0009

Combined Synopsis/Solicitation Shuttle Wagons Hill Air Force Base, UT

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The government intends to award without discussions.

Solicitation number FA820121Q0009 is issued as a request for quote (RFQ) and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06 and its supplements.

This will be done as a full & open announcement filed under NAICS code 336510 and Product Supply Code 2220. This acquisition calls for two Rail Car Movers to transfer Rocket Motor Rail Cars on 14 miles of track from the Union Pacific quarry to the North Utah Test and Training Range Transfer Facility. This is a new mission requirement. The mover must also be capable of transitioning off of the rail and travel 14 miles on paved/improved dirt roads. This rail car is unique in the industry in that it is able to effectively travel on rail tracks and transition onto roads during environmental extremes and safely/comfortably carry 3 personnel in the cab.

The anticipated CLIN structure of the resulting award will reflect:

· All CLINs will be established on a firm fixed price basis.

· Quotes must be inclusive of all delivery costs.

· All quotes must indicate if the vendor can achieve delivery within 120 calendar days after receipt of contract. If this delivery allowance is not practicable, vendors must quote an alternate delivery schedule.

· Quotes should be effective and clearly stated through September 30, 2021.

· In accordance with FAR 15.404-1(b): The Government may request historical pricing data after solicitation closes in order to support a price fair and reasonable.

**The due date for all quotes is 03 September 2021 at 4:00 P.M. Mountain Daylight Time.** All questions regarding this acquisition must be submitted by 13 August at 4:00 P.M. Mountain Daylight Time (MDT) to allow for the Government to assess the inquiry and provide a response.

Quote Submission Information:

Submit questions to Contract Specialist, Sasha Voinovich, via email at Sasha.voinovich@us.af.mil;

Submit quotes to Contract Specialist, Sasha Voinovich, via email at sasha.voinovich@us.af.mil AND to Contracting Officer, Daniel Brock, via email at daniel.brock.5@us.af.mil.

PROVIDE ALL INFORMATION BELOW:

· An official Quote

· Company Name and Address

· Company CAGE and DUNS

· Company Point of Contact and Contact Information

· Payment Terms (NET 30, Discounts, etc.)

· Days to Deliver After Receipt of Order All firms must be registered in the System for Award Management database at www.sam.gov for award consideration. The Government reserves the right to award a contract without discussions with respective Offerors.

Attachments:

1. Attachment J-1: Product Specification Details

2. SF 1449 FA820121Q0009

3. 52.204-24 (return with quote)

FOB: Destination

Delivery Schedule: 120 Calendar Days After Receipt of Contract, preferred. Quotes should stipulate delivery period to either validate the 120 days or state a delivery period other than requested. Exceptions must include a complete accompanying rationale (see 4.3, Delivery Exceptions of 52.212-1 Addendum).

Warranty: Standard Industry Warranty to be described in quote, if available. Warranty will not begin until full acceptance.

Clauses and Provisions: See Attachment 2, SF 1449 FA820121Q0009 for a full list of clauses and provisions included with this solicitation. Addendum to 52.212-1 and 52.212-2 follows on the next page.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS ADDENDUM

1. GENERAL INSTRUCTIONS:

1.1. General Guidance

1.1.1 This section of the Instructions to Offerors provides general guidance for preparing quotes as well as specific instructions on the format and content of the quote. To assure timely and equitable evaluation of quotes, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to comply with requirements may result in the offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The offer shall consist of two separate volumes: Volume I – Contract Documentation, and Volume II – Technical.

1.1.2 The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the CO determines that adequate price competition no longer exists, Offerors may be required to submit additional information to the CO for determination of fair and reasonable pricing.

1.1.3 The quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quote should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their products and experience, and will base its evaluation on the information presented in the Offeror’s quote.

1.1.4 The Government may reject any quote that, as a result of its evaluation, is determined to be unexecutable in terms of price and/or technical solutions, including exceptions taken, such that the quote is deemed to reflect an inherent lack of competence, inability to meet the requirement, and/or failure to comprehend the complexity and risks of the requirement.

1.1.5 The quote acceptance period or validity of the proposal shall be through September 30, 2021. The Offeror shall make a clear statement in the quotation documentation that the quote is valid until this date.

1.1.6 In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful quotes.

1.2. General Information

1.2.1 Point of Contact

1.2.2 The Contracting Officer (CO) is the main point of contact for this acquisition. Address any concerns you may have to the CO no later than 4:00 pm MDT at daniel.brock.5@us.af.mil. Questions may be sent to the CS, sasha.voinovich@us.af.mil no later than 4:00 pm Mountain Daylight Time MDT on 13 August 2021.

1.2.3 Discrepancies

Should any portion of this solicitation contain a perceived error, omission or otherwise be unclear, the Offeror shall immediately email the CO, clearly describing the portion of the solicitation in question and the impact the discrepancy has on the Offeror’s ability to prepare their quote.

1.2.4 Electronic Reference Documents

All referenced documents for this solicitation are available on the Beta SAM website (https://beta.sam.gov/). Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2. SPECIFIC INSTRUCTIONS

2.1. Receipt of Quotes

Electronic submissions by email is the only acceptable form of submission for responses to this solicitation. Electronic submissions by email must be received no later than 4:00 pm MDT on 03 September 2021.

3. VOLUME I – PRICE & CONTRACT DOCUMENTATION

3.1. Complete the following:

3.1.1 The Offeror shall submit a Quote in Contractor Preferred Format.

3.1.2 Provide a firm fixed price (FFP) quote for unit and total prices.

3.1.3 All quoted prices shall be submitted in U.S. dollars. All quoted prices shall extend to no more than two (2) places to the right of the decimal (i.e. prices quoted up to the “hundredths” decimal place).

3.1.4 Clause 52.204-24 completed

4. VOLUME II – TECHNICAL

4.1. General: Information the Offeror deems appropriate to address the technical criteria (purchase specifications) should be included in the quotation in an orderly format and be consistent with the evaluation criteria for award set forth in the Addendum to FAR Clause 52.212-2 of this solicitation. Quote paragraphs shall correspond to the evaluation factor (see 52.212-2, 1.2 Factor 2 - Technical) and pertinent technical documentation of the solicitation (Attachment J-1: Product Specifications) where referenced. To facilitate evaluation, the information contained in Volume II shall be specific, detailed, and clearly demonstrate that the Offeror has a thorough understanding of the requirement for the accomplishment of this effort. The technical documentation must fully address each purchase specification.

4.2. Technical Exceptions: Offerors must clearly identify any exceptions to the technical requirements in Attachment J-1: Product Specifications, and provide complete accompanying rationale.

4.3. Delivery Exceptions: Delivery of all Rail Car quantities is specified as 120 Calendar Days from Day of Award. Offerors shall clearly identify any exceptions to the delivery schedule and provide complete accompanying rationale.

(End of provision)

52.212-2 EVALUATION-COMMERCIAL ITEMS ADDENDUM

1.0 The Government will award one contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation is determined to be the lowest price technically acceptable (LPTA) quote. The Government may award without discussions, reserving the right to hold discussions if deemed necessary by the CO.

The Evaluation Factors are:

(A) Factor 1 – Price

(B) Factor 2 – Technical

1.1 Factor 1 - Price. Quoted prices will be determined by multiplying the quantities identified in the SF 1449 Continuation Sheet and this Combo by the quoted unit price for each Contract Line Item Number (CLIN) to confirm the extended amount and the total amount. The price evaluation will document the reasonableness and completeness of the total evaluated price.

1.1.1 Total Evaluated Price. The total evaluated price equals the unit price of the Rail Cars multiplied by the quantity as stated in the SF 1449 and in this Combo.

1.1.2 Arithmetic Discrepancies. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found in pricing as submitted by the Offeror.

(A) Obviously misplaced decimal points will be corrected;

(B) Discrepancy between unit price and extended price, the unit price will govern;

(C) Apparent errors in extension of unit prices will be corrected;

(D) Apparent errors in extended prices per CLIN will be corrected.

1.1.3 Solicitation Requirements – Terms and Conditions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements (see solicitation attachments), in addition to those identified as evaluation factors. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale.

1.2 Factor 2 - Technical. The technical criteria below will be used to evaluate quotes. The Offeror shall demonstrate their capability of meeting the minimum technical requirements of the solicitation as contained in Attachment J-1: Product Specifications. The ratings applied to the Technical Quote will be Acceptable or Unacceptable.

1.3 Award Process: The Government intends to award to the lowest price, technically acceptable Offeror. The evaluation process is as follows: the Government intends to award without discussions; however, the Government reserves the right to hold discussions at any point during the evaluation.

1.4.1 Price. The evaluation process will begin with a ranking of offers based on the total evaluated price from the lowest to highest price of all proposals.

1.4.2 Technical. Only the two lowest priced quotes will be evaluated for Technical Acceptability. An Offeror must have an “Acceptable” rating for Factor 2 to be eligible for award.

(A) The next lowest offer will only be evaluated if the aforementioned offers are “Unacceptable” (and so on). Only one award will be made under this solicitation.

1.4.3 Fair and Reasonable Determination. Determination will be made in accordance with paragraph 1.1 of 52.212-2 Evaluation – Commercial Items, prior to contract award.

2.0 A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)