1. AVB 00 0000 Bidder's Instructions - MCS BP4ESP.pdf

MCS

Tennis, Field Events, Berm

Bid Package No 4ESP

Mattawan, MI

AVB-26-515

AVB 00 0000

BIDDER INSTRUCTIONS AND REQUIREMENTS

Below is a list of the Sections that help comprise the AVB Construction Bidding and Contracting Requirements Article. Documents may be added or deleted as seen fit by AVB Construction with or without notice to the Bidders/Contractors. While this list is a general overview, it is not an all-inclusive list by any means. Other Bidding and Contractual documents such as drawings, specifications, reports, etc. are to be included as well.

00 01 12 Project Summary - Invitation to Bid

00 21 13 Instructions to Bidders

00 24 00 Scopes of Work

00 31 00 Available Project Information

00 31 13 Project Schedule

00 41 00 Bid Proposal Form(s)

00 43 00 Bid Supplements

00 45 00 Qualifications, Representations & Certifications

00 51 00 Agreement Form(s)

00 73 00 Supplementary Conditions/ Requirements

Within the following pages are the descriptions of each Section noted above as it pertains to MCS BP4 ESP Tennis, Field Events, Berm, also referred to herein as “The Project”. Each Bidder/Contractor/Sub-Contractor will be held responsible for reading and adhering to any and all data as found within the following pages.

See also Article AVB 01 0000 Subcontractor General Requirements for additional regulations and responsibilities as well as any forms noted within the below notations beginning with “01”.

00 01 12 Project Summary - Invitation to Bid

AVB Construction, LLC is preparing to construct new Tennis facililties, field event equipment, and berm.

Bid Packages Already Awarded: None.

1.1. Project Information:

1. Project Location: Located within the campus of Mattawan Consolidated Schools. Southeast campus, directly south of ECEC.

2. Bid Information Contact: Amanda Lafler; (269) 816-4418; alafler@avbinc.com

AVB Construction, LLC 4200 West Centre Ave.

Portage, MI 49024

Proposals are due in person no later than 3:00 p.m. (EST) on Tuesday, June 30, 2026.

Submit the above pack in clearly labeled bid envelopes:

SEALED BID ENCLOSED FOR THE MATTAWAN CONSOLIDATED SCHOOLS PPROJECT

To: Mattawan Consolidated Schools

56720 Murray St

Mattawan, MI 49071

Attn: Central office- Pam Stermer

For The: Mattawan Consolidated Schools- Bid Package No.4ESP - Tennis, Field

Events, Berm

Work Scope Bid:

3. All proposals submitted shall remain firm for 30 days after submittal.

4. The Bids will be publicly opened.

5. There will be no pre-bid meeting.

6. Plans are available electronically. All bidders who receive a bid invitation will receive project update notifications via email to the same email address throughout the bid process. Selecting that you DO NOT INTEND TO BID from the PROCORE generated bid invite will remove you from subsequent emails on this project. Forwarding your bid invite will allow others to download bidding information documents.

7. Bid documents will be available at Builders Exchange and Dodge Reports.

1.2. Bid Requirements:

1. Bidders who have not worked with AVB are asked to complete a pre-qualification form and submit with bid.

2. This project is prevailing wage.

3. Bids are to include Michigan Sales & Use Tax. Bidders are to include all other use taxes and other federal, state and local taxes, as may be applicable.

4. Bid Bonds are required. Bid Bonds are required in the amount of 5% of the submitted bid cost. A cashiers' check in the amount of 5% of the bid can be accepted in lieu of an agented bid bond.

5. The cost to add a Performance Labor and Material Bonds are a mandatory alternate

6. This project is not LEED.

7. Ichat Background Checks are a requirement for any who will be working on MCS Campus.

8. Local Participation is encouraged, but not a requirement for award.

9. Bid Proposal Forms are to be submitted for public opening per directions in bid packet.

10. Bidders are to provide a base bid per plans and specifications.

11. Potential Bidders are not permitted to contact the Owner's staff members regarding the bid process.

Doing so will eliminate the potential bidder from consideration.

12. The bids will be publicly opened.

13. Note that a minimum 2-year warranty is required from the certificate of occupancy unless noted differently in the specifications.

14. Combined proposals will be considered for multiple work categories, however separate proposals are required for each work category. Combined work category proposals will be considered provided each work category is individually quoted.

End of Section 00 01 12 Project Summary – Invitation to Bid

00 21 13 Instructions to Bidders

1.1. Bid Requirements: Each bidder is to review the requirements of these bid documents thoroughly and in detail and to prepare a complete and thorough quotation that meets the full requirements of the bid documents and the intent of the work, delivering a complete “Turnkey” solution to the work/supply of the bid package. Bidders must physically visit and thoroughly inspect the site and/or the work to determine its existing condition and any additional scope of work items that may be necessary to accomplish the work in full. Bidder shall identify any such items and include them in the cost of the work of this item and they shall become a part of the noted scope of work.

15. All items listed within the CM Work Scopes to be included in base bid proposal – see attached Scope of Work for each Work/Bid Category.

16. Any and all required fees, permit costs, inspection costs, etcetera of authorities having jurisdiction are to be included in base bid amount.

17. Storage costs including insurance of any materials purchased before schedule/site is ready to absorb said items.

18. The bidder shall include in base bid cost to have full-time supervision on the jobsite at all times who is knowledgeable and competent in the detailed requirements of the work of this work category. This person shall not be removed from this project until the work is complete and shall not be removed or replaced without the approval of AVB Construction.

19. Bidders are responsible for all document costs during Bidding and Construction Phases. AVB Construction will not be providing any paper copies.

1.2. Interpretation of the Bid Documents:

1. The Subcontractor is responsible for inspecting the site and for reading and being thoroughly familiar with the contract documents. The failure or omission of the Subcontractor to do any of the foregoing shall in no way relieve any Subcontractor from any obligation in respect to his proposal.

2. The Subcontractor must satisfy themselves of the accuracy of the work items in the contract documents by examination of the site and review of the plans and specifications including addenda.

After proposals have been submitted, the Subcontractor shall not assert that there was a misunderstanding concerning the quantities of work, conditions, or nature of the work to be done.

3. It is the subcontractor’s responsibility to review ALL of the bid documents and drawings contained within this bid pack. NO additional monies will be added to the subcontractor’s contract for failure to review the COMPLETE and ENTIRE set of bid pack documents.

4. Should the Subcontractor find omissions or discrepancies in the contract documents, the Subcontractor should notify AVB Construction LLC at once via email to the bid contact, including drawings and specifications references with questions so that the Project Architect/Engineer may issue an addendum.

Email questions to: Amanda Lafler at AVB @ alafler@avbinc.com

5. Every request for information shall be made in writing via email to the bid contact. Unless modified or clarified by written notice or addenda, the contract documents remain in force.

6. No oral descriptions/ explanations/ interpretations shall be offered to the Subcontractor as to the meaning of any part of the contract documents.

7. All Subcontractors submitting proposals shall be responsible for providing all materials, equipment and labor necessary to maintain job progress to achieve specific dates of partial and substantial completion as noted in the project milestone schedule.

8. The contract documents contain the provisions required for the construction of the project.

Information obtained from an officer, agent, or employee of the Owner or any other person shall not affect the risks or obligations assumed by the contractor or relieve him from fulfilling any of the conditions of the contract.

9. The contractor shall comply with all applicable laws, ordinances, and the rules and regulations of all governing authorities having jurisdiction over the construction of the project.

10. The contractor shall comply with any special safety provisions as required by AVB Construction LLC, Architect, and/or Owner. See AVB’s Health and Safety Manual.

11. Subcontractor to carry all costs of stored materials. In the event of a possible upcoming material shortage, bidder should note cost carried in bid for pre-ordering material to have on hand to complete project within schedule.

1.3. Substitutions Requests:

1. If a Substitution is to be requested/potentially utilized, a Pre-Bid Substitution Request must be submitted via email, with reasons for substitution and product equivalency data for review, submitted for approval and approved PRIOR to bid submission. No exceptions.

1.4. Bid Preparation and Inclusions:

1. Proposals shall be made on the proposal forms (see Section 00 41 00 Bid Form(s)).

2. Each proposal should clearly indicate the work category being submitted. Separate proposals are required for each work category. Combined proposals will be considered provided that each work category is individually quoted.

3. In the event of a discrepancy between the written prices quoted on the Proposal Form and those quoted in figures, the words shall control. The prices are to include the furnishing of all labor, materials, equipment, tools, management, supervision, insurance, taxes, and all other services necessary and proper for the completion of the work in accordance with all requirements of the contract documents.

4. Bid Proposals shall include any and all Addenda and PreBid RFIs issued during the bid phase. Noted Addenda included where applicable on the Bid Proposal Form.

5. Bids shall be signed with name and title typed below the signature. Where the Subcontractor is a corporation, proposals must be signed with the legal name of the corporation followed by the name of the state of incorporation, the legal signature of an officer authorized to bind the corporation to a contract, and sealed with their corporate seal.

6. Unit Prices:

a. Bidders must include all labor rates, unit cost items, proposal breakdowns, and all alternates as listed in the specifications, as shown on the drawings, as listed in the work category descriptions, or as listed on the Proposal Form.

b. Failure to comply with any requested information may be cause for rejection of bid.

7. Potential requirements to note while forming proposal:

a. Modification and Withdrawal of Proposal Subcontractors may withdraw proposals at any time before opening but may not resubmit them. No proposals may be withdrawn or modified after the proposal opening. Proposals shall remain valid for 30 days after submittal.

b. Insurance:

1. Subcontractors are responsible for the deductible to any claim by them against the Owner’s

Builder’s Risk Policy.

c. Subcontractor Agreement

1. The form of agreement shall be the AVB Construction, LLC Standard Subcontract Agreement, unless noted otherwise. See Section 00 51 00 for sample. The Subcontractor shall execute the agreement within seven (7) days following its receipt.

The scope of each contract shall be defined by the various work category descriptions and Architectural drawings and specifications as published unless otherwise modified in the agreement. No other exclusions or prior modifications will be acknowledged whereby the agreement shall finalize and therefore supersedes all previous offers.

d. Bonds:

1. Bid bonds are required for 5% of the proposed contract amount by all bidders.

Where requested on the Proposal Form, bidders shall indicate the amount to be deducted from their total base bid, if performance and payment bonds are not required, and the name of their bonding company.

Prior to determination of bonding and, therefore, award, the successful bidder shall be prepared to provide evidence of experience and financial stability as may be requested by the Owner or Construction Manager including audited financial statements.

If the Owner or Construction Manager requires the successful bidder to provide a performance and payment bond, the successful bidders shall furnish separate performance and payment bonds, each with limits of 100% of the contract sum. Bonds shall be co-oblige bonds naming both the Owner and Construction Manager as principals. Bonds shall be secured from bond organizations licensed to underwrite within the State of Michigan, and both form and substance shall be subject to the review and approval of the Owner and Construction Manager.

e. Storage of Materials:

1. Subcontractor to carry all costs of stored materials. See Section 01 29 76 Payment

Procedures for additional information/requirements.

8. Safety: Provisions for safety to be included in base bid. AVB holds safety in the utmost regards.

Please note AVB’s Health and Safety Program will be in place on any and all jobs for which AVB Construction, LLC holds contract. A copy of this policy is provided with the bid documents.

9. High-visibility t-shirts/vests, safety glasses and hard hats are expected to be supplied by the SubContractor and worn 100% of the time on site. No exceptions.

10. Prevailing Wage and Fringe Benefits:

a. Each subcontractor shall abide by the Michigan Prevailing Wage Act, and all labor and employees on this project shall be paid current rates prevailing in Van Buren County.

1.5. Bid Execution/Submission:

1. A bid is invalid if it has not been deposited at the designated location prior to the time and date for

Receipt of Bids indicated below or prior to any extension thereof issued by Addendum to the Bidders.

Bids received after the time and date for Receipt of Bids will be unopened.

2. Bids shall be prepared on unaltered Bid Forms (FORM 00 41 00.1.1) furnished in these documents.

The Bidder shall make no additional stipulations on the Bid Form nor qualify the Bid in any other manner. Unauthorized conditions, limitations, or provisions attached to the Bid may be cause for rejection of the Bid.

3. Clearly identify on the cover of the cover sheet/ email subject/ envelope cover with the following information:

a. Project name, bid package, and work category quoted

b. Name and address of Subcontractor

4. All proposals submitted shall remain firm for 30 days days after submittal.

5. All Bids shall be based on specified materials and equipment. However, bidders are encouraged to submit separate pricing for voluntary alternates for materials and or equipment that will result in higher quality or cost savings, or other benefits to the owner and/or project.

6. Bidder inquiries shall be placed on a Request for Information Form (FORM 00 43 00.1.4.2) and submitted to the office of AVB Construction for review. See form for specific contact information.

1.6. Bid Opening:

1. Complete bid packages are to be placed in a clearly labeled envelope and delivered to Mattawan Consolidated Schools Central Office – Attn: Pam Stermer for public opening prior to bid due date and time. Sample label and bid packet checklist provided with form.

1.7. Post Bid:

1. Subcontractors may be required to attend a post-bid interview following the bid opening. Post Bid

Interviews will be occuring during the week of 7/1/26 - 7/7/26.

2. Each Subcontractor shall be prepared, if so requested by AVB Construction LLC or the Owner, to present evidence of his experience, qualifications, and financial ability to carry out the terms of the contract. See Section 00 45 00, FORM 00 45 00.1.3.1.

1.8. AVB Construction, LLC and the Owner reserve the right to reject any and all proposals, in whole or part, and to waive any informality in the bidding. Selection of successful bidders is not based solely on pricing.

End of Section 00 21 13 Instruction to Bidders

00 24 00 Scopes of Work

1.1. AVB is requesting proposals for the following Work Categories as described in the following pages. Each

Work Category should be bid in whole; partial Work Categories will not be accepted. The following specification cross-reference is for information only.

26.100 Electrical

31.100 Sitework

32.120 Asphalt

32.130 Concrete

32.180 Sports Surfacing

32.185 Synthetic Turf

32.310 Fences & Gates

1.2. Each Work Category has Work Scope specific notations on the following pages. Note that the Work Scope specific notations are not meant to be an all-inclusive list of a particular Work Category’s responsibility, rather, these notes are to highlight some, not all, of the critical aspects of this particular project only. See the following pages for Work Category specifics.

End of 00 24 00 Scopes of Work alafler Text Box *Scopes will be issued separately in bid package.*

00 31 00 Available Project Information

Geotechnical Report can be found in

Specification 003100 Available Project

Information

End of Section 00 31 00 Available Project Information

00 31 13 Project Schedule

1.1. Preliminary Project Schedules/Phases:

1. Bid Schedules.

a. The preliminary construction schedule narrative included in the Contract Documents represents the general order and time frames for work to be followed by the Construction Manager in coordinating the project. The Subcontractors are to assume that their work will be coordinated in a manner consistent with industry practice, and the efficient coordination of all other trades.

b. Please note that although the schedule defines the planned order of construction, Bidders should not assume that any assurance is given or implied as to the calendar dates associated with completion of the work of a particular contract.

c. All Subcontractors recognize and shall accept modifications to the schedule which are reasonable, in the opinion of the Construction Manager, for the general interest of the project as a result of allowable time extensions (formally or informally approved) in any contract, and such modifications are inherent to the construction process and shall not qualify as a basis for extra compensation from the Construction Manager or Owner.

d. The Subcontractor, in submitting a proposal for the work of a particular work category, agrees to commit the necessary resources to complete the work activities of that work category, within a time span not greater than the planned duration. Work included within a work category, but not specifically defined by a particular work activity, is to be accomplished in a reasonable manner in conjunction with other work of the work category, and in such a way as to avoid complication of or to delay the work of other Subcontractors.

e. The Subcontractor shall allow for multiple mobilizations, at no additional cost, as required to maintain construction progress and as directed by AVB.

f. Several specific project dates are on the schedule below.

Schedule of Important Dates Event Date Time

Bid Release Monday, June 8, 2026 -

RFI Due Date Wednesday, June 17, 2026 5:00 p.m.

Addendum 1 Issue Monday, June 22, 2026 -

Bid Due Date Tuesday, June 30, 2026 3:00 p.m.

Public Bid Opening Tuesday, June 30, 2026 3:01 p.m.

Post Bid Interviews:

32.130 Concrete Wednesday, July 1, 2026 2:00p - 3:00p

31.100 Sitework Wednesday, July 1, 2026 3:00p - 4:00p

32.180 Sports Surfacing Thursday, July 2, 2026 9:00a - 9:30a

26.100 Electrical Thursday, July 2, 2026 9:30a - 10:30a

32.120 Asphalt Thursday, July 2, 2026 10:30a - 11:30a

32.310 Fences & Gates Tuesday, July 7, 2026 9:00a - 10:00a

Board of Education Approval Monday, July 13,2026

Project Start 7/14/2026

Project Completion 10/29/2026

End of Section 00 31 13 Project Schedule

00 41 00 Bid Proposal Form(s)

1.1. See the following pages for the Bid Proposal Form(s) that are to be filled out and submitted for The Project.

Reminder to infill and submit all pages as noted in FORM 00 41 00.1.1.

Bid Proposal Forms are to be filled out in and turned in to AVB Construction.

Reminder that Bids are due on:

Tuesday, June 30, 2026 at

3:00 p.m.

via

Physical Delivery: Mattawan Consolidated Schools, Central Office

Attn: Pam Stermer

Re: MCS BP4 ESP Tennis, Field Events, Berm, Bid Package No 4ESP

Bidder’s Checklist

Bid Form

PreQualification Form – for those who have not worked with AVB in the past 3 calendar years

Representations and Certifications (Affidavidits, Public Open Instructions/Labeling) IF APPLICABLE

If using an approved substitution, please note material bid as approved substitution

MCS BP4 ESP Tennis, Field Events, Berm

Bid Package No 4ESP

FORM 00 41 00.1.1

BID PROPOSAL FORM

MCS BP4 ESP Tennis, Field Events, Berm

Bid Package No 4ESP

To: MCS Central Office BIDS DUE:

56720 Murray Street 3:00 p.m. on Tuesday, June 30, 2026

Mattawan, MI 49071 Attn: Pam Stermer

EMAIL: alafler@avbinc.com

BASE BID INFORMATION:

____________________________________________________________ , hereinafter called "Contractor", (Bidder’s Company Name) does hereby agree to construct the following Work Category/Scope at the prices stated below.

WORK CATEGORY: _________________________________________________________________

(List Work Category No. and Description)

ADDENDA: The contractor acknowledges receipt of the following addenda and has included those provisions in the fixed Base Bid price:

Addendum # ____ dated _______________ Addendum # ____ dated ____________

Addendum # ____ dated _______________ Addendum # ____ dated ____________

SAFETY: The contractor will comply with AVB Health and Safety Policy, OSHA and MIOSHA

EMR # _______ dated ___________________ EMR # _______ dated ________________

Will utilize standard AVB Subcontract Has included prevailing wage per bid documents.

Will provide SOV, Work Plan and any Subcontract Review for Post Bid (has held post bid schedule time open).

TOTAL BASE BID: $ ,

(in figures)

Dollars

(written in words BID FORM 00 41 00.1.1 (Page 1 of 4)

ALTERNATE AND CLARIFICATION INFORMATION:

MANDATORY ALTERNATES: Please list alternates as they appear in the specifications/write-up. Provide costs associated with the alternates as well as any concerns you may have in utilizing such alternate.

1. Cost to ADD PLM Bond to Base Bid: _____________________________________________________

Brief description with attached detail

ADD/DEDUCT ________________________________________ Dollars $ __________________

PROPOSAL CLARIFICATIONS (attach separate sheet(s) if necessary):

CONTRACTOR UNIT RATES

The following rates/unit prices, once accepted by the owner will be applied to bulletins, directives, field orders and subsequent contract modifications.

This cost should not include overhead or profit

The unit rate (hourly, lump sum, lineal foot, square foot) should include all taxes, insurance and fringes.

Prices are effective as of the date of this bid submission and will be good thru substantial completion date of the project as well as the 2-year warranty work if required. If different pricing is to be utilized for subsequent years, please provide the revised rates with this bid form submission.

BID FORM 00 41 00.1.1 (Page 2 of 4)

2. Cost to ADD Per DWG ES 103, Keynote 3: Alternate #1: Provide light pole, light fixtures, lighting protection, control wiring, and all required equipment for a complete installation. Extend Base Bid 1" conduit to PA speaker at 10' 0" above grade.

ADD/DEDUCT _________________________________________ Dollars $ ___________________

UNIT PRICE INFORMATION AND WORK SCOPE REQUIRED ALLOWANCES AND

ALTERNATES:

Attach a page with items required per bid work scope.

CHANGE ORDER WORK: For revisions to the contract (exclusive of alternates & contract unit prices) bidder agrees to the following mark-ups for overhead and profit:

1. Direct Labor 10% maximum combined total overhead and profit

2. Direct Material 10% maximum combined total overhead and profit

3. Subcontractor Handling 5% maximum combined total overhead and profit

4. Equipment 10% maximum combined total overhead and profit

LABOR RATES (attach separate sheet(s) if necessary):

1. Trade Classification: Hourly Rate: $ /hour

2. Trade Classification: Hourly Rate: $ /hour

3. Trade Classification: Hourly Rate: $ /hour

4. Trade Classification: Hourly Rate: $ /hour

PREMIUM TIME*

1. Provide information on your company’s Policy on Premium Time as well as associated unit prices (i.e.

OT/ Double Time, Holiday Pay, etc.). Attach the information to this Bid Proposal Form.

2. Please list those days that are considered “Holiday” as noted in your Employee Handbook:

3. If there are any working hour/day and/or shift stipulations or restrictions within your company, please list them herein (attach separate sheet(s) if necessary):

BID FORM 00 41 00.1.1 (Page 3 of 4)

BID FORM VALIDATION:

PROJECT SCHEDULE: The contractor has reviewed the overall project schedule and the special coordination, sequencing, restrictions and scheduling of their individual work category and does hereby accept and will commit all resources necessary to meet these schedules.

Bidder has reviewed the issued project schedule/schedule notes and has material access and manpower to maintain the project schedule.

1. Man Hours/Crew Size to maintain project schedule: ____________________

2. Working Days to complete work scope: ____________________

Include any schedule work scope duration clarifications or material lead time issues (submittal, fabrication, site delivery, etc) that may pose an issue to the proposed schedule.

RESPECTFULLY SUBMITTED BY:

(Company’s Legal name) which is organized and exists under the laws of the State of Michigan as a/an:

Corporation, Partnership, Limited Liability Company, Individual

Building/Street Address:

City, State, Zip:

Phone Number: FAX Number:

The undersigned hereby attests that this proposal is in compliance with all related bidding/contract documents.

Authorized Signature: Date: ___________

Show seal if contractor is a corporation:

Name:

Title:

BID PROPOSAL FOLLOW-UP CONTACT INFORMATION: Estimator/Follow-up Contact Name (if different from above) in the event bid proposal clarifications are required.

Name:

E-mail address: _______________________________________Phone: _____________________________

END BID FORM 00 41 00.1.1

SUBMIT ALL 4 PAGES OF THIS BID FORM

CERTIFICATION OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner, or authorized officer of the below-named company (the

“Company”), pursuant to the compliance certification requirement provided in the

Mattawan Consolidated School’s Request For Proposal (the “RFP”), hereby certifies, represents, and warrants that the Company (which includes its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic

Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Company is awarded a contract by the Mattawan Consolidated School as a result of the aforementioned RFP, the Company is not and will not become an “Iran Linked Business” at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the Mattawan Consolidated School’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

Name of Company

_ Name and Title of

Authorized Representative

_ Signature

_ Date

STATEMENT REGARDING FAMILIAL RELATIONSHIP

AFFIDAVIT OF

(name of affiant)

STATE OF MICHIGAN

COUNTY OF

makes this Affidavit under oath and states as follows:

1. I am a/the President

Vice-President

Chief Executive Officer

Member

Partner

Owner

Other (please specify)

Of , a bidder on a construction project for (insert name of contractor) that involves, at least in part, construction (insert name of school district) of a new school building or an addition to or repair or renovation of an existing school building.

2. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and employees(s) of the aforementioned contractor and the school district’s superintendent and/or board members

Rev 2022-06-17

3. I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for the construction project.

4. I declare the above information to be true to the best of my knowledge, information and belief. I could completely and accurately testify regarding the information contained in this affidavit if requested to do so.

(signature of affiant)

Dated

Subscribed and sworn before me in County, Michigan, on the day of _, 20

(signature)

(printed) Notary public, State of

Michigan, County of

My commission expires on

Acting in the County of

MCS Tennis, Field Events, Burm

1AVB00~1

Suspended or Debarred Vendor

The undersigned, the owner or authorized officer of (the “Bidder”) hereby certifies and affirms that it and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government.

Information regarding whether or not a business is suspended or debarred is available at the Federal System for Award Management website (www.sam.gov).

Bidder Name:

Bidder EIN #:

By:

Authorized Representative Name:

Its:

Date:

Subscribed and Sworn to Before Me:

State of

County of

This instrument was acknowledged before me on the _ day of _ , 202 , by:

(Signature of Notary) My commission expires:

End of Section 00 41 00 Bid Forms

AVB Bidder's Instructions 00 0000

00 43 00 Bid Supplements

1.2. Alternates: Alternates to The Project are as noted below.

1. Alternate No. 1: Cost to ADD PLM Bond to Base Bid:

End of Section 00 43 00 Bid Supplement Forms

2. Alternate No. 2: Cost to ADD Per DWG ES 103, Keynote 3:

(Alternate #1: Provide light pole, light fixtures, lighting protection, control wiring, and all required equipment for a complete installation.

Extend Base Bid 1" conduit to PA speaker at 10' 0" above grade.)

00 45 00 Qualifications, Representations & Certifications

1.1. Michigan Department of Civil Rights

1. All prospective Subcontractors, their Subcontractor and suppliers must be in compliance with the directives and guidelines of the Contract Compliance Division of the Michigan Department of Civil Rights.

2. All Subcontractors performing work for the Project shall be subject to review by the Contract Compliance Division of the

Michigan Department of Civil Rights to determine his compliance and acceptability. The Subcontractor shall submit a “Certificate of Awardability” for the State of Michigan, Department of Civil Rights upon award of the contract.

3. The Subcontractor further agrees that every subcontract entered into for the performance of this Contract will contain a provision as herein specified, binding upon each Subcontractor. Breach of this covenant may be regarded as material breach of this Contract.

1.2. Michigan Right-To-Know Law

1. All Subcontractors must conform to the provisions of the Michigan Right-To-Know Law, 1986 PA 80, which requires employers to:

a. develop a communication program designed to safeguard the handling of hazardous chemicals through labeling of chemical containers and development and availability of Material Safety Data Sheets;

b. provide training for employees who work with these chemicals; and

c. develop a written hazard communications program.

3. The law also provides for specific employee rights. These include:

a. the right to be notified (by employer or Subcontractor posting) of the location of Material Safety Data Sheets (MSDS).

b. the right to be notified (by employer or Subcontractor posting) of new or revised MSDS no later than five (5) working days after receipt; and

c. the right to request copies of MSDS from their employers.

Provisions of Michigan’s Right-To-Know Law may be found in those sections of the Michigan Occupational Safety and Health Act (MIOSHA) which contain Right-To-Know provisions and the Federal Hazard Community Standard which is part of the MIOSHA Right-To-Know Law through adoption.

1.3. Contractor Reference and Pre-Bid Evaluation Process: The following procedures may be utilized in part or in full to evaluate potential bidders prior to and during the bid process. This will enable the Recommendation Team (Owners representative, Architect, Construction Manager) time to conduct reviews of registered plan holders, obtain references, discuss past work experiences, and ultimately alert contractors of negative accounts associated with their past performance. This procedure will allow contractors the opportunity to resolve reference issues prior to entering the bid process.

1. Bidders Qualifications – Fill out Form 00 45 00.1.3.1 in its entirety and submit to AVB Construction, LLC, Attn: Pam

Stermer, Mattawan Consolidated Schools, Central Office Office to be eligible for consideration as a qualified applicant. AVB Construction reserves the right to reject any form that the Owner/CM deems incomplete.

2. A recommendation team will review the pre-qualification forms and identify any applicants with unfavorable reference(s) or negative past work experience(s) as these may be stricken from consideration where applicable.

3. If the review team deems the applicant to be nonqualified, information regarding the ruling may or may not be submitted back to the applicant.

4. The recommendation team may or may not choose to meet with applicants who choose to appeal the decision.

MCS BP4 ESP Tennis, Field Events, Berm

Bid Package No 4ESP

FORM 00 45 00.1.3.1

BIDDER QUALIFICATION FORM

Remit to:

AVB Construction, Attn: Pam Stermer

Mattawan Consolidated Schools, Central OfficeOffice

GENERAL INFORMATION

Full/Legal Company Name: Date:

Entity Type: Corporation Sole Proprietorship Partnership Other:

Federal Identification No.:

Street/Physical Address:

City: State: Postal Code:

Phone: Fax: Website:

Primary Contact: Title:

Primary Contact Phone: Primary Contact Email:

Years in business under the above noted name:

Other Alias Names:

Labor Affiliation: Union Non-Union Merit

Number of Office Employees: Number of Field Employees:

Percent of work self-performed: %

Describe tasks self-performed:

Primary Trades/ Work Categories:

CERTIFICATIONS

Number of LEED Accredited Professionals:

List last (3) LEED Projects performed:

How many LEED projects have you worked on: 0-3 4-6 8+

EPA Certified Lead Renovation, Repair and Painting (Y/N):

Check all that apply: WBE MBE OTHER:

FINANCIAL

List volume of work (in dollars) for the past 3 years:

20___: $ 20___: $ 20___ $:

Bank: Address:

Contact: Phone:

INSURANCE

Insurance Agent: Phone:

Bonding Agency: Phone:

HISTORY

Has Owner/ Officer or Company ever failed to complete a contract (Y/N):

Has Owner/ Officer or Company even been involved in bankruptcy (Y/N)?

Has Owner/ Officer or Company ever had pending judgments, claims or suite against them (Y/N):

PROJECT HISTORY

List the last (2) most recent projects your firm has worked on, including contact information:

Project Name: Contact Name & Company:

Contract Amount: Phone:

Architect: Project Completion Date:

List the last (2) projects your firm has worked on, including contact information, that are similar in scope and size to this one:

Architect: Project Completion Date:

SAFETY

Does your company have a written Safety Program (Y/N)?

Safety Contact: Title: Phone:

Does your company perform regular jobsite safety inspections (Y/N)?

If yes, how often? If yes, who conducts these inspections?

How many MIOSHA and OSHA citations have your received over the last (3) years:

Serious: Willful: Repeat: Other:

Provide the following information for the past three complete years.

Year: 2025 Year: 2024 Year: 2023

Number of Work Days Lost

Number of Restricted Work Days

Number of Fatalities

Total # of Employee Hours

Total # of Illness/Injury Hours

Experience Modification Rate (EMR)

END BID FORM 00 45 00.1.3.1

SUBMIT ALL (2) PAGES OF THIS PRE-QUALIFICATION FORM

End of Section 00 45 00 Qualifications, Representations & Certifications

00 51 00 Agreement Form(s)

1.1. Below is/are the Agreement Form(s) that will make up a portion of the Contract Award Documentation.

2. AVB Construction, LLC Standard Subcontract Agreement

ADDENDUM TO ALL SUBCONTRACTS

ARTICLE 33 - PREVAILING WAGES

This Agreement includes a requirement to pay construction mechanics engaged or hired by Subcontractor (or its agents or subcontractors) at least the prevailing wages and benefits as set forth in Michigan Public Act 10 of 2023, and any implementing regulations or rules.

Subcontractor agrees to the following:

(a) The prevailing wage schedule for construction mechanics was provided in connection with the bidding and/or other documents provided to Subcontractor before entering into this Agreement. (Attachment __.)

Subcontractor acknowledges that it has had a full opportunity to review and assess the applicable prevailing wage schedule.

(b) Subcontractor agrees that the wages and fringe benefits to be paid each class of construction mechanics engaged or hired by Subcontractor or its agents or contractors shall not be less than the wages and fringe benefit rates prevailing in the locality where the work is performed, consistent with Public Act 10 of 2023 and any proposed or final implementing rules or regulations. In case of omission of any trade or classification from the prevailing wage schedule, it shall be understood that the trade or classification omitted shall also not be paid less than the wages and fringe benefit rates prevailing in the locality where the work is performed.

(c) Subcontractor warrants and represents that it will classify its construction mechanics based on the work performed consistent with the applicable prevailing wage schedule. Subcontractor further agrees that it will share its classifications with CM and that CM reserves the right to direct subcontract on the appropriate prevailing wage rate classification to use.

(d) Subcontractor shall keep posted on the construction site, in a conspicuous place, a copy of the prevailing wage and fringe benefits rated prescribed by this Agreement and shall keep accurate certified records showing the name, occupation, and actual wages and benefits paid for each construction mechanic hired or engaged by it in connection with work under this Agreement. Such records shall be maintained on a weekly basis and made available for reasonable inspection by CM, Owner, or an applicable governmental agency. Subcontractor shall maintain these records for at least six years after this Agreement ends.

(e) CM may require Subcontractor and/or its agents or contractors to provide, at CM’s request, certified payroll reports, which detail the weekly hours worked and wages and benefits paid to each individual. These reports shall be in a format and include content as determined by CM.

(f) Subcontractor agrees that it is solely responsible to ensure full compliance with all prevailing wage obligations under this Agreement and Public Act 10 of 2023 for any individuals that it engages, hires, or employs for work covered by this Agreement, whether engaged directly or through additional arrangements or subcontracts.

(g) Subcontractor understands that CM is not self-performing any work on this project and is not a contractor under Section 2 of Public Act 10 of 2023. [If applicable].

(h) Subcontractor agrees to indemnify, defend, and hold harmless CM, Owner and their directors, officers, employees, agents and any related entities to the fullest extent permitted by law from and against any demand, claim, action, suit, injury, damage, penalty, fine, payment, cost, expense or liability, administrative proceeding, including actual attorney fees, regardless of legal theory, for any claims or disputes related to an alleged failure to comply with prevailing wage obligations under this Agreement, Public Act 10 of 2023, or any related proposed or final legal rule, regulation, or guidance issued by the State of Michigan.

Subcontractor’s duties under this provision shall be consistent with those under Article 33.

(i) In addition to and without limitation on its other rights under this Agreement, CM may terminate

Subcontractor’s right to proceed with all or part of this Agreement, if CM determines or believes that less than full prevailing rates of wages and fringe benefits have not been paid or will not be paid to construction mechanics, and CM may proceed to complete work covered by this Agreement by separate agreement with another contractor or otherwise, in which case Subcontractor and its sureties shall be liable to CM for any and all damages, expenses, liabilities, and costs, including but not limited to any excess costs occasioned by the termination and change.

(j) Subcontractor agrees to cooperate fully with any investigation related to potential or alleged noncompliance with Act 10 of 2023 or the prevailing wage obligations under this Agreement.

Subcontractor further agrees to comply with any rules, regulations or interpretations that may be adopted by the Michigan Department of Labor and Economic Growth under Public Act 10 of 2023.

(k) Construction mechanics on this project are intended beneficiaries of the contractual prevailing wages, fringe benefits, and non-discrimination nonretaliation requirements under Public Act 10 of 2023. Any construction mechanic aggrieved by the failure of a contractor or subcontractor to pay prevailing wages or benefits as specific in this Agreement, or by a violation of Section 7 of Public Act 10 may pursue remedies specified by contract, under applicable rules, or in a court of competent jurisdiction for damages or injunctive relief and may be awarded reinstatement or other appropriate relief, such as damages, costs and fees.

Subcontractor agrees that it will include contract provisions consistent with the terms above in all of its agreements, arrangements, contracts, or subcontracts related to this Agreement.

End of Section 00 51 00 Agreement Form(s)

00 73 00 Supplementary Conditions/ Requirements

1.1. Below are the project Supplementary Conditions for The Project.

1. SubContractor Requirements 01 00 00.

2. Insurance Requirements: Trade Contractor (including, but not limited to, all commercial project, residential project, and service contractors) must maintain and keep in full force and effect, prior to commencement, during the progress of Trade Contractor’s Work, and for two years after completion of work, the insurance requirements below:

a. Minimum Coverage

a. General Liability. Comprehensive General Liability Insurance, including Independent Contractor’s Liability, Completed Operations and Contractual Liability covering, but not limited to, the liability assumed under the Indemnification Provisions of this Contract. Liability for injury to or death of Builder’s employees and third parties shall be proved and extended to include a minimum limit of $1,000,000 per occurrence for Personal Injury and Property Damage including that of third parties. The policy shall include Broad Form Property Damage coverage extended to apply to completed operations and XCU exclusions removed. The completed operations coverage shall have an aggregate limit of no less than $2,000,000 and must be maintained for a minimum of two (2) year after final completion and acceptance of work, with evidence of same filed with Builder. Combined General Aggregate Limit of Bodily Injury and Property Damage Liability Insurance in the amount of at least $2,000,000, including death, as an excess of the primary coverage required above.

b. Automobile Liability. Comprehensive Automobile and Truck Liability Insurance, covering owned, hired, and non-owned vehicles with a combined single limit of $1,000,000 for Bodily Injury and Property Damage per occurrence.

c. Worker’s Compensation. Worker’s Compensation as required by law; Employer’s Liability insurance of not less than $500,000 for each accident, not less than $500,000 for each employee, and not less than a $500,000 policy limit. Independent Contractors with no employees must also carry workers compensation as indicated. If necessary, please contact a local insurance agent to purchase the coverage from the Compensation Advisory Organization of Michigan (CAOM).

d. Umbrella Liability. Umbrella coverage of $1,000,000 minimum coverage per occurrence must be carried.

e. Additional Insured. American Village Builders, Inc., AVB Construction, LLC, Project Owner, and any other parties identified in the contract must be designated as additional insureds under the general liability, automobile liability, and any excess liability coverage. Certificate of Liability Insurance (COI) must be followed by supporting endorsements.

f. Waiver of Subrogation. A waiver of subrogation must apply to all policies. Certificate of Liability must be followed by supporting endorsements. Certificate of Liability Insurance (COI) must be followed by supporting endorsements.

g. Certificate Holder. American Village Builders, Inc., AVB Construction, LLC, 4200 W. Centre St., Portage, MI 49024 must be named as certificate holder.

Builder does not represent that the insurance coverage specified herein, whether in scope of coverage or amounts of coverage, is adequate to protect the obligations of Trade Contractor, and Trade Contractor shall be solely responsible for any deficiencies thereof. Nothing in this Section 16, Schedule C shall be deemed to limit Trade Contractor’s liability. If Trade Contractor determines for its own purposes that it requires insurance coverages in excess of the coverage specified above, nothing in this Trade Contractor Agreement shall prevent Trade Contractor, at its own expense, from purchasing insurance coverages in excess of the coverage required by this Trade Contractor Agreement. No special payments shall be made by the Builder for any insurance that Trade Contractor may be required to carry, as all are included in the contract price and the contract unit price. If Trade Contractor’s Work for any Project is substantially damaged or destroyed by any insured casualty prior to completion of Trade Contractor’s work, then Builder shall pay Trade Contractor’s costs incurred in performing the work to the date of the casualty. However, Builder shall receive credit for all payments previously paid to Trade Contractor.

Trade Contractor, within five (5) days prior to starting its work, must furnish evidence of insurance for no less than the coverage and amounts set forth above. All insurance must be maintained in the form and with a company (or companies) satisfactory to Builder. Trade Contractor’s certificate of insurance shall be filed with Builder on a form acceptable to Builder, and must require that Builder be notified in writing thirty (30) days prior to cancellation, modification or non-renewal of any insurance policy listed in Trade Contractor’s certificate. Failure to provide appropriate documentation of required insurance and supporting documents may result in forfeiture of bids and/or removal from job site.

Supporting Documents. Trade Contractor (including, but not limited to, all commercial project, residential project, and service contractors) shall maintain updated supporting documents prior to commencement, during the progress of Trade Contractor’s Work, and for two years after completion of work as outlined below:

A) Form W-9. A current Form W-9 must be on file with Builder. Blank forms can be found on the IRS website or requested from Builder using the contact information listed below.

B) Independent Contractor Statement. An Independent Contractor must have an Independent Contractor Statement on file with Builder. A blank form can be requested from Builder using the contact information listed below.

Contact Information. All forms, questions, and/or concerns can be directed to Builder’s insurance department via contact information below:

• Email: insurance@avbinc.com

• Phone: 269-323-2022

• Mailing Address: AVB, Inc., 4200 W. Centre Ave, Portage, MI 49024

End of Section 00 73 00 Supplementary Conditions/ Requirements

END OF ARTICLE

AVB 00 00 00

BIDDING AND CONTRACTING REQUIREMENTS