1. -Attachment A. KEAUOHANA FR FENCE.docx

HIF-KEAUOHANA-25

KEAUOHANA FOREST RESERVE FENCE INSTALLATION, Hawaii Island

OVERVIEW

The State of Hawaii’s Division of Forestry and Wildlife (DOFAW) is seeking bids for the construction of ungulate-proof fencing within the Keauohana Forest Reserve (FR), as well as associated tasks such as clearing the fence corridor and fabricating pedestrian gates. The successful bidder will enter a contract with the State of Hawaii from which fence projects will be executed with a State of Hawaii Purchase Order (PO).

The bidder will also provide a performance bond and a payment bond to ensure completion of all portions of the project to the specifications herein and payment of any materials, or labor debts.

There will be a voluntary pre-bid conference for the Keauohana fence project so that there is ample time for contractors to view the project area and ask questions. Below are details for the pre-bid conference.

Keauohana Project Pre-Bid Conference: Meeting will take place on Tuesday, Oct 28, 2025 at 9:30am, approximately at the 17.5 mile of Highway 130, at the intersection with Upper Puna Road. There is a gravel parking area here. Parking is at-your-own-risk. Please have sturdy hiking shoes and bring drinking water and rain gear. Viewing the fenceline will require hiking backcountry.

As a courtesy, please contact the Contractor Administrator, at least one day prior to the meeting if you would like to participate. Bidders are strongly advised to inspect the general fencing area prior to submitting a proposal. Forest habitat can be examined by doing a “fly-over” of the fence installation site at the bidder’s expense. Geographic Information System (GIS) shapefiles as well as Google Earth files of the fence route are also available for review by contacting the Contractor Administrator. Topographic and logistic conditions present difficulties that are not typical for fence installation projects. Failure to visit the work area/installation site will in no way relieve the successful bidder from completion of the work in accordance with the specifications, terms, and conditions herein to the satisfaction of the Contracting Officer’s Representative.

Schedule of Key Dates: Table 1 below represents DOFAW’s best estimate of the schedule. If a component of this schedule is delayed, the rest of the schedule will be adjusted accordingly.

Offers must be submitted through the State of Hawaii eProcurement (HIePRO) system.

SCOPE OF WORK

The objective is to protect and preserve approximately 20 acres (ac) in Keauʻohana Forest reserve of important watershed, unique native ecosystem, as well as the rare and endangered species it supports. (See Figure 1). The project area is owned by the State of Hawaiʻi and managed by DOFAW, with ongoing ecosystem restoration efforts by Hawaiʻi Environmental Restoration (501(c)(3)).

The project areas are owned by the State of Hawaii and managed by DOFAW

Figure 1. Map showing Keauohana Forest Reserve (in blue) and the two proposed fence alignments (in yellow) to protect remnant native forest and wild populations of Cyrtandra nanawaleensis

Minimum Qualifications:

To be considered for this contract award, an Offeror must meet the following minimum qualification:

1. Licensed Contractor (and subcontractors) [in accordance with Chapter 222, Hawaii Revised Statutes; Title 16, Chapter 77 Hawaii Administrative Rules; and statutes amendatory thereto]. Due to the nature of work contemplated, bidders must possess a valid state Contractor’s license, classification C-32 and/or A.

2. Must be familiar with installation of ungulate-proof fencing in remote areas with rough lava terrain and have had related project experience in Hawaii. Offeror shall provide in their proposal a description of and references from at least two (2) feral-ungulate-proof (e.g. pig, goat, sheep or deer) fence installation projects in remote areas with no roads (requiring helicopter transport of materials and/or crews) and rough, undisturbed lava terrain in the State of Hawaii of at least 5000 LF each.

Keauohana Fence Project Details:

In Keauohana FR, two fence units with a combined total of 5600 linear feet (LF) of fence will be constructed in the following TMK: (3) 1-2-009:004.

Figure 2. Keauohana Fence Project units detail

Table 2. Summary of Keauohana Forest Reserve Fence Project Sections

Minor changes in the fence alignment may be made due to terrain or avoidance of sensitive features, such as the identification of Endangered plants and/or archaeological features. The State reserves the right to purchase larger or smaller quantities at the per linear foot price quoted on the OFFER FORM page.

Access:

Keauohana is accessed via Highway 130, between mile markers 17 and 18. Access to the project area for fence installation will be by foot traffic only, along the fence corridor and established trails.

The Contractor shall be responsible for transporting all required fence tools, work crew, and equipment to the installation sites. Parking and storage of any tools at the work site will be at the Contractorʻs own risk. DOFAW will deliver fence materials to drop zones along the fenceline using helicopter and long-line. The Contractor will be responsible for dispersing materials from the drop zones to installation sites along the fencline. DOFAW will not provide any helicopter transport for the Contractor’s crew or equipment.

The Contractor is advised that the project area occurs within the hunting unit D. Precautions will be taken to avoid conflicts with hunters, i.e., work will be focused during non-hunting days and staff will wear hunter orange colors.

Terrain:

Keauʻohana is characterized by closed-canopy stands of native and non-native trees. The understory is densely vegetated with native and non-native trees, shrubs, vines, ferns, grasses, and sedges. There are scattered patches of uluhe (Dicranopteris linearis) and dense stands of waiawi (Psidium cattleyanum). The substrate is a 250-400 year old aʻa lava flow with undulating and uneven topography.

Site preparation:

The fence corridor will be delineated and flagged by DOFAW and Hawaiʻi Environmental Restoration. It is recognized that, for installation purposes, slight shifts in the fence alignment may be necessary. The fence alignment may need adjusting prior to and/or during corridor clearing, but only after consultation with DOFAW and Hawaiʻi Environmental Restoration. Upon approval, re-aligning may occur to straighten fence alignments, to adjust corners, to avoid certain trees and shrubs, to avoid any rare plants or potential archaeological structures.

Brushing (removing) some vegetation will be necessary for the fence installation. This will include some shrubs, ferns and both non-native and native vegetation. Brushing of plants along the fence corridor will only remove those plants that may hinder fence construction or future fence inspections, such as potential overhangs, unless it has been determined that the tree is an endangered species (DOFAW will flag any endangered species with pink flagging). In addition, large healthy native trees shall be avoided as much as possible. Any native trees (mainly ʻōhiʻa) that are 6in diameter or greater, may not be cleared without approval from DOFAW. Any native trees, especially ʻōhiʻa, that are cut or limbed must be sprayed with spectracide to close wound. Vegetation clearing will be done by hand or with small power tools (chainsaw, hedger, etc.) only. The corridor may be cleared no less than 4ft and no more than 8ft in width. All debris must be piled on the inside of the fence at a minimum of 8ft from the fence line; debris must not impede foot traffic along the fence line. Any holes resulting from removing rocks along the fence corridor must be skirted or the gap between the bottom strand of wire and the hole closed using a minimum of two anchors (see below).

The entire fence line is within endangered species habitat and thus extreme caution must be used during clearing and installation of all phases of the fence line. Rare or listed endangered native plants near the fence corridor will be marked with pink flagging by DOFAW and are not to be disturbed. Historic sites (i.e., rock walls) should not be disturbed. There are no known archaeological or historic sites along the fence corridor, but if found they must be flagged and avoided. If human skeletal remains or historic or prehistoric artifacts are found during construction, all work should cease in the immediate vicinity of the find, the find should be protected, and DOFAW staff should be notified immediately.

All human litter and waste must be removed from the site at all stages of fence line installation.

Camping:

We do not expect camping will be necessary for this project due to the proximity to main roads. If camping is requested by the Contractor, all camping permits would need to be in hand prior to the commencement of work. Camping would require approval in advance by the Hawaii Island District DOFAW office in accordance with standard guidelines for camping in State Forest Reserves.

Weather:

Weather conditions at the fence site are at times extreme and may change rapidly. Therefore, the work activity is weather contingent, and the Contractor must have a flexible schedule and be able to respond when weather conditions allow access.

Equipment:

The Contractor shall be responsible for the provision of the necessary installation equipment, supplies, tools, and all labor required to install fencing as specified herein. The Contractor shall be responsible to provide their own transportation of all materials, crews, equipment and supplies to the site.

The Contractor is advised that DOFAW shall not supply communications equipment. The Contractor is advised that DOFAW shall not supply personal protective equipment (PPE) for use when working in or around helicopters.

The Contractor may not use the DOFAW base yard as an office or staging area; for storage of tools, supplies, equipment, or other materials; or for overnight vehicle parking.

Native and Alien Plants and Animals:

The purpose of this project is to fence valuable watershed and important habitat with high conservation value. Plants or animals may not be removed from the fencing sites. The Contractor will implement precautions to prevent the introduction of alien plants, animals and insects. Boots, equipment and materials will be cleaned and inspected by The Contractor for seeds, eggs, larvae, etc., all equipment and personal belongings must be treated to prevent the transmission of Rapid Ohia Death (ROD), Little Fire Ants and Coqui frogs. The Contractor will also take precautions to prevent spreading alien plants already found at the fencing sites. For Contractors arriving from other islands, contractors must perform these tasks prior to transporting your equipment and personal gear to Hawaii. The Contractor will not store materials prior to material drops in areas known to contain ROD, Little Fire Ants, Coqui, etc. The Contractor Administrator reserves the right to inspect all gear prior to deployment to ensure cleanliness. The Contractor will remove all food, refuse (including human feces), tools, gear, and installation scrap upon completion of work at each fencing site. Extra fence material may be left at the site (during project activity), panels discreetly attached upright to existing fence, t-posts bundled on the inside of fence area, skirting on the inside of fenced area, and all excess material should be stored away from fissures or ridges. Excess material may be left if requested and approved by DOFAW.

Communication:

DOFAW recognizes that The Contractor may not work on the job continuously from start to finish. At the same time, DOFAW has management responsibilities that must be coordinated around the fence installation schedule. Thus, The Contractor shall notify DOFAW at least five (5) days in advance whenever work at the job site is planned to begin and shall notify DOFAW within three (3) days of leaving the job site if The Contractor plans to be away for more than one (1) week. All camping and landing permits must be acquired at the Hilo DOFAW Office prior to the commencement of work.

Project Completion:

The Contractor will remove all scrap (e.g., wire mesh, smooth wire, damaged posts, and discarded spades), tools, and trash. Surplus materials such as fence posts or pipe will be arranged neatly at a material depot identified by DOFAW.

Materials:

DOFAW will supply the following materials of the following specifications to complete fence installation, including:

· 48” Woven Wire: 1348-6-12.5: 330-ft roll X 48” high tensile steel woven Bezinal or Galfan coated longlife or “X” knot hog wire fabric or equivalent

· 32” Woven Wire: 832-6-12.5: 330-ft roll X 32” high tesile steel woven Bezinal or Galfan coated longlife or “X” knot hog wire fabric or equivalent (for skirting)

· T-133 galvanized steel posts: T-133 posts, 6.5 ft in length. Certified ASTM RR-F-221/3A. Galvanizing per ASTM 123, with anchor plate

· Galvanized pipe for corner posts, anchors, in-line braces and/or line bosses will be a minimum 2 7/8” outside diameter (OD). Galvanized pipe for brace rails will be a minimum 2 3/8” OD and 7ft long.

· Pipe Caps: Galvanized 2-7/8” pipe caps

· H-brace Hardware: 2-7/8” Arrow Bracket Set

· Fasteners: Clips, Bezinal coated. Minimum 11-gauge. 5 per T-post per panel

· Pins: Concrete galvanized forming pins, 5/8” X 5/8” X various lengths (determined by substrate)

· Smooth wire: 9-gauge straight wire Bezinal coated

· Hog rings: 9 gauge, Bezinal coated

The Contractor will provide the following:

· Pedestrian Gates: 4 will need to be fabricated.

All fence materials purchased by the State will remain the property of the State. Following completion of the fence installation project, the Contractor will pick up any excess fence materials not required for the project and return it to an identified material depot. The Contractor is responsible for providing other materials including but not limited to materials for gates and step overs.

This fence material will be deployed to the project area by DOFAW. The Contracor will be responsible for communicating to DOFAW a list of materials needed at each drop zone. The Contractor will be responsible for distributing the materials from the drop zones along the fenceline. The Contractor will provide the labor to construct the fence, and any necessary clearing of vegetation along the fence corridors.

Keauohana Fence Specifications

1. General The purpose of this fence is primarily to exclude pigs; but also sheep, goats, and feral cattle. The following specifications are necessary to ensure that the fence prevents ungulates from entering the area enclosed by the fence and to minimize long-term maintenance. The fence will be carefully inspected prior to final payment to ensure that the following specifications are met. Fence materials will be provided by DOFAW.

The wire mesh will be a minimum of forty eight in (48”) measured on the perpendicular from the ground surface and attached to the outside of galvanized steel pipe and T-post supports. Anchors and / or wire mesh skirting will be used in areas of uneven or rocky ground and secured with anchors. To ensure that the fence excludes ungulates, the bottom of the woven wire will ideally be flush with the ground. T-type fence posts will support the fence at intervals of ten (10) ft or less when terrain dictates; ALL high and low points need to have a post. Gate posts will have a minimum 3½” OD. In line pipe posts or line bosses will have a minimum 2 7/8” OD. All vertical pipe will be secured with appropriate braces. Gate posts, line bosses and corner posts on line turns of 30 degrees or greater will be supported by H-braces. Single braces may be set perpendicular to the inside of line turns less than 30 degrees. All vertical and brace pipe will be drilled and driven, NOT busted and then cemented.

2. Posts (Pipe and T-Posts) Posts and t-posts will be driven into drilled holes and tamped, if necessary, securely enough to withstand 250 pounds of vertical pull and any horizontal force that would cause the posts to be uprooted prior to being bent. All posts will be installed within 5 degrees (or two [2”] inches) of plumb. T-posts will be placed within three (3”) inches of a center-line drawn between the pipe corner posts. Standing trees or logs may not be used as fence posts.

Pipe Posts – A capped galvanized pipe post will be used at any point the fence makes a change in direction. Corner posts will be eight (8’) ft sections of 2 7/8” OD galvanized pipe with H-brace-type support, or a comparable alternative (see picture below of bracket set). Corner posts will be driven to a minimum depth of thirty-six (36”) inches. Vehicle gate hinge posts will be of 3” outside diameter galvanized pipe. On segments on slopes, pipe should be installed perpendicular to the terrain.

Pipe posts (2 7/8” OD) and braces also will be installed at abrupt changes in slope along the fence line to allow the wire mesh fabric to be cut and oriented as smaller panels that better conform to the topography. These pipes will be braced on one side using a 2-point H-brace (described in section 3). In areas where the fence makes long, straight runs on level ground, line bosses (2 7/8” OD) supported by 2-point H-braces will be installed every 330 feet, as in-line braces at appropriate locations to reinforce the T-posts.

T-Posts – T-posts will be spaced no more than 8 feet apart and closer when terrain dictates. T-posts will be installed at ALL high and low points along the corridor to prevent the wire from “bellying.” T-posts shall be driven to a minimum depth of 24 inches. The T-posts shall be driven by use of a tubular post driver or driving cap in a manner that will prevent damage to the posts. Where posts are to be installed in solid rock, the spade anchors may be removed so that posts fit tightly in drilled hole. All cuts will be sprayed with a cold galvanizing paint. T-posts shall be driven perpendicular to the slope of the terrain so that the height of the fence is not compromised over steep terrain sections. T-posts at low points should be driven deep enough to prevent them from being pulled up when tension is applied to the wire mesh. If a post does pull out, hanging rocks or other weights from the wire is NOT an acceptable means of re-anchoring the post. Posts which are bend, split, mushroomed, cracked, twisted or have cracked, chipped, or scratched coatings will not be used.

3. Braces Any point where the fence changes direction is considered a corner and the appropriate brace structure will be installed to support the corner post. Unless prevented by terrain, all braces will be the H-brace type consisting of one or more vertical anchor posts located near the corner posts and connected to it by brace rails and/or tensioned wire/cable. Pipe used to construct braces will be a minimum 2 7/8” OD for anchor posts and 2 3/8” OD for brace rails. To provide a solid brace, the anchor and corner posts shall be placed no closer to each other than 1 ½ times the height of the fence. A single H-brace will be installed every 660 feet on any distance pulls of 660 feet or greater. Line bosses and corner posts on fence line turns of 30 degrees or greater will be supported by H-braces. Anchor posts will be driven to a minimum depth of thirty-six (36”) inches. To prevent water collection, caps will be affixed to all posts. All cuts will be painted or sprayed with a cold galvanizing paint.

Pedestrian Gates – In areas where a pedestrian gate is to be installed, the gate will be braced in two directions on hinge side, one to the vertical pipes of an H-brace, the other perpendicular to the hinge side upright of the gate. The perpendicular brace pipe will be set on the inside of the fence. The pedestrian gate consists of a 2 3/8” pipe frame. See “Gates & Step Over” section for an example.

2-point H-brace – In cases where the fence makes a change indirection of less than 30 degrees a 2-point H-brace will be installed to support the corner posts. This brace will consist of an anchor post installed so that the attached brace rails bisect the concave angle of the turn. Where this brace would interfere with vehicle traffic or for changes in direction between 30 and 60 degrees a 3-point brace will be installed to support the corner post. This brace will consist of two vertical anchors with connecting brace rails placed along the fence line on either side of the corner post and will form an “H” on each side of the corner with the brace rails being parallel to the fence wire.

“Post and deadman” type brace – Where terrain prevents the use of an H-brace a “post and deadman” type brace consisting of one or more anchors and tensioned wires may be used; provided that the anchor is seated firmly enough to resist the tension of the fence wire. The anchor must not interfere with traffic along the fence and this anchor type may not be used for changes of direction > 30 degrees.

3-point or double H-brace – At points where the fence changes direction by 60 degrees or more a 3-point or double H-brace will be installed to support the corner post. This brace will consist of 3 vertical anchor posts and 2 horizontal pipes. The horizontal pipes will be 1 ½ times the length of the vertical brace pipes above ground and vertical pipes will be drilled and driven to to a depth of 36 inches. A double H-brace also will be used to support the terminal ends of the fence.

Brace rails – Brace rails will be attached to the anchor and corner posts by approved hardware. The brace rails will be cut to length and oriented such that they adequately reinforce corner posts and prevent shifting when tension is applied to the mesh wire. In addition, diagonal brace wire/cables will be incorporated into the brace and tension applied in an approved manner.

4. Woven Wire Mesh Woven wire will be deployed with minimal damage to galvanized coating. As practical, crews will avoid stepping on wire and avoid climbing on or over erected mesh. The mesh will be fastened to all posts at the top and bottom at a minimum of seven (7) evenly spaced points. Wire mesh will be fastened to the outside of t-posts and outside corner posts; the side where ungulate pressure will ultimately occur. Mesh may not be secured to tree trunks. All wire is to be stretched and fastened with approved fence clips. Tension shall be applied to the wire with a ratcheted belay or other suitable equipment such as a motorized winch or come-along to the manufacturer recommendations taking into consideration field conditions.

Adaptations to terrain – Woven wire will not be deformed to adapt to variation in contour. “Bellying” is unacceptable. Where a radical change in slope occurs, wire will be cut and tied off and a new section started at an angle that matches the terrain. New sections of wire mesh will be cut to match the angle of pipe posts on either end of the section in question. Posts and braces will be used at these locations. High Five Panels may be used for short segments with extreme slopes or extreme terrain.

5. Apron (or skirting) The entire perimeter of each unit will be fully skirted. Apron shall be 32” high tensile woven wire. The apron should overlap along the bottom of the fence by 2 rows of squares or maximum 1 foot and attached so that the overlapping squares are positioned vertically over the panel and the remaining hog wire is stretched horizontally over the ground on the outside of the fence. Apron shall be attached to the wire mesh using hog rings. One hog ring shall be used every other square of mesh and attached to the panel in an alternating pattern between the bottom of the wire and the bottom of the fence. Apron should extend 1 ½ feet beyond the vertical plane of the fence. The edge of skirting will be secured with appropriate anchors. A tie wire shall be attached to the anchor through the hole provided in the pin and then tied to the apron. Anchors shall be spaced no more than 15 feet apart. To the greatest extent possible, anchors must be buried in the ground. Terrain will dictate the number of anchors required per length of skirt. For this IFB, the ground surface is the soil surface and not the vegetation mat. The vegetation mat and loose soil will be manually cleared as needed to ensure the above specifications are met. In cases of rugged and severe undulating pahoehoe and aʻa lava, skirting will be required to maintain the cumulative 48” height of fence and tight relation to the ground. Where obstacles such as rocks or large roots appear, either these items must be removed (if approved by DOFAW staff) or the apron must be installed to fit tightly around these surface irregularities.

6. Hog rings Hog rings shall be used to secure the apron to the bottom of the panel fence as described in the apron section above.

7. Clips Clips shall be twisted tight enough to be secure. Over tightening to the extent of damaging the smooth wire or causing the clips to break is not acceptable. Both ends of the fence clips shall be properly tightened so that clips are not loose and there is no play between the clip and the t-post. Wire mesh shall be attached with clips to each post by the top and bottom wire and at least five (3) interior wires. Clips shall be Bezinal coated.

8. Anchors Anchors to ensure that the gap between the bottom strand of the wire mesh and the ground is no more than one (1”) inch may be T-posts (T-133), concrete forming pins, or hot-dipped galvanized eyebolts and will depend on the substrate. When adjacent to roads, anchors will be placed on the opposite side of the fence from the road. All anchor options will be provided by the State.

T-post anchors will be driven at a 30 to 45-degree angle such that the tops are no more than 2 (2”) inches off the centerline and that no more than three (3”) inches is protruding from the ground surface. Posts will be attached to at least two (2) of the bottom strands of woven wire with 9-gauge wire. Post will be driven to pull the tie tight. Use T-posts if soil substrate is at least two (2’) feet deep and relatively soft.

Concrete forming pins will be driven at a 30 to 45-degree angle such that tops are no more than four (4”) inches off the centerline of the fence and no more than three (3”) inches is protruding from the ground surface. Pins will be attached to at least two (2) of the bottom strands of woven wire with 9-gauge wire. All 9-guage wire should be tied to a vertical and horizontal strand of woven wire to ensure a uniform downward pull. Pins will be driven down to pull the tie tight. Pins must be installed such that they do not contact the woven wire of the fence. Pins should be used if soil substrate is less than two (2’) feet deep or substrate is rocky or hard packed.

Proper use of concrete pin to anchor fence down. Notice the pin does not contact the woven wire.

9. Pedestrian Gates Self-closing step through pedestrian gates: Will need to be fabricated (and materials provided by The Contractor). Gates will be a minimum of 75” working height with additional 6” stub-outs on bottom. Total length of vertical pipes will be 81” minimum, 96” maximum – single piece pipe (not welded). Total width is 36” with a swinging gate 28” W by 36” H. There should be a 32” high fixed step over. 2” x 4” square steel dipped galvanized paneling will be used for fixed gate mesh portions. Perimeter pipe will be 2 3/8” OD Schedule 40 galvanized steel pipe. Gate will be designed as a self-closing gate, using heavy duty weather resistant Tru-close hinges or equivalent. All hardware will be galvanized included any screws, bolts or mounting hardware. Gate will swing in only one direction and have a gate stop. The step over must allow human traffic and yet prevent ungulates from crossing (See Pedestrian Gate Diagram and picture examples below).

Pre-Installation Conference:

Contractor shall meet with staff from DOFAW soon after the award, if any. Topics to be included at the meeting will be:

· Designation of responsible officials

· Correspondence procedures

· Labor standard provisions

· Changes in specifications

· Payments to The Contractor

· Safety program

· ROD Sanitation SOP

· Communication

· Installation techniques

· Helicopter transport

· Proposed installation schedule

· Camping guidelines and restrictions

· Alien plants and animal precautions

· Miscellaneous

Written Inquiries Inquiries regarding this solicitation are due no later than the date indicated in the timeline. Inquiries shall be made in writing by e-mail to joshua.vandemark@hawaii.gov.

The State will respond to questions in writing by the date indicated in the timeline. Written inquiries received after the date indicated in the timeline may be responded to at the discretion of the State.

TERMS AND CONDITIONS

Authority of the State:

The State shall decide all questions that may arise as to the work performed hereunder, as to the manner of such performance, as to the interpretation of any law, rule or regulation, policies and procedures, as to compensation, and as to any other matter that may arise under the Contract. The decision of the State in such matters shall be final if not in violation of law and not arbitrary, capricious or characterized by abuse of discretion.

Bidder Qualifications:

Bidder shall provide Bid Security in acceptable form pursuant to HRS 103D-323 and HAR 3-122-222. Bid Security must be submitted BERORE Offer Due Date & Time.

Offer Form:

Bidder is requested to submit its offer using the exact legal name of the business as registered with the Department of Commerce and Consumer Affairs, if applicable; and to indicate exact legal name in the appropriate space on Offer Form. Failure to do so may delay proper execution of the contract. All offers must contain all pages of the offer form packet including any schematics requested by this IFB.

The authorized signature on the first page of the Offer Form shall be an original signature in ink, which shall be required before an award, if any, can be made. The signed Offer Form shall indicate bidder’s intent to be bound. Please upload a copy when submitting bid on HIePRO, Retain the original to submit if selected for award.

Contract Administrator (CA):

Joshua VanDeMark, Natural Resources Management Specialist IV, DOFAW, is the Contractor Administrator and can be reached at joshua.vandemark@hawaii.gov (808) 974-4221. If you are unable to contact Joshua, you may reach out to Nicholas Agorastos at Nicholas.R.Agorastos@hawaii.gov or (808) 974-4221.

The State may change the Contractor Administrator or delegate at any time.

Method of Award:

Offers must be submitted through the State of Hawaii eProcurement (HIePRO) system. At the close of this solicitation the bids will be reviewed by the Contractor Administrator. Award will be made to the lowest responsive responsible bid. All vendors are advised that they must be HCE compliant within 10 calendar days of the closing of the HIePRO solicitation. If the vendor is not compliant, the State has the option of extending the deadline to become compliant or rejecting that bidder and awarding to the second lowest bidder. The bidder must provide a bid for all line items in the solicitation to qualify for award. The lowest bid will be determined by weighting the item prices using the following formula:

1. Per ft cost for Mauka Unit

1700 ft

2. Per ft cost for Makai Unit

3900 ft

3. Pedestrian Gate

TOTAL COST

Vendor Selection:

Vendor must provide the unit price for every item number, in order to bid. The vendor with the lowest total cost per fence project (sum of all costs based on estimated quantity) will be selected. All offers must be submitted by the date indicated by the timeline. No late submittals will be accepted. The offer must include all Offer form Pages including the schematics for gates and step overs.

Contract:

The successful bidder will enter a contract with the State for the line item prices identified by this solicitation. The term of the contract will be for 24 months from the date on the Notice to Proceed. Upon mutual agreement of both parties and the availability of funds this contract may be extended up to two (2) additional 12-month periods.

Notice of Award:

Upon execution of the contract the Contractor Administrator will issue a written Notice of Award. However, no work shall commence. This will be notification that the contract has been successfully executed. Finalization of the contract does not guarantee that all sections of the fence will be procured. The State may purchase more or less of the fence as quantities listed are estimates and subject to change.

Fence Projects:

After Notice of Award has been issued DOFAW will work with the Contractor to install the fence with a State of Hawaii Purchase Order (PO) for each section. Fence sections (per LF cost) will be ordered on an as needed basis, with payment by PO. For every PO, The Contractor will be required to submit two (2) bonds, a performance bond and labor and material payment bond for 100% of the PO price. The State will prepare a PO for the desired quantities of each line item and provide to The Contractor. The Contractor will provide the required performance bond and labor and material payment bonding and DOFAW will submit for processing. After the PO has been approved and the required bonds received, DOFAW will issue a Notice to Proceed to The Contractor and work on that fence section may begin. For every Linear Footage requisitioned by the State via PO, The Contractor will have six (6) months to complete. The State has the discretion to allow extensions if the bidder submits requests in writing at least 30 days prior to the end of the six (6) month period.

Payment:

Payment will be made with a State of Hawaii Purchase Order (PO). Partial payments may be invoiced every 30 days, at the completion of a line item, or at the completion of a project. Completed fence will be measured on site by DOFAW staff and inspected for compliance with specifications before payment.

Extensions:

The DLNR reserves the option to extend the contract upon mutual agreement by both parties for up to two (2) additional 12-month periods.

General Conditions:

It is understood that the contract includes Forms AG-008 General Conditions and AG-015 Special Conditions.

The Department of Land and Natural Resources Interim General Conditions dated October 1994, as amended, shall be made a part of these contract specifications and are referred to hereafter as the DLNR Interim General Conditions.

In the event of a conflict between conditions, Special Conditions shall take precedence, followed by the General Conditions, and the DLNR Interim General Conditions.

Chapter 104, HRS, Wages and Hours of Employees on Public Works:

Bidder is advised that Chapter 104, HRS shall apply to this solicitation. The Bidder may access this Chapter on the State's website: www.ehawaiigov.org/government/html/index.html.

**Awarded contractor will provide weekly certified payroll to the Contractor Administrator. ** Subcontractors:

Bidder shall provide the name and contact information for any subcontractor to be used on the project. Failure to provide this information shall be grounds for bid rejection.

Insurance:

Bidder shall provide proof of insurance including: the insurance agent (company name), contact person and phone number, the insurance underwriter, and the policy number. Failure to provide such information shall be grounds for bid rejection.

LIABILITY INSURANCE

The Contractor shall maintain in full force and effect during the life of this contract, liability and property damage insurance to protect The Contractor and his subcontractors, if any, from claims for damages for personal injury, accidental death and property damage which may arise from operations under this contract, whether such operations be by himself or by a subcontractor or anyone directly or indirectly employed by either of them. If any subcontractor is involved in the performance of the contract, the insurance policy or policies shall name the subcontractor as additional insured.

As an alternative to The Contractor providing insurance to cover operations performed by a subcontractor and naming the subcontractor as additional insured, The Contractor may require the subcontractor(s) to provide its own insurance which meets the requirements herein. It is understood that a subcontractor's insurance policy or policies are in addition to The Contractor's own policy or policies.

The following minimum insurance coverage(s) and limit(s) shall be provided by The Contractor, Including its subcontractor(s) where appropriate.

PD: $1,000,000 per accident

Each insurance policy required by this contract, including a subcontractor's policy, shall contain the following clauses:

The minimum insurance required shall be in full compliance with the Hawaii Insurance Code throughout the entire term of the contract, including supplemental agreements.

Upon Contractor's execution of the contract, The Contractor agrees to deposit with the State of Hawaii certificate(s) of insurance necessary to satisfy the State that the insurance provisions of this contract have been complied with and to keep such insurance in effect and the certificate(s) therefore on deposit with the State during the entire term of this contract, including those of its subcontractor(s), where appropriate. Upon request by the State, The Contractor shall be responsible for furnishing a copy of the policy or policies.

Failure of The Contractor to provide and keep in force such insurance shall be regarded as material default under this contract, entitling the State to exercise any or all of the remedies provided in this contract for a default of The Contractor.

The procuring of such required insurance shall not be construed to limit The Contractor's liability hereunder or to fulfill the indemnification provisions and requirements of this contract. Notwithstanding said policy or policies of insurance, The Contractor shall be obliged for the full and total amount of any damage, injury, or loss caused by negligence or neglect connected with this contract.

Irregular Bids:

No irregular bids or propositions for doing the work will be considered by the Board.

Withdrawal of Bid:

No bidder may withdraw his bid between the time of the opening thereof and the award of contract.

Successful Bidder to file Performance and Payment Bonds:

The successful bidder will be required to file performance bonds and labor and material payment bonds each for the total amount of each project price requisitioned by a purchase order per the “fence projects” section.

Change Orders:

No work of any kind in connection with the work covered by the plans and specifications shall be considered as change order work, or entitle The Contractor to extra compensation, except when the work has been ordered in writing by the Contractor Administrator and in accordance with sub-section 4.2 of the DLNR Interim General Conditions.

The Contractor shall clearly identify and inform the Contractor Administrator in writing of any deviations from the contract documents at the time of submission and shall obtain the Contractor Administrator’s written approval to the specified deviation prior to proceeding with any work.

Wages and Hours:

In accordance with sub-sections 7.3 to 7.9 of the DLNR Interim General Conditions relative to hours of labor, minimum wages and overtime pay, the current minimum wage rates promulgated by the Department of Labor and Industrial Relations (DLIR) shall be paid to the various classes of laborers and mechanics engaged in the performance of this contract on the job site. The minimum wages shall be increased during the performance of the contract in an amount equal to the increase in the prevailing wages for those kinds of work as periodically determined by the DLIR.

The Department of Land and Natural Resources will not recognize any claim for additional compensation because of the payment by The Contractor of any wage rate in excess of the said minimum wage rates. The possibility of wage increase is one of the elements to be considered by The Contractor in determining his Bid, and will not, under any circumstances, be considered as the basis of a claim against the Department under this Contract.

No work shall be done on Saturdays, Sundays, legal State holidays, and/or in excess of eight (8) hours each day without the written consent of the Contractor Administrator. Should permission be granted to work at such times, The Contractor shall pay for all inspection administrative costs thereof. No work shall be done at night unless authorized by the Contractor Administrator. This project is located within a remote region that may require work on Saturdays, Sundays, legal State holidays, and/or in excess of eight (8) hours each day, and/or at night. Work during these times will be permitted subject to approval by the Contractor Administrator.

Property Damage:

It shall be the responsibility of The Contractor to respect State property and to prevent damage to existing improvements. The Contractor will be responsible for damages resulting from construction operations. Immediately upon discovery, The Contractor shall repair such damage to the satisfaction of the Contractor Administrator.

All trees and shrubbery outside the excavation, embankment or construction limits shall be fully protected from injury.

Bidder’s Responsibility to Provide Proper Superintendence:

The successful low bidder shall designate in writing to the Contractor Administrator the name of its authorized superintendent (Superintendent), who will be present at the job site whenever any work is in progress. The Superintendent shall be responsible for all work, receiving and implementing instructions from the Contractor Administrator in a timely manner. The cost for superintendence shall be considered incidental to the project.

If the Superintendent is not present at the site of work, the Contractor Administrator shall have the right to suspend the work as described under sub-section 5.5 c. and 7.20 - Suspension of Work of the DLNR Interim General Conditions.

Hiring of Hawaii Residents:

The Contractor shall comply with Act 68, SLH 2010, in the performance of; and for the duration of this contract. The Contractor shall ensure that Hawaii residents compose not less than eighty percent of the workforce employed to perform the contract work on the project. The eighty percent requirement shall be determined by dividing the total number of hours worked on the contract by Hawaii residents, by the total number of hours worked on the contract by all employees of The Contractor in the performance of the contract. The hours worked by any Subcontractor of The Contractor shall count towards the calculation for this section. The hours worked by employees with shortage trades, as determined by the Department of Labor and Industrial Relations (DLIR), shall not be included in the calculation for this section.

The requirements shall apply to any subcontract of $50,000 or more in connection with The Contractor, that is, such Subcontractors must also ensure that Hawaii residents compose not less than eighty percent of the Subcontractor’s workforce used to perform the subcontract.

Public Convenience and Safety:

The Contractor shall conduct construction operations with due regard to the convenience and safety of the public at all times. No materials or equipment shall be stored where it will interfere with the safe passage of public traffic. The Contractor Administrator shall have the right to suspend the performance of the work in accordance with sub-section 7.20 - Suspension of Work of the DLNR Interim General Conditions.

Worker Safety:

The Contractor shall provide, install and maintain in satisfactory condition all necessary protective facilities and shall take all necessary precautions for the protection and safety of its workers in accordance with the Occupational Safety and Health Standards for the State of Hawaii. The Contractor Administrator shall have the right to suspend the performance of the work in accordance with sub-section 7.20 - Suspension of Work of the DLNR Interim General Conditions.

Other Health Measures:

Forms of work site exposure or conditions which may be detrimental to the health or welfare of workers or of the general public shall be eliminated or reduced to safe levels as required by the DOH codes, standards, and regulations. Suitable first aid kits and a person qualified to render first aid, as specified in the DOH regulations, shall be provided at all times when work is scheduled.

Hawaii Business or Compliant Non-Hawaii Business Requirement:

Bidders (Contractors) shall be incorporated or organized under the laws of the State or be registered to do business in the State as a separate branch or division that is capable of fully performing under the contract, as stipulated in §3-122-112 HAR.

Compliance with §3-122-112 HAR:

As a condition for award of the contract and as proof of compliance with the requirements of 103D-310(c) HRS, the selected bidder shall furnish the required documents to the Department. If the valid required certificates are not submitted on a timely basis for award of a contract, a bidder otherwise responsive and responsible may not receive the award. Bidder is responsible to apply for and submit the following documents to the Department.

Preferably, instead of separately applying for these certificates at the various state agencies, bidder may choose to use the Hawaii Compliance Express (HCE), which allows businesses to register online through a simple wizard interface at http://vendors.ehawaii.gov to acquire a “Certificate of Vendor Compliance” indicating the bidder’s status is compliant with the requirements of §103D-310(c), HRS, and shall be accepted for contracting and final payment purposes. Bidders that elect to use the new HCE services will be required to pay an annual fee of $15.00 to the Hawaii Information Consortium, LLC (HIC).

Campaign Contributions:

Contractors are hereby notified of the applicability of Section 11-355, HRS, which states that campaign contributions are prohibited from specified State or county government contractors during the term of the contract if The Contractors are paid with funds appropriated by a legislative body.

Protest:

A protest shall be submitted in writing within five (5) working days after the aggrieved person knows, or should have known, of the facts giving rise thereto; provided that a protest based upon the content of the solicitation shall be submitted in writing prior to the date set for receipt of offers. Further provided that a protest of an award or proposed award shall be submitted within five (5) working days after the posting of award of the contract.

Any protest pursuant to §103D-701, HRS, and Section 3-126-3, HAR, shall be submitted in writing to the Chair of the Department of Land and Natural Resources, 1151 Punchbowl Street, Honolulu, Hawaii 96813 or P. O. Box 621, Honolulu, Hawaii 96810-0119.

OFFER FORM

KEAUOHANA FOREST RESERVE FENCE INSTALLATION, Hawaii Island

Joshua VanDeMark Department of Land and Natural Resources Division of Forestry & Wildlife State of Hawaii 19 E Kawili Street Hilo, HI 96720

Dear Sir/Madam:

The undersigned has carefully read and understands the terms and conditions specified in the Specifications and Special Provisions attached hereto SPO GENERAL PROVISIONS and the AG General Conditions, Form AG-008 as revised attached separately; and hereby submits the following offer to perform the work specified herein, all in accordance with the true…