1.2A Africom Offer Submission Package.pdf

PDF 478 KB Posted May 1, 2023

Attached to: 1. 2A AFRICOM SOLICITATION SPE607-23-R-0203
Solicitation number: SPE607-23-R-0203
Issued by: Defense Logistics Agency Energy

View the file

Other files

File	Type	Posted
CommitmentLetterTemplate.docx	DOCX document	May 1, 2023
1.2A Africom Solicitation Provisions Clauses.pdf	PDF	May 1, 2023
MILSTD1548HwithChange1.pdf	PDF	May 1, 2023
1.2 Africom Schedule.pdf	PDF	May 1, 2023

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

OFFER SUBMISSION PACKAGE (OSP)

INTO-PLANE / PURCHASE PROGRAM

1.2A AFRICOM (OVERSEAS)

SOLICITATION SPE607-23-R-0203

PERIOD OF PERFORMANCE: 1 OCT 2023 THROUGH 30 SEP 2027

CLOSING DATE AND TIME: June 2, 2023 @ 1:00 PM FORT BELVOIR, VA- EASTERN STANDARD TIME (EST). Late Offers: Any offers received after June 2, 2023 @ 1:00 PM will be considered “LATE” and may be excluded from the competition. Submit your offers well ahead of the closing date and time.

OSP CHECKLIST

1) STANDARD FORM 1449: Signature and date in ink or digitally in Blocks 30a, b and c. include your company name, address, telephone, and fax, “DUNS” and “CAGE code” number in Block 17a.

2) OFFEROR PRICE BREAKDOWN SHEET: For each item number/ICAO code. Sign and date in ink or digital signature.

3) CERTIFICATE OF ANALYSIS OR CERTIFICATE OF QUALITY: Fuel specification verification meets MIL STD 1548H with change 1 standards for all line items and locations. List line items and locations on the documents provided.

4) COMMITMENT LETTER (Reference template letter attached to solicitation)

5) SUPPLIER INVOICE: Include the price paid for fuel, per location with invoice dated: 1 January 2023 – 31 January 2023.

6) SAM ACCOUNT: Completed or updated by Solicitation closing date: http://beta.sam.gov/

Communication with Offerors for clarification shall be conducted before the competitive range is established by the solicitation close date, in accordance with FAR 15.306(b)(1)(ii)(2)(3)(i).

By submitting your OSP, you agree to the terms and conditions of the entire Solicitation, and any Amendments, unless clearly stated herein.

http://beta.sam.gov/

INSTRUCTIONS: CLOSING DATE AND TIME: June 2, 2023 @ 1:00 PM FORT BELVOIR, VA- EASTERN STANDARD TIME (EST). Late Offers: Any offers received after June 2, 2023 @ 1:00 PM will be considered “LATE” and may be excluded from the competition. Submit your offers well ahead of the closing date and time.

1. Offeror(s) with more than one CAGE code MUST complete one OSP per Offer Price Breakdown Sheet for all locations being offered.

2. The Offer Submission Package must be returned to this office as your proposal based on the OSP checklist.

NOTE:

X Standard Form 1449 (SF1449) - Sign and date in ink or digitally in Blocks 30a, b and c. Include your company name, address, telephone, and fax, DUNS and CAGE numbers in Block 17a.

X Offer Price Breakdown Sheet must be expressed in U.S. Dollars per gallon and to the 6th decimal (Example: $0.000000) place for the Product being solicited. (Jet A-1 w/o FSII, Jet A-1 w/FSII)

3. Offeror(s) MUST update and complete registration in the System for Award Management (SAM) database by the solicitation closing date. The Web- Site to obtain details and instructions is: https://sam.gov/SAM/.

4. Joint Contingency System (JCCS): All vendors and subcontractors must be registered and approved in the JCCS (Joint Contingency Contracting System). All vendors and subcontractors are required to submit their JCCS registration number with their offer. Government may reject an offer if the vendor or any of its subcontractors have not registered in JCCS and uploaded all required documents by the deadline for receipt of proposals. Awards will not be made to any vendor not in JCCS nor to any vendor whose subcontractors are not registered and approved in JCCS. Instructions for account registration and training can be found at www.jccs.gov.

5. Evaluation Criteria: Proposals will be evaluated based on a lowest price technically acceptable (LPTA) source selection process. The evaluation factors that establish the requirements of acceptability shall be technical acceptability and price.

6. Offerors must provide a Supplier Invoice with the Price Paid for fuel or government posting per location effective on the BASE REFERENCE DATE of 01 January 2023 (Invoiced dated: 01 January 2023 – 31 January 2023.)

7. Offeror(s) shall submit a Certificate of Analysis (COA) or Certificate of Quality (COQ) from each Supplier verifying that the fuel delivered meets MIL STD 1548H WITH CHANGE 1 standards. Offeror(s) must annotate each item number/ICAO code on the COAs. Offeror(s), who are not the Refueler or Fixed-Based Operator, are required to submit a Commitment Letter from the FBO with its initial proposal. COA and COQ must be in English. Reference sample Commitment Letter in the attachment(s). FAILURE to submit a COA or COQ and a Commitment Letter from FBO with its initial proposal may result in the proposal being excluded from the competition.

8. Faxed proposal are not authorized. Please e-mail your proposal(s) to: mail (DLA-Energy- PH.Requirements@dla.mil) & the contract administrator. Please ensure that your proposal(s) (SF1449) is signed per FAR 52.212-1. Late proposals will be processed in accordance with FAR 15.208 – Submission, Modification, Revision, and Withdrawal of Proposals. When submitting a proposal via e-mail, please ensure it is sent within enough time in order for it to be processed through the server. The maximum file size per email is 10 MB (IAW L2.11-4).

9. Exceptions to the specifications, terms, and conditions of this solicitation may be considered pursuant to the Provision M0004– M72 EVALUATION OF OFFERS (EXCEPTIONS/DEVIATIONS) (DLA ENERGY APR 1997). Indicate any exceptions and the extent to which your offer differs from the solicitation requirements on company letter signed by an authorized representative of the company attached with your offer.

10. Offeror(s) must agree to honor prices their proposal(s) for 180 calendar days from the date of RFP closing date. The successful Offeror’s proposal in response to the solicitation may be incorporated into the resultant contract in whole https://sam.gov/SAM/ mailto:DLA-Energy-PH.Requirements@dla.mil or in part at the time of award.

11. Primary Solicitation Point of Contact: For clarification, explanation, and additional information, please contact Angela

Ponder at 571-363-8246; email: angela.ponder@dla.mil or Jerome Heath at 571-585-8758; email jerome.heath@dla.mil

12. The Government has the right to evaluate all proposals in accordance with FAR Part 15.305(a) and establish the competitive range without discussions. Based on the ratings of each proposal against all evaluation criteria, the Contracting Officer will establish a competitive range comprised of all of the most highly rated proposals, unless the range is further reduced for purposes of efficiency. In the case where the Contracting Officer has determined that the number of most highly rated proposals will be too many to conduct an efficient competition, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Contracting Officer will provide a written notice of competitive range decision to unsuccessful Offerors in accordance with FAR Part 15.503(a).

13. If your offer includes taxes, please be aware our offer may not be considered for an award. Offerors shall not include in their prices any taxes for which the United States, United States Armed Forces, or Unites States Department of Defense is exempt. The winning offerors will be responsible for taking the appropriate steps to claim any such exemption.

14. Offerors must fully disclose and identify all contractor team arrangement relationships including proposed partnerships or joint ventures as defined by FAR 9.601 with its proposal before the solicitation close date. For example, Offerors should fully disclose and identify that a teaming arrangement with a third party Refueler at a fixed-based operator exists, and whether it is a Partnership, Joint Venture and/or Prime/Sub relationship. Offerors with such a contractor team arrangement shall specify the arrangement in the commitment letter. The Government will determine the responsibility of any potential partner/subcontractor identified by the Offeror in its contractor teaming arrangement in accordance with FAR subpart 9.1.

Offerors, who submit an offer under Solicitation SPE607-23-R-0203 with any Amendments, for all locations, must complete all Certifications and Representations below. Full text for all Certifications and Representations are found in Solicitation SPE607-23-R-0203. Those Certifications and Representations available in SAM should be completed in SAM; those not available in SAM should be completed below.

FAR CLAUSES, DFARS CLAUSES AND DLA ENERGY CONTRACT TEXTS:

1. B-0001 - B15.01, SUPPLIES AND ESTIMATED QUANTITIES TO BE FURNISHED (INTO-PLANE)

(DLA ENERGY (DEC 2018)

2. G-0002 – G9.07-5 ELECTRONIC TRANSFER OF FUNDS PAYMENTS –RESERVE WIRE

TRANSFER SYSTEM (DLA ENERGY JAN 2012) – Provide account details if Offeror is using a Non United States Bank

3. FAR 52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APR 1985)

4. FAR 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO

INFLUENCE CERTAIN FEDERAL TRANSACTIONS (SEP 2007)`

5. FAR 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS—

REPRESENTATION (JAN 2017)

mailto:angela.ponder@dla.mil mailto:jerome.heath@dla.mil

6. FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

7. FAR 52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (AUG 2020)

8. FAR 52.204-20 PREDECESSOR OF OFFEROR (AUG 2020)

9. FAR 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS- REPRESENTATION (NOV 2015)

10. FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG 2020)

11. FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

12. FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

13. FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (Dec 2022)

14. FAR 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

15. FAR 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE

PLAN (OCT 2020)

16. DFARS 252.209-7002 DISCLOSURE OF OWNERSHIP OR CONTROL BY A FOREIGN

GOVERNMENT (DEC 2022)

17. DFARS 252.225-7020 TRADE AGREEMENTS CERTIFICATE—BASIC (NOV 2014)

18. DFARS 252.247-7022 REPRESENTATION OF EXTENT OF TRANSPORTATION BY SEA (JUN

2019)

19. K-0001 K15 RELEASE OF UNIT PRICES (DLA ENERGY MAR 2009)

20. K-0002 K33.01 AUTHORIZE NEGOTIATORS (DLA ENERGY APR 2007)

21. K-0004 K150 WIDE AREA WORKFLOW (DLA ENERGY MAY 2014)

The Offeror has completed the Certifications and Representations 1 through 21 above for the Solicitation

SPE607-23-R-0203.

Print Name of Authorized Official: _ Signature of Authorized Official: _______________________________________ Date:

FAR 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS-

REPRESENTATION (NOV 2015)

(1) IT □ IS, □ IS NOT AN INVERTED DOMESTIC CORPORATION; AND

(2) IT □ IS, □ IS NOT A SUBSIDIARY OF AN INVERTED DOMESTIC CORPORATION.

(END OF PROVISION)

FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG 2020)

(A) (1) THE OFFEROR CERTIFIES, TO THE BEST OF ITS KNOWLEDGE AND BELIEF, THAT—

(I) THE OFFEROR AND/OR ANY OF ITS PRINCIPALS–

(A) ARE □ ARE NOT □ PRESENTLY DEBARRED, SUSPENDED, PROPOSED FOR DEBARMENT, OR DECLARED

INELIGIBLE FOR THE AWARD OF CONTRACTS BY ANY FEDERAL AGENCY;

(B) HAVE □ HAVE NOT □, WITHIN A THREE-YEAR PERIOD PRECEDING THIS OFFER, BEEN CONVICTED OF OR HAD A CIVIL JUDGMENT RENDERED AGAINST THEM FOR: COMMISSION OF FRAUD OR A CRIMINAL OFFENSE IN CONNECTION WITH OBTAINING, ATTEMPTING TO OBTAIN, OR PERFORMING A PUBLIC (FEDERAL, STATE, OR LOCAL) CONTRACT OR SUBCONTRACT; VIOLATION OF FEDERAL OR STATE ANTITRUST STATUTES RELATING TO THE SUBMISSION OF OFFERS; OR COMMISSION OF EMBEZZLEMENT, THEFT, FORGERY, BRIBERY, FALSIFICATION OR DESTRUCTION OF RECORDS, MAKING FALSE STATEMENTS, TAX EVASION, VIOLATING FEDERAL CRIMINAL TAX LAWS, OR RECEIVING STOLEN PROPERTY (IF OFFEROR CHECKS "HAVE", THE OFFEROR SHALL ALSO SEE 52.209-7, IF INCLUDED

IN THIS SOLICITATION);

(C) ARE □ ARE NOT □ PRESENTLY INDICTED FOR, OR OTHERWISE CRIMINALLY OR CIVILLY CHARGED BY A GOVERNMENTAL ENTITY WITH, COMMISSION OF ANY OF THE OFFENSES ENUMERATED IN PARAGRAPH (A)(1)(I)(B) OF

THIS PROVISION;

(D) HAVE □, HAVE NOT □, WITHIN A THREE-YEAR PERIOD PRECEDING THIS OFFER, BEEN NOTIFIED OF ANY DELINQUENT FEDERAL TAXES IN AN AMOUNT THAT EXCEEDS THE THRESHOLD AT 9.104-5(A)(2) FOR WHICH THE

LIABILITY REMAINS UNSATISFIED.

FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

(B) THE OFFEROR □ HAS □ DOES NOT HAVE CURRENT ACTIVE FEDERAL CONTRACTS AND GRANTS WITH TOTAL

VALUE GREATER THAN $10,000,000.

DFARS 252.225-7020 TRADE AGREEMENTS CERTIFICATE—BASIC (NOV 2014)

(1) FOR ALL LINE ITEMS SUBJECT TO THE TRADE AGREEMENTS—BASIC CLAUSE OF THIS SOLICITATION, THE OFFEROR CERTIFIES THAT EACH END PRODUCT TO BE DELIVERED UNDER THIS CONTRACT, EXCEPT THOSE LISTED IN PARAGRAPH (C)(2) OF THIS PROVISION, IS A U.S.-MADE, QUALIFYING COUNTRY, OR DESIGNATED COUNTRY END PRODUCT.

(2) THE FOLLOWING SUPPLIES ARE OTHER NON-DESIGNATED COUNTRY END PRODUCTS:

(LINE ITEM NUMBER) (COUNTRY OF ORIGIN)

FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A FELONY

CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(b) The Offeror represents that– https://www.acquisition.gov/far/52.209-7#FAR_52_209_7 https://www.acquisition.gov/far/9.104-5#FAR_9_104_5

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

DFARS 252.209-7002 DISCLOSURE OF OWNERSHIP OR CONTROL BY A

FOREIGN GOVERNMENT (DEC 2022)

(a) Definitions.As used in this provision—

(1) “Effectively owned or controlled” means that a foreign government or any entity controlled by a foreign government has the power, either directly or indirectly, whether exercised or exercisable, to control the election, appointment, or tenure of the Offeror’s officers or a majority of the Offeror’s board of directors by any means, e.g., ownership, contract, or operation of law (or equivalent power for unincorporated organizations).

(2) “Entity controlled by a foreign government”—

(i) Means—

(A) Any domestic or foreign organization or corporation that is effectively owned or controlled by a foreign government; or

(B) Any individual acting on behalf of a foreign government.

(ii) Does not include an organization or corporation that is owned, but is not controlled, either directly or indirectly, by a foreign government if the ownership of that organization or corporation by that foreign government was effective before October 23, 1992.

(3) “Foreign government” includes the state and the government of any country (other than the United States and its outlying areas) as well as any political subdivision, agency, or instrumentality thereof.

(4) “Proscribed information” means—

(i) Top Secret information;

(ii) Communications security (COMSEC) material, excluding controlled cryptographic items when unkeyed or utilized with unclassified keys;

(iii) Restricted Data as defined in the U.S. Atomic Energy Act of 1954, as amended;

(iv) Special Access Program (SAP) information; or

(v) Sensitive Compartmented Information (SCI).

(b) Prohibition on award. No contract under a national security program may be awarded to an entity controlled by a foreign government if that entity requires access to proscribed information to perform the contract, unless the Secretary of Defense or a designee has waived application of 10 U.S.C. 4874.

(c) Disclosure. The Offeror shall disclose any interest a foreign government has in the Offeror when that interest constitutes control by a foreign government as defined in this provision. If the Offeror is a subsidiary, it shall also disclose any reportable interest a foreign government has in any entity that owns or controls the subsidiary, including reportable interest concerning the Offeror’s immediate parent, intermediate parents, and the ultimate parent. Use separate paper as needed, and provide the information in the following format:

Offeror’s Point of Contact for Questions about Disclosure

(Name and Phone Number with Country Code, City Code and Area Code, as applicable)

Name and Address of Offeror

Name and Address of Entity Controlled by a Foreign Government

Description of Interest, Ownership Percentage, and Identification of Foreign Government

(End of provision)

G9.07-5 ELECTRONIC TRANSFER OF FUNDS PAYMENTS – FEDERAL RESERVE WIRE TRANSFER

SYSTEM (DLA ENERGY JAN 2012)

(a) The Contractor shall supply the following information to the Contracting Officer no later than 5 days after contract award and before submission of the first request for payment. The bank designated as the receiving bank must be capable of receiving Federal wire transactions via either a SWIFT Code or an IBAN.

(b) Any change by the Contractor in the designation of the bank account to receive electronic transfer of funds in accordance with this contract text must be received by the Contracting Officer no later than 30 days prior to the date the change is to become effective.

COMPLETE THE FOLLOWING INFORMATION (TYPE WRITTEN OR CLEAR PRINTING)

(DO NOT EXCEED 25 CHARACTERS)

ORIGINATOR ABA: ____044036205____ (DLA ENERGY fill-in)

CONTRACT NUMBER: ______________________________________________ (DLA ENERGY fill-in)

RECIPIENT’S CAGE CODE: __________________

[ ] CHECKING TYPE 22

[ ] SAVINGS TYPE 32

RECIPIENT’S DUNS NUMBER: ______________________________________

(DO NOT EXCEED 29 CHARACTERS)

(DO NOT EXCEED 25 CHARACTERS)

BENEFICIARY’S BANK ACCOUNT NUMBER: ______________________________________

(EITHER 8 OR 11 CHARACTERS ONLY)

IBAN NUMBER: ______________________________________

ONLY)

(6 CHARACTERS ONLY)

(d) CONTRACTOR’S DESIGNATED OFFICIAL SUBMITTING ELECTRONIC FUNDS TRANSFER

INFORMATION.

(DO NOT EXCEED 25 CHARACTERS)

(DO NOT EXCEED 25 CHARACTERS)

(DO NOT EXCEED 25 CHARACTERS)

SIGNATURE _______________________________________________________

(e) Notwithstanding any other provision of the contract, the requirements of this contract text shall control.

OFFER PRICE BREAKDOWN SHEET (OVERSEAS version)

AIRPORT NAME AND ICAO CODE: _____________________________________________________________________ (Identify the airport and its ICAO code found in the solicitation schedule)

VENDOR CAGE CODE:____________________ LARGE OR SMALL BUSINESS: _________________________ CLIN NUMBER: ________________ STATE/ COUNTRY: ____________________________________ EST QUANTITY GALLONS: ____________________________________________________________________________

IF THE INCUMBENT, STATE YOUR CONTRACT NUMBER #: _____________________________________________

REFERENCE DATE: 1 JANURY 2023

($ USD Currency)

PUBLICATION PRICE (OPIS/PLATTS) FOR THE ABOVE REFERENCE DATE: $_______________

PRICE YOU PAID FOR YOUR FUEL ON ABOVE REFERENCE DATE: $_______________A.

FREIGHT (state if “INCLUDED” in price or if “NONE”) $_______________B.

AIRPORT FLOWAGE FEE (if applicable): $_______________C.

STATE/LOCAL TAXES & FEES - Specify tax/fee types and the amount per Contract Provisions I28.02-2 and M57:

________________________________________________ $ ____________c.1

________________________________________________ $ ____________c.2 ________________________________________________ $ ____________c.3 ________________________________________________ $ ____________c.4 TOTAL STATE/LOCAL TAXES & FEES (Must equal d.1 through D.4): $_______________D.

INTO-PLANE FEE (required): $_______________E.

TOTAL UNIT PRICE OFFERED W/O FSII

Jet A w/o FSII, Jet A-1 w/o FSII, TS1: (sum of A thru E) $_______________F.

FSII PRICE: (If none, state “None.”) $_______________G.

ADDITIONAL FEES

INTO-TRUCK FEE (if required) $_______________H.

RAPID REFUELING FEE (if applicable) $ _______________I.

OTHER FEES (if applicable) $_______________J.

PUBLICATION SELECTED FOR REFERENCE PRICE ADJUSTMENT

OPIS: ________________________________________________________________________________________________ PLATTS: _____________________________________________________________________________________________ OTHER: _____________________________________________________________________________________________ Prices will change on [ ] Monday [ ] Tuesday [ ] Weekly [ ] Monthly[ ] Other ____________________________________ ** NOTE Call Out Fees and hours are not evaluated items; however, in the event that 24-hour service is not available and the Government is unable to provide advance notification of after-hour delivery requirements, into-plane fuel may be procured from another source.

Per Hour or Per Occurrence (Included)

Hours of Operations [ ] 24 hours per day, 7 days per week (preferred) OR [ ] Other (Specify hours/call-out, and phone number for callouts):

Circle One Call-Out/Overtime Fee and Advance Notice:_________________________Holidays Included: YES or NO

Are you the REFUELER for this offer under this location? (Please check one) YES or NO

**** (Commitment letter must match the name and Address of the Refueler/FBO information below. COA or COQ must be in English)

Refueler (FBO) Point of Contact Name: _________________________________________________________

Full Physical Address (Country & State): _________________________________________________________

Person at Facility Phone Number: _________________________________________________________

Refinery Source Name: _________________________________________________________

Physical Address: _________________________________________________________

Phone Number: _________________________________________________________

K-0002 - K33.01 Authorized Negotiators (Reference: DLA Energy APR 2007)

Name & Title: _________________________________ Email &Phone: ____________________________