1. 2122.01 RFP Nursing Simulation Equip Manikins~1.doc

RFP 2122.01 – Nursing Program Simulation Equipment

CLATSOP COMMUNITY COLLEGE

Cover Page Nursing Program Simulation Equipment Request for Proposal (RFP)

RFP #2122.01

Date of Issue: September 7, 2021 11:00 a.m.

Closing Date and Time: October 4, 2021, 3:30 p.m.

Single Point of Contact (SPC):

Doris R. Jepson, Director of Nursing & Allied Health Address:

1651 Lexington Avenue City, State, Zip Astoria, OR 97103 Phone (voice)

(503) 338-2436 Phone (fax) 503.325.5738 E-mail:

djepson@clatsopcc.edu Clatsop Community College is an affirmative action, equal opportunity institution. We are accredited by the Northwest Commission on Colleges & Universities.

Non-Discrimination

It is the policy of Clatsop Community College that there will be no discrimination or harassment on the grounds of race, color, gender, marital status, religion, national origin, age, sexual orientation, gender identity or expression or disability in any educational programs, activities, or employment. Questions or complaints should be directed to Leslie Hall, Affirmative Action/Gender Equity (Title IX) Officer, Tower Hall, Suite 110, 503-338-2450; TDD 503-338-2468. The Title II/Section 504 Coordinator is located in Towler Hall, Suite 312B, 503-338-2474.

Declaración de no-discriminación

Es la política de Clatsop Community College que no habrá ningún tipo de discriminación o acoso por razón de raza, color, género, estado civil, religión, origen nacional, edad, orientación sexual, identidad de género o expresióno discapacidad en los programas educativos, actividades o en la contratación. Preguntas o quejas deben ser dirigidas al Leslie Hall, Oficial de Acción Afirmativa / Título IX localizado en Towler Hall número 110, número de teléfono 503-338-2450, TDD (discapacidad auditiva) 503-338-2468. El Coordinador de la Titulo II/Sección 504, Lisa Deneen, se encuentra en Columbia Hall, numero 304, número de teléfono 503-338-2474. Para ADA y otras peticiones de servicios llame al 503-338-2474 o para TDD (discapacidad auditiva) 503-338-2468.

Accommodations

Persons having questions about or a request for special needs and accommodation should contact JoAnn Zahn, Vice President of Finance and Operations, at Clatsop Community College, 1651 Lexington Avenue, Astoria, Oregon 97103, Library Suite 110, Phone (503) 338-2421 or TDD (503) 338-2468. Please send special needs and accommodations requests HERE. Contact should be made at least two business days in advance of the event.

Ayuda a personas discapacitadas

En cuanto a las personas discapacitadas, se les pide que se comuniquen con JoAnn Zahn, la Vice Presidente de Finanzas y Operaciones en Clatsop Community College, 1651 Lexington Avenue, Astoria, Oregon 97103, Library Suite 110, número teléfonico (503) 338-2421 o a TDD (503) 338-2468. Haga el favor de notificar a la oficina para que se le pueda proporcionar apoyo. La comunicación debe tomar lugar por lo menos dos días de trabajo antes del evento por el cual se requiera tal ayuda.

Table of Contents

5SECTION 1:

GENERAL INFORMATION

51.1

INTRODUCTION

51.2

SCHEDULE

51.3

SINGLE POINT OF CONTACT (SPC)

6SECTION 2:

AUTHORITY, OVERVIEW, AND SCOPE

62.1

AUTHORITY AND METHOD

62.2

DEFINITION OF TERMS

62.3

OVERVIEW AND PURPOSE

62.4

SCOPE OF WORK/SPECIFICATIONS

10SECTION 3:

PROCUREMENT REQUIREMENTS

103.1

MINIMUM PROPOSER REQUIREMENTS

103.2

MINIMUM SUBMISSION REQUIREMENTS

113.3

PROPOSAL CONTENT REQUIREMENTS

12SECTION 4:

SOLICITATION PROCESS

124.1

PUBLIC NOTICE

124.2

PRE-PROPOSAL CONFERENCE

124.3

QUESTIONS / REQUESTS FOR CLARIFICATIONS

124.4

SOLICITATION PROTESTS

134.5

PROPOSAL DELIVERY OPTIONS

134.6

PROPOSAL MODIFICATION OR WITHDRAWAL

144.7

PROPOSAL DUE

144.8

PUBLIC OPENING

144.9

PROPOSAL REJECTION

144.10

EVALUATION PROCESS

174.11

POINT AND SCORE CALCULATIONS

174.12

RANKING OF PROPOSERS

18SECTION 5:

AWARD AND NEGOTIATION

185.1

AWARD NOTIFICATION PROCESS

185.2

INTENT TO AWARD PROTEST

185.3

APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS

195.4

CONTRACT NEGOTIATION

20SECTION 6:

ADDITIONAL INFORMATION

206.1

CERTIFIED FIRM PARTICIPATION

206.2

GOVERNING LAWS AND REGULATIONS

216.3

OWNERSHIP/PERMISSION TO USE MATERIALS

216.4

CANCELLATION OF RFP; REJECTION OF PROPOSAL; NO DAMAGES.

216.5

COST OF SUBMITTING A PROPOSAL

216.6

STATEWIDE E-WASTE/RECOVERY PROCEDURE

216.7

RECYCLABLE PRODUCTS

216.8

PRINTING, BINDING, AND STATIONERY WORK

216.9

CHECKLIST DISCLAIMER

LIST OF ATTACHMENTS

ATTACHMENT A SAMPLE CONTRACT

ATTACHMENT B DISCLOSURE EXEMPTION AFFIDAVIT

ATTACHMENT C PROPOSER INFORMATION AND CERTIFICATION SHEET

ATTACHMENT D REFERENCE CHECK FORM

ATTACHMENT E PRICE PROPOSAL FORM

ATTACHMENT F COBID CERTIFICATION / OUTREACH PLAN

ATTACHMENT G RESPONSIBILITY INQUIRY

SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

Clatsop Community College (College) is issuing this Request for Proposal for Nursing Program Simulation Equipment.

The College Simulation Lab has been designed to mimic clinical settings to provide the nursing students at College the opportunity to practice nursing clinical judgment at the patient’s bedside, and to enhance their skills. The students are given clinically focused case scenarios in which they must act as the nurse and demonstrate safe, research-based nursing care as the “patient’s” conditions change. Nursing faculty facilitate the students’ learning experience in the simulation lab.

Good quality, working simulation equipment is needed for training nursing students in this a controlled and safe setting. Faculty would like to add an adult male and newborn high-fidelity simulators to assist in meeting the growing safety training needs resulting from increasingly complex and acute health conditions more frequently occurring in today’s acute and community-based care settings.

Additional details on the Scope of the goods or services or both are included in the Scope of Work/Specifications section.

Project Dates: Equipment to be in place by early to mid-December 2021 with training of faculty for usage.

College anticipates the award of one Contract from this RFP. The initial term of the Contract is anticipated to be 3 (three) months with options to renew up to a maximum of 1 (one) year.

1.2 SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change. N/A denotes that event is not applicable to this RFP.

1.3 SINGLE POINT OF CONTACT (SPC)

The SPC for this RFP is identified on the Cover Page, along with the SPC’s contact information. Proposer shall direct all communications related to any provision of the RFP only to the SPC, whether about the technical requirements of the RFP, contractual requirements, the RFP process, or any other provision.

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE

2.1 AUTHORITY AND METHOD

College is issuing this RFP pursuant to its authority under ORS 341.290(12).

College is using the Competitive Sealed Proposal method, pursuant to ORS 279B.060 and OAR 137-047-0260. College may use a combination of the methods for Competitive Sealed Proposals, including optional procedures: a) Competitive Range; b) Discussions and Revised Proposals; c) Revised Rounds of Negotiations; d) Negotiations; e) Best and Final Offers; and f) Multistep Sealed Proposals.

2.2 DEFINITION OF TERMS

For the purposes of this RFP, capitalized words are defined in OAR 137-046-0110 or as defined as follows: “College” means Clatsop Community College

2.3 OVERVIEW AND PURPOSE

2.3.1 College Overview and Background

Clatsop Community College was founded in 1958 by the Astoria School District. It is accredited by the Northwest Commission on Colleges and Universities. It offers numerous professional and technical programs targeted at meeting the needs of the local economy. Clatsop launched a 2-year Associate of Applied Science (AAS) in Nursing degree in 1983. The Clatsop Nursing Program joined the Oregon Consortium for Nursing Education (OCNE) in 2016. The Program seeks to provide rich educational experiences for its students by including simulation experiences that promote critical thinking and clinical reasoning.

2.3.2 Project Overview and Background

Simulation equipment has been part of the training of nursing students at the College since grant funds were used to set up a simulation lab with one male manikin in 2008. This male manikin is no longer under warranty and ongoing repairs have helped him remain somewhat functional, though unreliable. A birthing simulator was purchased for the sim lab in 2017 by a generous donor. In 2020 an adult, non-pregnant female and youth manikins were purchased. The Clatsop Nursing Program is seeking to replace the male manikin and also add a newborn simulation manikin.

2.3.3 Purpose

In order to continue to provide simulation experiences for nursing students, it is time to replace the failing adult male simulation manikin and add additional simulation equipment in order to continue to add quality experiences for students. Both the adult male and the newborn manikins would open up the opportunity to incorporate other types of scenarios for students to experience.

2.4 SCOPE OF WORK/SPECIFICATIONS

College is soliciting competitive proposals for new and/or refurbished equipment as part of a general upgrade of the Nursing Simulation Lab. College is seeking to acquire and install additional mannequin(s), with an emphasis on adult male and newborn simulators, which will assure availability of a working simulator and afford the opportunity to develop more real-life scenarios that focus on adult male and newborn clients.

Proposal must include warranty information, service plan options and future support response information. Proposal must include delivery, set-up, and training for the simulator equipment.

Please include wireless, remote “patient” operation, monitoring and audio options in the Proposal. Proposal must include warranty information, service plan options and future support response information. Proposal must include delivery, set-up, and training for the simulator equipment.

The following items are preferred but we expect the inclusion of all of them would price the simulators out of our reach. Please identify which are part of the base package and which are optional, along with the price associated with the option. If we can add an item later, please identify that as well.

ONE ADULT MALE PATIENT SIMULATOR

WIRELESS HIGH FIDELITY, WITH THE FOLLOWING FUNCTIONALITY:

EYES

· Programmable eyes, open, closed, partially open, and blinking

· Photosensitive pupils vs manually change of pupils

· Eyes open, closed and partially open

MULTIPLE AIRWAY SKILLS/FEATURES

· Airway sounds

· Variable airway resistance on/off (optional)

· Endotracheal tube intubation

· Suctioning (Oral and Nasopharyngeal)

· Bilateral chest tube insertion

BREATHING FEATURES

· Simulated spontaneous breathing (normal and abnormal patterns)

· Bag-mask ventilation with chest rise

· Bilateral and unilateral chest rise and fall

· Normal and abnormal breath sounds, both anterior and posterior auscultation sites

CARDIAC FEATURES

· ECG Library

· Heart sounds - four anterior locations

· Multiple heart sounds synchronized with ECG

· ECG rhythm monitoring (3-5 wire)

· 12-lead ECG monitoring using real devices (optional)

· Defibrillation and cardioversion

· Pacing

· Snap compatible defibrillation sites

CIRCULATION FEATURES

· BP measured manually by auscultation of Korotkoff sounds

· BP measured using automatic BP cuff

· Palpable carotid, femoral, radial, dorsalis pedis, posterior tibial pulses and brachialis synchronized with ECG

· Pulse strength variable with BP

· Central Cyanosis (optional)

CHEST COMPRESSIONS:

· Compliant with 2020 AHA Guidelines

· CPR compressions generate palpable pulses, blood pressure wave form, and ECG artifacts.

VASCULAR ACCESS

· IV access (in one or both arms)

· Intraosseous access (tibia)

OTHER FEATURES

· Bleeding functionality

· Intramuscular injection sites

· Urinary catheterization

· Seizures

· Eyes, ears, and mouth secretions

· Bowel Sounds - four quadrants

· Gastric distension

· NG tube insertion (esophageal insertion)

· Gastric suctioning (optional)

· Patient Voice

· Pre-recorded sounds and speech responses

· Custom sounds

· Instructor can simulate patient's voice wirelessly

SYSTEM FEATURES

· Wireless tablet PC controls simulator remotely

· Control multiple manikins from one interface

· Control simulations from anywhere on our network

· Multiple interfaces can control observe a single simulation

· Tetherless with battery life minimum of 6 hours

· Instructor Mode o Control "on the fly" o Design and program custom scenarios o Create custom events

· Auto Mode o Physiological and pharmacological models run pre-packaged simulations

· Simulation controls:

o Fast forward, Pause, Rewind, Save/Restore

PHARMACOLOGY (optional)

· Manual drug recognition

· Extensive formulary

ONE NEWBORN (NEONATAL, FULL TERM) PATIENT SIMULATOR

WIRELESS HIGH-FIDELITY, WITH THE FOLLOWING FUNCTIONALITY:

AIRWAY FEATURES:

· Realistic airway with landmarks

· Oral intubation (ET tube insertion)

· NG tube (insertion only)

BREATHING FEATURES:

· Spontaneous breathing

· Observable Chest rise

· Variable respiratory rates and patterns

· Multiple upper airway sounds synchronized with breathing

· Bag Valve Mask capable

· Normal and abnormal breath sounds

· 4 auscultation sites

· Unilateral & Bilateral breath sounds

CARDIAC FEATURES:

· Use clinical equipment such as ECG-monitoring and real-life defibrillator

· Defibrillation, cardioversion, pacing (optional)

· ECG Library

· Multiple heart sounds synchronized with ECG

· ECG rhythm monitoring (3 leads minimum)

· 12 lead ECG display (Optional Patient Monitor)

CIRCULATION features:

· Palpable pulses (fontanelle, brachial, and umbilical) synchronized with ECG

· Programmable Blood Pressure

· BP measured manually by auscultation of Korotkoff sounds

· Temperature sensor placement detection

CHEST COMPRESSIONS:

· Compliant with 2020 AHA Guidelines

· CPR compressions generate palpable pulses, blood pressure wave form, and ECG artifacts.

VASCULAR ACCESS:

· IV access

· Intraosseous access

· Intramuscular injection sites

OTHER FEATURES:

· Programable movement with joint ROM

· Cyanosis

· Palpable landmarks

· Tetherless with battery life minimum of 3 hours

· Wireless control

· Programmable muscle tone

· Convulsions (seizures)

· Urinary catheterization with urine output

· Umbilical Cord, detachable

· Interchangeable male and female genitalia

· Blinking Eyes vs Eye inserts o Normal, Dilated, and Constricted

· Programmable crying and grunting sounds

· Wireless microphone (optional)

· Battery charger/Power supply

· Pre-programed scenarios

· Ability to create own scenarios MISCELLANEOUS (OPTIONAL) or CONTROL TABLET PC

· Virtual monitor licenses for manikins

· Touch screen simulated patient monitor(s) (optional)

· Control tablet(s) (optional)

· Simulated parameters, with multi-level alarms, for heart rate, ECG, SPO2, respiratory rate

SECTION 3: PROCUREMENT REQUIREMENTS

3.1 MINIMUM PROPOSER REQUIREMENTS

3.1.1 Business

To be considered for evaluation, Proposal must demonstrate how Proposer meets all of the following business requirements:

· Bonded and licensed to do business in the State of Oregon

· Demonstrated reliability in performance history and equipment reliability.

3.1.2 Technical

To be considered for evaluation, the Proposal must demonstrate how the proposed solution meets all of the following technical requirements:

· Proposed solution meets functionality requirements for a simulation lab.

3.2 MINIMUM SUBMISSION REQUIREMENTS

3.2.1 Proposal Submissions

To be considered for evaluation, Proposal must contain each of the following elements (further detailed in Proposal Requirements section below):

· Proposer Information and Certification Sheet (Attachment C)

· Proposal

· Project Implementation Plan

· Key Persons

· Disclosure Exemption Affidavit (Attachment B) – if applicable, submit 1 (one) copy only

· Reference Check Form (Attachment D)

· Price Proposal Form (Attachment E) (as a separate file)

3.2.2 Proposal Format and Quantity

Proposal should follow the format and reference the sections listed in the Proposal Content Requirements section. Responses to each section and subsection should be labeled to indicate the item being addressed. Proposal must describe in detail how requirements of this RFP will be met and may provide additional related information. Proposals may include new and/or refurbished equipment and multiple options for implementation. Options should be identified separately.

Proposer shall submit one copy of its Proposal and all other submittal requirements, with Proposer Information and Certification Sheet (Attachment C) bearing the Proposer’s authorized representative’s signature.

Proposer shall submit the Proposal to the SPC by sending either a hard copy on white 8 ½” x 11” Recycled Paper or an electronic copy via email in one or a combination of the following formats: Adobe Acrobat (pdf), Microsoft Word (docx), or Microsoft Excel (xlsx).

Mailed Proposals shall be submitted in a sealed package addressed to the SPC with the Proposer’s name and the RFP number clearly visible on the outside of the package.

The subject line of emailed Proposals should have the Proposer’s name and the RFP number. All documents should be compressed.

Submit the Price Proposal Form (Attachment E) in a separate envelope or as a separate file, labeled with the Proposer name, RFP number and Price Proposal Form.

If Proposer believes any of its Proposal is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), Proposer shall complete and submit the Disclosure Exemption Affidavit (Attachment B) and a fully redacted version of its Proposal, clearly identified as the redacted version.

3.2.3 Authorized Representative

A representative authorized to bind the Proposer shall sign the Proposal. Failure of the authorized representative to sign the Proposal may subject the Proposal to rejection by College.

3.3 PROPOSAL CONTENT REQUIREMENTS

Proposal must address each of the items listed in this section and all other requirements set forth in this RFP. Proposer shall describe the Goods to be provided or the Services to be performed or both. A Proposal that merely offers to provide the goods or services as stated in this RFP will be considered non-Responsive to this RFP and will not be considered further.

Proposal must describe in detail how requirements of this RFP will be met and may provide additional related information. Proposals may include new and/or refurbished equipment and multiple options for implementation. Options should be identified separately.

Proposal should be straightforward and address the requests of the RFP. Proposal containing unsolicited marketing or advertising material may receive a lower evaluation score if specific information is difficult to locate.

3.3.1 Proposer Information and Certification Sheet

The Proposer shall complete and submit the Proposer Information and Certification Sheet (Attachment C).

Failure to demonstrate compliance with Oregon Tax Laws and sign the Proposer Information and Certification Sheet may result in a finding of non-Responsibility.

3.3.2 Project Implementation Plan

Briefly describe how Proposer would carry out the major activities of this project in context with the Scope of Work. Provide a comprehensive management plan that the Proposer intends to follow. Illustrate how the plan will serve to coordinate and accomplish the Work.

3.3.3 Key Persons

Specify key persons to be assigned to this project for purchase, implementation and future support. Include current contact information and their role for the Work described.

3.3.4 References

The Proposer shall complete and submit the Reference Check Form (Attachment D).

Proposer shall send the Reference Check Form (Attachment D) to its references. Reference forms must be completed by the reference, returned to the Proposer and submitted with the Proposal.

Provide a minimum of 1 (one) reference from rural, local (Oregon/Washington), current or former client firms for similar projects performed for any clients within the last 5 (five) years. References must verify the quality of previous, related Work.

College may check to determine if references provided support Proposer’s ability to comply with the requirements of this RFP. College may use references to obtain additional information, break tie scores, or verify any information needed. College may contact any reference (submitted or not) to verify Proposer’s qualifications.

3.3.5 Price Proposal – Fixed Price with Deliverable Payments

Submit as a separate file or sealed document, a detailed Price Proposal Form (Attachment E) stating the price for each deliverable, identification of optional items, and the total price for the entire project. Include a breakdown of all labor, profit and expenses.

Total amount of funds available is $52,000.

SECTION 4: SOLICITATION PROCESS

4.1 PUBLIC NOTICE

The RFP and attachments are published in the OregonBuys at https://oregonbuys.gov/bso/. RFP documents will not be mailed to prospective Proposers.

Modifications, if any, to this RFP will be made by written Addenda published in OregonBuys. Prospective Proposer is solely responsible for checking OregonBuys to determine whether or not any Addenda have been issued. Addenda are incorporated into the RFP by this reference.

4.2 PRE-PROPOSAL CONFERENCE

A Pre-Proposal conference will not be held for this RFP.

4.3 QUESTIONS / REQUESTS FOR CLARIFICATIONS

All inquiries, whether relating to the RFP process, administration, deadline or method of award, or to the intent or technical aspects of the RFP must:

· Be emailed to the SPC;

· Reference the RFP number in the subject line;

· Identify Proposer’s name and contact information;

· Refer to the specific area of the RFP being questioned (i.e. page, section and paragraph number); and

· Be received by the due date and time for Questions/Requests for Clarification identified in the Schedule.

4.4 SOLICITATION PROTESTS

4.4.1 Protests to RFP

Prospective Proposer may submit a Written protest of anything contained in this RFP, including but not limited to, the RFP process, Specifications, Scope of Work, and the proposed Sample Contract. This is prospective Proposer’s only opportunity to protest the provisions of the RFP, except that Proposer may protest Addenda as provided below and Proposer may take exception to the terms and conditions of the Sample Contract marked as negotiable as set forth in the Negotiations Section.

4.4.2 Protests to Addenda

Prospective Proposer may submit a Written protest of anything contained in the respective Addendum. Protests to Addenda, if issued, must be submitted by 5 p.m. Pacific Time of the second Business Day or the date/time specified in the respective Addendum, or they will not be considered. Protests of matters not added or modified by the respective Addendum will not be considered.

4.4.3 All Protests must:

· Be emailed to the SPC;

· Reference the RFP number in the subject line;

· Identify prospective Proposer’s name and contact information;

· Be sent by an authorized representative;

· State the reason for the protest, including:

· the grounds that demonstrate how the Procurement Process is contrary to law, Unnecessarily Restrictive, legally flawed, or improperly specifies a brand name; and

· evidence or documentation that supports the grounds on which the protest is based

· State the proposed changes to the RFP provisions or other relief sought;

· Protests to the RFP must be received by the due date and time identified in the Schedule; and

· Protests to Addenda must be received by the due date identified in the respective Addendum.

4.5 PROPOSAL DELIVERY OPTIONS

Proposer is solely responsible for ensuring its Proposal is received by the SPC in accordance with the RFP requirements before Closing. College is not responsible for any delays in mail or by common carriers or by transmission errors or delays, or for any mis-delivery for any reason. A Proposal submitted by any means not authorized below will be rejected. The following delivery options are permitted for this RFP:

Delivery by Email

A Proposal may be submitted electronically to the email of the SPC. The subject line should include the Proposer’s name and RFP number. We recommend you request confirmation of delivery.

Delivery through Mail or Parcel Carrier

A Proposal may be submitted through the mail or via parcel carrier, and must be clearly labeled and submitted in a sealed envelope, package or box. The outside of the sealed submission must clearly identify the Proposer’s name and the RFP number. It must be sent to the attention of the SPC at the address listed on the Cover Page.

Delivery in Person

A Proposal may be hand delivered, and must be clearly labeled and submitted in a sealed envelope, package or box. The outside of the sealed submission must clearly identify the Proposer’s name and the RFP number. It must be delivered to the attention of the SPC at the address listed on the Cover Page. A Proposal will be accepted, prior to Closing, during College’s normal Monday – Friday business hours of 8:00 a.m. to 5 p.m. Pacific Time, except during College holidays and other times when College is closed.

4.6 PROPOSAL MODIFICATION OR WITHDRAWAL

If a Proposer wishes to make modifications to a submitted Proposal it must submit its modification in one of the authorized methods listed in the Proposal Delivery Options section. To be effective the notice must include the RFP number and be submitted to the SPC prior to Closing.

If a Proposer wishes to withdraw a submitted Proposal, it must submit a Written notice signed by an authorized representative of its intent to withdraw to the SPC via email, fax, or hard copy prior to closing in accordance with OAR 137-047-0440. To be effective the notice must include the RFP number.

4.7 PROPOSAL DUE

A Proposal (including all required submittal items) must be received by the SPC on or before Closing. All Proposal modifications or withdrawals must be received prior to Closing.

A Proposal received after Closing is considered LATE and will NOT be accepted for evaluation. A late Proposal will be returned to the Proposer or destroyed.

4.8 PUBLIC OPENING

A public Opening will be held on the date and time listed in the Schedule and at the location stated on the Cover Page. Only the name of the Proposer will be read at the Opening, no other information will be made available at that time. Proposals received will not be available for inspection until after the evaluation process has been completed and the notice of Intent to Award is issued pursuant to OAR 137-047-0630.

4.9 PROPOSAL REJECTION

College may reject a Proposal for any of the following reasons:

· Proposer fails to substantially comply with all prescribed RFP procedures and requirements, including but not limited to the requirement that Proposer’s authorized representative sign the Proposal.

· Proposer has liquidated and delinquent debt owed to the State, any department or agency of the State, or College.

· Proposer fails to meet the responsibility requirements of ORS 279B.110.

· Proposer makes any contact regarding this RFP with College representatives, employees or officials other than the SPC or those the SPC authorizes, or inappropriate contact with the SPC.

· Proposer attempts to influence a member of the Evaluation Committee.

· Proposal is conditioned on College’s acceptance of any other terms and conditions or rights to negotiate any alternative terms and conditions that are not reasonably related to those expressly authorized for negotiation in the RFP or Addenda.

4.10 EVALUATION PROCESS

4.10.1 Responsiveness and Responsibility determination

4.10.1.1 Responsiveness determination

A Proposal received prior to Closing will be reviewed to determine if it is Responsive to all RFP requirements including compliance with Minimum Qualifications section and Minimum Submission Requirements section. If the Proposal is unclear, the SPC may request clarification from Proposer. However, clarifications may not be used to rehabilitate a non-Responsive proposal. If the SPC finds the Proposal non-Responsive, the Proposal may be rejected, however, College may waive mistakes in accordance with OAR 137-047-0470.

4.10.1.2 Responsibility determination

College will determine if an apparent successful Proposer is Responsible prior to award and execution of the Contract. Selected Proposer(s) shall submit a signed Responsibility Inquiry form (Attachment G) within 5 (five) Business Days of receipt of Intent to Award notice.

At any time prior to award, College may reject a Proposer found to be not Responsible.

4.10.2 Evaluation Criteria

The SPC will appoint an Evaluation Committee. The Evaluation Committee will evaluate proposals meeting all the Responsiveness requirements outlined in the Proposal Content Requirements section. Evaluators will assign a score of up to ten points for each evaluation criterion listed below in this section up to the maximum points available in the Point and Score Calculation section.

SPC may request further clarification to assist the Evaluation Committee in gaining additional understanding of Proposal. A response to a clarification request must be to clarify or explain portions of the already submitted Proposal and may not contain new information not included in the original Proposal.

Applies to criteria in 4.10.2 & 4.10.3

4.10.2.1 Equipment specifications and compatibility with existing Simulation Lab equipment

· Proposed equipment is compatible with the nursing program’s simulation lab (includes equipment and physical layout)

How well does the simulation equipment adapt to the existing simulation environment at College? Will the software/hardware work with existing computers, monitors, cameras, speakers; can the equipment be moved in & out of simulation lab?

· Proposed equipment supports the nursing program’s short- and long-term goals for expanding simulated learning activities

How well does the simulation equipment adapt to meet diverse learning needs? Is the equipment able to perform multiple functions (low fidelity and high fidelity)? Does the capability of equipment proposed support use of a wide variety of simulation scenarios?

4.10.2.2 Demonstrated understanding of project

· Proposed equipment meets the minimum standards outlined in the RFP

Is the proposal in keeping with College’s desire to acquire reliable adult male and newborn manikins that fit within the limitations of space and budget allocated for this project?

4.10.2.3 Performance history and reliability

· Demonstrated reliability in customer service & reliability of equipment

Does the Proposer have a reputation to do what they say they will do? Are letters of recommendation or other evidence of customer satisfaction included to support Proposer claims of reliability for both service and products?

· Support Response

Does the Proposer guarantee a response to support issues in a timely manner? What is the expected response time? Do they provide options to follow up when standard procedures fail?

4.10.2.4 Delivery and training schedule

· Proposed delivery and installation schedule included and meets College timelines Does the proposal give a clear timeline for delivery and installation (if applicable) of equipment? Does the proposal guarantee delivery by the time needed?

· Proposed training schedule meets College timelines and supports future staff development needs of the nursing program

Does the proposal include a timeline for training nursing instructors/staff how to incorporate/use the equipment? Does the proposal provide ongoing training and technical support for the equipment free of charge?

4.10.3 PRICE EVALUATION

Price points is calculated by a subjective evaluation of price based on the following criteria

· Estimate of project costs clearly defined and reasonable

How well does the proposal describe/articulate what they will include in their quote & how much each item will cost? Is the quote reasonable compared to industry standards? Are quotes presented individually for each mannequin—new, refurbished, male, newborn—with accessories as options, as applicable?

· Proposal costs within College allowed expenditures

How well does the quote fit within the $52,000 we have available for use?

· Maintenance agreement fees clearly defined and reasonable

Does the proposal include both cost of a maintenance agreement and a commitment of support to promote longevity of equipment and equipment repair, as needed. Is the maintenance agreement affordable?

4.10.4 PREFERENCES

4.10.4.1 Reciprocal Preference

For evaluation purposes per OAR 137-046-0310, College shall add a percent increase to each out-of-state Proposer's Proposal price that is equal to the percent preference, if any, given to a Resident Proposer in the Proposer's state (https://www.naspo.org/reciprocity1).

4.10.4.2 Recycled Materials

In comparing Goods from two or more Proposers, if at least one Proposer offers Goods manufactured with Recycled Materials, and at least one Proposer does not, College will select the Proposer offering Goods manufactured from Recycled Materials if each of the conditions specified in ORS 279A.125 (2) exists following any adjustments made to the price of the Goods according to any applicable reciprocal preference.

4.10.4.3 Tiebreakers

Oregon Supplies: If College receives Proposals identical in price, fitness, availability and quality and chooses to award a Contract, College shall award the Contract in accordance with the procedures outlined in OAR 137-046-0300.

4.11 POINT AND SCORE CALCULATIONS

Scores are the values (0 through 10) assigned by each evaluator.

Points are the total possible for each section as listed in the table below.

The SPC will average all scores for each evaluation criterion. The average score will be used as a percentage multiplier of the maximum possible points for that criterion. 1=10%, 5=50%, 7.2=72%, 9=90%, etc. Price points are calculated as stated in the Price Evaluation section 4.10.3.

EXAMPLE:

Proposer A receives scores of 10, 9, and 9.5 for criterion worth 50 points. The SPC averages 10, 9, and 9.5 for a score of 9.5 and uses 95% as a multiplier to the possible points of 50. 50 multiplied by 95% is 47.5. Proposer A’s points for the criterion is 47.5.

4.12 RANKING OF PROPOSERS

The SPC will total the final average score (calculated by totaling the points awarded by each Evaluation Committee member and dividing by the number of members), together with references, and final price. After each applicable preference has been applied, SPC will determine rank order for each respective Proposal and Proposer, with the highest score receiving the highest rank, and successive rank order determined by the next highest score.

SECTION 5: AWARD AND NEGOTIATION

5.1 AWARD NOTIFICATION PROCESS

5.1.1 Award Consideration

College, if it awards a Contract, shall award a Contract to the highest ranking Responsible Proposer based upon the scoring methodology and process described in Section 4. College may award less than the full Scope defined in this RFP.

5.1.2 Intent to Award Notice

College will notify all Proposers in Writing that College intends to award a Contract to the selected Proposer subject to successful negotiation of any negotiable provisions.

5.2 INTENT TO AWARD PROTEST

5.2.1 Protest Submission

An Affected Proposer shall have 7 calendar days from the date of the Intent to Award notice to file a Written protest.

A Proposer is an Affected Proposer only if the Proposer would be eligible for Contract award in the event the protest was successful and is protesting for one or more of the following reasons as specified in ORS 279B.410:

· All higher ranked Proposals are non-Responsive.

· College has failed to conduct an evaluation of Proposals in accordance with the criteria or process described in the RFP.

· College abused its discretion in rejecting the protestor’s Proposal as non-Responsive.

· College’s evaluation of Proposal or determination of award otherwise violates ORS Chapter 279B or ORS Chapter 279A.

If College receives only one Proposal, College may dispense with the evaluation process and Intent to Award protest period and proceed with Contract Negotiations and award.

5.2.2 Protests must:

· Be delivered to the SPC via email, facsimile or hard copy

· Reference the RFP number

· Identify Proposer’s name and contact information

· Be signed by an authorized representative

· Specify the grounds for the protest

· Be received within 7 calendar days of the Intent to Award notice

5.2.3 Response to Protest

College will address all timely submitted protests within a reasonable time and will issue a Written decision to the respective Proposer. Protests that do not include the required information may not be considered by College.

5.3 APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS

Proposer who is selected for a Contract award under this RFP will be required to submit additional information and comply with the following:

5.3.1 Insurance

Prior to award, Proposer shall secure and demonstrate to College proof of insurance as required in this RFP or as negotiated. Insurance Requirements are found in Exhibit B of Attachment A.

5.3.2 Taxpayer Identification Number

Proposer shall provide its Taxpayer Identification Number (TIN) and backup withholding status on a completed W-9 form when requested by College or when the backup withholding status or any other relevant information of Proposer has changed since the last submitted W-9 form, if any.

5.3.3 Responsibility Inquiry

Prior to award, Proposer shall be required to complete and submit Attachment G — Responsibility Inquiry.

5.3.4 Nondiscrimination in Employment

As a condition of receiving the award of a Contract under this RFP, Proposer must certify by their Signature on Attachment C - Proposer Information and Certification Sheet, in accordance with ORS 279A.112, that it has in place a policy and practice of preventing sexual harassment, sexual assault, and discrimination against employees who are members of a protected class. The policy and practice must include giving employees a written notice of a policy that both prohibits, and prescribes disciplinary measures for, conduct that constitutes sexual harassment, sexual assault, or unlawful discrimination.

5.3.5 Pay Equity Compliance

As required by [ORS 279B.235 or ORS 279C.520], Contractor shall comply with ORS 652.220 and shall not discriminate against any of Contractor’s employees in the payment of wages or other compensation for work of comparable character, the performance of which requires comparable skills, or pay any employee at a rate less than another for comparable work, based on an employee’s membership in a protected class.

Commencing on January 1, 2019, Contractor must comply with ORS 652.220 as amended and shall not unlawfully discriminate against any of Contractor’s employees in the payment of wages or other compensation for work of comparable character on the basis of an employee’s membership in a protected class. “Protected class” means a group of persons distinguished by race, color, religion, sex, sexual orientation, national origin, marital status, veteran status, disability or age. Contractor’s compliance with this section constitutes a material element of this Contract and a failure to comply constitutes a breach that entitles College to terminate this Contract for cause.

Contractor may not prohibit any of Contractor’s employees from discussing the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person. Contractor may not retaliate against an employee who discusses the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person.

5.4 CONTRACT NEGOTIATION

After selection of a successful Proposer, College may enter into Contract negotiations with the successful Proposer. By submitting a Proposal, Proposer agrees to comply with the requirements of the RFP, including the terms and conditions of the Sample Contract (Attachment A), with the exception of those terms listed below for negotiation.

Proposer shall review the attached Sample Contract and note exceptions.

Proposer must submit those exceptions to College during the Questions / Requests for Clarification period set forth in the Schedule. Unless College agrees to modify any of the terms and conditions, College intends to enter into a Contract with the successful Proposer substantially in the form set forth in Sample Contract (Attachment A).

It may be possible to negotiate some provisions of the final Contract; however, College is not required to make any changes and many provisions cannot be changed. Proposer is cautioned that the College believes modifications to the standard provisions constitute increased risk and increased cost to the College. Therefore, College will consider the Scope of requested exceptions in the evaluation of Proposal.

Any subsequent negotiated changes are subject to prior approval of the College’s legal counsel.

College is willing to negotiate all items, except those listed below:

· Choice of law

· Choice of venue

· Constitutional requirements

· Requirements of applicable federal and State law

In the event that the parties have not reached mutually agreeable terms within 14 (fourteen) calendar days, College may terminate Negotiations and commence Negotiations with the next highest-ranking Proposer.

SECTION 6: ADDITIONAL INFORMATION

6.1 CERTIFIED FIRM PARTICIPATION

Pursuant to Oregon Revised Statute (ORS) Chapter 200, College encourages the participation of small businesses, certified by the Oregon Certification Office for Business Inclusion and Diversity (“COBID”) in all contracting opportunities. This includes certified small businesses in the following categories: disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business. College also encourages joint ventures or subcontracting with certified small business enterprises. For more information, visit: https://oregon4biz.diversitysoftware.com/FrontEnd/VendorSearchPublic.asp?XID=6787&TN=oregon4biz If the Contract has potential subcontracting opportunities, the successful Proposer may be required to submit a completed Certified Disadvantaged Business Outreach Plan (Attachment F) prior to execution.

6.2 GOVERNING LAWS AND REGULATIONS

This RFP is governed by the laws of the State of Oregon. Venue for any administrative or judicial action relating to this RFP, evaluation and award is the Circuit Court of Clatsop County for the State of Oregon; provided, however, if a proceeding must be brought in a federal forum, then it must be brought and conducted solely and exclusively within the United States District Court for the District of Oregon. In no event shall this Section be construed as a waiver by the College of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the eleventh amendment to the Constitution of the United States or otherwise, to or from any Claim or consent to the jurisdiction of any court.

6.3 OWNERSHIP/PERMISSION TO USE MATERIALS

All Proposals are public record and are subject to public inspection after College issues the Notice of the Intent to Award. Application of the Oregon Public Records Law will determine whether any information is actually exempt from disclosure.

All Proposals submitted in response to this RFP become the Property of College. By submitting a Proposal in response to this RFP, Proposer grants College a non-exclusive, perpetual, irrevocable, royalty-free license for the rights to copy, distribute, display, prepare derivative works of and transmit the Proposal solely for the purpose of evaluating the Proposal, negotiating a Contract, if awarded to Proposer, or as otherwise needed to administer the RFP process, and to fulfill obligations under Oregon Public Records Law (ORS 192.311 through 192.478). Proposals, including supporting materials, will not be returned to Proposer unless the Proposal is submitted late.

6.4 CANCELLATION OF RFP; REJECTION OF PROPOSAL; NO DAMAGES.

Pursuant to ORS 279B.100, College may reject any or all Proposals in-whole or in-part, or may cancel this RFP at any time when the rejection or cancellation is in the best interest of the College, as determined by College. The College is not liable to any Proposer for any loss or expense caused by or resulting from the delay, suspension, or cancellation of the RFP, award, or rejection of any Proposal.

6.5 COST OF SUBMITTING A PROPOSAL

Proposer shall pay all the costs in submitting its Proposal, including, but not limited to, the costs to prepare and submit the Proposal, costs of samples and other supporting materials, costs to participate in demonstrations, or costs associated with protests.

6.6 STATEWIDE E-WASTE/RECOVERY PROCEDURE

If applicable, Proposer shall include information in its Proposal that demonstrates compliance with the Statewide E-Waste/Recovery Procedure #107-011-050_PR. Visit the DAS website www.oregon.gov/das and use the search bar feature to locate the procedure.

6.7 RECYCLABLE PRODUCTS

Proposer shall use recyclable products to the maximum extent economically feasible in the performance of the Services or Work set forth in this document and the subsequent Contract. (ORS 279B.025)

6.8 PRINTING, BINDING, AND STATIONERY WORK

Except as provided in ORS 282.210(2), all printing, binding and stationery work, including the manufacture of motor vehicle registration plates and plates required to be affixed to motor carriers, for the State or any county, city, town, port district, school district, or other political subdivision, must be performed within the State.

6.9 CHECKLIST DISCLAIMER

Any checklists that may be contained in this RFP are provided only as a courtesy to prospective Proposer. College makes no representation as to the completeness or accuracy of any Checklist. Prospective Proposer is solely responsible for reviewing and understanding the RFP and complying with all the requirements of this RFP, whether listed in a checklist or not. The College is not liable for any claims, or subject to any defenses, asserted by Proposer based upon, resulting from, or related to, Proposer’s failure to comprehend all requirements of this RFP.

DAS Procurement Services, Version 4.3 – December 21, 2018. Rev CCC August 26, 2021