1.20.2026 Technical Support and Design Build (DB) Construction Services Draft SOW.pdf

STATEMENT OF WORK

C.1 GENERAL INFORMATION

This Statement of Work (SOW) specifies the Technical Support and Design/Build (D/B) Construction services required by the Federal Aviation Administration (FAA) Airport Technology Research & Development (ATRD) branch, Pavement Research & Development (R&D) Section.

The Pavement R&D Section conducts research to support FAA Advisory Circular standards and specifications related to airport pavement design, construction and evaluation as required by FAA’s 2024 Reauthorization Act.

C.1.1 BACKGROUND

The FAA ATRD Pavements R&D section operates two advanced full-scale accelerated pavement test facilities: the National Airport Pavement Test Facility (NAPTF) and the National Airport Pavement Materials Research Center (NAPMRC). The NAPTF is the world’s largest enclosed full-scale pavement test facility dedicated solely to airport pavement research providing high quality accelerated test data from rigid and flexible pavement subjected to simulated aircraft traffic by the National Airport Pavement Test Vehicle (NAPTV). NAPMRC is home to one of the world’s largest Heavy Vehicle Simulator for Airports, which generates similar test data, but under extreme temperature conditions. Additional facilities include an indoor full-scale Reflective Cracking Rig at the NAPTF, an Outdoor Reflective Cracking Test Area at the NAPMRC, and field instrumentation sites at active commercial airports. FAA ATRD Pavements R&D section also owns a software suite to support all pavement design, evaluation, and management activities at commercial airports. General description of existing FAA software:

• FAARFIELD – FAA Pavement Design Software

• FEAFAA and FAASR3D – FAA Finite Element Analysis software

• ICAO-ACR – FAA/ICAO Aircraft Classification Rating software

• BAKFAA and DynaBAKFAA – FAA Backcalculation software

• ProFAA – FAA Airport Pavement Roughness Evaluation

• ProGroove – Automatic Runway Groove Analysis

• PANDA – Pavement Analysis using Non-linear Damage Assessment

• FAALCAn – FAA Life Cycle Assessment software

C.2 SCOPE

C.2.1 GENERAL

The scope of this contract covers a broad range of support and construction services the FAA may require in connection with FAA pavement testing, including design, planning, construction, instrumentation, testing, monitoring, analysis, and reporting. Support may also include modeling and simulation, Quality Control (QC), and software engineering support.

C.2.2 CONTRACT MANAGEMENT

The Contractor must designate, in writing, a Program Manager (PM) who will be responsible for the overall management and coordination of this contract and serve as the primary point of contact with the Contracting Officer Representative (COR). The PM must keep the COR informed of potential issues, providing recommendations for resolution as necessary. If the designated PM is unavailable, the Contractor must assign an alternate with full authority to act on all contractual matters related to the performance of this contract.

The PM’s responsibilities include, but are not limited to:

• Day-to-day and long-term program and project planning;

• Execution, personnel management, budgeting, and scheduling;

• Organizing regular meetings

• Establishing/managing subcontracts; and

• Conducting administrative duties and reporting on the work performed by the personnel under this SOW.

The Contractor must manage contract performance to ensure the successful completion of all requirements. This includes but is not limited to technical, engineering, business, and administrative planning, organizing, coordinating, and tracking (e.g., cost, schedule, deliverables), performance management, risk management, system engineering management, resource and data management, and subcontract oversight.

The Contractor must ensure all work is completed in accordance with agreed-upon formats, schedules, and reporting contained in each TO.

The Contractor must provide personnel in accordance with the labor category descriptions and hours ordered, ensuring employees function within the designated labor categories, under each task order. The FAA will not accept invoices that include labor categories that were not approved under the task order.

C.2.3 INTERFACE WITH OTHER CONTRACTORS AND FAA PERSONNEL

The Contractor is on notice that other Contractors and/or FAA Personnel are engaged in similar and supporting work, requiring close cooperation. The Contractor must coordinate some tasks under this contract with the FAA and other on-site Contractors. In the event of conflicts with other Contractors that cannot be satisfactorily resolved with the COR, the matter must be referred to the Contracting Officer (CO).

C.2.4 WORK OUTSIDE REGULAR HOURS

Unless otherwise specified, all work must be performed during the FAA's regular working hours, Monday through Friday, between 6:00 a.m. and 6:00 p.m., excluding Federal Holidays. When project requirements necessitate work outside these hours, including Saturdays, Sundays, or Federal holidays, the Contractor must submit a written request to the COR via email. Requests must be provided as far in advance as practicable, but no later than two (2) business days before the anticipated work.

C.2.5 DOCUMENTS

Applicable AMS policy/guidance, FAA/DOT orders, process guidelines, military standards, or other relevant documents may be specified and identified as references within the individual TOs. FAA orders and notices can be found at:

https://www.faa.gov/regulations_policies/orders_notices/.

C.2.6 GOVERNMENT FURNISHED PROPERTY

All Government Furnished Property (GFP), to include information, material, and equipment, will be specified within the individual TO. All GFP is the property of the Government and must not be transferred to any individual or agency, public or private, without the express written approval of the CO. The Contractor must establish and maintain a system to track and account for all GFP provided under this contract. At a minimum, the Contractor must:

1. Identify and Record – Record all GFP upon receipt, including description, quantity, serial number (if applicable), and condition.

2. Location Tracking – Maintain current records of GFP location and custodial possession at all times.

3. Use and Protection – Ensure GFP is used only for performance of this contract and is protected against loss, damage, theft or unauthorized use.

4. Report – Provide reports of GFP status and location to the COR as directed, and promptly notify the FAA of any loss, damage, theft or destruction.

5. Disposition – Return, transfer, or dispose of GFP only as directed in writing by the FAA.

The Contractor’s GFP management system is subject to FAA review and must comply with applicable AMS provisions and Government property management standards.

C.2.7 QUALITY MANAGEMENT COMPLIANCE

The Contractor is responsible for the professional quality, technical accuracy, and coordination of all designs, drawings, specifications, and other services it provides under this contract. The Contractor must, at no additional cost to the FAA, correct or revise any errors or deficiencies in the Contractor’s designs, drawings, specifications and other services.

https://www.faa.gov/regulations_policies/orders_notices/

C.3 TASKING REQUIREMENTS

C.3.1 TECHNICAL SUPPORT SERVICES

The Contractor must provide technical, engineering, and scientific services required to support FAA ATRD research activities. General description of the services required are described in the following subsections and individual task orders will contain additional specific terms and conditions. Any questions regarding applicable terms and conditions must be directed to the COR and CO in writing.

C.3.1.1 PAVEMENT TESTING, RESEARCH, AND DATA ANALYSIS SUPPORT

The Contractor must support the planning and execution of research, development, and testing, as well as the evaluation of resulting data and findings, in alignment with the FAA’s Pavement Research Plan, as described in the Airport Technology Research Plan (https://www.airporttech.tc.faa.gov/Airport-Technology-Research-Plan). The main purpose of the test facilities is to collect pavement performance data under full-scale pavement tests. The duration of experiments may vary depending upon the research requirements. Additional information about current FAA pavement research programs, equipment, and past experiments can be found online at https://www.airporttech.tc.faa.gov/Airport-Pavement.

These efforts support the collection, analysis, and reporting of test data from FAA ATRD Pavements Section research activities. The scope includes but is not limited to:

• Preparing detailed test plans, drawings, and/or specifications for FAA ATRD pavement research activities, pavement material characterization, response testing, traffic testing, post-traffic testing plans and field test site plans;

• Performing detailed data analyses of laboratory, field, and instrumentation data to fulfill airport pavement research objectives.

• Using FAA software (Section C.1.1) and other analytical tools, such as Finite Element Analysis, to analyze pavement responses from full-scale accelerated pavement tests.

Performing pavement condition inspections as defined in ASTM D5340-24. Identify pavement distresses and develop distress maps at various levels of detail using Computer Aided Design (CAD) software. The Contractor must also calculate Pavement Condition Index (PCI) and Structural Condition Index (SCI) for test pavements, including field sites.

• Preparing technical documentation, including written content for ATR websites, technical notes, and reports in accordance with Section C.5.6 REPORTS”.

• Deliver technical presentations to disseminate research findings

• Designing and populating searchable databases that incorporate data collected in each experiment.

C.3.1.2 AIRPORT PAVEMENT DESIGN AND EVALUATION RESEARCH AND

DEVELOPMENT SUPPORT

The Contractor must develop advanced design and evaluation methods for airport pavements by integrating cutting-edge research, computational techniques, and engineering insights to meet evolving aviation needs. Create durable, high-performance airport pavements capable of https://www.airporttech.tc.faa.gov/Airport-Technology-Research-Plan https://www.airporttech.tc.faa.gov/Airport-Pavement supporting complex, multi-wheel landing gear configurations, high tire pressures, extreme gear loads, and varying environmental conditions. Develop computer-based pavement design procedures for flexible and rigid airfield pavements, including overlays. Utilize full-scale test results, laboratory data, and field evaluations. Incorporate Artificial Intelligence (AI) and machine learning (ML) to enhance accuracy and computational efficiency.

The scope includes but is not limited to:

• FAARFIELD Support: The Contractor must support research and development of FAA pavement design methods including further development of FAA Layered Elastic Analysis and Finite Element Analysis methods.

• Machine-Learning (ML) Based Design: The Contractor must develop, implement, and refine ML based design methods in FAARFIELD, including ML-based design methods to address top-down cracking in rigid pavements, reflective cracking in asphalt overlays, and predicting pavement service life.

• Aircraft Classification Rating / Pavement Classification Rating (ACR/PCR) Support: The Contractor must improve pavement strength evaluation and reporting through the ACR/PCR system, aligning with ICAO Annex 14 standards and accounting for occasional aircraft overloads.

• Frost and Permafrost Design: The Contractor must update design procedures for frost and permafrost conditions.

• Extended Airport Pavement Life Design Methods: The Contractor must develop new design methods to extend the life of large hub runways from 20 to as much as 40 years by leveraging data-driven approaches, advanced modeling, and ML to ensure durable, high-performing pavements, while maintaining performance and safety standards. New design methods must consider both structural and non-structural (functional) contributions to pavement life. The Contractor must analyze pavement condition data and document findings in evaluation reports. Apply ML to PA40 (FAA’s Extended Airport Pavement Life Database) data to develop predictive models accounting for structural and non-structural factors influencing pavement life.

• Stabilized Base Design Criteria: The Contractor must develop revised stabilized base requirements for airport pavements supporting aircraft exceeding 100,000 pounds and transition from California Bearing Ratio (CBR)-based criteria to performance-based metrics such as modulus of elasticity. Develop new stabilized base criteria using non- CBR metrics. Incorporate new stabilized base criteria into FAARFIELD.

C.3.1.3 AIRPORT PAVEMENT MATERIALS RESEARCH AND DEVELOPMENT SUPPORT

The Contractor must support FAA development of specifications for new pavement material technologies. The results from these efforts will support the FAA in developing updated standards, specifications, and guidelines for use of conventional, and advanced/new materials for airport pavements for inclusion in FAA AC 150/5370-10.

The scope includes but is not limited to:

• The Contractor must support the development of new or improved laboratory and field test standards for pavement materials, including those required for performance-based material specifications and tests related to airport-specific loading and stress conditions, as well as other emerging or identified areas of need.

• The Contractor must develop methods to specify and utilize new and/or improved materials (including recycled materials) as substitutes for, or in conjunction with, the conventional materials used for airport pavement design defined in FAA AC 150/5370- 10.

• The Contractor must support research and development of material characterization and pavement performance models. Identify factors affecting the durability/resiliency of airport pavements construction materials and construction techniques.

C.3.1.4 PAVEMENT EVALUATION SUPPORT

The Contractor must support FAA ATRD testing by conducting structural and functional pavement evaluations of FAA test pavements. Develop improved methods to evaluate airport pavement durability, smoothness, and load capacity.

The scope includes but is not limited to:

• The Contractor must operate FAA-owned Non-Destructive Testing (NDT) equipment and recommend upgrades and repairs.

• The Contractor must conduct destructive and nondestructive structural evaluations of airport pavement heavy-weight deflectometers (HWD), ground penetrating radar, light detection and ranging (LiDAR), Dynamic Cone Penetrometer (DCP), surface wave methods, crack detection imaging, and Magneto-Inductive Technology (MIT) scans.

• The Contractor must assess pavement roughness, skid resistance and hydroplaning risks.

The Contractor must operate FAA-owned Continuous Friction Measurement Equipment (CFME) and dedicated CFME vehicles and generate CFME reports. Support the development of new standards and methodologies as required by Headquarters’ research requests. The Contractor must follow all applicable rules and policies for operating government-owned vehicles.

• The Contractor must support research and development of FAA pavement evaluation methods used in ProFAA, ProGroove, BAKFAA, and DynaBAKFAA.

C.3.1.5 AIRPORT PAVEMENT SOFTWARE ENGINEERING SUPPORT

The Contractor must support the development and maintenance of FAA ATRD pavement software listed in Section C.1.1. The Contractor must provide software engineering support as well as the development and integration of technical features related to airport pavement design, evaluation, modeling, and mechanistic analysis. All software support must comply with the Microsoft Manual of Style, Microsoft recommended best practices, and the FAA Software Integration Coding Standard.

The scope includes but is not limited to:

• Improving user interfaces (UI), computational efficiency, and adding features such as web-based data sharing, Application Programming Interface integration, and online patches and version updates. All UI developments must have a common style and functionality for all software programs listed in Section C.1.1.

• Integrating technical improvements from FAA ATRD Pavements Section research and development activities into existing FAA software. Develop new FAA software if required based on research objectives.

• Support the improvement of FAA’s PA40. Perform regular maintenance, version upgrades, and bug fixes.

• Testing FAA software including standard software testing and domain-specific evaluation with airport pavement experts to ensure technical reliability and relevance.

• Maintaining software through regular updates, bug fixes, and library enhancements as needed.

• Providing technical support to develop and package the setup file, source code, documentation, and help file for each major update and deliver to the FAA COR.

C.3.1.6 AIRPORT PAVEMENT MANAGEMENT RESEARCH AND DEVELOPMENT

SUPPORT

The Contractor must support FAA ATRD research on airport pavement management systems, planning, and decision-making. Support communication with airports, data collection, verification, storage, and management; data analysis; field sampling and testing; and documentation and reporting. Interface with airport authorities to gather, process, and upload data.

The scope includes but is not limited to:

• Collecting pavement condition data for inclusion in FAA airport pavement performance databases (e.g., FAA PaveAIR and PA40). When required, coordinate site visits with airport authorities to collect additional field data.

• Regularly update pavement performance databases, including, but not limited to airport inventory, work history, and inspection data. Collect climate, weather, and runway usage data to update PA40.

• Support the development, refinement and application of Life-Cycle Cost Analysis models and other tools used to evaluate pavement intervention strategies, optimize rehabilitation plans, and forecast long-term performance.

• Improve data management strategies within the FAA’s pavement management database.

Modify database structures to incorporate new data sources, verify collected data, and populate databases regularly.

• Support the development, operation, evaluation, and integration of new and emerging technologies for pavement condition assessment and pavement performance monitoring.

C.3.1.7 SURVEYING, MAPPING, AND STAKEOUT SUPPORT

The Contractor must provide surveying, mapping and stakeout capabilities to support FAA ATRD Pavements section research activities.

The scope includes but is not limited to:

• High-definition scans of the test pavement layers must be performed on a regular basis.

The Contractor must process the data to produce elevation maps and drawings for use by the FAA engineers and researchers.

• Maintain the FAA network control points and local coordinate systems and produce elevation maps from survey data.

• Maintain all survey data on the FAA engineering workstation computer or shared drive for use by the FAA.

C.3.2 DESIGN/BUILD CONSTRUCTION SERVICES

The Contractor must provide all necessary labor, materials, equipment, services, and facilities for D/B services necessary to complete all aspects required by awarded TOs. The majority of D/B services will be for the design and construction of instrumented airport pavements and associated data acquisition systems. However, limited support in other ancillary disciplines may be required depending on project objectives.

In general, the D/B process will take place in two phases. Phase I will typically consist of the Airport Pavement Engineering Design Services (outlined in Section C.3.2.1). Phase II will typically consist of the completion of the final design documents, construction, characterization testing, documentation, and other services related thereto. The FAA reserves the right to fund some, none, or all aspects of Phase II or modify the phasing structure to comply with FAA funding availability.

The Contractor must ensure that all work is performed in accordance with applicable FAA Advisory Circulars, local building codes, safety regulations, and environmental requirements. In some cases, non-standard materials or practices may be permitted in designated test sections, depending on the project objectives and approval from the COR. All activities must be coordinated with the FAA and other stakeholders. Specific project scopes, technical requirements, schedules, and deliverables will be defined in subsequent task orders.

C.3.2.1 AIRPORT PAVEMENT ENGINEERING DESIGN SERVICES

The Contractor must prepare a complete design package for the construction, deconstruction, and demolition of instrumented airport test pavements suitable for construction bidding purposes.

This will also include the design of wiring diagrams for instrumentation, data acquisition systems, and any required testing apparatus. Components of the design package include a project schedule, design drawings, specifications, and rough order of magnitude (ROM) for construction. Design packages must be submitted at the 30%, 60%, 95%, and 100% completion milestones. However, the FAA reserves the right to modify the design submission phases at issuance of each task order, as necessary. Each design element must address the requirements of the proposed work while ensuring compatibility with existing infrastructure and systems from an engineering standpoint. The Contractor must design any necessary removals and site work to fully integrate the proposed improvements into the existing site.

The Contractor will not be required to provide Professional Engineer (PE) certification of drawings, except in rare instances where such certification is required for the design of fixtures on active airports. Any such requirement will be explicitly specified in the applicable Task Order.

C.3.2.2 SCHEDULING

The Contractor must prepare a baseline schedule for completion of design and construction of the project. The schedule must be prepared in Microsoft Project and include construction activities, submittal and approval of materials, samples, and shop drawings (if applicable), the procurement of critical materials and equipment, fabrication of special materials and equipment along with their installation and testing. Refer also to Section C.4 titled "ELECTRONIC

DELIVERABLES".

C.3.2.3 DRAWINGS

The Contractor must prepare drawings in accordance with the latest edition of FAA STD 002.

Contractor prepared drawings must be on "D" size (36 inches x 24 inches, 34 inches x 22 inches borders) paper. Sheets are to be furnished by the Contractor. Line width and lettering must be of quality and size to produce clear and legible drawing reductions. Scale of drawings and details must be such to produce clear and readily understandable information. Graphic scales and true north arrow must be used on all drawings. Refer also to Section C.4 titled, "ELECTRONIC

DELIVERABLES".

C.3.2.4 SPECIFICATIONS

The Contractor must prepare a set of construction specifications with each design package.

Preference must be given to the use of FAA Advisory Circular 150-5370-10 Standards for Specifying Construction of Airports. All guide specifications must be properly edited to reflect the specific requirements of the project. All references to construction, FAA, and industry standards must refer to current editions of the documents. Final specifications must be submitted in camera-ready copy and electronically. Filled-in or broken letters, illegible text, or similar imperfections are not acceptable. Where no advisory circular exists for a particular aspect of a test pavement demolition or construction, the Contractor must develop the necessary specifications. The specifications submitted to the WJHTC must be in full size print. Refer also to Section C.4 titled "ELECTRONIC DELIVERABLES".

C.3.2.5 ROUGH ORDER OF MAGNITUDE

The Contractor must prepare a ROM construction estimate for FAA planning purposes. The ROM must be developed using industry-recognized estimating methodology or system (e.g., RSMeans, FAA historical cost data, or equivalent), consistent with the level of design detail available.

C.3.2.6 FAA AIRPORT TEST PAVEMENT CONSTRUCTION

The Contractor must facilitate and execute the construction, deconstruction, and/or demolition of airport test pavements in support of FAA research, testing, and evaluation programs. The Contractor must coordinate all construction phasing and equipment movement with FAA. All material(s) must be submitted to the COR for review and acceptance. The following descriptions of construction activities are provided solely to describe the general nature of the work:

• Mobilization and site preparation;

• Procurement and delivery of materials;

• Construction of full-scale pavement sections using specified materials and techniques;

• Development and installation of instrumentation and data collection systems;

• Controlled deconstruction or demolition of pavement structures;

• Collection and removal of construction waste materials, debris and rubbish;

• Site restoration and cleanup upon completion of each phase.

The Contractor is responsible for accomplishing all items of work identified in the project drawings, project specifications, and provisions determined in the accompanying Phase I (Section C.3.2.1).

C.3.2.7 CONSTRUCTION CONDITIONS

(a) Pre-construction Conference – The Contractor must attend a pre-construction conference at the time and location specified by the COR. Requirements for material disposal, security and safety will be discussed. The Contractor provision of restrooms, water, office space, and power will also be discussed. Compliance with these procedures while on site is mandatory.

(b) On-Site Documentation – The Contractor must furnish and maintain a set of full-sized 36” x 24” set of red-line drawings on-site at all times. All Safety Data Sheets (SDS) documentation (described in Section C.3.2.3) must also be kept on-site at all times.

(c) Submittals - Samples, certificates, reports, catalog cuts, letters, shop drawings, maintenance and operations manuals, etc. required must be submitted to the COR.

Details related to the type of submittals, timing, and additional details will be specified in each Task Order.

(d) Inspection - The Contractor must allow the FAA complete access to all portions of the work. Portions of the work buried, enclosed, or disguised, must be inspected by the FAA before being obscured by the next operation of the Contractor. In all cases, the FAA must be informed accordingly and given access to the work. The COR will notify the Contractor of any non-compliance with the contract specifications and/or drawings and may reject workmanship or materials accordingly.

(e) Layout of Work – The Contractor must field verify measurements and work from the established base lines and benchmarks indicated on the drawings and will be responsible for all measurements in connection therewith. The Contractor must furnish, at their own expense, all stakes, templates, platforms, equipment, tools, materials, and labor as may be required in laying out any part of the work from the base lines and benchmarks previously established. The Contractor will be held responsible for the execution of the work as detailed in the plans and specifications. The Contractor must maintain and preserve all stakes and other marks previously established until authorized to remove them.

C.3.2.8 EXISITING SITE CONDITIONS

**NOTE** For the purposes of this section, “contaminated” refers to the comingling of materials and should not be interpreted as hazardous materials contamination.

The Contractor must verify all existing conditions and measure quantities of materials removed.

During all construction activities, the Contractor must take necessary precautions to protect all existing buildings, structures, systems, and equipment not directly associated with the project scope. The Contractor must also safeguard any materials, components, and instrumentation that are to remain in place, be reused, or retained by the FAA. Where demolition, deconstruction, or removal activities may weaken adjacent components, the Contractor must provide temporary supports or reinforcements as needed to prevent damage or collapse. The Contractor must keep materials designated to remain separate and uncontaminated by ensuring that demolished pavement, debris, or refuse are properly segregated. Any damage to existing items resulting from negligence or inadequate protection must be repaired or replaced by the Contractor at no additional cost to the FAA. Certain projects may require interior work. In such cases, the Contractor must address all logistical considerations, including equipment ingress/egress, working clearances, lighting, and ventilation to ensure safe and effective operations within occupied facilities.

C.3.2.9 SAFETY

Occupation Safety and Health Act (OSHA) and FAA safety standards must be enforced. In keeping with such standards, the Contractor must, at a minimum, provide:

(a) Safety Plan – The Contractor must have and submit a Safety Plan with the purpose of maintaining a safe working environment for construction workers employed on site.

The safety plan must require a statement that the current OSHA regulations on safety in the construction industry, OSHA Title 29, Part 1910 and Part 1926, as well as FAA safety regulations are followed. The plan will be used by the FAA to ensure that the work is accomplished in accordance with accepted safety practices.

(b) Trained Personnel - Personnel must be properly trained in the usage of all equipment for which they will be required to use during the contract. The FAA may request documentation or other evidence of training at any time. Personnel without adequate training will be prohibited from using such equipment.

(c) Hazard Communication (HAZCOM) Program – The Contractor must have a HAZCOM program, and the Contractor must submit a copy of their HAZCOM, if requested.

(d) Chemical Storage - Any product the contractor brings on site that has a Safety Data Sheet (SDS) must be handled and stored in accordance with the SDS. The Contractor must have applicable SDS’s conforming to Federal Standard 313E, written by the manufacturer, for all products containing chemicals or other substances which may pose a hazard, as well as those having an SDS that do not pose a hazard. These must be reviewed by the COR prior to project start. One (1) copy of each SDS must be submitted to the COR and one (1) copy of each SDS must be kept on file at the job site at all times. The Contractor and subcontractors will be prohibited from handling any material which does not have an applicable SDS on file at the site until such SDS arrives on site. Notification must be given when different chemicals will be used and the control measures in place. Refer to OSHA CFR 1926.101.

(e) Safety Equipment – The Contractor must provide safety equipment including, but not limited to, a Red Cross approved First-Aid kit and the appropriate number of annually inspected, charged fire extinguishers with the proper National Fire Protection Association (NFPA) rating.

(f) Personal Protective Equipment (PPE) – The Contractor must wear safety glasses, hard hats, protective footwear, gloves and other PPE as required by job tasks. OSHA CFR 1926 Subpart E.

(g) Work Practices – If the COR considers any work practices to be unsafe in accordance with Public Law 91-596, Part 5a and 5b, the COR may stop any operation which is in violation of the OSHA standards or fails to comply with the safety plan or other safe work practices.

(h) Designated Personnel – The Contractor must assign a qualified Site Superintendent and a Site Safety and Health Officer (SSHO) to the project site for the duration of all construction activities. These roles may be filled by the same individual provided they meet the qualifications for both positions. All designated personnel must be identified at the pre-construction meeting. They must be qualified and must possess the necessary experience to organize, manage and coordinate all aspects of the work, including oversight of subcontractors, and to ensure a safe and compliant job site at all times.

(i) Dust Mitigation – All work activities that generate dust, including from gravel, concrete, soil, or similar materials, must incorporate effective dust control measures to minimize airborne particulate matter. Control methods may be necessary. Work must be performed in a manner that minimizes the generation of visible dust.

(j) Hearing Protection – The Contractor must wear hearing protection when loud machinery (>85dBA) is in operation at the site such as heavy machinery operation, grinding, cutting, etc. per OSHA CFR 1926.101.

C.3.2.10 FURNISHED MATERIAL AND EQUIPMENT

(a) Material Deliveries - All material deliveries under this contract must be delivered to the Contractor’s material staging area. This area will be designated at the pre-construction conference.

(b) Storage and Protection - The Contractor, through the COR, must secure from FAA all necessary clearances for storage areas on site, including any time limitations upon the use of such areas.

C.3.2.11 ACCESS

Several FAA ATRD Pavement facilities are located within secured, gated areas. The Contractor must coordinate with the COR for access to these areas. Driveways, access roads and facility entrances must remain clear and accessible at all times, for use by FAA personnel, contractors and emergency vehicles. These areas must not be used for parking or material/equipment storage. The Contractor must schedule deliveries and onsite activities to minimize the footprint of staging and storage. Onsite storage of materials or equipment must be pre-approved by the COR and confined to designated areas only.

C.3.3 ENGINEERING SERVICES

C.3.3.1 AS-BUILT DRAWINGS

The Contractor must prepare as-built drawings. All requirements for the set of as-built drawings can be found in Section C.4 titled, "ELECTRONIC DELIVERABLES".

C.3.3.2 SCHEDULING

The Contractor must maintain a schedule throughout the construction phase of the project. The schedule must be prepared in Microsoft Project and include construction activities, submittal and approval of materials, samples, and shop drawings (if applicable), the procurement of critical materials and equipment, fabrication of special materials and equipment along with their installation and testing. Refer also to Section C.4 titled "ELECTRONIC DELIVERABLES".

C.3.3.3 QUALITY CONTROL AND CHARACTERIZATION TESTING

The Contractor must monitor and coordinate all construction activities, including materials, workmanship, construction methods, and installation, ensuring compliance with the construction documents. The Contractor must facilitate and, when required, execute quality control testing as outlined in AC 150/5370-10. Additional tests not required in AC 150/5370-10, may be required during construction as specified in individual Task Orders and can include:

• California Bearing Ratio (CBR) Field Test

• Plate Load Tests

• Heavy/Falling Weight Deflectometer (HWD/FWD)

• Dynamic Cone Penetrometer (DCP)

Some testing equipment will be made available by the FAA as detailed in Appendix TBD. All data collected must be transferred to the FAA upon completion of the construction project. The data and data storage area will be specified in each Task Order.

C.3.3.4 DOCUMENTATION AND REPORTING

The Contractor must maintain a Documentation Management System (DMS) throughout the life of the construction project. All construction submittals, meeting minutes, and daily reports must be formatted as PDF and recorded within the DMS. All files from the DMS must be transferred to the FAA upon completion and approval of the construction project. Specifics related to the formatting and data storage area will be specified in each Task Order.

The Contractor must produce daily reports and store them within the DMS, documenting all construction personnel, equipment, and activities. The daily reports must include any issues or decisions made during construction. Daily reports must also include photographs, video, and/or inspection findings. All photographs and videos must be clear and focused, capturing the details of the experiments, paying attention to the lighting, angle, and background. The Contractor must notify the COR of any unforeseen circumstances, obstructions, or issues encountered during construction activities. Notification must be provided either in person or via email no later than the next working day. If the initial notification is made in person, it must be followed up with written confirmation via email.

After completion and acceptance of construction, the Contractor may be required to produce a construction report documenting all construction activities, materials used, instrumentation details, testing results, and lessons learned. This will be specified in the TO.

C.4 ELECTRONIC DELIVERABLES

Electronic deliverables will be required throughout the D/B project as specified in each Task Order. Specifications and drawings must be delivered in an electronic format along with any hard-copy version. A general guide for electronic deliverables and conventions to use or avoid, and related drawing numbering information, will be provided at the Task Order level.

• Specifications: Specifications must be submitted in the following formats: Adobe Acrobat pdf and Microsoft Word, or other format pre-approved by the FAA. Additional required specifications required specific to the Task Order are to be submitted accordingly.

• Schedule: Schedules must be submitted in the following formats: Adobe Acrobat pdf and Microsoft Project, or other format pre-approved by the FAA. Additional scheduling requirements specific to the Task Order are to be submitted accordingly.

• Drawings: Drawings must be submitted in AutoCAD 2019 native format (DWG) with all project specifications. Drawing files must be native AutoCAD files in that they must have been created, modified, and finalized in AutoCAD. Drawings must be submitted in DWG and PDF format. The PDF set is to be submitted as single sheets labeled with the project and sheet number as well as a combined PDF set of the project. The FAA reserves the right to require additional drawing submittal specifications at no additional cost to the

FAA.

• Photographs: The Contractor must not take any photographs without the permission of the FAA. The Contractor must discuss and coordinate with the FAA, in advance, the specific physical areas where photographs are to be taken. The FAA reserves the right to revise deliverable submittal requirements in the future, as software products and versions change. Such changes must be made at no additional cost to the FAA.

C.5 DELIVERABLES

C.5.1 DELIVERABLE LIST

The Contractor must submit the following deliverables to the COR, in addition to any deliverables required by specific task orders under this contract.

No. Description Section Due Date 1 Transition-In Plan C.5.3.1 Within fifteen (15) business days after contract award 2 Monthly Report C.5.2 Monthly, within the first 10 calendar days of the month, along with monthly invoice

3 ROM C.3.2.5 TBD per TO 4 Progress Meeting Agenda C.5.2.1 At least three (3) business days prior to scheduled meeting 5 Meeting Minutes C.5.2.1 Within two (2) business days of meeting conclusion 6 Quarterly Program

Reviews C.5.2.2 Quarterly. Submit all meeting materials within two (2) business days of conclusion.

7 Transition-Out Plan C.5.3.2 Ninety (90) calendar days before end of contract period of performance

8 Task Order Progress Meetings

C.5.2.1 TBD per TO

9 Task Order Deliverables C.5.4 TBD per TO 10 Data Deliverables C.5.5 TBD per TO

C.5.2 MONTHLY REPORTS.

The Contractor must submit a monthly status report with the invoice for the previous billing period that includes at a minimum:

• A cover sheet which includes the contractor's name, address, contract number, date of the report, and period covered.

• Description of the progress or status of work per deliverable.

• Deliverable acceptance dates from the FAA if completed.

• Accomplishments for the current billing period.

• Planned activities for the next billing period.

• Problems or issues and proposed or actual resolution.

• Supporting documentation as necessary (e.g. tables, references, photographs, illustrations, and charts).

• Funding synopsis that shows a summary of all the contract funding line amounts, what funding has been expended, and what funding remains.

The Contractor must submit the monthly report along with the contract invoice for the same billing period, as part of the invoice backup. The monthly invoice will not be processed until a monthly report is received.

C.5.2.1 PROGRESS MEETINGS

The Contractor must meet monthly with the COR to discuss the status of all tasks in progress, and any concerns or issues. The Contractor must provide an agenda to the COR at least three (3) business days prior to the scheduled meeting and submit all meeting minutes to the COR within two (2) business days of meeting conclusion via email. The Contractor must store all meeting minutes and agendas in a COR-approved location accessible to the FAA. Task order specific progress meetings may be required for certain task orders. Task order progress meetings may be more frequent than monthly as dictated by the nature of the work.

C.5.2.2 QUARTERLY PROGRAM REVIEWS.

The Contractor must hold quarterly Program Management Review meetings with the COR and CO. The Contractor must provide an agenda to the COR at least three (3) business days prior to the scheduled meeting and submit all meeting minutes to the COR within two (2) business days of meeting conclusion via email.

C.5.3 TRANSITION PLANNING

C.5.3.1 TRANSITION-IN PLAN

To ensure a smooth start of performance, the Contractor must implement operations in accordance with the transition-in plan submitted, including any mutually agreed upon revisions made during the post award contract kick-off meeting. The first 30 days after the contract award date will be considered a Transition-In period. During this period, the Contractor must establish operating procedures described in the Transition-In Plan. The Contractor will have access to facilities to allow supervisors, key personnel (if applicable), and staff to become familiar with equipment, reporting, work scheduling, and procedures. Contractor personnel may conduct orientation and training activities during the Transition-In period. The Contractor’s staffing and procedural implementation must not interrupt services at any time during this period.

The Contractor must prepare and deliver a Transition-In Plan that includes:

• Management of the post award contract kick-off meeting and coordination with the FAA to enable a smooth start of the new contract.

• Schedules and milestones for Transition-In activities

• Risk management plan

• Identification of personnel available during the Transition-In period

• Staffing plan, to include onboarding process

• Approach to achieving 100% staffing within 30 days of each TO award

C.5.3.2 TRANSITION-OUT PLAN

At least ninety (90) calendar days before the expiration of the period of performance, the Contractor must provide a Transition-Out Plan to ensure an orderly and efficient transition of services, knowledge, and responsibilities to a successor contractor. During this Transition-Out period, the Contractor must provide support for all required tasks.

Approximately fifteen (15) business days prior to the contract end date, the Contractor must provide the following:

• All documentation as of the most recent version in an organized, clearly identified file structure, centrally located available to FAA at completion of the contract;

• A final financial report;

• A final status report that includes a projection of activities for the remainder of the contract/task order;

• A closeout meeting with the FAA (details and participants to be determined by the FAA);

and

• Return or transfer of GFP to the FAA and/or successor.

The Contractor must return all FAA security badges to the COR by closeout of the Task Order and/or contract.

C.5.4 TASK ORDER DELIVERABLES

A separate schedule of deliverables will be provided for each task order under this contract. For each task order, the Contractor will submit detailed plans to the COR including but not limited to the program schedule and major milestones.

C.5.5 DATA DELIVERABLES

Specific data deliverable requirements may be included in the individual TOs issued under this contract.

C.5.6 REPORTS

The Contractor must submit draft Technical Reports and Notes (as defined in FAA Order CT 1710.2B) to the COR according to the specific deliverables in subsequent task orders. Draft reports must be delivered in the form of an electronic file in Microsoft Word 2010 document format or newer. Preparation of the documents must be in accordance with FAA Order 1700.8D, “Standards for Preparing, Printing, and Distributing Federal Aviation Administration Formal Technical Reports,” or subsequent revisions. Reports must be free of spelling and grammatical errors and must otherwise comply with all points of the attached Appendix TBD – Contractor’s Checklist. Charts and graphs contained in reports must be in a format compatible with Microsoft Excel and must include all data to allow full editing. Deliveries of all reports and technical notes must be accompanied by an executive slide deck, in Microsoft Power Point format, summarizing the contents of the report at a high level. The FAA will provide a review of each Technical Report or Note within thirty (30) calendar days of delivery. The final Technical Report or Note will then be delivered within thirty (30) days of receipt of the FAA review.

C.5.7 PUBLICATIONS.

All technical papers prepared by the Contractor for submittal to conferences, journals or other professional forums (including the Transportation Research Board Annual Meetings) that are based on R&D performed under this contract must be submitted to the COR and CO for approval to publish prior to publication. All papers must include an appropriate disclaimer, the text of which will be provided by the COR.

C.5.8 DATA AVAILABILITY.

At the request of the COR, the Contractor must provide to the COR all data files, computer source codes, photographic or other media files, or other data created in the performance of this work. The Contractor must provide requested files to the COR within three (3) business days of receiving the request.