1.1.4 Container SOW.docx

Department of Homeland Security (DHS) DHS Statement of Work (SOW)

Federal Emergency Management Agency

STATEMENT OF WORK (SOW) FOR:

PURCHASE AND DELIVERY (DOOR-TO-DOOR)

OF

STORAGE CONTAINER

Kendall Feaster, Contracting Officer

PROCUREMENT SENSITIVE INFORMATION

This document contains non-public information intended for use on a need-to-know basis within FEMA only.

Please protect this document as procurement sensitive and handle accordingly.

DEPARTMENT OF HOMELAND SECURITY (DHS)

Statement of Work (SOW) For

PURCHASE AND DELIVERY (DOOR-TO-DOOR)

OF

STORAGE CONTAINER

<Contracting Officer enter final date solicitation is released>

1.0 GENERAL

1.1 BACKGROUND

The Federal Emergency Management Agency (FEMA or Government) provides response and recovery operations to the Territory of the United States Virgin Islands (USVI) in reaction to or in anticipation of a significant environmental disaster or other significant emergencies. FEMA equipment is pre-positioned on the islands of St. Thomas (STT) and St. Croix (STX) in the US Virgin Islands to facilitate immediate response to disasters or emergencies. FEMA Region 2 will be downsizing its facility footprint in the USVI by closing 3 leased buildings by December 2025. This will save the Government more than $1 Million in lease payments. Facilities to close are Sunny Isle JRO, the Roebuck Warehouse and the Crosswinds Warehouse. Some residual equipment currently in those warehouses will need to be retained on the islands. The container is needed to support the storage of that equipment. This will be a 5-part acquisition process: (1) Purchase; (2) transport from container vendor to departure seaport; (3) transport by sea to USVI; (4) transport from VI port to FEMA destination; (5) unload container & place with Crane Service.

1.2 SCOPE

The Vendor shall be responsible for all actions, efforts, regulation compliance and fees encountered with the tasks necessary to buy, deliver and furnish the 40-foot container to the desired location on St. Thomas. The vendor will complete all the comprehensive efforts necessary to comply with the requirements of this SOW. The Vendor will accomplish the following tasks at a minimum and any additional efforts needed or alternate tasks that result in the furnishing of the container as described in this SOW.

1.3 OBJECTIVE

This Statement of Work (SOW) describes the requirement to solicit a multi-disciplined vendor to perform a one-time purchase and delivery of a new 40-foot container. The vendor shall be responsible for all components regarding the acquisition of the container from a supplier and coordinating all aspects of the multiple types of delivery. The results of these efforts will provide the placement of this 40-Foot container on a designated location (TBD) at the FEMA Bunker Complex at Mosquito Point on the island of St. Thomas, USVI. Once the container has been placed on the Bunker site, the vendor will insulate the container with the typical container insulation kit. The final step will be to install a solar powered ventilation system on the container and anchor it to the Bunker site.

1.4 APPLICABLE DOCUMENTS

N/A

1.4.1 Compliance Documents

N/A

1.4.2 Reference Documents

N/A

2.0 SPECIFIC REQUIREMENTS/TASKS

· Vendor will acquire a new 40-foot storage container from a manufacturer or supplier.

· The Vendor will coordinate the transport of the container from the supplier to the appropriate marine port capable of shipping the container.

· The Vendor will arrange for the transport of the shipping container by sea from the departure location to St. Thomas, USVI.

· The Vendor will receive the container at the St. Thomas marine port and comply with all regulations, duties, tariffs, fees and Customs requirements.

· The vendor will arrange for the transport of the container from the St. Thomas port to the FEMA Bunker Complex at the end of Mosquito Point in St. Thomas.

· The Vendor will position or place the container in the FEMA desired location by crane or other means.

· The Vendor will arrange for the construction services necessary to install and insulate the container.

· The Vendor will provide the construction services necessary and install the solar powered ventilation system.

· The Vendor will anchor the container on the site.

· The Vendor will provide a final inspection (in person or remotely) that will review the completed project. It would be acceptable to provide a video or PowerPoint presentation remotely to satisfy the requirements of this task.

3.0 CONTRACTOR PERSONNEL

3.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

3.2 Continuity of Support

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (Project Officer) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 Key Personnel

Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note: The Government may designate additional Contractor personnel as Key at the time of award.

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting Officer and the Project Officer. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

3.5 Employee Identification

3.5.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date.

Contractor employees visiting or working on Government sites or facilities shall wear an identification badge that, at minimum, displays the Contractor name, the employee’s photo, and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification in plain view.

Contractor’s employees shall comply with all applicable Government and Agency regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) when visiting or working at Government facilities.

3.7 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.2 Period of Performance

The period of performance for this contract is 120 days from the date of award.

FEMA Office Bunker 35 Mosquito Point (Grambokola Hill Drive) Charlotte Amalie West St. Thomas, USVI 00802 (18.325197, -64.963478) Freddy Figueroa Amaro 202-340-9846 Or Joe Hodge 202-262-6194 Gary Cimorelli 225-910-5100

4.4 Hours of Operation

The Vendor will be responsible for conducting work related to delivery and finalization of the container during operational hours except for a scheduled Government facility closure. The operational hours for repair service are between 8:00 AM to 3:00 PM, Monday through Friday. The Contractor may request to conduct services on Saturday. The request for Saturday hours needs to be reviewed and approved by FEMA.

5.0 Government Terms & Definitions

5.1 Contractor/Vendor. A supplier or vendor awarded a contract to provide specific supplies or service to FEMA.

5.2 Contracting Officer (CO). This is a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. The CO is the only individual legally authorized to bind the government. The CO is the only authorized person to extend the contract.

5.3 Contracting Officer Representative (Project Officer). This is an employee of FEMA appointed by the CO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

5.4 FEMA Project Manager (FPM). The FEMA Project Manager is an employee of the U.S. Government who directs the operational activities of the FEMA occupied facilities as described in paragraph 1.2. The FPM has the authority to direct the contractor to complete the following tasks: coordinate with the Contractor for the scheduled access to the site, and resolve any operational issues associated with this contract. The FPM will be the primary POC that deals with the Contractor’s Program Manager.

5.5 Subcontractor. This is one that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

6.0 Government Furnished Resources

N/A

7.0 Contractor Furnished Property

7.1 General: The contractor shall provide all equipment, supplies, tools, materials, repair parts, labor, transportation, and management oversight to perform the requirements under this contract.

7.2 Vehicles: Contractor vehicles shall be registered, in accordance with all current applicable Federal, State, and Local laws, ordinances and regulations. All vehicle operators shall possess valid state/territory driver licenses to be allowed on the site.

7.3 Contractor Equipment: The Contractor must own its own equipment

8.0 Government Acceptance Period

The Project Officer will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the Project Officer will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

8.1 The Project Officer will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal.

In the event of a rejected deliverable, the Contractor will be notified in writing by the Project Officer of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

8.3 All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan.

The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

9.0 Deliverables

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the Project Officer prior to proceeding to next deliverable or event in this SOW.

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