1.04 SSJ AVI-SPL Follow on Updated.docx
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This is a Justification for Sole Source procurement document for a Video Teleconference (VTC) and audiovisual equipment maintenance contract. The Department of the Navy's Naval Supply Systems Command (NAVSUP Fleet Logistics Center, Norfolk) is procuring maintenance services exclusively from AVI-SPL LLC (CAGE Code: 0D2N6) to service VTC and AV equipment across seven NAVIFOR locations: VTC Rooms C100, C101, C102, C113, C186, C200, and Training Room C214. The contract includes AVI-SPL Elite Support with remote technical phone support available 24/7/365, manufacturer repair or replacement program facilitation, access to software updates and upgrades, unlimited onsite field technician dispatch, and online incident reporting portal. The period of performance runs from September 27, 2026 through September 26, 2030, with a base year value of $41,200, Option Year I at $42,642, Option Year II at $44,134.47, and Option Year III at $45,679.18, for a total contract value of $173,655.65.
The sole source justification cites AVI-SPL's proprietary software ownership, system integration expertise, and unique Touch Panel interface programming as factors precluding competition. The justification emphasizes that AVI-SPL installed and integrated the existing systems with proprietary programming that enables seamless device interfacing; alternative vendors would require complete system reprogramming, risking costly malfunctions. AVI-SPL's one-for-one equipment swap capability and exclusive ownership of the system's control data support the non-competitive award rationale. Market research against mandatory alternative sources including UNICOR, AbilityOne, and GSA yielded no viable substitutes. The document confirms no authorized resellers or comparable competing products exist to satisfy the government's minimum requirements.
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JUSTIFICATION FOR SOLE SOURCE
(Simplified Procedures - MPT to < SAT)
Purchase Request/Document number: N3600126PR00108
The supplies or services described herein are being solicited on a sole source basis and competition is precluded in accordance with FAR 12.102(a) for reasons indicated below. There are no substitutes available for the supplies or services.
Restricted to the following source. (Check One)
☒ Service:
| Contractor: |
| AVI-SPL LLC |
| Cage Code: |
| 0D2N6 |
☐ Supply:
Original Manufacturer Name:
Contractor (if diff from above):
Cage Code:
Description of the supplies or services required, the estimated price/cost, and required delivery date or period of performance.
Maintenance contract procurement is required to service Video Teleconference (VTC) equipment for Naval Information Forces (NAVIFOR). NAVIFOR will need assistance in a maintenance contract from AVI-SPL to cover all VTC and AV equipment in NAVIFOR VTC Rooms C100, C101, C102, C113, C186, C200, and NAVIFOR Training Room C214.
Base Year- $41,200.00 Option Year I- $42,642.00 Option Year II-$44,134.47 Option Year III-$45,679.18
Total Value- $173,655.65 Period Of Performance- 27 September 2026-26 September 2030 In conclusion, the requested supplies or services represent the minimum requirements of the government.
Describe in detail why only this source(s) can furnish the requirements to the exclusion of other sources.
Existing systems were installed and integrated by AVI-SPL LLC. The vendor has proprietary software in the programming of the entire system. Each device is configured to work in tandem with all the other devices. The specific programming for user features (Touch Panel interface) was developed and installed by AVI-SPL, the user interface is specific to AVI-SPL, as they own the software. AVI-SPL is aware of each device installed in the system and can provide one-for-one swap of malfunctioning equipment. The seamless interfacing provides consistency for the crucial integration and maintenance of the current systems put in place by AVI-SPL. If an alternative source was used other than AVI-SPL, it could result in inconsistencies and system malfunctions beyond repair.
AVI-SPL Elite Support provides remote technical phone support services, facilitation of manufacturer repair or replacement programs, access to manufacturer published software updates and upgrades for covered assets, and unlimited Onsite Field Technician dispatch. AVI-SPL Elite Support also includes access to an online portal for incident reporting and annual business reviews. Remote technical phone support services are available 24x7x365. These services are one of a kind and are built specifically for the benefit of NAVIFOR and the government’s needs.
Market Research was conducted against mandatory sources such as UNICOR, AbilityOne, and GSA which yielded negative results. AVI-SPL does not have any authorized resellers or subsidiaries and currently, there are no other products on the market that can satisfy the Government's minimum requirement.
☒ A patent, copyright or proprietary data limits competition.
AVI-SPL is the owner of the data that is programmed into the VTC system to allow each device to work together to conduct VTCs. This data is also what provides the Touch Screen interface for the user to control the system. Other vendors would need to redo all programming from scratch to bring a system back online, this would greatly increase the cost of the service. All property data is owned and maintained by AVI-SPL.
☒ These are "direct replacement" parts/components for existing equipment.
AVI-SPL will provide direct replacement parts, as needed, and will be able to transfer existing software updates and programming to the new device, simply and quickly.
TECHNICAL/REQUIREMENTS CERTIFICATION:
I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS COMPLETE AND ACCURATE TO THE BEST OF MY KNOWLEDGE. I UNDERSTAND THAT THE PROCESSING OF THIS SOLE SOURCE JUSTIFICATION PRECLUDES THE USE OF FULL AND OPEN COMPETITION.
Signature
Date
Requiring Activity
I HEREBY DETERMINE THAT THE CIRCUMSTANCES JUSTIFYING ONLY ONE SOURCE IS REASONABLY AVAILABLE APPLIES TO THE CONTRACT ACTION.
Contracting Officer Signature Date
NAVSUP Fleet Logistics Center, Norfolk Contracting Department Fleet Directorate
Source Selection Information – See FAR 2.101 and 3.104
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