1.04 REDACTED SSJ AVI-SPL Follow on Updated.pdf
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This is a Justification for Sole Source procurement document under simplified procedures. The Naval Supply Systems Command (NAVSUP) Fleet Logistics Center, Norfolk is procuring maintenance services for Video Teleconference (VTC) and audiovisual equipment on a sole source basis from AVI-SPL LLC (CAGE Code 0D2N6) under Purchase Request N3600126PR00108. The maintenance contract will service VTC equipment located in seven NAVIFOR rooms (C100, C101, C102, C113, C186, C200, and Training Room C214) with a base year performance period of September 27, 2026 through September 26, 2027, followed by three optional years through September 26, 2030.
The justification for sole source procurement is based on proprietary software and system integration factors. AVI-SPL LLC designed, installed, and integrated the existing VTC systems and owns the proprietary software that enables all devices to operate in tandem, including the Touch Panel user interface. The vendor maintains exclusive knowledge of each installed device and can provide one-for-one equipment swaps. The document notes that alternative vendors would require complete system reprogramming from scratch, risking inconsistencies and irreparable malfunctions. AVI-SPL Elite Support includes remote technical phone support (24/7/365), manufacturer repair facilitation, software updates and upgrades, unlimited onsite technician dispatch, and online incident reporting capabilities. Market research against mandatory sources including UNICOR, AbilityOne, and GSA yielded no alternatives. The justification cites patent and proprietary data restrictions and direct replacement parts requirements as limiting competition.
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Source Selection Information – See FAR 2.101 and 3.104
JUSTIFICATION FOR SOLE SOURCE
(Simplified Procedures - MPT to < SAT)
Purchase Request/Document number: N3600126PR00108
The supplies or services described herein are being solicited on a sole source basis and competition is precluded in accordance with FAR 12.102(a) for reasons indicated below. There are no substitutes available for the supplies or services.
Restricted to the following source. (Check One)
☒ Service:
Contractor: AVI-SPL LLC
Cage Code: 0D2N6
☐ Supply:
Original Manufacturer Name:
Contractor (if diff from above):
Cage Code:
Description of the supplies or services required, the estimated price/cost, and required delivery date or period of performance.
Maintenance contract procurement is required to service Video Teleconference (VTC) equipment for Naval
Information Forces (NAVIFOR). NAVIFOR will need assistance in a maintenance contract from AVI-SPL to cover all VTC and AV equipment in NAVIFOR VTC Rooms C100, C101, C102, C113, C186, C200, and
NAVIFOR Training Room C214.
Period Of Performance-
Base Year: 27 September 2026-26 September 2027
Option Year I: 27 September 2027-26 September 2028
Option Year II: 27 September 2028-26 September 2029
Option Year III: 27 September 2029-26 September 2030
In conclusion, the requested supplies or services represent the minimum requirements of the government.
Describe in detail why only this source(s) can furnish the requirements to the exclusion of other sources.
Existing systems were installed and integrated by AVI-SPL LLC. The vendor has proprietary software in the programming of the entire system. Each device is configured to work in tandem with all the other devices. The specific programming for user features (Touch Panel interface) was developed and installed by AVI-SPL, the user interface is specific to AVI-SPL, as they own the software. AVI-SPL is aware of each device installed in the system and can provide one-for-one swap of malfunctioning equipment. The seamless interfacing provides consistency for the crucial integration and maintenance of the current systems put in place by AVI-SPL. If an alternative source was used other than AVI-SPL, it could result in inconsistencies and system malfunctions beyond repair.
AVI-SPL Elite Support provides remote technical phone support services, facilitation of manufacturer repair or replacement programs, access to manufacturer published software updates and upgrades for covered assets, and
Source Selection Information – See FAR 2.101 and 3.104 unlimited Onsite Field Technician dispatch. AVI-SPL Elite Support also includes access to an online portal for incident reporting and annual business reviews. Remote technical phone support services are available
24x7x365. These services are one of a kind and are built specifically for the benefit of NAVIFOR and the government’s needs.
Market Research was conducted against mandatory sources such as UNICOR, AbilityOne, and GSA which yielded negative results. AVI-SPL does not have any authorized resellers or subsidiaries and currently, there are no other products on the market that can satisfy the Government's minimum requirement.
☒ A patent, copyright or proprietary data limits competition.
AVI-SPL is the owner of the data that is programmed into the VTC system to allow each device to work together to conduct VTCs. This data is also what provides the Touch Screen interface for the user to control the system. Other vendors would need to redo all programming from scratch to bring a system back online, this would greatly increase the cost of the service. All property data is owned and maintained by AVI-SPL.
☒ These are "direct replacement" parts/components for existing equipment.
AVI-SPL will provide direct replacement parts, as needed, and will be able to transfer existing software updates and programming to the new device, simply and quickly.
TECHNICAL/REQUIREMENTS CERTIFICATION:
I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS COMPLETE AND ACCURATE TO THE BEST OF
MY KNOWLEDGE. I UNDERSTAND THAT THE PROCESSING OF THIS SOLE SOURCE JUSTIFICATION
PRECLUDES THE USE OF FULL AND OPEN COMPETITION.
I HEREBY DETERMINE THAT THE CIRCUMSTANCES JUSTIFYING ONLY ONE SOURCE IS REASONABLY
AVAILABLE APPLIES TO THE CONTRACT ACTION.
Signature Date
Requiring Activity
Contracting Officer Signature Date
NAVSUP Fleet Logistics Center, Norfolk Contracting
Department Fleet Directorate
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