1.02 Performance Work Statement.pdf

Office of Contracting and Logistics Management

Performance Work Statement Provost Search Committee Support

Naval Postgraduate School

1.0 Background/Introduction: The Naval Postgraduate School (NPS) requires executive search support services to fill the position of

Provost and Chief Academic Officer, Naval Postgraduate School. NPS requires contractor support services to augment and expand upon traditional governmental search and recruitment activities to identify a pool of candidates that possess both academic executive and technical credentials to ensure that NPS endures as the preeminent, postgraduate research and education institution for the Department of the Navy (DON) and it partners.

2.0 Scope: In conjunction with the NPS Human Resource (HR) Office, the contractor shall augment search and recruitment efforts, conduct suitability screenings, assist to coordinate interviews, provide executive caliber advice/support to the Provost Search Committee (PSC) and Senior NPS Administrators in accordance with the Performance Work Statement.

3.0 Tasks: The contractor shall provide support services to the PSC to build a diverse pool of candidates for the NPS Provost and

Chief Academic Officer position. After the PSC screens the candidates and arrives at approximately the top 20 candidates, the contractor shall provide advice on hiring considerations in filling executive academic positions, candidate background validation, and support for PSC vetting to arrive at short list (5 candidates) eventually narrowing it to the two top candidates.

The contractor shall perform the following task(s) as follows:

3.1 Contractor shall conduct an extensive, search and recruitment campaign in order to develop a pool of candidates whose academic and professional experiences, skills, competencies, and overall body of work align with and promote the NPS’ strategic vision and goals.

3.1.1 Contractor shall employ a multi-faceted academic search and recruitment campaign that incorporates industry best practices, to include but not limited to, posting advertisements in academic or professional journals and other literature, posting on internet job boards, direct contact with potential candidates, targeted recruitment, or any other method that maximizes public awareness.

3.1.2 Contractor shall post job announcements utilizing recruitment sources to attract diversity, not only in terms of the resultant pool of candidates, but also in the breadth of fields such as academia (public, private, Historically Black and Hispanic Colleges and Universities, military academies, etc.), private industry, public service, philanthropy or any other appropriate area of concentration.

3.2 Contractor shall provide advice on hiring considerations and conduct candidate background validation/search of pool of approximately 20 candidates identified by the PSC.

3.2.1 Brief PSC on considerations for academic executive hiring.

3.2.2 Provide background validation/search of candidates based upon publicly available information to include internet postings, social media, published writings.

3.2.3 Coordinate between PSC and top 20 candidates to schedule virtual interviews.

3.3 Coordinate interviews of top 5 candidates (short list):

3.3.1 Verify interview candidate qualifications.

3.3.2 Prepare a list of proposed interview questions for PSC consideration.

3.3.3 Coordinate between PSC and top 5 candidates to schedule virtual interviews.

3.4 Coordinate interviews of top two candidates:

3.4.1 Prepare a list of proposed in person interview questions for PSC and NPS Senior Administration consideration.

3.4.2 Coordinate travel for top two candidates for in person interviews.

3.4.3 Coordinate between PSC and top two candidates to schedule in person interviews.

3.4.4 Coordinate between NPS Senior Administration and Faculty Committees to schedule in person interviews.

4.0 Deliverables: The contractor shall submit to HR and the PSC Chair the following deliverables:

4.1 List of recruitment and publication outlets used to advertise/post the Provost job announcement to the PSC within two calendar weeks of contract award.

4.2 List/description of typical considerations/criteria in academic executive hiring actions for approximately top 20 candidates.

4.3 Candidate summaries from resumes and background validation/search of the approximately top 20 candidates.

4.4 List of proposed interview questions at each stage of the recruitment.

4.5 Detailed briefing package on each of a short list of candidates (top 5) identified by PSC.

Performance Measurement - Quality Assurance Plan

Task Deliverable that will be inspected

Acceptable Quality Level (AQL)

Method Frequency

3.1 Contractor provided a list of

recruitment and publication outlets used to advertise/post job announcement

Contractor delivered the list within 2 weeks of contract award; the comprehensive summary of websites, educational journals and other recruitment forums reflected the government’s into to maximize public awareness and achieve its diversity goals.

Review by HR and Search Committee

Upon delivery

3.2 Contractor briefed the PSC on

considerations for academic executive searches. Contractor conducted background checks and assessed each candidate’s suitability.

Briefing content was relevant to the search.

Assessments were clearly identified information pertinent to candidates’ suitability for the position.

Review by Search Committee

Upon Delivery

3.3

Contractor verified short-list candidates’ qualifications for the position. Contractor prepared a list of potential interview questions.

Contractor’s verification of qualification provided the government information to keep or remove any particular candidate on the short list.

Review by Search Committee

Upon delivery

3.3.2, 3.4.1

Contractor developed and submitted a list of potential interview questions.

Interview questions were relevant to the vacant position and structured to elicit a narrative response.

Review by Search Committee

Upon delivery

If performance falls below the AQL defined above, the Contracting Officer’s Representative (COR) shall document the instance(s), coordinate with the Contracting Officer and advise the Contractor. The Contractor will be requested to review the documentation and provide a written response on how performance will be corrected in the future. Re-performance of any work for failure to perform in accordance with the specified AQL or task requirement shall be completed at the Contractor’s own expense and at no additional cost to the Government.

5.0 Minimum Technical Requirements: Significant experience in conducting and/or advising senior level leadership searches for academic positions at the senior administrator level (President, Provost, Chief Academic Officer, Vice Provost, Vice President for Finance and Administration, Vice President for Research, etc).

6.0 Period of Performance:

Base period: 6 months from date of award Option 1: 6 months from the end of base period (may be exercised in the event initial search results are unsuccessful or in the event of a prolonged initial search)

7.0 Place of Performance: Work to be completed offsite at contractor location. Meetings with the PSC will be conducted via MS

Teams or Zoom. Contractor shall have adequate virtual meeting capabilities. In person interviews will be held at Naval Postgraduate School, Monterey, CA.

8.0 Government Furnished Property: None.

9.0 Work Week and Hours of Operation: NA. Will require meetings with the PSC which will be arranged based upon the needs/availability of the committee members.

10.0 Travel: Travel will be conducted for in person interviews at Naval Postgraduate School, Monterey CA.

Travel will be in accordance with the Joint Travel Regulations (JTR) and will be reimbursed by the government on an as-incurred basis.

Associated Task From/To Travel Location Duration of Trip How Many Travelers In person Interviews Monterey CA 3 to 5 1

11.0 Transition Activities: NA

It is essential to the Government that services required under this PWS are performed without interruption. At the conclusion of any performance period, including option periods or extensions, the services provided under this PWS may be awarded to another contractor. The contractor in place shall be required to assist in the transition activities.

12.0 Security Requirements: Work under this PWS is at the unclassified level.

13.0 Human Subject Research: NA

14.0 Privacy Act Statement:

“Pursuant to Title 5 United States Code 552a (m) (l), the contractor and all employees of the contractor working under this contract are required to comply with the requirements of 5 U.S.C. 552a (“The Privacy Act of 1974”).”

15.0 Identification of Contractor Employees:

In accordance with DFAR 211.106, there shall be a clear distinction between Government employees and service contractor employees. Service contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel. Contractor personnel will be required to obtain and wear badges or other visible identification for meetings with Government personnel to provide a clear distinction between service contractor employees and Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

16.0 Non-Personal Services Statement:

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will insure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

17.0 SUPTXT 204-9400 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information

Technology (IT) Systems or Protected Health Information (Jan 2017)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08- 006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DOD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DON or DOD computer/network/system to perform certain unclassified sensitive duties.

This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DOD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DOD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DOD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher-level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1 and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor.”

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DOD CAC and interim access to a DoN or DOD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS

ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS

ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc.) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

18.0 Points of Contact:

NPS Contracting Officer Representative (COR): Mr. Kaleianuenue (Kalei) Kuratko, NPS Executive Assistant, 831-656-6407, kalei.kuratko@nps.edu

NPS Technical POC: Robert Sweeney, NPS Vice President and Chief Operating Officer, 831-656-2029, rjsweene@nps.edu

NPS Financial POC: Mr. Laura Cole, NPS Comptroller, 831-656-2414, laura.cole@nps.edu