1-Door Security Hardware ( RFP).pdf

SOLICITATION RFP#26-185

PROPOSAL FOR SERVICES

Door Security Hardware & Inspection Project

RESPONSES ARE DUE PRIOR TO:

May 07, 2026

2:00 PM (MST)

Submit proposals through the Bonfire Online Portal or hand deliver to Beaver County School District

291 N. Main Street, Beaver, Utah 84713

Beaver County School District (BCSD) is inviting qualified vendors to submit a proposal for the Door Security Hardware & Inspection Project

SUBMITTING PROPOSALS

All information requested must be completed and submitted digitally by May 07, 2026 at 2:00 P.M.

(MST) through the online Bonfire System (instructions to login and register and submit a proposal are in the link below). You may also hand deliver the proposals to the Beaver County School District in a sealed envelope with the name and number of the solicitation on the outside of the envelope by May 7, 2026 at 2:00 p.m.. Proposals will be publicly opened on May 07, 2026 at 2:30 p.m.

(U3P) Bonfire- Instructions to register and submit proposals are in the link below:

https://purchasing.utah.gov/training/for-vendors-training/

Public proposal opening link: May 07, 2026 at 2:30 p.m. (MST) https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09

If the required information is not submitted in a timely manner, the proposal will be deemed non-responsive. All questions and answers regarding the scope of services, must be submitted through the online Bonfire system.

PRE-PROPOSAL SITE VISIT

As a technical requirement, all interested parties are required to call and set up an appointment with Beaver County School District at (435) 310-0085 and ask for Russell Carter, between the hours of 8:00 a.m.-2:00 p.m. Monday-Thursday for a site visit to walk though each site. Please set up an appointment prior to May 05, 2026 if possible.

SCOPE OF WORK

Request for Proposal (RFP): Door Security Hardware & Inspection Project Project Name: Beaver County School District (BCSD) – Door Hardware Security & Life Safety Upgrade

RFP Release Date: April 20, 2026

Proposal Due Date: May 07, 2026 Mandatory Walkthrough: [By Appointment]

Location: Beaver County School District (5 Facilities Total)

1. Purpose and Project Overview Beaver County School District (BCSD) is seeking proposals from licensed and qualified locksmiths or security contractors to repair, replace, and upgrade door hardware across five (5) district facilities.

The primary goal is to standardize classroom security and door control. This project focuses on non-fire-rated interior doors, ensuring they can be immediately secured from the inside and held open safely when needed without the use of floor wedges or non-compliant stops.

2. Facilities Included The project encompasses all five (5) BCSD locations:

https://purchasing.utah.gov/training/for-vendors-training/ https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09

1. Beaver High School (approximately 50 doors)

2. Belknap Elementary School (Approximately 35 doors)

3. Milford High School (Approximately 25 doors)

4. Milford Elementary School (Approximately 40 doors)

5. Minersville School (Approximately 40 doors)

3. Scope of Work The selected vendor shall provide all labor, materials, and equipment to perform the following:

A. Lockset Replacement Hardware must meet the following functional requirements:

● Outside (Hallway Side): Access via key entry only when the door is locked. The outside lever must be capable of being locked or unlocked by a key.

● Inside (Room Side): Must feature a push-button or turn-piece that allows an occupant to immediately lock the outside lever from within the room.

● Egress: Hardware must always allow "single motion" free egress from the inside. Turning the inside lever must always retract the latch, regardless of the locked status.

● Compliance: All hardware must be ANSI/BHMA Grade 1 (Heavy Duty) and ADA compliant.

● Use IC cylinders or equivalent

● Doors with panic bars will only be rekeyed.

B. Door Closers & Hold-Open Capabilities The vendor must inspect, repair, or replace door closing systems to ensure the following:

● Controlled Closing: Ensure doors have functional, adjustable-speed Grade 1 closers.

● Mechanical Hold-Open: Install or repair door closers equipped with mechanical hold-open arms. These must allow the door to be set in an open position at a predetermined angle (typically 90° or 105°) for high-traffic periods.

● Removal of Non-Compliant Stops: Identify and remove all manual floor wedges, "kick-down" stops, or other unapproved hardware used to prop doors open.

● Inspection: Audit existing closers for fluid leaks, arm tension, and proper latching force.

C. Keying and Integration

● New and existing cylinders must be integrated into the existing BCSD Master Key System.

● Standardize all five facilities to the district's master keying protocol.

4. Technical Specifications

Component Minimum Specification

Lock Type Cylindrical or Mortise (matching existing door preps)

Security Function F109/F110 Classroom Security (Key Outside / Button or Turn Inside)

Door Closers ANSI/BHMA Grade 1, Heavy Duty, with Mechanical Hold-Open Arm

Durability Grade 1 (Heavy Duty Institutional)

Finish Satin Chrome (US26D/626)

5. Proposal Requirements Interested bidders must submit a proposal by May 07, 2026, including:

Company Qualifications: Proof of Utah Licensing, bonding, and a minimum of 5 years of school district experience.

Product Data: Manufacturer submittals for the specific locksets and mechanical hold-open closers proposed.

Project Timeline: Phased schedule for the five campuses (aiming for completion during summer break).

Cost Proposal:

Itemized flat rate per door for lockset replacement.

Itemized rate for mechanical hold-open closer installation/repairs.

Itemized rate of doors that only need rekeying.

5. Important Notes for Bidders

● Background Checks: All technicians must pass a BCSD background check and fingerprinting before starting work.

● Life Safety: No hardware may be installed that requires more than one motion to exit.

Secondary barricade devices will not be considered.

● Walkthrough: A mandatory site visit to all five facilities will occur on [By Appointment]

● Start date May 15, 2026. Completion date June 20, 2026 if possible.

Procedural requirements for closed out of projectsque

1. All warranty information must be submitted to Beaver County School District.

2. There must be a final cleaning of any area affected by the work done.

3. Instructions of District personnel in regard to maintaining the doors mechanisms.

4. Inspection and sign off of the project by maintenance personnel.

DISCLAIMER: The District will consider all proposals and all options.

OTHER INFORMATION

BCSD will not be liable for any cost incurred in preparation of a response to this proposal. The district reserves the right to reject any and all proposals. The District retains sole discretion to accept the proposal it considers most favorable to its interest. BCSD further reserves the right to reject all proposals and seek new proposals when such a process is in the best interest of the District.

The District will not be liable and will not pay for any cost related to the Door Security Hardware & Inspection Project. BCSD reserves the right to waive or modify any of the foregoing requirements when it appears to be in their best interest to do so. Nothing contained herein shall relieve any Contractor from the obligation to comply with all other documents or requirements connected with the proposal process and awarding of the contract to the satisfaction of BCSD.

PROPOSAL RESULTS

After the proposal deadline the results will be emailed to you with an awarded letter or rejected letter.

Notice to proceed will be in the form of a contract or purchase order from the BCSD purchasing department. Do not proceed without a signed contract or purchase order.

SHEET "A"

Door Security Hardware & Inspection Project

Proposals must meet or exceed all specifications and requirements as set forth in this document and on Bonfire.

The firm must furnish all equipment, materials, labor, tools, transportation, supplies and incidentals necessary to complete the entire project as described in the specifications and drawings (if applicable).

1. ACCESS TO SITE

Access to the location site for project completion must be arranged through the Dallon Blackner maintenance (435) 421-1532 or the project coordinator, Russell Carter Beaver County School District, hereafter referred to Facilities Director via email russell.carter@beaver.k12.ut.us or via phone

(435) 438-2291.

mailto:russell.carter@beaver.k12.ut.us

AMENDMENTS TO THE REQUEST FOR PROPOSAL (RFP)

Any changes in quantity, specifications, schedules, opening date, corrections, clarifications, etc. will be in the form of an addendum. Addendums will be posted on Bonfire and on the District Website. It is the responsibility of the bidders to obtain addendums. proposal submittal constitutes implied acknowledgment of all addendums.

2. CHANGE ORDERS

No payments will be made to the contractor for additional work or materials unless a change order has been signed and executed. Any change order which increases the contract amount shall be subject to prior written certification that the change order is within the determined project or contract budget.

3. CONFLICT WITH SUBMITTALS/INCONSISTENCIES IN CONDITIONS

In the event of conflict with submittals from proposals or inconsistencies in proposal documents, this proposal document will take precedence.

4. AWARD OR REJECTION OF PROPOSALS

The award of the services shall not be based solely upon the firm's price. The firm's qualifications, subcontractors list, cost breakdown, proposed construction schedule and firm’s project references shall be considered in awarding the proposal. The owner however, reserves the right to reject any or all proposals and to waive any informality in proposals received. The award of the proposal will be based on the following criteria:

Contractor’s proposal price 50%

Proposal construction schedule 20%

Quality of proposal 5%

Proposed products 15%

References 10%

5. CONSIDERATION, AWARD AND REJECTION OF PROPOSALS

All proposals must be able to demonstrate that they are responsible, competent contractors with the resources to complete a project of this type and magnitude and must be prepared to provide documented proof of such upon request including references and financial statements. The firm’s past performance history, organization, equipment and demonstrated ability to perform and complete the project in the manner and within the time limit specified will be elements along with the dollar amount of the proposal which will be considered by BCSD in the letting of the proposal, if any award is made. The award, if any award is made, will be on an “all or nothing” basis. BCSD reserves the right to reject any and all proposals by reason of this paragraph. Proposals shall be irrevocable for a period of 60 days from the proposal due date.

Any firm that does not perform in an exemplary professional manner for BCSD or if their work quality is less than exceptional will be notified of the problem and will not be invited to send in a proposal on any additional BCSD jobs or perform any additional work for BCSD until they have demonstrated to BCSD’s satisfaction that the cause of the problem(s) has been corrected.

6. CONTRACT DATES/DEADLINES

The start date is May 06, 2026. The completion date is June 20, 2026. Please fill out the form with your start and completion dates. Priority will be given to contractors that can work during these dates.

If these dates do not work for your company, please give alternate dates.

7. CONTACT

Dallon Blackner: Maintenance (435) 421-1532

Russell Carter: Maintenance Department (435) 438-2291 or via email russell.carter@beaver.k12.ut.us

8. INSPECTION

Firms must be prepared, willing and accommodating to on-site inspection of all work at any time, by a BCSD representative, during job progress.

9. INSURANCE/LIABILITY/SAFETY/SECURITY

The firm must secure and maintain liability insurance (general and auto) of one million dollars each occurrence and three million dollars general aggregate (or more as may be required in the project manual on contract) against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder. The contractor's commercial general liability policy must include builders risk insurance and completed operations coverage to guarantee recovery of damages to the work in progress during construction. Insurance must be maintained for the duration of the project. The contractor must provide proof of insurance (policy or endorsement) upon demand by BCSD and agrees to, at all times, protect, indemnify, defend and hold harmless BCSD and BCSD employees from any and all claims. BCSD will assume no liabilities for the contractor including any of the contractor’s representatives, employees or properties.

Contractor shall, at all times, maintain safeguards for safety and protection and keep the work area in a neat, clean, safe and secure condition to avoid injury, risk of loss, theft, vandalism or sabotage.

Any damages occurring during the completion of this project, incidental or otherwise, to BCSD or adjacent properties must be repaired, at the firm’s expense, to the owner’s satisfaction.

10. LAWS/CODES

Firms must abide by all federal, state and local laws including, but not limited to employment laws such as the Americans with Disabilities Act and e-verify and meet or exceed all applicable building codes and Utah state energy code requirements. Undocumented (illegal immigrant) labor will not be allowed to work on BCSD property. Any contract that might arise from this Request for Proposal (RFP) will be governed by Utah state laws.

11. LICENSING

Proposals must meet all current licensing requirements of the city, county and state of Utah to do the type of work required under this proposal. Including the proper license classifications with a sufficient monetary limit as established and issued by the division of occupational and professional licensing, state department of commerce, as legally required by state code title 58, chapter 55. Licensing must be current and valid at the date of proposal opening.

12. NOTICE TO PROCEED

Notice to proceed will be in the form of a Contract or Purchase Order from the BCSD purchasing department. Do not proceed without this in place.

13. PAST PERFORMANCE

Attach three references to the proposal. Poor references may be deemed cause to reject a proposal.

14. PAYMENT

Payments will be made no more than once per month for work completed and will not be made until a final inspection and approval (signing of the invoice) is made by Russell Carter. No "draws" or prepayments will be allowed.

15. SUBCONTRACTORS

BCSD reserves the right to reject any subcontractor. BCSD may withhold awarding the contract to a proposal if any of the proposed subcontractors are considered by BCSD to be unqualified.

Subcontractors must be held, by the general, to all requirements listed herein. A list of subcontractors and their licensing classification will be required. proposals shall certify that all subcontractors are licensed as required by state law.

16. HOLD HARMLESS

The Contractor agrees to defend, indemnify and hold the owner harmless from any liability or claim for damage because of bodily injury, death, property damage, sickness, disease or loss and expense arising from the Contractor’ arising out of or related to the performance of the construction contract.

Each Contractor is acting in the capacity of an independent contractor with respect to the owner. The Contractor further agrees to protect, defend and indemnify the owner from any claims by laborers, subcontractors or materialmen for underpaid work or labor performed or materials supplied in connection with the construction contract.

17. SUBMITTALS

The District is seeking proposals for the following:

Door Security Hardware & Inspection Project across five schools

Submit proposals as per instructions on Bonfire. Additional attached or enclosed materials, not requested, are not required will be discarded and may cause proposal rejection if the attachments are attempts to alter or amend the proposal specifications and/or requirements.

Alternate proposals may be submitted by another firm. The District reserves the right to accept or reject any proposals.

18. TERMS AND CONDITIONS

In the event of breach, the prevailing party will be entitled to attorney’s fees, regardless of whether the issue is brought to court.

BCSD requests assignment of rights to recover damages from any antitrust violations. BCSD is a governmental entity and as such we do not waive any rights granted under the “governmental immunity act of Utah” [Utah code, title 63g,chapter 07].

NOTE: THE USE OF ALCOHOL, TOBACCO OR E-CIGARETTES ON BCSD PROPERTY IS

PROHIBITED.

19. WARRANTY

Contractor warrants all equipment, materials, and labor furnished or performed will be free from defects for a minimum period of twelve (12) months (unless longer as listed in the technical specifications or drawings) from date of discovery (or when discovery should have been made). Upon notice from BCSD of any defect during the applicable warranty period, the affected item, parts or work shall be redone, redesigned, repaired or replaced by the contractor (at the contractor’s expense) at a time acceptable to BCSD.

SERVICE DATES/DEADLINES

Site work may commence as early as May 15, 2026. Work must be substantially completed by June 20, 2026. Other timelines will be considered. A schedule must be approved before commencing work by BCSD Facilities Director, Russell Carter via email russell.carter@beaver.k12.ut.us or via phone 435-438-2291.

TAX EXEMPT FORMS

Please note that sales made to Utah School Districts are exempt from sales tax according to Utah Code 59-12-104. The vendors must use tax exempt form TC721G when purchasing supplies or materials for Beaver County School District projects. A tax exempt form will be provided upon request. Subcontractors must obtain tax forms from the Contractor.

Thanks for your interest in doing business with Beaver County School District!

mailto:russell.carter@beaver.k12.ut.us http://le.utah.gov/code/TITLE59/htm/59_12_010400.htm http://le.utah.gov/code/TITLE59/htm/59_12_010400.htm

PROPOSAL SHEET

Project: Door Security Hardware & Inspection Project

NAME OF FIRM : _____________________________________DATE:___________________

Phone #:________________________Email:___________________________________________

The undersigned, in response to the “Notice to Contractors” and in accordance with the “Instructions to firm’s” in compliance with your proposal and having examined the Contract Documents and the site of the proposed work and being familiar with all of the conditions surrounding the construction of the proposed Project, including the availability of labor, hereby proposes to furnish all labor, materials and supplies as required for the work in accordance with the Contract Documents as specified and within the time set forth and at the price stated below. This price is to cover all expenses incurred in performing the Work required under the Contract Documents of which this proposal is a part:

BASE PROPOSAL: For work on the project listed above and described in the specifications and contract documents, I/We agree to perform for the sum of:

BELKNAP ELEMENTARY

Proposed Project Costs

# of Doors

Total Proposed Cost

Unit Cost Per Door

Parts - Lockset Replacement $ $

Parts - hold-open closer installation/repairs $ $

Parts - Rekey doors $ $

Labor (including door repairs) $ $

Travel $ $

Other $ $

(1)TOTAL PROPOSED PROJECT COST $ $

MILFORD ELEMENTARY

# of Doors

Total Proposed Cost

Unit Cost Per Door

Parts - Lockset Replacement $ $

Parts - hold-open closer installation/repairs $ $

Parts - Rekey doors $ $

Labor (including door repairs) $ $

Travel $ $

Other $ $

(2)TOTAL PROPOSED PROJECT COST $ $

(In the case of discrepancy, written amount shall govern)

MINERSVILLE SCHOOL

# of Doors

Total Proposed Cost

Unit Cost Per Door

Parts - Lockset Replacement $ $

Parts - hold-open closer installation/repairs $ $

Parts - Rekey doors $ $

Labor (including door repairs) $ $

Travel $ $

Other $ $

(3)TOTAL PROPOSED PROJECT COST $ $

BEAVER HIGH SCHOOL

# of Doors

Total Proposed Cost

Unit Cost Per Door

Parts - Lockset Replacement $ $

Parts - hold-open closer installation/repairs $ $

Parts - Rekey doors $ $

Labor (including door repairs) $ $

Travel $ $

Other $ $

(4)TOTAL PROPOSED PROJECT COST $ $

MILFORD HIGH SCHOOL

# of Doors

Total Proposed Cost

Unit Cost Per Door

Parts - Lockset Replacement $ $

Parts - hold-open closer installation/repairs $ $

Parts - Rekey doors $ $

Labor (including door repairs) $ $

Travel $ $

Other $ $

(5)TOTAL PROPOSED PROJECT COST $ $

Other Proposed Project Costs

Proposed Cost

(6)TOTAL PROPOSED PROJECT COST $

TOTAL PROJECT PROPOSED COST FOR ALL SITES $_____________________

COMPLETION DATES:

I/We guarantee that the work on this project will be complete according to the following schedule:

The project will be be started by:____________________________________________

The entire project is to be completed by:_________________________________________.

This means total completion, with no outstanding punch list items.

The undersigned Contractor’s License Number for Utah is _________________________.

Signature_______________________________.

Title or Office ________________________.

(Seal)

Legal Address __________________________.

Contractor’s License Number_____________.

If Corporation, organized under the Laws of the State of____.