TOWN OF PRESCOTT VALLEY

CIP #CS2706 – Design Concept Report – Florentine Road Improvement Project

Telephone (928) 759-3070 ▪ Fax (928) 759-5514 ▪ prescottvalley-az.gov ▪ TTY (928) 759-3000

Request for Qualifications

(RFQ)

CIP #CS2706

Design Concept Report (DCR)

Florentine Road Improvement Project

Issued By:

Public Works Department Town of Prescott Valley, Arizona

7501 East Skoog Blvd.

Prescott Valley, Arizona 86314

Due Date: Monday, November 9, 2026, 3:30 PM Arizona MST https://www.prescottvalley-az.gov/

Advertisement Page 1

Notice of Request For Qualifications

(RFQ)

Professional Engineering Services for CIP #CS2706 – Design Concept Report – Florentine Road Improvement Project

Statement of Qualifications Due: Monday, November 9, 3:30 PM Arizona MST

The Town of Prescott Valley is seeking Statements of Qualifications to provide professional engineering services for the CIP #CS2706 – Design Concept Report – Florentine Road Improvement Project.

The purpose of the Design Concept Report is to evaluate existing corridor conditions, identify constraints, develop and compare conceptual improvement alternatives, and recommend a preferred concept for future design and construction.

The selected Consultant shall prepare a Design Concept Report that evaluates roadway widening alternatives, drainage improvements, recharge opportunities, green infrastructure options, multimodal accommodations, utility impacts, construction phasing, project delivery methods, public strategy plan, and right-of-way constraints and needs.

The report will establish the recommended conceptual design, planning-level cost estimate, and implementation strategy for future design phases.

The procurement of professional services for this Project will be governed by the provisions of A.R.S. §34-603. The contract for this Project shall be awarded on the basis of demonstrated competence and qualifications. All applicable Federal Laws, State Laws, Municipal Codes, and other applicable rules and regulations of authorities having jurisdiction over said Project shall apply throughout.

Request for Qualifications document and other information about this bid are listed in the Bonfire Procurement Portal at https://prescottvalleyaz.bonfirehub.com/portal/ . Information on how to acquire contract documents, plans, and specifications may also be obtained by calling Prescott Valley Public Works Department at (928) 759-6030.

A non-mandatory pre-submittal conference is scheduled for Thursday, October 8, 2026 at 2:00 PM Arizona MST and will be available on Microsoft Teams - Virtual only. To join virtually, visit the following link:

Microsoft Teams Click here to join the meeting Meeting ID: 288 381 872 983 499 Passcode: TV7Vr3cC

Electronic SOQ submissions will be accepted until 3:30 PM Arizona MST on Monday, November 9, 2026, on the Town of Prescott Valley’s Bonfire website. Please note that SOQ’s will only be accepted electronically, not in person. SOQ submissions will not be accepted after the submittal deadline.

s/Fatima Fernandez Town Clerk

2TC PUB Sept 20 & 27, 2026 https://prescottvalleyaz.bonfirehub.com/portal/ https://teams.microsoft.com/meet/288381872983499?p=gQBoBYb145odFoHY7w https://teams.microsoft.com/meet/288381872983499?p=gQBoBYb145odFoHY7w

Request for Qualifications Page 2

Request For Qualifications

(RFQ)

Professional Engineering Services for

Statement of Qualifications Due: Monday, November 9, 2026, 3:30 PM Arizona MST

1. Project Description

The Town of Prescott Valley is soliciting Statements of Qualifications (SOQs) from qualified engineering firms to prepare a Design Concept Report (DCR) for the Florentine Road Improvement Project. The project limits extend from just east of N. Windsong Drive to N. Navajo Drive.

The purpose of the Design Concept Report is to evaluate existing corridor conditions, identify constraints, develop and compare conceptual improvement alternatives, and recommend a preferred concept for future design and construction.

2. Project Objective

The selected Consultant shall prepare a Design Concept Report that evaluates roadway widening alternatives, drainage improvements, recharge opportunities, green infrastructure options, multimodal accommodations, utility impacts, and right-of-way constraints and needs. The report will establish the recommended conceptual design, planning-level cost estimate, and implementation strategy for future design phases.

3. Scope of Services

The Consultant shall provide all labor, materials, and professional services necessary to complete the following tasks.

Task 1 – Project Management & Coordination

• Conduct project kickoff meeting with Town staff.

• Develop and maintain a project schedule.

• Coordinate with Town staff throughout the project.

• Provide monthly progress updates.

• Facilitate review meetings at key milestones.

Task 2 – Existing Conditions Assessment

• Review available survey, mapping, and as-built information.

• Conduct field reconnaissance.

• Establish survey control

• Review available traffic data and roadway characteristics.

• Evaluate existing pavement, geotech/soil conditions, drainage facilities, sidewalks, bicycle accommodations, and roadside features.

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• High level environmental/permitting screening (NEPA, 404, etc..)

• Review existing utility information.

• Identify physical and operational constraints within the corridor.

Task 3 – Existing Right-of-Way Evaluation

• Review existing right-of-way information.

• Identify corridor width constraints.

• Evaluate adjacent property impacts.

• Identify potential right-of-way acquisition or easement needs.

• Prepare conceptual right-of-way exhibits.

Task 4 – Conceptual Roadway Alternatives

Develop and evaluate conceptual roadway improvement alternatives, including:

• Three-lane roadway section consisting of:

o One travel lane in each direction o Center two-way left-turn lane

• Curb and gutter

• Sidewalk improvements meeting ADA requirements

• Bicycle accommodations, where feasible

• Intersection improvements

• Access management considerations

• Landscaping improvement considerations

Alternatives shall maximize use of existing right-of-way whenever practical.

Task 5 – Conceptual Drainage Evaluation

• Evaluate existing roadside drainage.

• Identify drainage deficiencies.

• Evaluate replacement of open roadside ditches with underground storm drainage.

• Green stormwater infrastructure (GSI) and aquifer/stormwater recharge considerations

• Identify utility impacts

• Prepare conceptual drainage recommendations.

• Identify major drainage constraints.

Detailed hydrologic and hydraulic design is not required.

Task 6 – Utility Assessment

• Identify major existing utilities.

• Review potential utility conflicts.

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• Identify anticipated utility relocations.

• Coordinate with Town staff regarding utility concerns.

Formal utility coordination is not required during this phase.

Task 7 – Traffic and Multimodal Evaluation

• Review existing traffic operations.

• Evaluate pedestrian connectivity.

• Evaluate bicycle accommodations.

• Identify safety improvement opportunities.

• Evaluate conceptual intersection improvements.

o Signal Evaluations

• Some traffic modeling may be required to evaluate propose design options.

• Evaluation of access control options

Task 8 – Cost Estimates and Implementation Strategy

Prepare planning-level opinions of probable construction cost for each conceptual alternative.

Develop:

• Order-of-magnitude construction cost estimates

• Construction Phasing recommendations o Maintenance of Traffic (MOT), including pedestrians, business/resident access, and emergency response routes during construction

• Risk Assessment and Mitigation Matrix, such as but not limited to:

o Utility relocation considerations o Preliminary right-of-way cost considerations and constraints o Phasing and MOT o Public perception of planning, design, involvement, and construction impacts (for example driveways and existing landscaping that would be removed.)

• Implementation strategy o Project Delivery Method Evaluation o Public outreach strategy to be planned for in DCR, to be implemented in Design

▪ Public Involvement Plan (PIP) to be drafted for DCR, to be implemented in Design

▪ Holding Public meetings/open houses o Gathering stakeholder input o Reaching out to businesses and residents in corridor

▪ Public Comments/Input Summary Report

▪ Roll over Public Information services to Construction phase

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Task 9 – Design Concept Report

Prepare a Design Concept Report documenting:

• Existing conditions

• Corridor constraints

• Right-of-way evaluation

• Utility assessment

• Drainage evaluation

• Environmental / Permitting Screening (NEPA, 404, etc..)

• Conceptual roadway alternatives

• Alternative design comparison matrix

• Recommended preferred alternative

• Planning-level cost estimate

• Preliminary implementation strategy o Project Delivery Method recommendation

• Public outreach strategy

• Exhibits and conceptual layouts

The report shall be suitable for use in advancing the project into final design.

4. Deliverables

The Consultant shall provide, at a minimum:

• Project schedule

• Existing conditions memorandum

• Corridor base mapping (using available information)

• Conceptual right-of-way exhibits

• Conceptual roadway layouts

• Conceptual drainage exhibits

• Construction Phasing and MOT exhibits

• Utility conflict overview

• Project Delivery Method Evaluation Report/Memo

• Risk Assessment and Mitigation Matrix

• Public Involvement Plan (PIP)

• Alternative design evaluation matrix

• Planning-level Opinion of Probable Construction Cost

• Draft Design Concept Report

• Final Design Concept Report and 15% design plans incorporating Town comments o 15% Plans to include but not limited to; cross sections, limits of potential right-of-way needs, survey control sheets.

Request for Qualifications Page 6

5. Key Considerations

The Design Concept Report should:

• Maximize improvements within existing right-of-way where feasible.

• Clearly identify right-of-way constraints.

• Identify potential utility conflicts.

• Improve safety for all roadway users.

• Incorporate pedestrian and bicycle facilities where feasible.

• Evaluate replacement of open roadside drainage with underground storm drainage.

• Recommend a practical, cost-effective preferred alternative.

• Establish a clear path toward future final design.

6. Anticipated Schedule

The Town anticipates completion of the Design Concept Report within approximately 6–9 months from Notice to Proceed. Consultants shall include a detailed project schedule with their SOQ.

7. Submittal Requirements (Summary)

Consultants shall demonstrate:

• Experience preparing roadway corridor studies and Design Concept Reports.

• Experience with roadway widening and drainage improvements.

• Familiarity with municipal roadway design standards.

• Experience evaluating right-of-way and utility constraints.

• Qualifications of the proposed project team.

• Ability to deliver quality planning and conceptual engineering services within schedule and budget.

8. Evaluation Criteria (Summary)

SOQs will be evaluated based on:

• Understanding of the project and proposed approach.

• Relevant experience with corridor planning and conceptual design.

• Qualifications and experience of the project team.

• Ability to complete the work within the proposed schedule.

• Familiarity with local and regional roadway improvement projects.

Final design services, including 30%, 60%, 90%, and 100% PS&E submittals, preparation of technical specification, permitting, detailed drainage design, and construction support are anticipated to be negotiated with the selected consultant upon the sale of the street bonds and authorization to proceed. The intent of the DCR phase is to identify and resolve key project uncertainties early in the process, facilitating a seamless transition into final design and construction while minimizing schedule impacts, design revisions, and project risk.

Request for Qualifications Page 7

I. SUBMITTAL REQUIREMENTS

Each SOQ shall contain ALL the following information:

1. Firm: Include firm identification, including legal name, address, the legal form of the firm (e.g., partnership, corporation, joint venture, sole proprietorship) and date of establishment. If a corporation, identify the state of its incorporation. If a joint venture, identify the members of the joint venture and provide all the information required under this section for each member. If your firm is a wholly owned subsidiary of a “parent company,” identify the “parent company.”

2. Proposed Project Team Members: For each person proposed to render professional services for this Project, include full name, title, professional registration, address, telephone number, and relevant experience. Indicate the roles and responsibilities of each person and the percentage of their time to be spent on this Project. Attach a resume or curriculum vitae for each such person.

Indicate the professional background and caliber of previous experience of each person. Provide all information required under this section for each sub-consultant.

3. Schedule for Completion (Based on projected Notice to Proceed Date provided in the Project

Schedule contained in this packet): Include a detailed schedule of services and tasks showing each stage of the Project, intermediate deadlines, and the expected completion date. Include a brief description of all current projects your firm is committed to completing within the time scheduled for completion of the Project.

4. Proposed Project Approach: Include a detailed Project approach discussion. Include areas that will require special attention and those which are relatively simple. The Engineer is to provide a discussion of any services described in the “Scope of Services” which have been excluded or significantly altered in their “Proposed Project Approach”. Any proposal that does not address these exclusions or altered scope of services will be considered to include all services specified in this RFQ. Include the proposed QA/QC program, including who will review, when the review will occur, what will be reviewed, etc.

5. Experience: Describe firm’s experience in providing similar design services to similar municipalities, agencies, and other government entities. List recent experience of at least two (2) similar projects completed by the firm and Project Manager within the past five (5) years. Include descriptions of the type of project, the proposed schedule for completion vs. actual completion schedule for each phase of basic services, any and all owner/engineer agreement change orders, the value of change order and reason therefore, and the name, address and telephone number of contact for the owner of each project. Indicate the individuals on your staff who had responsibility for each project, the level of that responsibility, and whether they are still with your firm.

6. Firm’s familiarity with the area surrounding the Project.

7. Capacity and capability of the firm to perform the work on schedule.

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8. Anticipated availability and response times for addressing project inquiries, RFI's, potential project challenges and field visits to address conflicts.

9. Names, addresses and telephone numbers for at least three references presently or previously served by your firm in a capacity similar to that described by the above scope of services.

10. The selected firm shall be registered pursuant to A.R.S. §32-141 and shall possess the experience necessary to complete the task for which they are retained. The selected firm will be required to provide professional liability insurance.

11. Other factors the firm determines appropriate which would indicate that the firm has the necessary capability, competence, and performance record to accomplish this Project in a timely and cost-effective manner.

12. If the Project is to be accomplished through an affiliation with other consultants, the above requested information should be provided for each firm. Explicitly identify the lead firm. Each firm will be evaluated based upon the criteria requested in this RFQ.

The form of submittal shall not exceed 12 pages (8.5 x 11), excluding covers. A cover letter of an additional 2 pages may also be included. Except for charts, maps and graphs, all text shall be a minimum of single spaced, uncondensed, 12-point font. In addition to the 12-page limit, the Appendix may only contain detailed resumes and firm brochure.

All SOQs shall be submitted on or before 3:30 PM Arizona MST, Monday, November 9, 2026. SOQ submissions will not be accepted after the submittal deadline.

II. EVALUATION AND SELECTION PROCESS

1. Evaluation Criteria

Responses will be evaluated based on the criteria set forth in “Submittal Requirements”, as described in the “Evaluation of Statement of Qualifications” form (attached).

2. Selection Process

The Selection Committee will evaluate all valid responses to the SOQ based on the evaluation criteria set forth herein. The Town reserves the right to reject any or all SOQs in part or in whole. At the option of the Selection Committee, up to three (3) persons/firms qualified for further consideration may be called to discuss the contract and the relative methods of approach for furnishing the required professional design services. The Selection Committee shall select a list of no more than three (3) persons/firms it deems to be the most qualified to provide professional design services for this Project. A presentation-interview session with each of the three (3) firms may comprise the second half of the evaluation/selection process. In the presentation-interviews, candidate firms will be required to demonstrate their understanding and familiarity with the scope, location, and other aspects of this project. Criteria and weighting for evaluation of the presentation-interviews will be per the Evaluation of

Request for Qualifications Page 9

Interviews/Presentation (attached). Following the presentation interviews, the review committee will provide a ranking of candidate firms. The contract for this Project shall be awarded based on demonstrated competence and qualifications.

The Town will enter negotiations for a Contract with the highest qualified person or firm for the professional engineering design services. Firms may review an electronic copy of the Professional Services Contract which has been provided as an Appendix to this RFQ. The negotiations will include consideration of compensation (a cost must be provided for the “Optional Services” portion of “Section II. Scope of Services”) and other contract terms. Additionally, a Not-to-Exceed cost of Reimbursable must be included in the proposal for compensation. If the Town is not able to negotiate a satisfactory contract with the person/firm considered to be the most qualified, it shall formally terminate negotiations with that person/firm. The Town may undertake negotiations with the next most qualified person/firm in sequence until an agreement is reached, or a determination is made to reject all persons/firms on the final list.

III. GENERAL TERMS AND CONDITIONS

1. This RFQ does not commit the Town to enter into an agreement, to pay any cost incurred in the preparation of an SOQ to this request or in subsequent negotiations, or to procure or contract for the Project.

2. At any time prior to the specified time and date set for the SOQ submission, a person/firm, or their designated representative, may withdraw an SOQ.

3. The issuance of this RFQ and the acceptance of SOQs do not constitute an agreement by the Town that any contract will be entered into by the Town. The Town expressly reserves the right to:

• Reject any or all SOQs.

• Reissue an RFQ.

• Extend the time frame for submission of the SOQ submittals by notification to all parties who have registered an interest in this RFQ with the Town.

• Request more information from any or all applicants.

• Waive any immaterial defect or informality.

• Decline to go forward with the RFQ. The Town expressly reserves the right not to proceed to contract under this RFQ.

4. Final terms of any agreement will be established during negotiations. Negotiations may be terminated by the Town for failure to reach mutually acceptable terms.

5. Each person/firm will be responsible for all costs incurred in preparing a response to this RFQ.

6. All materials and documents submitted in response to this RFQ will become the property of the Town and will not be returned. Persons/firms selected for further negotiations will be responsible for all costs incurred by it during negotiations whether or not such negotiations lead to a contract with the Town.

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Question & Answer Process Proposers may utilize the internal chat feature of Bonfire to ask any questions about the Project. Please note that these chats are considered public and will be housed on the Project listing. Questions will not be accepted via phone or email. In-person questions may only be asked during the Pre-Submittal Meeting. In-person questions asked during the Pre-Submittal meeting will be compiled and posted to the Project as an Addendum. Any such attempt to directly ask questions of Town staff through phone, email, or in-person outside of the Pre-Submittal Meeting may result in the rejection of the proposal.

Any and all questions regarding the solicitation must be submitted virtually through the Q&A feature of the Town of Prescott Valley’s eProcurement portal (Bonfire). All questions must be submitted no later than the date and time indicated on the Town of Prescott Valley’s eProcurement portal (Bonfire). Any violations of these guidelines by a Proposer may constitute grounds for immediate disqualification from this procurement.

Schedule Page 11

Project Schedule

Professional Services for the Design Concept Report CIP #CS2706 – Florentine Road Improvement Project

Sunday, September 20, 2026 and

Sunday, September 27, 2026

Thursday, October 8, 2026 at 2:00 PM

Virtual only on Microsoft Teams

Monday, November 9, 2026 by 3:30 PM - Electronic thru Bonfire

Tuesday, November 10, 2026 through

Friday, November 20, 2026

INTERVIEWS WITH THREE (3) SHORT LIST FIRMS Monday, December 7, 2026

Monday, December 14, 2026 through

Monday, January 11, 2027

TOWN COUNCIL MEETING

(RECOMMENDATION OF AWARD):

Thursday, February 11, 2027

NOTICE OF AWARD: Monday, February 15, 2027

Sunday, September 20, 2026

RECEIPT OF STATEMENTS OF QUALIFICATIONS:

EVALUATION OF STATEMENTS OF

QUALIFICATIONS:

NEGOTIATIONS WITH HIGHEST QUALIFIED

(CONTRACT, FEE, AND SCHEDULE):

PUBLICATION OF NOTICE (ADVERTISEMENT):

PRE-SUBMITTAL CONFERENCE

(NON-MANDATORY):

ISSUANCE OF SOQs:

SCHEDULE IS TENTATIVE AND SUBJECT TO CHANGE WITHOUT NOTICE.

PROVIDED FOR INFORMATION ONLY.

Exhibits

EXHIBITS

To be Submitted with the SOQ

EXHIBIT A - Consultant Information Sheet

EXHIBIT B - Consultant Three-Year Contract History

EXHIBIT C - Consultant Performance Inquiry Form

EXHIBIT D - Proposer Guarantees

EXHIBIT E - Proposer Warranties

EXHIBIT F - Statement of Independence & Conflict of Interest Vendor Disclosure

EXHIBIT G - Affidavit of Non-Collusion

EXHIBIT H - Boycott of Israel Disclosure

EXHIBIT I - Boycott of Forced Labor of Ethnic Uyghurs Ban

Exhibit ‘A’

CONSULTANT INFORMATION SHEET

PROJECT: Design Concept Report for the Florentine Road Improvement Project - CIP #CS2706

FIRM NAME: ____________________________________________

Address of Primary or Corporate Headquarters

Name of Principal, Title

Local Office

Phone

Fax

E-mail

Discipline / Service

Name & Title Who will Execute

Name & Title Who will Receive Notices (Article 3)

Office to Execute Agreement

Name of Contracts Contact

Phone

E-mail

Exhibit B

CONSULTANT THREE-YEAR CONTRACT HISTORY

PROJECT: Design Concept Report for the Florentine Road Improvement Project - CIP #CS2706

CONSULTANT NAME: ______________________________________

CLIENT

PROJECT NAME OR

SERVICES PROVIDED

CONTRACT

COMPLETION DATE

(If current, so state)

TOTAL

FEES

PAID

REFERENCE

NAME AND

TEL/FAX

NUMBER

Start Complete

Exhibit C

CONSULTANT PERFORMANCE INQUIRY FORM

Design Concept Report for the Florentine Road Improvement Project - CIP #CS2706

CONSULTANT: Please fill out your name and address and send to Referring Agency/Client.

Consultant:

Address:

REFERING AGENCY/CLIENT INFORMATION:

The Town of Prescott Valley, Arizona, is considering this Consultant’s proposal to provide Professional

Architectural & Engineering Design Services for the CIP #CF2704 – Public Works Department & Utilities

Operations Facilities for the Public Works Department. Please rank the Consultant’s past performance in the categories indicated below using a scale of 1 to 5, with 5 being exceptional. Please return to the requestor for uploading with their submittal.

WE SINCERELY APPRECIATE YOUR COOPERATION.

Name of Agency/Client:

Survey Completed By: Position :

Name of the project to which survey refers: __________________________________________________________

Note: If the Consultant met all your requirements, the Consultant should receive a score “3”. The Consultant should receive a higher score only if the Consultant exceeded your requirements and expectations.

1 = Most requirements not met

2 = Some requirements not met ineffective corrective actions

3 = Met all requirements; minor problems; effective corrective actions

4 = Met requirements, exceeded some (5%); minor problems; effective corrective actions

5 = Met all requirements, exceeded a significant amount/number; no or minor problems;

highly effective corrective actions; quality results or product; innovative.

CONSULTANT REFERENCES QUESTIONNAIRE Rating

1 Technical Performance (quality of product/service)

2 Cost Control

3 Timeliness

Business Relations (professionalism; focus on customer satisfaction; approach to change proposals, dispute resolution)

5 Total (1+2+3+4)

Comments: (Please include any comments you wish to offer here. Respondent may attach one additional sheet if needed.)

CIP #CF2704 – Public Works Department & Utilities Operations Facilities

Exhibit D

Proposer Guarantees

The firm certifies it can and will provide and make available, as a minimum, all services set forth in the Scope of Work.

Signature of Official:

Name (typed):

Title: _____________________________________________________

Firm: _____________________________________________________

Date: __________________________

Exhibit E

Proposer Warranties

A. The firm warrants that it is willing and able to comply with Arizona laws with respect to foreign (non-state of Arizona) corporations

B. The firm warrants that it is willing and able to obtain any needed insurance policies providing a prudent amount of coverage for the willful or negligent acts or omissions of any officers, employees, or agents thereof as outlined previously.

C. The firm warrants that it will not delegate or subcontract its responsibilities under a contract without the prior written permission of the Town of Prescott

Valley.

D. The firm warrants that all information provided by it in connection with this proposal is true and accurate.

Title: _____________________________________________________

Exhibit F

Statement of Independence & Conflict of Interest Vendor Disclosure Form

In connection with this proposal, the undersigned certifies the following:

1. Independence from the Town The bidder, including its employees, officers, agents, and subcontractors, has no current or past financial interest, employment, or other relationship with the Town of Prescott Valley, or with any of its officials, agents, or employees, that would create—or appear to create—a conflict of interest or confer an unfair competitive advantage in this procurement process.

2. Disclosure of Professional Relationships The bidder shall provide a list of any current or prior professional relationships, engagements, or affiliations involving the Town of Prescott Valley or its staff that could reasonably be perceived as a conflict of interest.

If no such relationships exist, the bidder shall affirmatively state that none are known.

3. Compliance with Ethical Standards The bidder agrees to comply with all applicable federal, state, and local laws, as well as the Town of Prescott Valley’s procurement policies and ethical standards.

I have no conflict of interest to report

I have the following conflict(s) to report (please list relationships on

Page 2)

The undersigned acknowledges that failure to disclose relevant relationships may result in disqualification from the solicitation process or termination of any awarded contract.

Title: _____________________________________________________

Exhibit F - Statement of Independence & Conflict of Interest Vendor Disclosure Form – Page 2

Please describe below any relationships, transactions, positions you hold (volunteer or otherwise), or circumstances that you believe could contribute to a conflict of interest. Use additional pages if necessary.

If “I have no conflict of interest to report” box is checked on prior page, please leave blank.

Exhibit G - Affidavit of Non-Collusion

I, , who submits to the Town of Prescott Valley, a proposal for the Design Concept Report for the Florentine Road Improvement Project - CIP

#CS2706, submits…

THAT all statements of fact in such proposal are true;

THAT said proposal was not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation;

THAT said proposal is genuine and not collusive or a sham;

THAT said proposer has not, directly or indirectly by agreement, communication or conference with anyone, attempted to induce action prejudicial to the interest of the Town of Prescott Valley or of any proposer or anyone else interested in the proposed Contract; and further, THAT prior to the proposal submittal deadline, said proposer:

1. did not directly or indirectly induce or solicit anyone else to submit a false or sham proposal;

2. did not directly or indirectly collude, conspire, connive or agree with anyone else that said proposer or anyone else would submit a false or sham proposal, or that anyone should refrain from proposing or withdraw his/her proposal;

3. did not directly or indirectly seek, by agreement, communication or conference with anyone, to raise or fix the proposal price of said proposer or of anyone else, or to raise or fix any overhead, profit, or cost element of his/her proposal price or of that of anyone else;

4. did not directly or indirectly submit his proposed price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the Town of Prescott Valley, or to any person or persons who have a partnership or other financial interests with said proposer in his/her business.

Title: _____________________________________________________

Exhibit H Boycott of Israel Disclosure

Please note that if any of the following apply to this Solicitation, Contract, or Contractor, then the Offeror shall select the “Exempt Solicitation, Contract, or Contractor” option below:

• The Solicitation or Contract has an estimated value of less than $100,000;

• Contractor is a sole proprietorship;

• Contractor has fewer than ten (10) employees; and/or

• Contractor is a non-profit organization.

Pursuant to A.R.S. §35-393.01, public entities are prohibited from entering into contracts “unless the contract includes a written certification that the company is not currently engaged in, and agrees for the duration of the contract to not engage in, a boycott of goods or services from Israel.”

Under A.R.S. § 35-393:

1. "Boycott" means engaging in a refusal to deal, terminating business activities or performing other actions that are intended to limit commercial relations with entities doing business in Israel or in territories controlled by Israel, if those actions are taken either:

a. Based in part on the fact that the entity does business in Israel or in terri tories controlled by Israel.

b. In a manner that discriminates on the basis of nationality, national origin or r eligion and that is not based on a valid business reason.

2. "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company or other entity or business association, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate, that engages in for-profit activity and that has ten or more full-time employees.

3. "Public entity" means this State, a political subdivision of this State or an agency, board, commission or department of this State or a political subdivision of this State.

The certification below does not include boycotts prohibited by 50 United States Code Section 4842 or a regulation issued pursuant to that section. See A.R.S. § 35-393.03.

In compliance with A.R.S. §§35-393 et seq., contractor must select one of the following:

The Company executing this Contract does not participate in, and agrees not to particip ate in during the term of the contract, a boycott of Israel in accordance with A.R.S. § 35- 393 et seq. I understand that my entire response will become a public record in accordance with A.A.C. R2-7-C317.

Exhibit H - Boycott of Israel Disclosure – Page 2

The Company executing this Contract does participate in a boycott of Israel as described in A.R.S. § 35-393 et seq.

Exempt Solicitation, Contract, or Contractor.

Indicate which of the following statements applies to this Contract:

Solicitation or Contract has an estimated value of less than $100,000;

Contractor is a sole proprietorship;

Contractor has fewer than ten (10) employees; and/or

Contractor is a non-profit organization

Exhibit I Boycott of Forced Labor of Ethnic Uyghurs Ban

Please note that if any of the following apply to the Contractor, then the Offeror shall select the “Exempt Contractor” option below:

▪ Contractor is a sole proprietorship;

▪ Contractor has fewer than ten (10) employees; OR

▪ Contractor is a non-profit organization.

Pursuant to A.R.S. § 35-394, the State of Arizona prohibits a public entity from entering into or renewing a contract with a company unless the contract includes written certification that the company does not use the forced labor, or any goods or services produced by the forced labor, of ethnic Uyghurs in the People's Republic of China.

Under A.R.S. § 35-394:

1. "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company or other entity or business association, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate, that engages in for-profit activity and that has ten or more full-time employees.

2. "Public entity" means this State, a political subdivision of this State or an agency, board, commission or department of this State or a political subdivision of this State.

In compliance with A.R.S. §§ 35394 et seq., all offerors must select one of the following:

The Company executing this Contract does not use, and agrees not to use du ring the term of the contract, any of the following:

• Forced labor of ethnic Uyghurs in the People’s Republic of China;

• Any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China; or

• Any Contractors, Subcontractors, or suppliers that use the forced labor or any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.

The Company submitting this Offer does participate in use of Forced Uyghurs Labor as described in A.R.S. § 35-394.

Exempt Contractor Indicate which of the following statements applies to the Contractor (may be more than one):

Contractor is a sole proprietorship;

Contractor has fewer than ten (10) employees; and/or Contractor is a non-profit organization.

Exhibit I - Boycott of Forced Labor of Ethnic Uyghurs Ban – Page 2

Appendices

Appendices

Samples of Documents

Evaluation of Statement of Qualifications

PHASE 1 - EVALUATION OF STATEMENT OF QUALIFICATIONS

MANAGEMENT

Evaluation Criteria Comments and Notes Maximum

Points Points

Awarded

Project Understanding and Approach:

• Site-Specific project requirements

• Preparation & Data Collection

• Constraint Identification & Project Challenges

• Awareness of Other Stakeholders (APS, ADOT, LOCAL BUSINESSES, etc.)

Schedule and Cost Controls:

• Adequate Personnel and Resources

• Current Workload

• Stability of Firm

Quality Control Ability

• SOQ Preparation and Organization

• Technical Concepts with Focus on Project

• Firm and Design Team

EXPERIENCE

Professional Firm Experience and Capability for Work

• Firms Years of Experience

• Firms Years of Relevant Experience

• Current Firm Workload

• Number of Employees

• Employee Availability for this Project

Roadway Design Experience

• Specific Roadway Experience

• Stormwater Management Experience

• Utilities Water and Sewer Experience

• General Public Works Infrastructure Experience

• Commitment to successful working relationship with Town

Proposed Project Manager

• Years of Project Management

• Years with Firm

• Relevant Project Experience

Proposed Project Staff

• Team Members o Duties & Time Allocation (Availability) o Professional Background & Technical Competence o Recent Project Specific Experience & Results

REFERENCES

8 References (Past Performance Verification Form)

TOTAL SCORE: 100

Please do not minimize the importance of an adequate response in any area.

Evaluate the Statement of Qualifications and bring your finished results to the Selection Committee Meeting.

Selection Committee Member Name & Signature

Date

Name of Firm/Person Evaluated

Evaluation of Interviews / Presentations

PHASE 2 - EVALUATION OF INTERVIEWS / PRESENTATIONS

(if required by Selection Committee)

Evaluation Criteria Comments and Notes Maximum

Points Points

Awarded

1. Communication: Proposed and past interaction with Town Staff? Proposed Team cohesion and enthusiasm? Approach to project planning, design, innovative ideas, and cost saving measures?

2. Presentation: Supplementary/complimentary to SOQ?

Observation of existing conditions and grasp of key project information? Relevant to project? Quality of Presentation?

Organization (i.e., clear/credible/concise)? Technical concepts? Visual aids? All information readily available and present?

3. Question/Answer portion: Clear understanding of questions? Relevant answers? Answers directed to success of project, or only to firm?

4. Other Relevant Issues: Define why their firm should be engaged?

Please do not minimize the importance of an adequate response in any area.

Total Score: 100

Rank:

Selection Committee Member Name & Signature Date Name of Firm/Person Evaluated

Appendices Sample of Agreement

AGREEMENT

FOR

PROFESSIONAL SERVICES

THIS AGREEMENT, made and entered into this day of , 2026, by and between the

Town of Prescott Valley, a municipal corporation of Arizona (hereinafter the "TOWN"), and

Name of Company., a State of Incorporation corporation (hereinafter the "CONSULTANT").

The TOWN engages the CONSULTANT to perform professional design services for a project known and described as

“CIP #XXXX – TITLE OF PROJECT”, (hereinafter the “PROJECT”).

WITNESSETH:

WHEREAS, the TOWN has authority to construct, reconstruct and maintain bridges, culverts, tunnels, sidewalks and crossways, curbs, gutters, siphons, manholes, steps, parkings and parkways and also pipes, hydrants and appliances for fire protection, and prevent and punish for injuries thereto or obstructions thereon [ARS §§9-204(B)(4) and 48-572(A)(3)]; and

WHEREAS, the TOWN has authority to widen, extend, straighten, regulate, grade, clean or otherwise improve streets and avenues of the TOWN [ARS §§9-240(B)(3)(c), 48-571(A)(17) and 48-572(A)(1)]; and

WHEREAS, the TOWN has authority to provide its citizens with either potable water or treated effluent by constructing a municipal waterworks, fire protection and irrigation system of pipes, conduits, wells, cisterns, siphons, pumps, pumping plants, filtering plants, settling basins, hydrants, and reservoirs of every character [ARS §§9-240(B)(6), 48-571(A)(21) and 48- 572(A)(2),(3)&(5)]; and

WHEREAS, the TOWN has authority to construct and maintain a sanitary sewer system of tunnels, drains, conduits, channels, outlets, outfalls, cesspools, manholes, flush tanks, and septic tanks of every character [ARS §§9-240(B)(5)(a)&(b), 48-571(A)(16) and 48-572(A)(2)&(4)]; and

WHEREAS, the TOWN has authority to construct and maintain a storm water drainage system of excavations, ditches, drains, conduits, channels, outlets, outfalls, crossings and catch basins of every character [ARS §§9-240(B)(5), 48-571(A)(16) and 48-572(A)(2),(4)&(5)]; and

WHEREAS, the TOWN has authority to hold, maintain and improve real property for the use and purpose of a public park, and to expend public funds for improvements thereto [ARS §§9- 494(A), 9-511 and 11-932 ]; and

WHEREAS, Arizona towns have power to erect, purchase or lease necessary buildings for their purposes through public bidding and otherwise, including power to hire professional registrants to design and supervise construction of buildings [ARS §§9-240(B)(1) and Title 34]; and

WHEREAS, the TOWN has found the CONSULTANT to be competent and capable of providing professional services for such projects.

NOW, THEREFORE, for and in consideration of the mutual covenants and promises herein, the parties hereto agree as follows:

ARTICLE 1. DESCRIPTION OF SERVICES

The CONSULTANT shall perform all of the Professional Services tasks as described in the Scope of Services document attached hereto as Exhibit “A” and expressly made a part hereof (hereinafter “Services”) as well as such other tasks as the parties may hereafter mutually agreed upon in writing, to TOWN standards and in accordance with the degree of care and skill, which a Registered Professional in Arizona would exercise under similar conditions.

SCOPE OF SERVICES

COPY SCOPE & FEE FROM PROPOSAL HERE

Nothing herein shall preclude the TOWN from using its own staff to carry out aspects of the Services, separately or in cooperation with the CONSULTANT, as mutually determined from time to time by the parties. Furthermore, nothing herein shall preclude the parties from entering into additional mutual agreements which add to the Services to be performed by the CONSULTANT (hereinafter “Amendments”). Any such Amendments shall be in writing, signed by the parties’ representatives, attached hereto, and expressly made a part hereof.

The CONSULTANT shall, except as provided otherwise in this Agreement and any Amendment hereto, furnish all supervision, labor and materials, and obtain all licenses and permits required for performance of the Services.

ARTICLE 2. SCHEDULE OF SERVICES

The CONSULTANT shall complete all Services within XXX calendar days of the “Notice to Proceed” date, in substantial conformance with the schedule(s) set forth in Exhibit “A” and any Amendments hereto, unless otherwise agreed to by the TOWN. In the event that delays are experienced beyond the control of the CONSULTANT, the schedule may be revised as mutually agreed upon by the TOWN and the CONSULTANT.

ARTICLE 3. AGREEMENT TERM

Unless otherwise terminated as set forth in Articles 4 and 12 hereinafter, the Term of this Agreement shall be from the date first-above written through June 30, 2026, or until such time as the parties mutually determine in writing that all of the Services have been accomplished, whichever is sooner.

ARTICLE 4. PAYMENT

The TOWN will pay the CONSULTANT for Services satisfactorily performed in accordance with the cost and fee schedule(s) set forth in Exhibit “A” and any Amendments hereto.

The TOWN shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT. All invoices submitted to the TOWN for Services performed by the CONSULTANT shall refer, by date, to the Agreement under which the Services were performed. Invoices shall contain percent completion of each task detailed in this Agreement and any Amendments hereto. When required by the TOWN, invoices shall contain copies of supporting documents and proof of expenditures.

In the event a Notice to Proceed is not issued to the CONSULTANT by the TOWN within sixty (60) days after the date first-above written, this Agreement shall terminate, and the TOWN's payment obligation hereunder shall also terminate.

ARTICLE 5. NON-EXCLUSIVE AGREEMENT

Nothing in this Agreement is to be construed as granting to the CONSULTANT an exclusive right to perform any or all of the TOWN's requirements of the type contemplated hereunder.

ARTICLE 6. CHANGES

The TOWN may, at any time by written direction, require additional tasks as part of the Services, direct the omission of, or variation to, the Services, or alter the schedule for Services. If such direction results in a material change in the amount or character of the Services, an equitable adjustment to the price and to any other provisions in Exhibit “A” or any Amendments hereto that may be affected, shall be made in writing. All such material changes must first be approved by the TOWN.

ARTICLE 7. PROFESSIONAL RESPONSIBILITY

The CONSULTANT shall perform the Services hereunder in accordance with the standards of care, skill, and diligence normally provided by a professional in the performance of such Services with respect to services similar to that contemplated hereunder. In the event of the CONSULTANT's failure to observe and adhere to such standards, the CONSULTANT shall, upon notice from authorized TOWN staff, promptly re-perform the Services at the CONSULTANT's sole expense.

ARTICLE 8. INDEMNIFICATION

With respect to professional liability only, to the fullest extent permitted by law, the CONSULTANT shall defend, indemnify and hold harmless the TOWN, its agents, officers, officials and employees for, from and against all claims, damages, losses and expenses (including but not limited to attorney fees, court costs, and the cost of appellate proceedings), relating to, arising out of, or alleged to have resulted from the acts, errors, mistakes, omissions, work or services of the CONSULTANT, its agents, employees or any tier of the CONSULTANT's subcontractors in the performance of this Agreement. The CONSULTANT's duty to defend, hold harmless and indemnify the TOWN, its agents, officers, officials and employees shall arise in connection with any claim, damage, loss or expense that is attributable to bodily injury, sickness, disease, death, or injury to, impairment, or destruction of property including loss of use resulting therefrom caused by the CONSULTANT's acts, errors, mistakes, omissions, work or services in the performance of this Agreement including any employee of the CONSULTANT, any tier of the CONSULTANT's subcontractors or any other person for whose acts, errors, mistakes, omissions, work or services the CONSULTANT may be legally liable.

With respect to all liability other than professional liability, including (but not limited to) those acts or omissions normally covered by general and automobile liability insurance, to the fullest extent permitted by law the CONSULTANT shall defend, indemnify and hold harmless the TOWN, its agents, officers, officials and employees for, from, and against all claims, damages, losses and expenses (including but not limited to attorney fees, court costs, and the cost of appellate proceedings), relating to, arising out of, or alleged to have resulted from the acts, errors, mistakes, omissions, work or services of the CONSULTANT, its agents, employees or any tier of the CONSULTANT's subcontractors in the performance of this Agreement. The CONSULTANT's duty to defend, hold harmless and indemnify the TOWN, its agents, officers, officials and employees shall arise in connection with any claim, damage, loss or expense that is attributable to bodily injury, sickness, disease, death, or injury to, impairment, or destruction of property including loss of use resulting therefrom caused by the CONSULTANT's acts, errors, mistakes, omissions, work or services in the performance of this Agreement including any employee of the CONSULTANT, any tier of the CONSULTANT's subcontractors or any other person for whose services the CONSULTANT may be legally liable. Such indemnity does not extend to the TOWN’s negligence. .

ARTICLE 9. PRESCOTT VALLEY BUSINESS REGISTRATION

The CONSULTANT and any Subconsultants may be required to acquire and maintain a Prescott Valley Business Registration for the duration of the PROJUECT in accordance with TOWN Code Article 8-02 (Business Registration), as determined by the Town Clerk.

ARTICLE 10. INSURANCE REQUIREMENTS

Without limiting any of their liabilities or obligations hereunder, the CONSULTANT, at its own expense and prior to commencing with Services, shall secure and maintain the herein stipulated minimum insurance with companies duly licensed or otherwise approved by the State of Arizona, possessing a current A.M. Best Company, Inc. rating of not less than A-, with policies and forms satisfactory to the TOWN.

A. General Clauses

Additional Insured: The insurance coverage, except Workers’ Compensation and in some cases Professional Liability, required by this contract, shall name the TOWN, its agents, representatives, directors, officials, employees, and officers, as additional insureds, and shall specify that insurance coverage carried by the TOWN or its employees shall be excess coverage, and not contributory coverage to that provided by the CONSULTANT.

Coverage Term: All insurance required herein shall be maintained in full force and effect until Services required to be performed under the terms of the Agreement are satisfactorily completed and formally accepted; failure to do so may constitute a material breach of this Agreement, at the sole discretion of the TOWN. In the event any insurance policy(ies) required by this contract is(are) written on a “claims made” basis, coverage shall extend for two(2) years past completion and acceptance of the CONSULTANT’s work or services, as evidenced by annual Certificates of Insurance.

Primary Coverage: The CONSULTANT’s…