1-Crack Seal for Beaver County School District ( ITB) (6).pdf

Beaver County School District

SOLICITATION ITB# 26-183

All District Properties Asphalt Crack Seal

RESPONSES ARE DUE PRIOR TO:

April 14th, 2026

2:00 PM (MST)

Submit bids through the Bonfire Online Portal or hand deliver to Beaver County School District

291 N. Main Street, Beaver, Utah 84713

Beaver County School District (BCSD) is inviting qualified vendors to submit a bid for crack seal over the entire district.

SUBMITTING BIDS

All information requested must be completed and submitted digitally via email by April 14, 2026 at 2:00 P.M. (MST) through the online Bonfire System (instructions to login and register and submit a bid are in the link below). You may also hand deliver the bids to the Beaver County School District in a sealed envelope with the name and number of the solicitation on the outside of the envelope. Bids will be publicly opened on April 14, 2026 at 2:30 p.m.

(U3P) Bonfire- Instructions to register and submit proposals are in the link below:

https://purchasing.utah.gov/training/for-vendors-training/

Public bid opening link: April 14, 2026 at 2:30 p.m. (MST) https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09

If the required information is not submitted in a timely manner, the bid will be deemed non-responsive.

All questions and answers regarding the scope of services, must be submitted through the online Bonfire system.

PRE-BID SITE VISIT AND MEASUREMENTS

As a technical requirement, all interested parties are required to attend a walk through of all district properties on March 30, 2026. The walk through will start at Beaver High School at 10:00 A.M. Meet in front of the main high school office.

SCOPE OF WORK

By using the information acquired from the site visit:

The Beaver County School District is seeking bids to crack seal the asphalt across the district.

1- Cleaning of asphalt cracks and placement of crack seal material per manufacturer recommendations.

2- Bids are to be per school/site

3- Cracks over 1.5” wide in elementary school playgrounds will need to be filled with Mastic filler or equivalent.

SPECIFIED PRODUCT

Maxwell Products Elastoflex 430 or equivalent. Submit product data sheet with bid.

Mastic filler or equivalent for cracks 1.5” or larger in elementary school playground areas.

https://purchasing.utah.gov/training/for-vendors-training/ https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09

Start date July 1, 2026 Completion date July 31, 2026.

Procedural requirements for close out of projects

1. All warranty information must be submitted to Beaver County School District.

2. There must be a final cleaning of work areas.

3. Inspection and sign off by Maintenance personnel.

DISCLAIMER: The District will consider all bids and all options.

OTHER INFORMATION

BCSD will not be liable for any cost incurred in preparation of a response to this bid. The district reserves the right to reject any and all bids. The District retains sole discretion to accept the bid it considers most favorable to its interest. BCSD further reserves the right to reject all bids and seek new bids when such a process is in the best interest of the District.

The District will not be liable and will not pay for any cost related to crack seal for the entire district.

BCSD reserves the right to waive or modify any of the foregoing requirements when it appears to be in their best interest to do so. Nothing contained herein shall relieve any Contractor from the obligation to comply with all other documents or requirements connected with the bid process and awarding of the contract to the satisfaction of BCSD.

BID RESULTS

After the bid deadline the results will be emailed to you with an awarded letter or rejected letter.

Notice to proceed will be in the form of a contract or purchase order from the BCSD purchasing department. Do not proceed without a signed contract or purchase order.

SPECIFICATION

SHEET "A"

Crack Seal of Entire District Asphalt Areas

Bids must meet or exceed all specifications and requirements as set forth in this document and on Bonfire.

The firm must furnish all equipment, materials, labor, tools, transportation, supplies and incidentals necessary to complete the entire project as described in the specifications and drawings (if applicable).

ACCESS TO SITE

Access to the location site for project completion must be arranged through the Dallon Blackner maintenance (435) 421-1532 or the project coordinator, Russell Carter Beaver County School District, hereafter referred to Facilities Director via email russell.carter@beaver.k12.ut.us or via phone

(435) 438-2291.

1. AMENDMENTS TO THE INVITATION TO BID (ITB)

Any changes in quantity, specifications, schedules, opening date, corrections, clarifications, etc. will be in the form of an addendum. Addendums will be posted on Bonfire and on the District Website. It is the responsibility of the bidders to obtain addendums. Bid submittal constitutes implied acknowledgment of all addendums.

2. BID SECURITY

Bidders will be required to provide bid security in an amount equal to at least 5% of the bid, at the time the bid is submitted, if the bid amount is $50,000 or greater.

Acceptable bid security shall be limited to:

(a) A bid bond underwritten by a company licensed to issue bid bonds in this state and listed in the U.S. Department of the Treasury circular 570;

(b) A cashier's, certified, or official check drawn by a federally insured financial institution made payable to the (BCSD) board of education; or

(c) Cash.

The bid bond, check or cash of the accepted bidder shall be forfeited in the event said bidder fails or refuses to enter into a contract and/or fails to furnish the additional bonds required herein. Checks submitted in lieu of bid bonds from unsuccessful bidders will be returned upon request. The bid bond may be scanned and uploaded with an electronic bid, submitted by fax 435-438-5898 or delivered to the BCSD purchasing department. If submitted by fax or delivered to the purchasing department the bid number must be clearly indicated and it must be received prior to the bid due date and time.

BCSD makes no guarantee of fax availability at any given time. If submitting a certified check, it must be delivered to the BCSD purchasing department prior to the bid due date and time. The successful bidder must present the original bid bond (if an electronic copy was submitted with the bid) before a purchase order will be issued.

3. BONDS

The successful bidder must submit to the BCSD school board full performance and payment bonds in amounts equal to one hundred percent (100%) of the contract price for any job that is $50,000 or greater. [All surety firms must be authorized to do business in the state of Utah and be listed in the U.S. Department of the Treasury circular 570, companies holding certificates of authority as mailto:russell.carter@beaver.k12.ut.us acceptable securities on federal bonds and as acceptable reinsuring companies for an amount not less than the amount of the bond to be issued.] A co surety may be utilized to satisfy this requirement.

The purchase order will not be transmitted to the contractor, work cannot begin and no payments will be made until bonds have been received by BCSD. Bonding costs must be included in the bid price.

4. CHANGE ORDERS

No payments will be made to the contractor for additional work or materials unless a change order has been signed and executed. Any change order which increases the contract amount shall be subject to prior written certification that the change order is within the determined project or contract budget.

5. CONFLICT WITH SUBMITTALS/INCONSISTENCIES IN CONDITIONS

In the event of conflict with submittals from bids or inconsistencies in bid documents, this bid document will take precedence.

6. AWARD OR REJECTION OF BIDS

The award of the services shall not be based solely upon the firm's price. The firm's qualifications, subcontractors list, cost breakdown, proposed construction schedule and firm’s project references shall be considered in awarding the bid. The owner however, reserves the right to reject any or all bids and to waive any informality in bids received. The award of the bid will be based on the following criteria:

Contractor’s bid price 60%

Bid construction schedule 15%

Contractor’s qualifications and experience with similar projects 10%

References 15%

7. CONSIDERATION, AWARD AND REJECTION OF BIDS

All bids must be able to demonstrate that they are responsible, competent contractors with the resources to complete a project of this type and magnitude and must be prepared to provide documented proof of such upon request including references and financial statements. The firm’s past performance history, organization, equipment and demonstrated ability to perform and complete the project in the manner and within the time limit specified will be elements along with the dollar amount of the bid which will be considered by BCSD in the letting of the bid, if any award is made.

The award, if any award is made, will be on an “all or nothing” basis. BCSD reserves the right to reject any and all bids by reason of this paragraph. Bids shall be irrevocable for a period of 60 days from the bid due date.

Any firm that does not perform in an exemplary professional manner for BCSD or if their work quality is less than exceptional will be notified of the problem and will not be invited to send in a bid on any additional BCSD jobs or perform any additional work for BCSD until they have demonstrated to BCSD’s satisfaction that the cause of the problem(s) has been corrected.

8. CONTRACT DATES/DEADLINES

The start date is July 01, 2026. The completion date is July 31, 2026. Please fill out the form with your start and completion dates. Priority will be given to contractors that can work during these dates.

If these dates do not work for your company, please give alternate dates.

9. CONTACT

Dallon Blackner: Maintenance (435) 421-1532

Russell Carter: Maintenance Department (435) 438-2291 or via email russell.carter@beaver.k12.ut.us

10. INSPECTION

Firms must be prepared, willing and accommodating to on-site inspection of all work at any time, by a BCSD representative, during job progress.

11. INSURANCE/LIABILITY/SAFETY/SECURITY

The firm must secure and maintain liability insurance (general and auto) of one million dollars each occurrence and three million dollars general aggregate (or more as may be required in the project manual on contract) against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder. The contractor's commercial general liability policy must include builders risk insurance and completed operations coverage to guarantee recovery of damages to the work in progress during construction. Insurance must be maintained for the duration of the project.

The contractor must provide proof of insurance (policy or endorsement) upon demand by BCSD and agrees to, at all times, protect, indemnify, defend and hold harmless BCSD and BCSD employees from any and all claims. BCSD will assume no liabilities for the contractor including any of the contractor’s representatives, employees or properties.

Contractor shall, at all times, maintain safeguards for safety and protection and keep the work area in a neat, clean, safe and secure condition to avoid injury, risk of loss, theft, vandalism or sabotage.

Any damages occurring during the completion of this project, incidental or otherwise, to BCSD or adjacent properties must be repaired, at the firm’s expense, to the owner’s satisfaction.

12. HOLD HARMLESS

The Contractor agrees to defend, indemnify and hold the owner harmless from any liability or claim for damage because of bodily injury, death, property damage, sickness, disease or loss and expense arising from the Contractor’ arising out of or related to the performance of the construction contract.

Each Contractor is acting in the capacity of an independent contractor with respect to the owner. The

Contractor further agrees to protect, defend and indemnify the owner from any claims by laborers, subcontractors or materialmen for underpaid work or labor performed or materials supplied in connection with the construction contract.

13. LAWS/CODES

Firms must abide by all federal, state and local laws including, but not limited to employment laws such as the Americans with Disabilities Act and e-verify and meet or exceed all applicable building codes and Utah state energy code requirements. Undocumented (illegal immigrant) labor will not be allowed to work on BCSD property. Any contract that might arise from this Invitation to Bid (ITB) will be governed by Utah state laws.

14. LICENSING

Bids must meet all current licensing requirements of the city, county and state of Utah to do the type of work required under this bid. Including the proper license classifications with a sufficient monetary limit as established and issued by the division of occupational and professional licensing, state department of commerce, as legally required by state code title 58, chapter 55. Licensing must be current and valid at the date of bid opening.

15. NOTICE TO PROCEED

Notice to proceed will be in the form of a Contract or Purchase Order from the BCSD purchasing department. Do not proceed without this in place.

16. PAST PERFORMANCE

Attach three references to the bid. Poor references may be deemed cause to reject a bid.

17. PAYMENT

Payments will be made no more than once per month for work completed and will not be made until a final inspection and approval (signing of the invoice) is made by Russell Carter. No "draws" or prepayments will be allowed.

18. SUBCONTRACTORS

BCSD reserves the right to reject any subcontractor. BCSD may withhold awarding the contract to a bid if any of the proposed subcontractors are considered by BCSD to be unqualified. Subcontractors must be held, by the general, to all requirements listed herein. A list of subcontractors and their licensing classification will be required. Bids shall certify that all subcontractors are licensed as required by state law.

19. CONFLICT OF INTEREST DISCLOSURE

All proposals must list agent or other relationships between the proposer and any company, contractor, or other agency where the potential for a real or perceived conflict of interest may arise in the course of providing assistance to the Beaver County School District.

20. SUBMITTALS

The District is seeking bids for the following:

A. Crack seal of asphalt for entire district

Submit bids as per instructions on Bonfire. Additional attached or enclosed materials, not requested, are not required will be discarded and may cause bid rejection if the attachments are attempts to alter or amend the bid specifications and/or requirements.

Alternate bids may be submitted by another firm. The District reserves the right to accept or reject any bids.

21. TERMS AND CONDITIONS

In the event of breach, the prevailing party will be entitled to attorney’s fees, regardless of whether the issue is brought to court.

BCSD requests assignment of rights to recover damages from any antitrust violations. BCSD is a governmental entity and as such we do not waive any rights granted under the “governmental immunity act of Utah” [Utah code, title 63g,chapter 07].

CONTRACTOR & WORKER BACKGROUND CHECKS

If contractor work occurs during the school year when school is in session, the contractor will be required to have all workers for the project complete a background check before working on the project.This is a student safety requirement, refer to this link for more information:

Employee/Volunteer Background Checks, ID Badges, & Duty to Report Arrests & Convictions.

NOTE: THE USE OF ALCOHOL, TOBACCO OR E-CIGARETTES ON BCSD PROPERTY IS

PROHIBITED.

22. WARRANTY

Contractor warrants all equipment, materials, and labor furnished or performed will be free from defects for a minimum period of twelve (12) months (unless longer as listed in the technical specifications or drawings) from date of discovery (or when discovery should have been made). Upon notice from BCSD of any defect during the applicable warranty period, the affected item, parts or work shall be redone, redesigned, repaired or replaced by the contractor (at the contractor’s expense) at a time acceptable to BCSD.

SERVICE DATES/DEADLINES

Site work may commence as early as July 01, 2026. Work must be substantially completed by July 31, 2026. Other timelines will be considered. A schedule must be approved before commencing https://docs.google.com/document/d/14quGEPAI7Jdg0k9pmmWhV89XzcXQRkNONMWAwA0EXLQ/edit work by BCSD Facilities Director, Russell Carter via email russell.carter@beaver.k12.ut.us or via phone 435-438-2291.

TAX EXEMPT FORMS

Please note that sales made to Utah School Districts are exempt from sales tax according to Utah Code 59-12-104. The vendors must use tax exempt form TC721G when purchasing supplies or materials for Beaver County School District projects. A tax exempt form will be provided upon request. Subcontractors must obtain tax forms from the Contractor.

Thanks for your interest in doing business with Beaver County School District!

Pictures below of each location!

mailto:russell.carter@beaver.k12.ut.us http://le.utah.gov/code/TITLE59/htm/59_12_010400.htm http://le.utah.gov/code/TITLE59/htm/59_12_010400.htm

ATTACHMENT A - Costs & Fees ITB26-183: Asphalt Crack Seal

(Must be submitted with ITB in the electronic file in the Bonfire online system

Respondent Company Name: __________________________________________________________

Name: ________________________________________________________________________________

Proposal # : ____________________________________________________________________________

Product(s) to Be Used: __________________________________________________________________

Email: _________________________________________________________________________________

Phone #:_______________________________________________________________________________

Proposed Cost

Belknap Elementary School- $________________

Milford Elementary School $________________

Minersville School $________________

Beaver High School $________________

Milford High School $________________

Beaver/Belknap Bus Parking Area $________________

Milford Bus Parking Area $________________

District Office $________________

TOTAL PROPOSED FULL-COST: $________________

EXHIBIT 3

SITE MAPS & PHOTOS

Belknap Elementary School

510 N. 650 E.

Beaver, Ut. 84713

Orange = Area to do Crack Seal

Milford Elementary School 450 S. 700 W.

Milford, Ut. 84751

Yellow = Area to do Crack Seal

Minersville School 450 S. 200 W.

Minersville, Ut. 84752

Beaver High School 195 E. Center Street

Milford High School 62 N. 300 W.

Milford, Ut. 84751

Beaver/Belknap Bus Parking Area

Milford Bus Parking Area

District Office 291 N. Main Street

Beaver U East Side

Blue = Area to do Crack Seal

10th Street Center Parking Lot

Blue = Area to do Crack Seal