1-CP Advertisement for Bid Only Towing Rotation Services (1).pdf

ADVERTISEMENT FOR BID ONLY

SANDY CITY

ADVERTISEMENT FOR REQUEST FOR PROPOSAL

Towing Rotation Services for Police Department

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Project: Towing Rotation Services for Police Department

SCOPE OF WORK:

Sandy City desires to contract for 24-hour towing service, for wrecked, impounded and otherwise non-drivable vehicles (as more fully set out in the Sandy City Police Department Towing Rotation Rules

("Rules") as they may be revised from time to time by the Police Department, seven days a week, with related services for other motor vehicles, including motorcycles, pickup trucks, recreational vehicles and trailers that are disabled or illegally parked, or which are unable to operate on the streets of the City pursuant to law or police department policies or procedures, or the driver of which has been arrested or prevented from driving the vehicle. It is our intention to contract for a period of twelve months with an option to renew for an additional four, twelve month periods, upon agreement of the City and each of the towing companies selected to tow under the company's proposal and agreement. The City shall not pay for any towing services rendered under the Agreement or the Rules:

the towing service must look to the motorist, the owner of the vehicle, or the vehicle insurer for payment of towing services. In addition, the towing companies chosen to tow will be expected to comply with all applicable State and local statutes and regulations, including, but not limited to, the following rules:

(1) The towing company shall obtain and keep a current Sandy City business license;

(2) The towing company shall have a certified State Tax Yard within Sandy City;

(3) The yard must be manned Monday through Friday from 8:00 am to 5:00 pm, except on Utah holidays.

The City reserves the right to award one or more contracts depending on its evaluation of the proposals submitted, but does not expect to select more than six companies to provide general vehicle towing services under this RFP. The City may award a primary contract and secondary contract(s) for rotation backup; or it may award contracts to more than one towing service, at its sole discretion.

The wrecker service called to tow a disabled vehicle must be at the scene of a call anywhere within the City limits within 20 minutes except under extraordinary conditions as provided in the Sandy City

Police Towing Rotation Rules. If the wrecker service first called is unable to arrive at the accident scene within 20 minutes, then another wrecker service will be requested to tow the disabled vehicle as set out in the Rules.

Vendors must be able to tow motor homes, house trailers, utility trailers, and boat trailers.

The term of the proposed contract will be for three years to start in March 2026. There will be an option to renew for an additional two twelve-month periods, upon agreement of the City and each of the towing companies selected to tow under the company's proposal and agreement. All prices agreed upon shall be firm against any increase for the first year of the contract. After the first year, price increases, in accordance with UDOT are accepted. Any changes or modifications to the contract must be in writing and signed by the appropriate City officials.

PROPOSAL REQUIREMENTS

All towing service proposals shall include:

Operations:

(1) Each owner must supply, with their proposal, color photo copies of each truck operator (yourself, also, if it applies) for below a-c;

(a) BCI Criminal History Report per operator.

(b) Original OLD report for each operator (with watermark).

(c) Both sides of each Utah drivers license, Utah medical card as required by UDOT, NDCP Towing Certification (AAA, TRAA, Utah Safety Council or Wreckmaster).

Tow Trucks:

(2) Copy of Utah OMV Registration Certificate for each truck used in rotation calls.

(3) Copy of Level 1 Commercial Vehicle Inspection passed with the last year on each vehicle in rotation calls.

(4) Color photo (or color copy) for the below information in each category on a single page and only one vehicle per page.

(a) Left and right side showing from bumper to rear bumper.

(b) Front and rear showing entire width of vehicle.

(c) License plate close-up.

(d) Driver door close-up.

Yard/Lot:

(5) Copy of Sandy City Business License, showing the company is licensed as a Towing Company and has paid all applicable regulatory fees.

(6) UDOT Motor Carrier Tow Truck Company Certification, copy of actual certificate.

(7) Utah State Tax Commission letter of inspection form for each yard

(8) Copy of Rental or Lease Agreement, if yard is not owned by Tow Company.

(9) Color copies of each of the following: Yard fence (top to bottom) and yard sign age on fence. On site office that includes, exterior office entrance showing address, exterior office signage and posted rates.

(10) A list of all wrecker equipment including the make, model, year and class of tow truck which proponent owns or has a lease, whether the truck is a flatbed or boom, whether it has four wheel drive capability, and whether each truck has immediate radio or cell-phone contract with the towing company.

(11) a list of other related equipment proponent owns or leases;

(12) provide evidence of ability to obtain a certificate of appropriate insurance that meets Sandy City's requirements stated in Exhibit A included with this RFP

(13) prices for all services for which the wrecker intends to charge;

(14) whether the proponent has a license or can qualify to tow under the "State tax" towing laws and regulations;

(15) whether the proponent wishes to tow all the vehicles requested by the City Police Department, or whether it wishes to do only part, and if so, how much;

(16) references; (please include emails)

(17) location of proponent's manned office and wrecker yard;

(18) other factors which manifest the ability of the proponent to perform the services. Proponents should be prepared to submit for review licenses and certifications required herein to the Sandy City's purchasing agent or to the Sandy Police Department upon request.

STORAGE YARD AND WRECKER REQUIREMENTS

All proponents shall complete and comply with the storage yard requirements and the tow truck requirements of the State of Utah. https://adminrules.utah.gov/public/rule/R909- 19/Current%20Rules?

https://adminrules.utah.gov/public/rule/R909-19/Current%20Rules https://adminrules.utah.gov/public/rule/R909-19/Current%20Rules

EVALUATION CRITERIA

Sandy City Corporation will evaluate each proposal submitted based on responsiveness to the city’s overall needs. The award of contract, if made, will be to the Vendor who is responsive and responsible to all administrative and technical requirements of the RFP; who has demonstrated competence and qualifications in regards to providing the services required; the cost and prices for the services offered; and who receives the highest rating based upon all of the criteria set forth in the

RFP.

The process of award will be by committee. The committee will base their evaluation on the criteria listed below then apply a score based on the weighted value of that criteria, total of 100 points available. Additional points may be awarded based on the request of a vendor’s presentation or interview. Proponents shall be evaluated based upon the following criteria, although not necessarily in the order shown:

• Price for services - 15%

• Service record - 15%

• Numbers and quality of trucks and equipment - 15%

• Personnel qualifications - 15%

• Apparent ability to perform the services in a safe and reliable manner - 25%

• Proponent's history of towing service, complaints, and compliance with the rules in Sandy and elsewhere. - 15%

Sandy City will make the Request For Proposal (“RFP”) available to any interested parties at:

https://sandycity.ionwave.net/Login.aspx.

Deadline for submittal of questions is: 2/3/2026 10:00:00 AM (MT).

All questions shall be submitted in writing to:

https://sandycity.ionwave.net/Login.aspx

All RFP’s or Bids should be summitted to:

https://sandycity.ionwave.net/Login.aspx

Closing Date for bids is 2/5/2026 10:00:00 AM (MT)

Any Addendums for this solicitation will be posted on the sandycity.ionwave.net/login.aspx website and in the Utah Public Procurement Place (U3P). Offerors shall acknowledge Addendum(s) in their proposal response. Please check website/U3P frequently for updates.

https://sandycity.ionwave.net/Login.aspx