1-CP Advertisement for Bid Only Arbor Building Suite 110 114 Renovations.docx

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SANDY CITY

ADVERTISEMENT FOR REQUEST FOR PROPOSAL

ARBOR BUILDING SUITE 110 & 114 RENOVATIONS

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Project: Arbor Building Suite 110 & 114 Renovations

PROJECT OVERVIEW

The purpose of this project is to renovate Suites 110 and 140 within the Sandy City Arbor Building to accommodate the relocation of the Arts Division and Recreation Division staff. The renovation will provide each division with functional, efficient, and secure work environments that support daily operations, staff collaboration, public interaction, and future organizational needs.

The project will reconfigure existing spaces to improve workflow, enhance customer service areas, create appropriate staff and storage areas, and establish a professional environment that reflects the needs and identity of each division. The City intends to utilize a Design-Build delivery approach to provide a comprehensive solution that includes design development, construction, and finish selections while meeting the City's operational, aesthetic, security, and durability requirements. The timeline for this project to be completed is March 1, 2027.

DESIGN-BUILD CONTRACTOR RESPONSIBILITIES

The Design-Builder shall provide:

· Design Services

· Existing condition verification

· Architectural design services

· Engineering coordination

· Interior design services

· Finish selections

· Space planning

· Reception/lobby design

· Design schedule

· Construction Documents

· Permit drawings

· Architectural plans

· Engineering documents

· Finish schedules

· Details and specifications

· Construction documents suitable for permitting and construction

CONSTRUCTION SERVICES

Construction Services:

· Demolition

· Interior construction

· Framing and drywall

· Doors and hardware

· Electrical modifications

· Lighting modifications

· HVAC modifications

· Fire sprinkler modifications

· Data pathways and low-voltage coordination

· Flooring, paint, ceilings, and finishes

· Casework/millwork as required

· Storefront and welded steel, and glazing modifications

· Final testing and commissioning

· Provide recorded training sessions with Sandy City Facilities staff for building systems

· Construction schedule

OWNER RESPONSIBILITIES

Owner responsibilities:

· Data cable material and runs

· Office furnishings

· Door access integration to DSX

· Security integration to Sandy City intrusion alarm and security camera system

PROJECT GOALS

Arts Division (Suite 110)

· The goal of this project is to renovate Suite 110 to create a functional, secure, and modern workspace that supports the operational needs of the Arts Division while providing a welcoming experience for the public that is ADA compliant.

· Primary objectives include:

· Provide adequate office space to support current and future Arts Division staff.

· Expand the conference room to approximately 15 ft. x 31 ft. to accommodate Arts Board meetings and other collaborative functions.

· Equip the conference room with modern presentation technology, including wireless and wired display connectivity. Conference room setup will be consistent with Sandy City Hall standards, including similar technology, connectivity options, and functionality to ensure a consistent user experience across City facilities.

· Reconfigure offices to improve functionality, including expansion of the northeast office, relocation of the kitchen entrance, and subdivision of the northwest office into separate workspace and private office areas.

· Reconfigure the public lobby to create a secure separation between public and staff areas while maintaining an inviting customer service counter.

· Incorporate modern architectural finishes and artistic design elements that reflect the identity of the Arts Division, including feature lighting and backlit signage.

· Replace flooring throughout the suite with durable commercial finishes appropriate for each space.

· Preserve and enhance the central open area as a flexible rehearsal and collaboration space.

Recreation Division (Suite 140)

· The goal of this project is to renovate Suite 140 to provide an efficient, secure, and customer-focused workspace that accommodates Recreation Staff while improving public service areas.

· Primary objectives include:

· Reconfigure the suite to support current and future staffing, office, and storage needs.

· Construct a customer service lobby with transaction counters for three staff members, including ADA-compliant service positions.

· Improve security by separating public and staff work areas through controlled access points.

· Equip the conference room with modern presentation technology, including wireless and wired display connectivity. Conference room setup will be consistent with Sandy City Hall standards, including similar technology, connectivity options, and functionality to ensure a consistent user experience across City facilities.

· Reconfigure offices along the east side of the suite to increase the number of private offices from six to seven.

· Expand and reorganize storage by converting portions of the existing break room and adjacent spaces.

· Modify the lobby and circulation paths to improve customer access while maintaining secure employee work areas.

· Update flooring and interior finishes throughout the suite to provide a durable, professional appearance consistent with adjacent public spaces.

· Incorporate modern signage and architectural features that create a cohesive and welcoming environment.

EXISTING CONDITIONS

The Sandy City Arbor Building was constructed in 2008 and currently serves as a multi-tenant municipal facility. Suites 110 and 140 are currently vacant and will be renovated to accommodate the relocation of Sandy City Arts Division and Recreation Division staff. Adjacent suites remain occupied by other tenants; therefore, construction activities must be coordinated to minimize impacts to surrounding occupants and ongoing building operations.

The City will provide available existing documentation, including floor plans and photographs, to assist the Design-Builder in evaluating existing conditions. The Design-Builder shall verify all existing conditions in the field prior to final design and construction.

It is mandatory for bidders to attend on July 27, 2026 at 10:00 a.m. - Sandy City Hall - 10000 South Centennial Parkway, East Side of building. Attendance is required for bid eligibility.

Sandy City will make the Request For Proposal (“RFP”) available to any interested parties at:

https://sandycity.ionwave.net/Login.aspx.

Deadline for submittal of questions is 8/3/2026 10:00:00 AM (MT). All questions shall be submitted in writing to:

https://sandycity.ionwave.net/Login.aspx

All RFP’s or Bids should be summitted to:

https://sandycity.ionwave.net/Login.aspx

Closing Date for bids is 8/5/2026 10:00:00 AM (MT)

Any Addenda for this solicitation will be posted on the sandycity.ionwave.net/login.aspx website and in the Utah Public Procurement Place (U3P). Offerors shall acknowledge Addendum(s) in their proposal response. Please check website/U3P frequently for updates.