1-Contract Performance Evaluation FOR REFERENCE USE ONLY.pdf
PDF 312 KB Posted
- Solicitation number
- BD26-68
- Issued by
- Cache County, Utah
About this file
This is a Contract Performance Evaluation form used by the State of Utah Division of Forestry, Fire, and State Lands to assess contractor performance on rangeland projects. The evaluation is completed by the state agency project manager and assesses vendors based on three primary criteria: Quality of Product or Service, Timeliness of Performance, and Contract Management. Each category is scored on a 1-5 scale with specific rating definitions, with Quality of Product or Service and Timeliness of Performance weighted at 8 points each and Contract Management weighted at 4 points, resulting in a total score of 100 points. Contractors receive verbal notification or a 10-day cure letter for corrective actions during the project, and must comply with all requested corrections or face reduced performance scores.
To maintain eligibility on the Rangeland Pre-Qualification list, vendors must sustain a minimum average performance score of 60. Vendors scoring below 60 are removed from the pre-qualification list for their specific treatment and acreage category as well as all larger acreages within the same treatment category, though they remain eligible to bid on Open Bid solicitations. Removed vendors may reapply for pre-qualification status at the next open Request for Sealed Quotation (RFSQ). This performance evaluation process is mandated under Utah Procurement Code 63G-6a-410(5)(e) and serves as an ongoing monitoring mechanism to ensure contractor compliance throughout the project lifecycle.
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Text version
RANGELAND CONTRACT PERFORMANCE EVALUATION
DATE Address
Firm Name City, State & Zip Code
Firm Contact Phone Number
Solicitation Number & Name
Project Manager Contract Amount
Service Provided/# of Acres
Overall Rating
In accordance with Procurement Code 63G-6a-410(5)(e), the State of Utah has determined that it is in its best interest to conduct a contractor performance review for each rangeland project. The State agency project manager will complete a performance review according to the evaluation criteria listed.
Vendors will be aware of their performance status as they will be monitored throughout the project. Any corrective action will be communicated to the vendor verbally or through a 10-day letter to cure, depending on the issues. Vendors must complete any corrective action requested or required, if not this will be reflected in their performance review scores.
In order for a vendor to remain on the Rangeland Pre-Qualification list, they must maintain a minimum average performance score of 60. If a vendor's average performance score drops below 60, they will be removed from the pre-qualification list for that specific treatment/acreage category and all larger acreage within that same treatment category. If a vendor is removed from the pre-qualification list they may still be eligible to submit a bid on Open Bid solicitations. Once a vendor is removed from the pre-qualification list, the vendor may reapply at the next open RFSQ.
RATINGS GUIDE
Quality of Service
Timeliness of Performance Contract Management
5-Excellent Contractor has demonstrated an exceptional level in any of the above three categories that justifies adding a point to the score. Contractor performance clearly exceeds the performance levels described as "Good"
4-Good Contractor is in compliance with contract requirements and or delivers quality product or service.
Contractor is effective in meeting milestones and delivery schedule.
Response to inquiries, technical, service, administrative issues is effective.
3-Satisfactory Minor deficiencies in meeting contract specifications have been identified.
Contractor is usually effective in meeting milestones and delivery schedules.
Response to inquiries, technical, service, administrative issues is somewhat effective.
2-Unsatisfactory Major problems have been encountered.
Contractor is having major difficulty meeting milestones and delivery schedule.
Response to inquiries, technical, service, and administrative issues is marginally effective.
1-Fail Contractor is not in compliance & is jeopardizing achievement of contract objectives.
Contractor delays are jeopardizing performance of contract objectives.
Response to inquiries, technical, service, and administrative issues is not effective.
Rate the Following Score (1 – 5)
COMMENTS
Quality of Product or Service
_____ x 8 = _____
Timeliness of Performance
_____ x 8 = _____
Contract Management _____ x 4 = _____
Overall Rating _____/100 pts
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