1-Contract Performance Evaluation FOR REFERENCE USE ONLY.pdf
PDF 312 KB Posted
- Solicitation number
- AM26-75
- Issued by
- Box Elder County, Utah
About this file
This is a Contract Performance Evaluation form used by the State of Utah Division of Wildlife Resources to assess contractor performance on rangeland projects. The evaluation document outlines the State's methodology for monitoring vendor compliance with contract requirements across three primary assessment categories: Quality of Product or Service, Timeliness of Performance, and Contract Management. Each category is scored on a scale of 1-5, with weighted multipliers applied (8 points for Quality and Timeliness; 4 points for Contract Management) to generate an overall rating out of 100 points. The State conducts performance reviews throughout project execution and communicates any required corrective actions verbally or through formal 10-day cure letters. To maintain pre-qualification status on the Rangeland Pre-Qualification list, vendors must achieve and sustain a minimum average performance score of 60; those falling below this threshold are removed from the pre-qualification list for their specific treatment and acreage category, though they may still bid on open solicitations and reapply at the next request for sealed qualifications.
The evaluation criteria reflect the State's commitment to holding contractors accountable for quality delivery, schedule adherence, and administrative responsiveness. A rating of 4 ("Good") represents compliance with contract requirements and effective milestone achievement, while a rating of 3 ("Satisfactory") indicates minor deficiencies but acceptable performance. Ratings of 2 ("Unsatisfactory") and 1 ("Fail") denote major problems that jeopardize contract objectives. The performance evaluation system is foundational to the State's pre-qualification process and directly impacts vendor eligibility for future rangeland habitat and vegetation projects, such as the referenced Raft River Habitat and Vegetation Project requiring lop and scatter services on 1,251 acres in Box Elder County with performance scheduled from May 1 through June 26, 2026.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 5-Spring2026LopScatterContract.pdf | ||
| 3-Attachment B- Scope of Work.docx | DOCX document | |
| 2-Vendor Prerequisites - IFB Agency.pdf | ||
| 4-Attachment A - PO Terms and Conditions.docx | DOCX document |
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Text version
RANGELAND CONTRACT PERFORMANCE EVALUATION
DATE Address
Firm Name City, State & Zip Code
Firm Contact Phone Number
Solicitation Number & Name
Project Manager Contract Amount
Service Provided/# of Acres
Overall Rating
In accordance with Procurement Code 63G-6a-410(5)(e), the State of Utah has determined that it is in its best interest to conduct a contractor performance review for each rangeland project. The State agency project manager will complete a performance review according to the evaluation criteria listed.
Vendors will be aware of their performance status as they will be monitored throughout the project. Any corrective action will be communicated to the vendor verbally or through a 10-day letter to cure, depending on the issues. Vendors must complete any corrective action requested or required, if not this will be reflected in their performance review scores.
In order for a vendor to remain on the Rangeland Pre-Qualification list, they must maintain a minimum average performance score of 60. If a vendor's average performance score drops below 60, they will be removed from the pre-qualification list for that specific treatment/acreage category and all larger acreage within that same treatment category. If a vendor is removed from the pre-qualification list they may still be eligible to submit a bid on Open Bid solicitations. Once a vendor is removed from the pre-qualification list, the vendor may reapply at the next open RFSQ.
RATINGS GUIDE
Quality of Service
Timeliness of Performance Contract Management
5-Excellent Contractor has demonstrated an exceptional level in any of the above three categories that justifies adding a point to the score. Contractor performance clearly exceeds the performance levels described as "Good"
4-Good Contractor is in compliance with contract requirements and or delivers quality product or service.
Contractor is effective in meeting milestones and delivery schedule.
Response to inquiries, technical, service, administrative issues is effective.
3-Satisfactory Minor deficiencies in meeting contract specifications have been identified.
Contractor is usually effective in meeting milestones and delivery schedules.
Response to inquiries, technical, service, administrative issues is somewhat effective.
2-Unsatisfactory Major problems have been encountered.
Contractor is having major difficulty meeting milestones and delivery schedule.
Response to inquiries, technical, service, and administrative issues is marginally effective.
1-Fail Contractor is not in compliance & is jeopardizing achievement of contract objectives.
Contractor delays are jeopardizing performance of contract objectives.
Response to inquiries, technical, service, and administrative issues is not effective.
Rate the Following Score (1 – 5)
COMMENTS
Quality of Product or Service
_____ x 8 = _____
Timeliness of Performance
_____ x 8 = _____
Contract Management _____ x 4 = _____
Overall Rating _____/100 pts
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