Clearfield City

CLEARFIELD CIVIC & TOWN CENTER VISION

AND IMPLEMENTATION PLAN

REQUEST FOR PROPOSAL (RFP)

RFP Due Date: Tuesday, July 7, 2026, at 5:00 P.M.

RFP Administrator: Spencer W. Brimley

(801) 525-2741 Spencer.Brimley@Clearfieldcityut.gov

Issued: Monday, June 15, 2026

Interested parties may obtain a copy of this RFP and submit responses through the State of Utah’s Public Procurement Portal:

https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:Spencer.Brimley@Clearfieldcityut.gov

2 Revision 6: May 29,2026.

TABLE OF CONTENTS

I. INTRODUCTION 4

1.1 Purpose Statement 4

1.2 Introduction & Intent 4

1.3 Consultant Services 5

II. SCOPE OF SERVICES 5

2.1 Project Objectives & Scope 5

2.1.1 Objectives 5

2.1.2 Considerations to Assess 6

2.1.3 Stakeholder Engagement 7

2.1.4 Public Engagement 7

2.1.5 Plan Development 8

2.1.6 Final Deliverables 9

2.1.7 Pricing 10

2.2 Current Plans 10

III. PROPOSAL EVALUATION CRITERIA 11

3.1 Evaluation Process 11

3.2 Evaluation Committee 12

IV. PROPOSAL RESPONSE OUTLINE 13

V. INSURANCE REQUIREMENTS 15

VI. TIMELINE 16

VII. ADMINISTRATIVE GUIDANCE 17

7.1 ISSUING OFFICE AND RFP REFERENCE NUMBER 17

7.2 SUBMISSION OF PROPOSAL 18

7.3 BID BOND 18

7.4 INQUIRIES 18

7.5 RESPONDENT’S RESPONSIBILITY FOR PROPOSAL COSTS 19

7.6 EVALUATION OF PROPOSALS 19

3 Revision 6: May 29,2026.

7.7 KEY COMPANY PERSONNEL 20

7.8 ORAL PRESENTATION 20

7.9 AWARD OF THE CONTRACT 20

7.10 PROTECTED INFORMATION 20

7.11 ADDENDUM TO RFP 21

7.12 AUTHORIZED REPRESENTATIVES 21

7.13 ANTI-COLLUSION 21

7.14 RESTRICTIONS / CONFLICT OF INTEREST 22

7.15 RIGHT TO REJECT 22

ATTACHMENT A – Map of Planning Region 23

I. INTRODUCTION

1.1 PURPOSE STATEMENT

Clearfield City is seeking a qualified consultant or consultant team to work in partnership with the City, stakeholders, property owners, and the public to create a Civic & Town Center Vision and Implementation Plan focused on the Clearfield Town Square site and surrounding civic core. The purpose of this project is to establish a clear vision, conceptual design framework, activation strategy, and implementation plan for a vibrant, year-round gathering place that serves as the civic heart of the community and a catalyst for activity, investment, and placemaking within Downtown Clearfield.

The City is seeking a plan that emphasizes civic open space, recreation-based placemaking, community programming, and implementation strategies that will transform the area into a destination for residents and visitors while supporting surrounding commercial and civic development.

1.2 INTRODUCTION & INTENT

Located along the Wasatch Front between the Great Salt Lake and the Wasatch Mountains, Clearfield City has experienced significant growth and transformation over the past several decades. As the community continues to evolve, the City has undertaken numerous planning efforts to establish a long-term vision for Downtown Clearfield, including updates to its General Plan, transportation planning, active transportation planning, station area planning, and development regulations.

Through these efforts, the City has established a strong planning foundation for future growth and redevelopment. Rather than revisiting broader downtown planning questions, this project is intended to build upon that work by focusing on the next major implementation opportunity: the redevelopment and activation of the Clearfield Town Square and surrounding civic properties.

The study area includes approximately 10 acres immediately south of City Hall, commonly known as Clearfield Town Square, as well as adjacent properties and civic facilities that influence the function and success of the area. The City envisions this area becoming the community's primary gathering destination that supports daily activity, community interaction, recreation, special events, and civic identity.

The City is seeking a consultant team capable of creating a practical and implementable vision that emphasizes civic open spaces, plazas, recreation-based placemaking, programming opportunities, and community activation. The planning effort should explore opportunities for flexible public spaces capable of accommodating farmers markets, food truck events, festivals, holiday celebrations, performances, outdoor recreation activities, and other year-round programming encourages residents and visitors to gather in the heart of the community.

Existing and planned development within and adjacent to the Civic & Town Center area should be considered throughout the planning process. Recommendations should complement surrounding commercial, residential, recreational, and civic investments while identifying opportunities to leverage the redevelopment of Clearfield Town Square as a catalyst for future activity and investment throughout Downtown Clearfield.

The City is particularly interested in implementation-focused recommendations that identify realistic actions, partnerships, funding opportunities, operational considerations, and phasing strategies necessary to transform the vision into a successful and enduring civic destination.

1.3 CONSULTANT SERVICES

The City has recently completed substantial planning efforts related to transportation, land use, development regulations, active transportation, and downtown planning. Consultants should build upon these adopted plans and focus their efforts on implementation, placemaking, activation, civic open space design, and redevelopment strategies for the Town Square and Civic Center area rather than duplicating previously completed planning work.

The City seeks the services of a consultant or consultant team to assist in the completion of a Civic & Town Center Vision and Implementation Plan. Qualified candidates will be experienced in land use, planning, economic development, financing commercial and civic development projects, landscape architecture, and undertaking planning efforts in a collaborative manner that involves a diverse spectrum of stakeholders. Clearfield City Staff will plan to participate significantly in the process. Consultants will need to communicate effectively and frequently with local elected officials and staff throughout the project.

The consultant shall build upon the City's recently adopted planning documents and previous public engagement efforts. The intent of this project is not to revisit previously completed transportation, land use, infrastructure, or downtown planning efforts, but rather to identify realistic and actionable strategies for transforming the Town Square area into a vibrant civic destination and gathering place

II. SCOPE OF SERVICES

2.1 PROJECT OBJECTIVES & SCOPE

Clearfield City seeks to create a vibrant Civic & Town Center that serves as the community's primary gathering place and social heart. Centered on the redevelopment of Clearfield Town Square and surrounding civic properties, this planning effort will establish a vision for a family-friendly destination that supports recreation, community events, civic engagement, and economic activity.

The City envisions a flexible and active public space capable of hosting farmers markets, food truck events, festivals, holiday celebrations, performances, recreation activities, and other year-round programming. The plan should identify practical and achievable strategies for implementation while building upon the extensive planning work already completed by the City related to land use, transportation, infrastructure, and Town Square Redevelopment and Civic Center Activation.

The primary outcome of this project is not the creation of another long-range planning document, but rather a clear and actionable roadmap for transforming the Clearfield Town Square area into a signature destination for residents, businesses, and visitors.

2.1.1 Objectives

The primary purpose of this project is to create a vision and implementation strategy for the redevelopment and activation of Clearfield Town Square and the surrounding Civic & Town Center area.

The plan should establish a clear roadmap for creating a vibrant, family-friendly destination that serves as the community's civic heart while supporting surrounding commercial activity and future investment.

• Specific objectives include:

o Evaluate the redevelopment potential of the approximately 10-acre Clearfield Town Square site and surrounding civic properties.

o Create a vision for a flexible civic gathering space capable of supporting year-round activity and community use.

o Establish a framework for recreation-based placemaking and community activation.

o Identify opportunities for civic open spaces, plazas, event spaces, performance spaces, and recreation-oriented amenities.

o Explore opportunities for complementary commercial uses that support activity and visitation within the Civic & Town Center area.

o Create a strong sense of place and civic identity that reflects the character of Clearfield City.

o Identify opportunities to leverage nearby parks, trails, open spaces, and civic facilities as assets that strengthen the overall experience.

o Develop a phased implementation strategy that identifies projects, partnerships, funding opportunities, operational considerations, and priority actions.

Create recommendations that are practical, financially achievable, and capable of being implemented over time.

2.1.2 Considerations to Assess:

• The consultant shall evaluate and incorporate the following considerations as part of the planning process:

o Existing land ownership, land use patterns, and development agreements within the study area.

o Existing and planned public and private investments that may influence the success of the Civic & Town Center area.

o Opportunities for public space activation and year-round programming.

o Opportunities for recreation-based placemaking and integration with surrounding parks, trails, and open space amenities.

o Parking needs associated with daily use, special events, and future development.

o Long-term operational, maintenance, and management considerations for civic spaces.

o Long-term economic sustainability and opportunities to support surrounding commercial activity.

o Compatibility with the General Plan, Downtown Form-Based Code, and other adopted City plans.

o Other opportunities identified by the consultant or requested by the City during the planning process.

2.1.3 Stakeholder Engagement

The firm will be responsible for developing and facilitating a stakeholder engagement plan to include the City Council, Planning Commission, landowners, small business owners, City partners and the Davis Chamber of Commerce. The city will provide a list of stakeholders to the firm.

The process should provide clear understanding of roles and responsibilities, timelines and method for providing feedback, review of plans, and outline how stakeholder feedback was integrated into the plan.

2.1.4 Public Engagement

The firm will also be responsible for developing and facilitating a public engagement plan.

The plan must adequately provide opportunities for residents to engage with the master planning process, being conscious of schedules, access to methods of providing comments, and so forth. Clearfield City over the past 10 years has participated in a great deal of planning endeavors and spent a great deal of time in the community soliciting and obtaining feedback. Although there may be a desire from the selected consultant, the city believes that the adopted plans and planning efforts have informed our documents and laid the foundation for this effort.

At least two public engagement activities must take place, with at least one of the activities hosting an in-person component. The activities should cover the following:

• Provide overview of plan development process, the goals of the plan, key dates, and opportunities for public input.

• Solicit public input regarding desired uses and features of the space.

• Review preliminary findings, present draft plan, and gather comments.

A ledger of public comments and the plan’s responses to those comments should be addressed in the study reports and recorded in Appendices. The city is also interested in the potential utilization of an interactive website that may assist in the update process, as well as for continued use in public engagement in the implementation of the plan.

2.1.5 Plan Development

The consultant shall prepare a Civic & Town Center Vision and Implementation Plan that compiles the results of the planning effort into a clear and actionable document.

The final plan should include, at a minimum:

• Executive Summary

• Study Area Overview o Existing conditions o Relevant policy framework o Existing assets and opportunities o Summary of existing adopted plans and their relevance to the project

• Public and Stakeholder Engagement Summary o Description of engagement activities o Key themes and findings o Summary of how public input influenced recommendations

• Civic & Town Center Vision o Redevelopment concepts for Clearfield Town Square o Civic plaza and gathering space concepts o Recreation and placemaking opportunities o Flexible event space concepts o Seasonal activation opportunities o Public art opportunities o Commercial activation opportunities o Connections to nearby parks, trails, and civic facilities o Civic identity and placemaking recommendations

• Programming & Activation Strategy o Farmers markets o Food truck events o Holiday celebrations o Festivals and community events o Outdoor recreation programming o Performing arts opportunities o Seasonal programming recommendations o Strategies to support activity throughout the day and evening

• Operations & Management Framework o Event management considerations o Maintenance and operational considerations o Partnership opportunities o Sponsorship opportunities o Organizational considerations necessary to support long-term success

• Implementation Strategy o Priority projects o Recommended phasing o Cost opinion ranges o Potential funding opportunities o Partnership strategies o Organizational responsibilities

• Immediate Action Plan o Recommended actions that can be initiated within the first 100 days following plan adoption o Short-term projects capable of demonstrating momentum and building community support

• Ten-Year Implementation Roadmap o Major projects and milestones o Estimated timing o Potential funding sources o Responsible implementation partners

2.1.6 Final Deliverables

The final deliverables shall include:

• Civic & Town Center Vision and Implementation Plan.

• Executive Summary document suitable for public distribution.

• Conceptual site plans, renderings, diagrams, and illustrative graphics.

• Programming and activation strategy.

• Operations and management framework.

• Phased implementation strategy.

• Funding and partnership recommendations.

• Public engagement summary and comment record.

• Resident-friendly summary guide.

• Recommendations for any policy, regulatory, or procedural modifications necessary to support implementation.

The final plan should prioritize:

• Family-friendly design and programming.

• Flexible and adaptable civic spaces.

• Recreation-based placemaking.

• Year-round activation.

• Community gathering opportunities.

• Civic identity and sense of place.

• Economic sustainability.

• Connections to surrounding amenities.

• Practical implementation and measurable outcomes.

• Implementation strategies

• Concept renderings

• Funding opportunities

• Programming opportunities

• Public art opportunities

• Parking strategies for special events

• A strategy identifying recommended events, seasonal programming, recreation activities, markets, performances, and activation opportunities for the Town Square and Civic Center area.

2.1.7 Pricing

Clearfield City Council has set aside $95,000 as a budget for the development of this plan.

Should anticipated costs exceed this budget, respondents shall provide a detailed explanation for the increased costs.

2.2 CURRENT PLANS

The City has adopted plans and studies that provide the foundation for the Civic & Town Center Vision and Implementation Plan. Consultants should review these documents and build upon their recommendations rather than duplicating previously completed planning work.

These may include:

• Clearfield City Strategic Plan (2017)

• Clearfield City General Plan (2025)

• Clearfield Station Area Plan (2024)

• North Davis Active Transportation Implementation Plan (2021)

• Transportation Master Plan (2025)

• Clearfield City Downtown Form Based Code (2020)

The Clearfield City General Plan was recently updated (2025). The information gathered for the General Plan update is current and includes ideas, concepts and principles that will be informative and helpful for the creation of this plan. The firm should be able to analyze the General Plan to maximize public input and compatibility between plans and reduce the need for an overabundance of public feedback meetings.

III. PROPOSAL EVALUATION CRITERIA

Proposals will be evaluated based on the response to all provisions of this RFP. Since this solicitation is an RFP as opposed to a Bid, pricing alone will not constitute the entire selection criteria. The city may use some or all of the following criteria and corresponding percentages in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an all-inclusive list. The order in which they appear is not intended to indicate their relative importance. The City reserves the right to modify the evaluation criterion and percentage of the score as deemed appropriate prior to the commencement of evaluation.

3.1 EVALUATION PROCESS

Proposals will be reviewed by the individual committee members against certain criteria through a pre-prepared scoring matrix. The committee will meet to review the top three scoring firms and schedule a 1-hour virtual or in-person presentation from each vendor. The presentations will not be scored, but the evaluation committee will, at the conclusion of all presentations, select a firm to be recommended to the City Council.

A second evaluation round will be conducted in front of Clearfield City Council wherein the Council will be provided with the opportunity to receive a presentation and ask questions of the firm.

3.2 Evaluation Committee

Proposals will be evaluated by a Proposal Review Committee consisting of the following members:

• Assistant City Manager (Chair)

• Community Development Director

• City Planner

• Community Services Rep

• Public Works Rep

POTENTIAL PROPOSAL EVALUATION CRITERIA

Evaluation Criteria Description Percentage

Firm & Project Team Experience

Qualifications and experience of the Firm’s Project Team, including the Firm’s Project Team’s demonstrated expertise and subject matter expertise in the requested Scope of Services

25%

Functional Approach The Firm’s project team demonstrates the ability to formulate a plan that includes the elements listed in the scope of work.

30%

Technical Approach The quality and clarity of the Firm’s proposal demonstrates the ability to formulate a plan that is concise and easily understood by stakeholders.

25%

Cost Project costs / fee schedule as compared to other firms. 20%

IV. PROPOSAL RESPONSE OUTLINE

Proposals must be clear, concise, specific and not exceed 18 pages. Pertinent supplemental information should be referenced and provided as attachments and will be counted as a part of the required 18 page limit. All proposals must be organized to comply with the following sections:

Section 1 - LETTER OF TRANSMITTAL. The letter of transmittal should include an introduction of the Project Team: the name, address, telephone number, and email address of the person to be contacted along with others who are authorized to represent the company in dealing with this

RFP.

Section 2 - EXECUTIVE SUMMARY. Should include an introduction of the Firm and parent company: the name, address, telephone number, email address, nature of firm’s principal business, number of years in business, state and federal licensing certificates and Federal Tax Identification. Firms must submit verification of a valid license to practice business operations.

This can be stated as a part of the submittal or provided in a separate document, which document will not count against the 18 page requirement stated above. Along with a brief statement that summarizes the unique qualifications of the firm in relation to the general requirements of this project. The respondent shall provide evidence of their firm’s capability to apply and commit staff and equipment successfully to the project and to complete the required services in a timely manner.

The respondent shall list any bankruptcy filings within the last ten years, as well as any and all current pending litigation involving the firm. Failure to provide full information may result in the proposal being deemed nonresponsive.

Section 3 - DETAILED DISCUSSION. This section should constitute the major portion of the proposal and must contain:

1. Proposed Project Team Organization and Qualifications: Provide a chart that identifies the roles of each of the key Individuals involved in each phase of the project. Firm should provide a list of staff to be assigned to the project and description on their existing workload, and a description of the project management processes used to ensure work continues uninterrupted and communication between the city and firm is strong.

Qualifications and experience of the Firm’s Project Team, including demonstrated expertise in civic plazas, town squares, destination parks, public gathering spaces, placemaking, programming and activation strategies, landscape architecture, and implementation planning and qualification of each technical person who will be involved in the project, including:

a. Educational background, academic degrees, professional association.

b. Current job title, responsibilities and type of work performed.

c. Experience in projects similar to that requested in this RFP.

2. Proposed Project Team Performance on Past Projects: Provide information for similar studies that demonstrate the Firm’s ability to accomplish this project. For each project identified, provide the following information: Owner, Description of Work, and Project Team Members’ involvement.

3. Committee would like to review the following:

a. Town square projects

b. Civic center plans

c. Public plaza designs

d. Destination parks

e. Festival and market spaces

f. Activation and programming plans

4. References: Provide a reference for each project listed above and who may be contacted for further information regarding the performance of the Firm’s Project Team. The respondent should provide examples of similar projects through access to deliverables such as studies, reports, maps, images, video, etc.

5. Team Roles and Responsibilities: Provide a description of the roles and responsibilities of the Firm’s Project Team members and how the Team will work together to achieve the objectives of the project. List any applicable sub-consultants.

6. Proposed Project Schedule: Provide a schedule that includes individual phases as applicable. The proposed schedule shall list important dates, times, and locations of meetings and submittals.

7. Proposed Project Approach: Outline the tasks, any special approaches, and the plan for completion. Innovation and alternatives to the scope proposed here are welcome. The Team will be required to show:

a. How will the consultant focus the project on implementation and activation rather than duplicating existing planning efforts?

b. How will the consultant integrate programming, operations, and maintenance considerations into the planning process?

8. Other: Information addressing Project Objectives and Scope that have not been addressed.

V. INSURANCE REQUIREMENTS

Should the successful firm be invited to negotiate a contract for the work identified in this RFP, it shall have the capability of maintaining insurance and indemnification as follows to cover any claims incurred or arising as a result of the work. The Contractor / Consultant shall furnish Clearfield City with a Certificate of Insurance applying to the contract for each type of insurance required, to be approved by Clearfield City. The Consultant’s insurer must be authorized to do business in Utah. The following insurance shall be maintained in force until all activities which are required by the Contract or as changed by contract modification are completed and accepted by Clearfield City:

a. General Liability insurance with a limit of not less than $2,000,000 per occurrence and not less than $3,000,000 aggregate and having an A.M. Best rating of A-class VIII or better. If this coverage is written on a claims-made basis, the Certificate of Insurance shall indicate. Consultant represents that as long as commercially available the insurance shall remain in effect such that claims reported up to three (3) years beyond the date of substantial completion of this contract are covered.

b. Commercial Automobile insurance with a minimum combined single limit of $1,000,000 per occurrence OR $500,000 liability per person, $1,000,000 per occurrence, $250,000 Property Damage, and having an A.M. Best rate of A-class VIII or better.

c. Architect and/or Engineers Professional Liability (errors and omissions) is required at the coverage amount of $2,000,000 per claim and $3,000,000 aggregate. If this coverage is written on a claims-made basis, the Certificate of Insurance shall indicate. Consultant represents that as long as commercially available the insurance shall remain in effect such that claims reported up to three (3) years beyond the date of substantial completion of this contract are covered (on construction contracts or modifications for construction management the insurance shall remain in effect for one (1) year after completion of the project).

d. Valuable Papers & Records Coverage and/or Electronic Data Processing (Data and Media) Coverage for the physical loss or destruction of the work product including drawings, plans, specifications and electronic data and media. Such insurance shall be of a sufficient limit to protect Consultant, its sub-consultants and Clearfield City from the loss of said information.

e. Workers Compensation Insurance: Consultant shall provide evidence that his employees and sub-consultant employees are covered by Workers Compensation.

f. Consultant shall require the insurance company that issues the Certificates of Insurance for the evidence of the required insurance coverage to endeavor to provide Clearfield City with 30-day written notice in the event that coverage is canceled before the policy expiration date stated in the Certificate. Consultant further agrees to provide Clearfield City with 30 day written notice prior to making an alternation or material change to the required insurance coverage. Insurance certificates and notice(s) should be sent to chersty.titensor@clearfieldcityut.gov.

g. Policies referred to in (a) and (b) above are required to be endorsed by naming Clearfield City as Additional Insured and, on General Liability, indicate they are primary and not contributing coverage. All required policies, endorsements, insurance companies issuing same, and self-insured programs are subject to review and approval by Clearfield City.

VI. TIMELINE

The following is a tentative schedule of this entire RFP process. While the City will attempt to apply the necessary resources to maintain this schedule, the following dates are merely projections. The City reserves the right to modify this schedule as needed to accommodate the completion of this RFP process.

TENTATIVE RFP SCHEDULE

RFP Published Monday, June 15, 2026

Questions from Firms Due Wednesday, June 24, 2026 @ 5:00 pm

Questions and Answers Posted Friday, June 26, 2026 @ 5:00 pm

Proposals Due Tuesday, July 7, 2026, 5:00 PM

VII. ADMINISTRATIVE GUIDANCE

The information provided herein is intended to assist Firms in the preparation of proposals necessary to properly respond to this RFP. This RFP is designed to provide interested Firms with sufficient basic information to submit proposals meeting minimum requirements but is not intended to limit a proposal's content or to exclude any relevant or essential data therefrom.

Firms are at liberty and are encouraged to expand upon the specifications to give additional evidence of their ability to provide the services requested in this RFP.

7.1 ISSUING OFFICE AND RFP REFERENCE NUMBER

Clearfield City ECONOMIC DEVELOPMENT is the issuing office for this RFP and all subsequent addenda. This number must be referenced on all proposals, correspondence, and documentation mailto:chersty.titensor@clearfieldcityut.gov relating to this RFP. During the RFP process, all communication will take place through bonfire/euna (State Purchasing site). All other communications regarding this RFP, both spoken and written, which are received by any representative of the Firm from other sources (such as any elected or appointed official of the city or any other city staff, unless said communication is required by primary contact) shall result in the disqualification of the proposal. This refers to both formal and informal conversations and communications.

Contact: Spencer W. Brimley 55 South State Street Clearfield, Utah 84015

7.2 SUBMISSION OF PROPOSAL

Proposal RFP documents will be available online on Monday June 15, 2026, at utah.bonfirehub.com. Sealed proposals will be accepted online until July 7, 2026, at 5:00 PM.

Proposals submitted after this deadline will be rejected. All proposals, upon submission to the City, shall become City property.

Failure to provide a response to items indicated in this RFP will be interpreted by the city as an inability by the Firm to provide the requested service. All submittals shall be complete in all material respects and failure to provide a complete submittal may result in rejection of the response.

7.3 BID BOND

Not applicable required for this RFP.

The City may conduct such investigations as the City deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, suppliers, individuals, or entities to perform the Work in accordance with the contract Documents.

7.4 INQUIRIES

Questions arising subsequent to the issuance of this RFP shall be submitted in writing through the State of Utah’s online procurement portal. Questions and answers will be consolidated and provided to all Firms on record of receiving this RFP. All inquiries must be submitted by the close of business (5:00 PM MST) on Wednesday, June 24, 2026. Questions submitted after the deadline will not be addressed.

7.5 RESPONDENT’S RESPONSIBILITY FOR PROPOSAL COSTS

The City is not liable for any cost incurred by Firms associated with the preparation of the proposal or the negotiation of a contract for services prior to the issuance of the contract.

7.6 EVALUATION OF PROPOSALS

The City may award a contract based on initial proposals received without discussion of such proposals with the Firm. Accordingly, each initial proposal should be submitted with the most favorable price and service available.

In evaluating proposals, the city will consider whether or not the proposals comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the proposal or prior to the Notice of Award. Evaluation committee members will evaluate and rank each submittal based on required information provided. Evaluation factors are based on the abilities of the proposer to efficiently perform the Scope of Services as generally outlined in the Request for Proposals. The city will be seeking to identify the submittal(s) which will best meet the needs of Clearfield City as determined from the responses to the Request for Proposals.

In evaluating Bidders, the City will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities. During the evaluation process and at the sole discretion of the City, requests for clarification of one or more proposer’s submittals may be conducted. This request for clarification may be performed by the city in a written format, or through scheduled oral interviews. Such clarification request will provide proposers with an opportunity to answer any questions the City may have on a proposer’s submittal.

7.7 KEY COMPANY PERSONNEL

In submitting a proposal package, the Respondent is representing that each person listed or referenced in the proposal package shall be available to perform the services described for the city, barring illness, accident, or other unforeseeable events of a similar nature in which case the Respondent must be able to promptly provide a qualified replacement. In the event the Respondent wishes to substitute personnel, the Respondent shall propose a person with equal or higher qualifications and each replacement person is subject to prior written city approval. In the event if the requested substitute person is not satisfactory to the city and the matter cannot be resolved to the satisfaction of the city, Clearfield City reserves the right to cancel the contract for cause.

7.8 ORAL PRESENTATION

The city may require an oral presentation by Firms to supplement a proposal. The presentations, if required, shall be scheduled by Assistant City Manager, after the proposals have been received prior to the award of the contract.

7.9 AWARD OF THE CONTRACT

Upon completion of the evaluation process, the City may negotiate with and award the contract to the Firm whose proposal is determined to be most advantageous and produces the best possible outcome for the city. If detailed in the proposal, factors such as additive alternate bids, discounts, transportation costs, and life cycle costs may be used to determine which bidder, if any, is offered the award. It is understood that the city is not obligated to make an award under or as a result of this RFP or to award such contract.

The parties must execute the contract prior to the commencement of performance. The contract will incorporate the provisions of this RFP (including any addenda) and other terms negotiated by the parties. By submitting a signed proposal, the Firm agrees to the provisions of the contract described herein.

7.10 PROTECTED INFORMATION

Under the Government Records Access and Management Act, Section 63-2-101 et seq., Utah Code Ann. (1993 and supp. 1996), as amended ("GRAMA"), the proposal submitted is open for public inspection. If the Firm desires to have information contained in its proposal protected from such disclosure, the Firm may request such treatment by providing a "written claim of business confidentiality and a concise statement of reasons supporting the claim of business confidentiality" with the proposal (GRAMA, Section 63G-2-309). All material contained in and/or submitted with the proposal becomes the Owner's property and may be returned only at the Owner's option.

7.11 ADDENDUM TO RFP

In the event that it becomes necessary to review this RFP in whole or in part, an addendum will be provided to all Firms on record as having received this RFP through the State of Utah’s online procurement portal.

7.12 AUTHORIZED REPRESENTATIVES

The proposal or bid must contain the signature of a duly authorized officer, or agent of the Firm’s company empowered with the right to bind the Firm for the amounts estimated and terms proposed. The Firm must also provide evidence of the authority of the officer or agent to bind the Firm. The owner shall have the option to change the Firm’s contact person if it is in the best interest of the Owner.

Include this information within the "Letter of Transmittal", which will be tabbed section "1" of a successful proposal.

7.13 ANTI-COLLUSION

The submission of a proposal constitutes agreement that the Firm has not divulged its proposal to, or conspired with, any other Firm or party to a proposal whatsoever.

This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract.

7.14 RESTRICTIONS / CONFLICT OF INTEREST

All proposals must clearly set forth any restrictions or provisions deemed necessary by the Firm to effectively service the proposed Contract.

If any officer, director, or agent of your organization is also an employee of Clearfield City, then you shall clearly identify in your response the name of the individual(s) and the position he or she holds in your organization. Further, you shall disclose the name(s) of any City employee(s) who owns, directly or indirectly, any interest in your organization or any of its branches. This does not include stock in a publicly traded organization unless the individual holds more than a ten- percent (10%) stake.

7.15 RIGHT TO REJECT

The City reserves the right to reject any or all Bids, including, without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. The City reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to be non-responsible. The City also reserves the right to waive all informalities or technicality in any bid or proposal in the interest of the City not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder. The city has the sole discretion and reserves the right to cancel this RFP, and to waive any and all informalities and/or irregularities, or to re-advertise with either identical or revised specifications, if it is deemed to be in the city’s best interests to do so.

ATTACHMENT A

Map of Focus Area