About this file
This is a Business Confidentiality Claim form issued by the Utah State Archives Office of the Government Records Ombudsman for use in conjunction with the Utah Government Records Access and Management Act (GRAMA). The form is designed for entities submitting proposals or bids to the Division of Purchasing in Utah to claim protection for trade secrets and commercial financial information. Claimants must provide a concise statement explaining why specific information warrants confidential treatment under Utah Code sections 63G-2-305 and 63G-2-309. The form requires submission of both redacted and non-redacted versions of proposals, with claimants responsible for identifying the specific pages, paragraphs, and reasons for each confidentiality request.
The form establishes that confidentiality claims must be submitted simultaneously with the protected information and must include complete claimant identification, including company name, address, representative contact information, and the governmental entity receiving the submission. Importantly, submission of a confidentiality claim does not guarantee protected classification if the government receives a public records request, as the final determination rests with the Division of Purchasing. The Division will not perform redactions on behalf of claimants who fail to submit properly redacted versions of their proposals. This form applies to the Overdrive contract opportunity with the State of Utah and serves as a mechanism for bidders to protect commercially sensitive information during the procurement process.
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Office of the Government Records Ombudsman Utah State Archives
Business Request for GRAMA Business Confidentiality Claim
Note: Utah Code § 63G-2-305(1) states that trade secrets can be protected if the person submitting the trade secret provides the governmental entity with a confidentiality claim. Likewise, Utah Code § 63G-2-305(2) states that commercial financial information can be protected if disclosure could reasonably be expected to result in unfair competitive injury to the person submitting the information, and that person has provided a confidentiality claim. Confidentiality claims are described in Utah Code § 63G-2-309. A claim must include a concise statement of reasons supporting the claim and must be submitted with the information requested to be protected. A claimant MUST submit a redacted and non-redacted version of their proposal. The entire proposal may NOT be redacted. The Division of Purchasing will not redact a proposal on behalf of a claimant if they fail to upload a redacted copy of their proposal.
State: ZIP code:
Email address:
Date:
Following is a concise statement of reasons supporting this confidentiality claim:
Signed:________________________________________
GRAMA Business confidentiality claim
Date:______________________________
Claimant information:
Company name:
Address:
City:
Name of company representative:
Telephone number:
Details about confidentiality claim:
This claim applies to records submitted to: Reason for submission:
Note: Making a confidentiality claim does not guarantee protected classification if government receives a records request.
Confidentiality request applies to:
page paragraph reason http://archives.utah.gov/opengovernment/ombudsman.html http://le.utah.gov/xcode/Title63G/Chapter2/63G-2-S204.html https://le.utah.gov/xcode/Title63G/Chapter2/63G-2-S305.html?v=C63G-2-S305_2020051220200512 https://le.utah.gov/xcode/Title63G/Chapter2/63G-2-S309.html?v=C63G-2-S309_2019051420190514
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| statement of reasons: |
| date signed: |
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| reason #4: |
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| Group1: Off |
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