1-Chambers Road Engineering RFQ 10-09-26.pdf

TOWN OF PARKER | ENGINEERING / PUBLIC WORKS

FINAL • October 9, 2026 | 1

REQUEST FOR QUALIFICATIONS

Chambers Road Half-Section Completion

Crowfoot Valley Road to Stroh Road

Professional engineering services Roadway, bridge, drainage and related improvements

RFQ Number: 26-027

Issued by: Town of Parker, Colorado • Engineering/Public Works Department

Issue Date / Response Deadline: October 19, 2026; November 13, 2026, by 5:00 PM MST

Status: Final draft issued for solicitation

1. Invitation and project purpose

The Town of Parker (Town) invites statements of qualifications (SOQs) from qualified consulting engineering firms to plan, investigate, design and prepare construction documents for completion of the unbuilt northbound half of Chambers Road, a principal arterial roadway, between Crowfoot Valley Road and Stroh Road in Parker, Colorado (approx. one mile). The anticipated work includes one bridge structure, roadway approaches, drainage, utilities, multimodal facilities and connections to the existing transportation network.

The adjacent residential developer constructed the existing southbound half of the roadway, which is carrying public traffic. The proposed northbound half is intended to generally complement that construction and complete the principal arterial roadway cross-section. The selected consultant shall validate the existing design and constructed conditions, identify necessary updates, and provide a coordinated, permit-ready/complete and bid-ready design.

This RFQ is for professional services. A separate procurement will be used for construction. The Town anticipates qualifications-based selection followed by negotiation of scope, schedule and a fair and reasonable fee with the highest-ranked firm.

2. Solicitation administration

Authorized RFQ contact: Charles Ellis, Chief Procurement Officer, cellis@parkerco.gov, 303.805.3188

Town project manager: Bob Exstrom, Engineering/Public Works

Submission system: Bidnet Direct: www.bidnetdirect.com

Submit one searchable PDF SOQ through the designated portal before the stated deadline. The portal receipt timestamp will govern. Respondents are responsible for registration, file upload and receipt confirmation. Email, paper and late submissions will not be accepted unless expressly authorized by the

Town’s final solicitation instructions.

FINAL • October 9, 2026 | 2

Proposed procurement schedule

The intervals below are calendar days, not workdays. All times are Mountain Time in Parker Colorado.

Milestone Proposed Timing • Date

Advertisement and document availability Day 0 • October 19, 2026

Written questions due Day 11 • October 30, 2026, by 5:00 PM MST

Final planned addendum Day 18 • November 6, 2026

SOQs due Day 25 • November 13, 2026, by 5:00 PM MST

Shortlist notification Day 46 • December 4, 2026

Interviews, if conducted Days 50–53 • December 8-16, 2026

Final ranking and notification Days 57–60 • December 17-18, 2026

Negotiation and authorization January 2027, subject to approvals

Notice to proceed January/February 2027, following executed agreement

Questions, addenda and communications

Submit all questions through the Q&A section of the solicitation at www.bidnetdirect.com by the stated deadline. Only written addenda issued through the official solicitation system can modify this RFQ and respondents shall acknowledge every addendum in their SOQ. The Town may revise dates by addendum and will allow reasonable response time for material revisions.

Direct procurement communications only to the authorized RFQ contact. Do not contact selection committee members concerning this solicitation. Any site visit is observational; respondents shall not enter restricted property, the traveled roadway, drainage channels or structures without authorization and appropriate traffic control.

3. Project definition and design basis

3.1 Limits and intended improvements

The base design shall encompass the unbuilt principal arterial half-section between Crowfoot Valley

Road and Stroh Road including one companion bridge at the identified crossing of Lemon Gulch. Include necessary transitions at Crowfoot Valley Road, Stroh Road and intervening public street connections.

The anticipated improvements include pavement, curb and gutter, median and turn-lane work, sidewalks or shared-use facilities, accessible crossings, drainage conveyance and water-quality facilities, signing and striping, safety barriers, utility adjustments, lighting and signal modifications where required, and restoration. Lane count, widths, design speed, access configuration and multimodal

FINAL • October 9, 2026 | 3 treatments shall be established in the Town-approved basis of design; they are not established by this draft. Design services for median landscaping and streetscaping along the north and east sides will be procured under a separate contract outside the scope of this RFQ. However, the consultant must coordinate/anticipate that work and account for related requirements, including irrigation taps, sleeves, and similar infrastructure.

3.2 Verify before reusing

Use the developer’s approved plans and record drawings as reference information, subject to verification. Do not assume the new roadway or bridge can be produced by reflecting the existing design. Evaluate survey control, changes made during construction, roadway geometry, foundations, drainage, utilities, easements, permit conditions and current design criteria. Identify which existing facilities were sized or constructed for the ultimate roadway and which require expansion.

The consultant shall prepare an early existing-design validation memorandum identifying records received, reliance limitations, field-verification results, usable prior work, deficiencies, missing investigations, design alternatives and recommended scope changes. Obtain Town approval of the basis of design before advancing detailed design.

3.3 Governing requirements

Apply the Town-adopted Roadway Design and Construction Criteria Manual, applicable technical addenda, Storm Drainage and Environmental Criteria Manual, and Colorado Department of

Transportation (CDOT) Standard Specifications for Road and Bridge construction plus CDOT standard

Plans. Confirm adopted editions and establish a criteria register at kickoff. Apply relevant ADA accessibility requirements and the MUTCD 11th edition.

For structural work, use the applicable AASHTO LRFD requirements and CDOT bridge design, detailing and structural standards as adopted or required for this project. Apply Mile High Flood District criteria where incorporated by the Town. Resolve conflicting criteria with the Town in writing; identify and obtain approval for design exceptions.

3.4 Project schedule

Design services covered by this RFQ are anticipated to be completed by the end of 2027. Construction is anticipated to begin in early 2028, with completion targeted for the end of that year.

4. Scope of services — investigations

4.1 Project management and coordination

Provide a dedicated project manager and discipline leads. Conduct kickoff and regular progress meetings; maintain a decision log, risk register, action list, change log and schedule showing Town and agency reviews. Submit monthly progress and budget reports by task, including completed work, upcoming decisions, remaining fee and schedule risks. Coordinate with Town Engineering, Traffic, Stormwater, Streets and Parks staff, affected utility owners, the developer and applicable districts and agencies throughout the Town.

FINAL • October 9, 2026 | 4

4.2 Records review, survey and right-of-way

Obtain and review approved development and roadway plans, bridge calculations and shop drawings, record drawings, prior geotechnical and drainage reports, traffic studies, plats, easements, agreements, permits, acceptance records and available inspection reports. Review ownership and permitted reuse of prior design files. Town-provided information does not replace required verification.

Perform control, topographic and boundary/right-of-way surveys by appropriately licensed personnel.

Capture both roadway halves, intersections, drainage structures, channels, trails, visible utilities and bridge tie-in features. Verify horizontal and vertical datums and reconcile prior plan control. Extend survey beyond the nominal roadway limits where needed for drainage, grading, easements or transitions. Establish digital terrain and existing-conditions base files.

Prepare a right-of-way and easement needs map, identify parcel impacts, and provide legal descriptions and exhibits for all permanent and temporary rights. Identify title and access issues early. The consultant will lead property acquisitions and easement activities; do not assume right-of-way or construction access based solely on development plans.

4.3 Subsurface utilities

Provide a utility investigation and coordination plan addressing Colorado subsurface utility engineering requirements and applicable ASCE 38 standards. Obtain utility records and notifications, survey visible features, designate buried facilities and perform targeted test holes. Attempt Quality Level B within proposed excavation limits; provide Quality Level A at critical conflicts and address gravity-fed-system conflicts and required documentation under applicable law. Identify limitations and unresolved utilities on the plans.

Maintain a utility conflict matrix with owner, proposed resolution, responsibility, cost and schedule.

Coordinate relocations, protection, service continuity and utility-owner approvals. Include private facilities where relevant. Define utility design by the consultant versus the utility owner during scope negotiation.

4.4 Geotechnical and pavement investigations

Develop and execute a Town-approved investigation for roadway subgrade, pavement interfaces, bridge foundations, walls and approach embankments. Address groundwater, settlement, expansive or unsuitable soils, scour-related foundation conditions, excavation support, corrosion and constructability.

Recommend pavement sections, earthwork specifications, foundation systems and additional investigations as needed.

4. Scope of services — roadway and bridge

4.5 Roadway, traffic and multimodal design

Confirm current traffic conditions and update existing studies to the level needed to establish design-year demands, intersection operations, lane transitions, turn lanes, access management and safety.

FINAL • October 9, 2026 | 5

Prepare alignment, profile, typical sections, grading, cross-sections, pavement design, curb and gutter, medians, intersection tie-ins and earthwork quantities. Evaluate overlay, restriping and targeted reconstruction of the existing half where necessary for a complete functioning facility; identify these costs separately. Provide accessible pedestrian and bicycle continuity, ramp and crossing design, signing, marking, lighting and necessary signal work. Provide traffic engineering services for new signal poles at the Crowfoot Valley/Chambers and Spirit Trail/Chambers intersections. The ultimate signal configuration at Stroh/Chambers is complete except for signal head quantities.

4.6 Bridge and structural engineering

Confirm the crossing name, structure identifier, existing configuration, prior provisions for expansion and intended final roadway alignment. Evaluate an independent companion structure and document the recommended solution based on safety, hydraulic performance, constructability, lifecycle maintenance, appearance, cost and traffic impacts.

After contract award, review available existing-bridge plans, inspection information, ratings and field condition. Independently verify the proposed structure’s geometry, loads, foundation capacity and design assumptions. Existing foundations, reinforcement or other components shall not be reused or loaded without documented engineering verification. Resolve differential settlement and movement, construction clearances, joints, drainage and maintenance access between structures.

Provide structural layout and selection documentation; final superstructure, substructure and foundation design; approach slabs; retaining and wing walls; bridge rail and approach barrier transitions;

scour protection; and coordinated utility and trail accommodation. Include design calculations, independent checking appropriate to structural complexity, constructability review and sealed plans and specifications.

Evaluate effects of excavation, foundation installation, crane access and temporary works on the operating bridge, roadway and channel. Establish design constraints and monitoring criteria where needed. The contractor retains responsibility for means, methods and delegated temporary works identified in the construction documents.

4. Scope of services — drainage and delivery

4.7 Drainage, floodplain and environmental work

Review prior drainage models, basin boundaries, water-quality sizing and permits. Analyze existing, proposed and ultimate conditions as necessary, including the combined hydraulic effect of both structures and construction stages. Address flood elevations, conveyance, debris, scour, channel stability, outfalls, detention and permanent water quality. Verify capacity and availability of developer-built facilities proposed for use.

Prepare drainage reports, hydraulic models, storm-drain design, erosion protection and grading. Identify floodplain and floodway requirements, including whether a no-rise demonstration, floodplain permit, CLOMR or LOMR is required. Establish approval sequence and incorporate mitigation and post-construction obligations.

FINAL • October 9, 2026 | 6

Screen and delineate aquatic resources and other environmental constraints as warranted. Determine applicable USACE Section 404, Section 401, Colorado dredge/fill, construction stormwater, dewatering and other authorizations. Do not assume prior developer permits cover this work. Evaluate biological, cultural-resource and other reviews associated with applicable agency actions. Prepare required applications, technical exhibits and responses to review comments within the negotiated scope.

Provide a permit matrix identifying authority, applicability, applicant, preparer, fees, supporting studies, lead time, expiration and construction obligations. Develop the design-stage stormwater management plan and temporary/permanent erosion-control documents. Distinguish consultant-prepared design permits from contractor-held construction permits and field updates.

4.8 Traffic staging and public access

Develop constructible staging and traffic-control plans that maintain safe public travel and emergency access. Existing lane configurations of one-lane in each direction must be maintained during construction. Establish the required minimum lane availability and allowable closure windows with the

Town. Address intersections, residential access, school and service traffic, pedestrian/bicycle detours, temporary drainage and separation of workers from traffic. Closures of roadways will be minimized.

Provide a construction sequencing narrative, preliminary schedule and public-information exhibits.

Coordinate utility relocations, structure erection, channel work and the final traffic switch. Identify temporary construction easements, staging areas and seasonal restrictions.

4.9 Estimates, bidding and construction support

Prepare quantity-based estimates at each design milestone, separating roadway, bridge, drainage, utilities, traffic control, restoration, property needs and other owner costs. State pricing date, escalation, contingency, exclusions and uncertainties. Reconcile changes against the prior estimate and identify options if the approved budget is exceeded.

Provide bid-phase technical responses, addendum support and bid analysis. Post-award design support may be authorized separately for RFIs, submittals, site observations, design revisions and record documents. Full-time construction management, inspection and materials testing are excluded unless expressly procured and authorized.

4.10 Public open house

With Town support, the Consultant shall lead and document at least one public open house to coordinate the project with adjacent property owners.

5. Deliverables and authorization milestones

Negotiate task budgets and a detailed deliverable schedule after selection. Written Town direction is required to proceed beyond the agreed validation/concept gate. Town review does not relieve the consultant of professional responsibility for its services.

FINAL • October 9, 2026 | 7

Milestone Deliverables (preliminary to be finalized at contract negotiations)

Contract No. 01:

Validation / basis of design

Records inventory; survey and soil investigations; existing-design validation memo;

confirmed limits and criteria; initial risk, utility and permit matrices; baseline schedule.

Contract No. 01:

Approximately 30% design

Alternative and bridge selection recommendation; preliminary plans and profiles;

cross-section and staging concept; preliminary drainage/hydraulics; preliminary property impacts; estimate and decision log.

Contract No. 02:

Approximately 60% design

Coordinated roadway, bridge and drainage plans; finalize right-of-way/easements;

utility/SUE resolutions; median and streetscaping coordination, environmental and permit submittals; updated estimate and schedule.

Contract No. 02:

Approximately 90% design

Substantially complete plans, specifications and bid items; structural calculations/check record; permit status; traffic-control plans; constructability review; quantity-based estimate.

Contract No. 02: Final / bid-ready package

Sealed final plans and applicable reports; specifications, quantities and engineer’s estimate; resolved comments; approval/permit register; native files; remaining owner actions explicitly listed.

Contract No. 02: Bid phase

Technical question responses; proposed addenda for Town issuance; conformed technical documents and bid review assistance.

Contract No. 03:

Construction Phase

Provide construction engineering, administrative, and closeout services including as-built drawings as needed throughout construction, coordinating all work with the

Town’s designated Project Manager and Construction Manager.

Digital handover and quality management

Provide searchable PDFs and editable native design files, including CAD models, surfaces, alignments, survey data, calculations, drainage/hydraulic models, schedules, cost estimates and supporting spreadsheets. Confirm software versions, coordinate system, naming conventions and required model formats with the Town. Identify third-party file restrictions before relying on existing work.

Submit a project quality-management plan identifying discipline review, independent structural checking, interdisciplinary coordination and final approval responsibilities. With each milestone, provide a comment-response log, QA/QC completion statement and unresolved decision list. Deliverables shall be signed and sealed by Colorado-licensed professionals where required.

6. Team qualifications and SOQ requirements

Minimum team capabilities

Provide a prime consultant responsible for integrating all disciplines, with a designated project manager and Colorado-licensed engineers responsible for roadway, structural, drainage and geotechnical work as

FINAL • October 9, 2026 | 8 applicable. Surveying shall be under a Colorado professional land surveyor. Identify qualified utility, environmental, traffic and cost-estimating personnel. Demonstrate comparable arterial completion or widening and bridge design experience under active traffic.

SOQ organization and proposed limits

Limit the technical SOQ to 20 single-sided letter-size pages, including graphics and tables. Exclude only a cover, contents page, the signed certification/addenda page and resumes (maximum two pages each for up to eight key personnel). Use at least 11-point narrative text and legible graphics. Do not submit unrequested marketing appendices.

A. Cover letter and firm information. Identify legal entity, address, principal contact, authorized signatory, prime/subconsultant relationships and commitment to the proposed team.

B. Project understanding and approach. Explain the most significant risks and how the team will validate prior design, confirm the correct half-section and crossing, integrate new and existing structures, manage utilities/drainage, and maintain traffic. Describe decision points and reuse of existing work without assuming its adequacy.

C. Similar project experience. Provide up to five relevant projects from the past ten years, emphasizing municipal/county arterial roadway and bridge work. Identify owner/reference contact, dates, actual team roles, similar constraints, original/final design fees and construction budgets or bids where known.

D. Team and availability. Provide an organization chart, key personnel/resumes, licensure, subconsultant roles, office/work locations, present commitments, availability and proposed continuity through construction.

E. Work plan and schedule. Provide a preliminary task sequence and milestone schedule measured from notice to proceed. Show critical decisions, investigations, utility coordination, permitting, Town review periods and long-lead dependencies.

F. Project controls and quality. Explain estimating, design-to-budget methods, QA/QC, independent bridge review, interdisciplinary checking, risk management, issue escalation and construction-phase responsiveness.

G. Disclosures and certification. Disclose actual/potential conflicts, prior involvement in this corridor, proposed reuse of proprietary work, material contract exceptions and relevant performance or licensing matters requested by the Town. Acknowledge addenda and certify the accuracy of the SOQ.

H. Hourly rates. Hourly rates need to be provided but will not be used as part of the selection criteria.

Detailed fees will be requested from the highest-ranked firm during negotiation.

7. Evaluation and selection

SOQs will be evaluated by the selection committee based on the following criteria and weighting.

FINAL • October 9, 2026 | 9

Evaluation factor Points

Comparable municipal/county roadway and bridge experience; reference-supported performance 25

Project understanding and technical approach, including existing/new interfaces and traffic 25

Qualifications and relevant experience of the assigned project manager and key team 25

Capacity, availability and schedule 15

Quality management, cost estimating and control of scope/budget/schedule 10

Total 100

Review and shortlist

The Town will first review submissions for responsiveness and minimum qualifications. The selection committee will independently score responsive SOQs against the published criteria, then document a consensus ranking. The Town anticipates shortlisting up to three firms subject to the number of qualified submissions and applicable procurement requirements.

Interviews and final ranking

If interviews are conducted, shortlisted teams will receive the preparation requirements. The proposed project manager and bridge and roadway leads shall attend at a minimum. Recommended final score:

60% SOQ score plus 40% interview score. If interviews are not conducted, the SOQ score determines ranking. Reference checks may validate or adjust the relevant scores with documented reasons applied consistently.

Negotiation and award

The Town will request a detailed scope, schedule, and fee from the highest-ranked firm and negotiate a fair and reasonable agreement. If agreement cannot be reached, the Town may formally end negotiations and proceed to the next-ranked firm. Selection or notice of intent to award is not authorization to begin work.

Award is contingent on funding, required approvals, agreement execution and written notice to proceed. Key personnel and subconsultants identified in the SOQ may not be replaced without written

Town approval.

8–10. Contract framework and RFQ exhibits

8. Contract framework

The selected firm will execute the Town’s approved professional services agreement attached to the final RFQ. Services are anticipated to be contracted in three separate agreements as outlined in section

FINAL • October 9, 2026 | 10 five above. Respondents shall identify material exceptions with their SOQ. The agreement will govern payment, reimbursables, insurance, standard of care, indemnification, ownership and permitted use of instruments of service, records retention, termination and dispute resolution.

Compensation is anticipated to be a negotiated fixed fee for defined tasks and, where appropriate, hourly services subject to a not-to-exceed authorization. Establish task-level scope, assumptions, allowances, deliverables and change authorization before notice to proceed. The consultant shall not exceed authorized scope or fee without written approval.

The professional services agreement outlines the applicable insurance requirements, including professional liability, commercial general liability, automobile liability, and workers’ compensation coverage. The selected firm shall submit the required certificate of insurance during contract negotiations.

9. General solicitation conditions

Subject to applicable law and Town policy, the Town reserves the right to reject any or all SOQs, cancel or reissue the solicitation, seek clarification, verify qualifications and waive immaterial irregularities.

Respondents bear their own preparation and interview costs. The Town does not guarantee an award.

SOQs are subject to the Colorado Open Records Act and other applicable disclosure requirements.

Respondents shall clearly identify particular information claimed confidential and provide the legal basis; blanket confidentiality markings do not bind the Town. The Town will determine disclosure obligations under applicable law.

Respondents shall disclose conflicts of interest, including prior design or developer relationships that could affect this assignment. Prior corridor experience is not itself disqualifying. The Town will determine appropriate mitigation and provide available project information consistently to respondents.

10. Exhibits

Exhibit A — Development construction plans. Construction drawings (three separate files) showing not-for-construction layouts of the full roadway section are provided for reference only. These are not as-built or record drawings; those will be provided after contract execution. Any formal use of these plans must be cleared with that engineer of record.

Exhibit B — Professional services agreement. Current approved form, insurance schedule, payment provisions and required certifications.