1_Center Console Vessel Purchase RFR~1.pdf

The Commonwealth of Massachusetts

Division of Marine Fisheries

(617) 626-1520 | mass.gov/MarineFisheries

Maura T. Healey

Governor

Kimberly Driscoll

Lt. Governor

Rebecca L. Tepper

Secretary

Thomas K. O’Shea

Commissioner

Daniel J. McKiernan

Director

ISSUE DATE: 9/25/26

Purchasing Department Massachusetts Division of Marine Fisheries

Address 30 Emerson Ave

City, State Zip Code Gloucester, MA 01930

Procurement Contact Person Bill Hoffman

Telephone Number 978-808-2143

E-Mail Address bill.hoffman@mass.gov

RFR Name/Title Center Console Research Vessel RFR Number DMF - 26037

COMMBUYS Bid Number BD-27-1046-DMF-FWE20-133878

1. Description or Purpose of Procurement:

The Division of Marine Fisheries is issuing this Request for Response (RFR) to solicit competitive quotes for the purchase and delivery of one brand new, current-model-year Steiger Craft 255 CC

“Chatham” center console vessel or approved equal.

The purpose of this procurement is to acquire a rugged, deep-V fiberglass vessel configured for rod-and-reel fisheries research, coastal monitoring, and research diving operations. The selected vendor is expected to provide a turnkey vessel package, including outboard motors, and tandem-axel trailer. Bidders offering alternative models and models must demonstrate that their vessel meets or exceeds all specifications detailed in Section 8 of this RFR. All terms and conditions apply (see below).

http://www.mass.gov/marinefisheries

REQUEST FOR RESPONSE

DMF Gloucester – Center Console Research Vessel

DMF RFR 26037

2. Applicable Procurement Law

Check Appropriate

Box (“X”):

Type of Purchase Applicable Laws

Executive Branch Goods and Services

Goods and Services MGL c. 7, § 22; c. 30, § 51, § 52; 801

CMR 21.00

Human and Social Services MGL c. 7, § 22, § 22N; c. 30, § 51, § 52;

801 CMR 21.00; 808 CMR 1.00

Legal Services MGL c. 30, § 51, § 52 and § 65; c. 7, §

22; and 801 CMR 21.01(2) (b)

Grants MGL c. 7A, § 7; St. 1986 c. 206, § 17;

815 CMR 2.00

3. Acquisition Method:

Check All Applicable (“X”): Category

Fee-For-Service

Outright Purchase

Rental (not to exceed 6 months)

Term Lease

License

Other:

4. Whether Single or Multiple Contractors are Required for Contract:

Check One (“X”):

Single Contractor

Multiple Contractors

a. Estimated Number of Awards

The target maximum number of Contractors is one; the Purchasing Department may award more or fewer contracts, if it is in the best interests of the Commonwealth to do so.

DMF RFR 26037

5. Entities Eligible to Use the Resulting Contract

Check One (“X”): Eligible Entities

Limited User Contract – Restricted to Use by Defined Entities Only. Any Contract(s) resulting from this Bid will be open for use by the issuing Purchasing Department and the following other entities:

Limited User Contract – Restricted to Use by Issuing Entity Only.

6. Expected Duration of Contract (Initial Duration and any Options to Renew):

Contract Duration

Number of Options Number of Years/Months

Initial Duration

1 year

Renewal Options

N/A

Total Maximum Contract Duration

1 year

7. Anticipated Expenditures, Funding, or Compensation:

Estimated Value of Procurement: $240,000

8. Contract Performance and Business Specifications:

Scope of Services: Vendors are required to provide a price quote for requested vessel, trailer, shipping and delivery. Vessel must be received by March 2027.

Commodities being Procured:

New Steiger Craft 255 Chatham, or equal, including all Standard Features

Vessel Specifications Center console -pilot house

LOA – 25’

Beam – 8’6” Fuel – 150 gallon Deadrise – 21 degree Hull color – white, blue boot stripe Interior color – white, grey deck Bottom paint – none

DMF RFR 26037

Cushion color - white

Vessel Features

Auto bilge pump Cleats – pop-up Cockpit under gunnel LED lighting Compass Console storage Cupholders (stainless steel) Dual starter battery Single house battery Fuel tank (150 Gallon) In floor fish box Full fiberglass swim platform with removable 4-step dive ladder Leaning post (deluxe) Port-a-potty Raw water washdown Recessed trim tabs Rod holders (gunnel-8) Rock racks Running/anchor Lights Sinker trays Trim Tab - SeaKeeper ride boat leveling system (model 450) Spreader & courtesy lights Forward facing LED combination flood/spot light Tackle Center (leaning post) Transom Live Well (40 gal) Coffin box Battery charger

Engines – twin outboard Yamaha F200XSA Multi-Engine DEC control Yamaha CL5 touchscreen display Twin-engine main station switch kit Yamaha Saltwater Series II stainless steel propeller Yamaha electric steering Engine color - white

Trailer – aluminum tandem axle

GVWR 9440lbs Stainless steel hardware LED lights

DMF RFR 26037

Galvanized rims Adjustable bunks Balanced radial tires Poly bunk cover Heavy aluminum fenders Aluminum crossmembers Marine grade disk brakes (4) Foot jack – 2000lb

Shipping:

Shipping preparation of the vessel and transportation of the completed vessel and trailer shall be provided by the vendor and included in the total quote. Sea Trials: Vessel shall undergo testing (Sea

Trials) after completion to verify proper function and performance of all systems. The completed vessel and trailer shall be delivered to:

MA Division of Marine Fisheries

30 Emerson Ave

Gloucester, MA 01930

Note: The vessel’s navigation and electronic equipment package, including the display, marine radar, satellite compass, etc. will be excluded from this procurement and will be procured separately under a sperate solicitation.

Fiscal Terms: Vendor will be compensated in accordance with the Commonwealth procurement policy. The Commonwealth of Massachusetts is Tax Exempt. Bills are payable in accordance with CTR’s

Bill Payment Policy.

9. Small Business Purchasing Program

Program Background

The Massachusetts Small Business Purchasing Program (SBPP) was established pursuant to Executive

Order 523 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts. Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.

SBPP Award Preference https://www.mass.gov/sbpp https://www.mass.gov/executive-orders/no-523-establishing-the-massachusetts-small-business-purchasing-program https://www.mass.gov/executive-orders/no-523-establishing-the-massachusetts-small-business-purchasing-program

DMF RFR 26037

While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should an SBPP participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract. The Strategic Sourcing Services Team

(SSST) will not evaluate submissions from non-SBPP participants unless no SBPP Bidder meets the

SSST’s best value evaluation criteria.

SBPP Participation Eligibility

To be eligible to participate in this procurement as an SBPP participant, an entity must meet the following criteria, and be marked as an SBPP-registered business in COMMBUYS:

1. Have its principal place of business in the Commonwealth of Massachusetts;

2. Been in business for at least one year;

3. Employ a combined total of 50 or fewer full-time equivalent employees in all locations, or employees work less than a combined total of 26,000 hours per quarter; and

4. Have gross revenues, as reported on appropriate tax forms, of $15 million or less, based on a three-year average.

Non-profit firms also must be registered as a non-profit or charitable organization with the MA

Attorney General’s Office and be up to date with all filings required by that office and be tax exempt under Section 501(c) of the Internal Revenue Code.

https://www.commbuys.com/bso/

DMF RFR 26037

SBPP Compliance Requirements

It is the responsibility of the Bidder to ensure that their SBPP status is current at the time of submitting a response and throughout the life of any resulting contract. Misrepresentation of SBPP status will result in disqualification from consideration, and may result in debarment, contract termination, and other actions. To learn more about the SBPP, including how to apply, visit the SBPP

Webpage.

Program Resources and Assistance

Bidders and Contractors seeking assistance regarding SBPP may visit the SBPP webpage, http://www.mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov.

10. Environmentally Preferable Products

Products and services purchased by state agencies must be in compliance with Executive Order 515, issued October 27, 2009. Under this Executive Order, Executive Departments are required to reduce their impact on the environment and enhance public health by procuring environmentally preferable products and services (EPPs) whenever such products and services perform to satisfactory standards and represent best value, consistent with 801 CMR 21.00. In line with this directive, all Contracts, whether departmental or statewide, must comply with the specifications and guidelines established by OSD and the EPP Program. EPPs are products and services that help to conserve natural resources, reduce waste, protect public health and the environment, and promote the use of clean technologies, recycled materials, and less toxic products. Bid responses must identify how a contractor meets these goals.

11. Evaluation Criteria

Contractors must submit responses that meet all the submission requirements of the RFR. Only responsive proposals that meet the submission requirements will be evaluated, scored, and ranked by the evaluation team according to the evaluation criteria. Additional information may be requested for evaluation purposes.

12. Instructions for Submission of Responses:

Only electronic quotes submitted via COMMBUYS will be accepted in response to this RFR. Responses must be sent via the “Create Quote” functionality in COMMBUYS. For instructions concerning how to submit a Quote, please see Appendix B.

http://www.mass.gov/sbpp http://www.mass.gov/sbpp http://www.mass.gov/sbpp mailto:sbpp@mass.gov https://www.mass.gov/executive-orders/no-515-establishing-an-environmental-purchasing-policy?_ga=2.237660352.1741219494.1633353146-758386467.1632336759

DMF RFR 26037

Any submission that fails to meet the submission requirements of the RFR will be found non-responsive without further evaluation unless the evaluation team, at its discretion, determines that the non-compliance is insubstantial and may be corrected. In these cases, the evaluation team may allow the vendor to make minor corrections to the submission.

DMF RFR 26037

13. Estimated Procurement Calendar

Procurement Activity Date Time

Bid Release Date 9/24/26

Deadline for Submission of Questions through COMMBUYS “Bid Q&A”

10/1/26 12:00 PM

Official Answers for Bid Q&A published

(Estimated)

10/01/26 12:00 PM

Deadline for Quotes/Bid Responses

(“Bid Opening Date/Time” in

COMMBUYS)

10/15/26 5:00 PM

Notification of Apparent Successful

Bidder(s) (Estimated)

10/22/26

Estimated Contract Start Date 10/23/26

Bidders are required to monitor COMMBUYS for changes to the procurement calendar for this Bid.

DMF RFR 26037

a. Online Questions (Bid Q&A)

Written Questions must be entered using the “Bid Q&A” tab for the Bid in COMMBUYS no later than the “Online Questions Due” date and time indicated in the Estimated Procurement Calendar (above).

The issuing department reserves the right to not respond to questions submitted after this date. It is the Bidder’s responsibility to verify receipt of questions.

It is the responsibility of the prospective Bidder and awarded Contractor to maintain an active registration in COMMBUYS and to keep current the email address of the Bidder’s contact person and prospective contract manager, if awarded a contract, and to monitor that email inbox for communications from the Purchasing Department, including requests for clarification. The Purchasing

Department and the Commonwealth assume no responsibility if a prospective Bidder’s/awarded

Contractor’s designated email address is not current, or if technical problems, including those with the prospective Bidder’s/awarded Contractor’s computer, network, or internet service provider (ISP) cause email communications sent to/from the prospective Bidder/Awarded contractor and the

Purchasing Department to be lost or rejected by any means including email or spam filtering.

Written Responses to Questions will be released on or about the “Responses to Questions Posted

Online” date indicated in the Estimated Procurement Calendar (above).

(Written questions and responses will be posted on the Bid Q&A Tab for this Bid in COMMBUYS.)

b. Bid Amendment Deadline

The Purchasing Department reserves the right to make amendments to the Bid after initial publication. It is each Bidder’s responsibility to check COMMBUYS for amendments, addenda, or modifications to this Bid, and any Bid Q&A records related to this Bid. The Purchasing Department and the Commonwealth accept no responsibility and will provide no accommodation to Bidders who submit a Quote based on an out-of-date Bid or on information received from a source other than

COMMBUYS.

c. Quotes (Bid Responses) Deadline (Bid Opening Date/Time)

See the Quotes (Bid Responses) Deadline (Bid Opening) Date and Time indicated in the Estimated

Procurement Calendar (above).

d. Estimated Contract Start Date

This is the approximate start date. The actual start date will be the Contract Effective Date which is the date the Contract is executed by the parties.

DMF RFR 26037

14. Required Forms

Responses to this RFR must contain the following documents:

Check if applicable (“X”)

Form/Document Notes/Instructions

(If any)

Price sheet with itemized costs Must be included in bid response

Commonwealth Terms and Conditions Will be issued if vendor is awarded.

Request for Taxpayer Identification Number & Certification (Massachusetts Substitute W-9 Form)

Will be issued if

Standard Contract Form and Instructions Will be issued if

Contractor Authorized Signatory Listing Will be issued if

Authorization for Electronic Funds Transfer Will be issued if

Prompt Payment Discount Form Will be issued if

The above attachments are available as part of the Bid record on COMMBUYS

(WWW.COMMBUYS.COM).

http://www.commbuys.com/

DMF RFR 26037

15. RFR Attachments

Appendix A: Required Specifications https://www.mass.gov/doc/rfr-required-specifications-of-commodities-and-services

Appendix B: Electronic Quote Submission Instructions https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids

16. Acceptable Forms of Signature

Effective June 15, 2021, for all 1) CTR forms, including the Standard Contract Form, W-9s, Electronic Funds Transfer (EFT) forms, ISAs, and other CTR-issued documents and forms, or 2) documents related to state finance and within the statutory area of authority or control of CTR

(i.e. contracts, payrolls, and related supporting documentation), CTR will accept signatures executed by an authorized signatory in any of the following ways: 1. Traditional “wet signature”

(ink on paper); 2. Electronic signature that is either: a. Hand drawn using a mouse or finger if working from a touch screen device; or Page 2 b. An uploaded picture of the signatory’s hand drawn signature 3. Electronic signatures affixed using a digital tool such as Adobe Sign or

DocuSign. If using an electronic signature, the signature must be visible, include the signatory’s name and title, and must be accompanied by a signature date. Please be advised that typed text of a name not generated by a digital tool such as Adobe Sign or DocuSign, even in computer-generated cursive script, or an electronic symbol, are not acceptable forms of electronic signature.

https://www.mass.gov/doc/rfr-required-specifications-of-commodities-and-services