1-Centennial Outdoor Pool Concrete Repair-RFP-.pdf

Request for Proposals West Valley City Parks & Recreation Department

Concrete Repair at West Valley City Centennial Outdoor Pool

Prepared By West Valley City Parks and Recreation Department

I. Summary

The West Valley City Department of Parks and Recreation is seeking proposals to repair or eliminate tripping hazards on concrete surfaces of the Centennial Outdoor Pool, which is located at 5355 West 3100 South in West Valley City.

Responders to this request for proposals are to review the criteria described in this request and submit a proposal that matches those criteria as closely as possible. All responders must follow the requirements listed herein, have a valid business license, submit proof of insurance (see requirements below), and provide a warranty covering workmanship and equipment. Failure to follow any requirement of this request may result in rejection of a proposal.

Any questions should be directed to Clint Burnham at 801-955-4015 or Chad George at 801-955-4021.

II. Submission Requirements

Proposals must be received no later than 12:00 P.M. local prevailing time, as conclusively established by the clock on https://utah.bonfirehub.com, on September 14, 2026. All proposals shall be submitted through Bonfire and alternative methods of submission shall not be accepted. Proposals shall reflect the best and most current information and offer.

All proposals must be signed by an authorized representative of the responder. The signature on the proposal signifies the responder’s intent to comply with the terms, specifications, and conditions set forth in this request, unless specific exceptions are explicitly noted on the face of the proposal.

West Valley City reserves the right to reject any or all proposals, to waive any informality or technicality in the Agency’s sole discretion, or to accept any proposal deemed to be in the best interests of the Agency.

III. Intent of Request for Proposal

The intent of this Request for Proposal is to generally set forth the minimum acceptable requirements for the proposals to be submitted herein. It is the intent of West Valley City to choose a proposal based on compliance with the terms of this request. The successful responder shall enter into a contract with the City.

IV. Description of Services and/or Products Required

West Valley City Parks and Recreation is soliciting proposals for trip hazard and concrete repair at the West Valley City Centennial Outdoor Pool. The work generally includes repair of expansion joints, concrete cracks, gaps, separations, and related deteriorated concrete areas on and around the outdoor pool deck, pavilions, and associated concrete surfaces.

Responders are responsible for verifying all quantities, dimensions, square footage, linear footage, existing conditions, access requirements, and site constraints.

Please be clear and concise in explaining how your proposal meets the requirements outlined below. Include a timetable for startup and completion of all work.

Proposal Requirements:

1. The proposal shall include:

a. Scheduled site visit with verification and identification of existing conditions.

b. Recommended repair methods for identified deficiencies.

c. Materials and manufacturer information for proposed repair systems.

d. Lump-sum and/or Itemized pricing for the anticipated base scope.

e. Unit pricing for additional joint, crack, gap, and concrete surface repairs.

f. Separate unit pricing for concrete removal and replacement.

g. Identification and pricing of any conditions requiring specialized or additional work.

h. Any exclusions, assumptions, or limitations.

i. Estimated project schedule and anticipated duration of work.

2. Tolerance Threshold:

a. Zero Tolerance for Trip Hazards > 1/4": Any vertical displacement, lip, or surface offset exceeding 1/4 inch (0.25") between adjacent concrete panels, expansion joints, or crack boundaries must be eliminated.

3. Trip Hazard Mitigation Methods:

a. Precision Concrete Grinding/Scarifying: Tapered transition grinding must maintain a slope ratio of at least 1:12 (1 inch of transition per 1/16 inch of lift) to ensure a smooth, gradual slope.

b. Concrete Slab Stabilization/Lifting: Where slab settling exceeds 1/2 inch, the Contractor may propose polyurethane foam injection or slab jacking to restore the slab to level prior to grinding.

c. Surface Texture: Grinded areas must be textured or finished to match the surrounding slip-resistant pool deck surface coefficient of friction.

Smooth, slippery finishes on grinded areas are strictly prohibited.

4. Joint Repair & Elastomeric Sealing

a. Existing Joint Removal:

i. Remove all deteriorated, loose, or failing existing expansion joint material, backer rod, organic debris, and old caulk from 100% of the pool deck expansion and control joints.

b. Joint Preparation:

i. Clean joint sidewalls using mechanical routing, wire brushing, or abrasive blasting to remove all contaminants, bond-breakers, and laitance.

c. Vacuum all joints using high-efficiency particulate air (HEPA) equipment to ensure joint voids are completely clean and dry before material application.

d. Backer Rod & Primer Installation:

i. Install non-gassing, closed-cell polyethylene foam backer rod into joints at the appropriate depth to achieve the proper sealant depth-to-width ratio (typically 1:2).

ii. Apply substrate primer as specified by the sealant manufacturer.

5. Joint Refilling & Sealing:

a. Fill all joints with a commercial-grade, multi-component or self-leveling polyurethane or silicone sealant specifically designed for submerged/chlorinated water splash zones and high UV exposure (e.g., Sika flex-1a / Sikaflex-2c, Pecora, or equivalent).

b. Sealant must be flush with adjacent surfaces or slightly recessed (maximum 1/16") to prevent foot abrasion and premature wear.

c. Sand broadcast or textured finish must be applied to wet sealant where necessary to maintain slip resistance.

6. Concrete Removal and Replacement – Optional

a. Where joint, crack, or surface repair is not appropriate, the Responder shall identify the affected areas and provide separate pricing for concrete removal and replacement.

b. Replacement work may include saw cutting, removal and legal disposal of existing concrete, subgrade/base preparation, reinforcement or dowels as required, placement and finishing of new concrete, control and expansion joints, curing, and protection. New work shall match existing grades, drainage, texture, and appearance as closely as practical.

c. The City reserves the right to accept, reject, reduce, or modify optional replacement work.

7. Materials and Workmanship

a. All materials shall be new, commercial grade, and specifically suitable for outdoor aquatic facilities, including exposure to moisture, UV radiation, freeze-thaw conditions, pool chemicals, pedestrian traffic, and long-term public use.

b. The Responder shall identify proposed repair materials and provide product data and Safety Data Sheets upon request.

c. All work shall comply with applicable manufacturer requirements and recognized industry standards. Installation shall occur only under conditions acceptable for the materials being used. The Responder shall follow required preparation, installation, curing, and reopening procedures and shall protect repaired areas until adequately cured.

d. Repairs that fail prior to final acceptance due to improper preparation, installation, or workmanship shall be corrected or replaced by the Responder at no additional cost to the City.

8. Site Protection, Safety, and Cleanup

a. The Responder shall coordinate work with City staff to minimize impacts to pool operations, programs, rentals, maintenance activities, and public access.

b. The Responder shall provide and maintain appropriate barriers, signage, cones, and access controls and shall protect the pool, drains, skimmers, gutters, piping, mechanical systems, buildings, landscaping, utilities, and adjacent improvements.

c. The Responder shall prevent dust, debris, concrete slurry, wash water, sealants, solvents, repair materials, and other contaminants from entering the pool, storm drains, sanitary sewer, landscaping, or waterways.

d. Tools, equipment, and materials shall be secured when unattended. The Responder shall remove and legally dispose of all waste materials, provide dumpster services as necessary, and clean the work area daily and upon completion.

e. Any damage to City property, facilities, equipment, pool systems, landscaping, or other improvements caused by the Responder shall be repaired at no additional cost to the City.

If any of the responders would like to visit the WVC Centennial Outdoor Pool to evaluate the facility and take measurements, please make arrangements with Clint Burnham at 801-949-5439 or Chad George at 801-955-4021.

V. Criteria for Proposal Evaluation

Only proposals submitted by responsible responders as defined by the City Code will be considered. Proposals will be evaluated according to the following criteria. Proposals will be scored in each area, with the score given the weight indicated below.

Adherence to requested specifications and service (35%) Price (25%) Quality of product (20%)

Warranty (15%) Work timeline (5%)

As indicated in the attached Preference Form, certain responders are entitled to preference in the proposal process. Any applicable preferences shall be added to the responder’s score as calculated under the criteria above. For example, a responder who achieves a total score of 80% who qualifies for a 2% preference will have a final score of 82%.

VI. Other Important Information

The selected responders shall enter into a contract with the City, which shall include insurance and indemnification requirements. Commercial general liability insurance covering bodily injury liability and property damage liability with a per-occurrence limit of no less than $3,000,000, and a general aggregate limit no less than $5,000,000 as well as commercial auto insurance covering bodily injury liability and property damage liability with a per-occurrence limit of no less than $2,000,000 are required. Additionally, commercial general liability insurance that covers employer liability in an amount not less than $2,000,000 is also required. A performance bond and payment bond equal to one hundred percent (100%) of the guaranteed maximum price naming West Valley City as a third-party obligee shall be required.

The City reserves the right to, in its sole discretion, reject any and all responses to this Request for Proposals. The City reserves the right to, in its sole discretion, waive any requirement set forth in this Request for Proposals. The City reserves the right to, in its sole discretion, cancel this Request for Proposals. The City reserves the right to, in its sole discretion, negotiate with responders prior to final award.

Response to this Request for Proposals is at the responder’s sole risk and expense. The City anticipates selecting one of the responders, but there is no guarantee that any responding proposal will be selected.

It is the City’s policy to encourage equal opportunity in the award of contracts. The City endeavors to do business with responders that share the City’s commitment to equal opportunity and will not do business with anybody who discriminates on the basis of race, religion, color, ancestry, age, gender, sexual orientation, disability, medical condition, or place of birth. The City appreciates in advance the efforts that responders will make and looks forward to participating with responders in the selection process.

All responses to this Request for Proposals are subject to the Governmental Records Access Management Act (“GRAMA”).

BIDDER PREFERENCE FORM

1.1 PREFERENCES

A. The City grants preferences to certain types of bidders. After reviewing the requirements below, please indicate which preferences apply to this bid.

B. City Provider Preference – the City provides a 1% preference to any bidder who is physically located within City limits.

1. City Provider preference

C. Other Preferences – the City provides a 1% preference to any bidder who can meet ALL of the following criteria:

1. Program for veteran hiring and recruitment - To meet this criterion, the bidder must maintain an active program to recruit and employ veterans

2. Safety – To meet this criterion, the bidder must maintain an active safety training program

3. Drug testing – To meet this criterion, the bidder must maintain a drug testing protocol in accordance with applicable law

4. Job training – To meet this criterion, the bidder must maintain an active job training program for employees

5. Health insurance – To meet this criterion, the bidder must offer health insurance to all full time employees

6. Nondiscrimination – To meet this criterion, the bidder must have and enforce a policy prohibiting discrimination in accordance with Title 26 of the West Valley City Municipal Code

1.2 OTHER PROVISIONS

City reserves the right, in its sole discretion, to verify that a bidder qualifies for any preferences which may be claimed above. If a bid claims a preference but does not qualify for that preference, the City reserves the right to refuse to consider that bid.