1-Boston GP215 Grand Piano Final.pdf

COLUMBIA COUNTY, GEORGIA

2026017-BID5810 Boston Grand Piano

Bids are due on Thursday, April 23, 2026 no later than

12:00 PM E.T.

A Virtual Public Opening will be Held

Thursday, April 23, 2026 at 2:15 PM E.T. at:

https://ccgagov.webex.com/meet/gosteen

Deadline for Questions will be Wednesday, April 15, 2026 at 5:00:00 PM E.T.

To obtain the documentation and to ensure receipt of Addenda, please be sure you have registered on Bonfire, the Columbia County Procurement e-Procurement portal, at:

https://columbiacountyga.bonfirehub.com

*PLEASE NOTE THE VENDOR IS ULTIMATELY RESPONSIBLE FOR VERIFYING THEY HAVE RECEIVED

ANY / ALL ADDENDA PRIOR TO THE PROPOSAL OPENING.

https://ccgagov.webex.com/meet/gosteen https://columbiacountyga.bonfirehub.com/

Columbia County Board of Commissioners

Bid # 2026017-BID5810: Boston Grand Piano

GENERAL REQUIREMENTS

Electronic bids will be received by the BOARD OF COMMISSIONERS OF COLUMBIA COUNTY, PROCUREMENT DEPARTMENT, via Bonfire Interactive at https://columbiacountyga.bonfirehub.com until 12:00 PM E.T. on Thursday, April 23, 2026.

A public opening will be held virtually, on the same day, via WebEx at https://ccgagov.webex.com/meet/gosteen at 2:15 PM E.T.

No submitted bid may be withdrawn after the scheduled closing time for receipt of bids for a period of sixty (60) days.

Deadline for Questions will be Wednesday, April 15,2026 at 5:00 PM E.T.

Questions should be submitted in w rit ing, via Bonfire Interactive at https://columbiacountyga.bonfirehub.com, or by email to cgoff@columbiacountyga.gov.

If vendor becomes aware of substitutions or alternate solutions that do not meet the attached specifications, it is to the vendor’s advantage to notify the Procurement Department in writing no later than 5 business days before the bid opening date. Procurement, along with the requesting department, will determine if an addendum revising the specifications will be issued or postponement of the bid opening is necessary.

The Board reserves the right to accept or reject any or all bids and waive formalities. Any objections to the specifications/requirements as set forth should be filed in writing prior to the bid openings.

Awarded vendor will be required to coordinate delivery of equipment with designated Columbia County representative.

No faxed or emailed bids will be accepted.

Delivery terms are FOB to: Jabez Hardin Auditorium

7022 Evans Town Center Blvd.

Evans, GA 30809 The bid will be awarded, if it is awarded, to the lowest responsive, responsible bidder based on the total price listed and the selection of any/all optional bid items or combination, if applicable.

The Columbia County Board of Commissioners reserves the right to terminate any contract for this equipment for any of the following reasons:

A) If the equipment is not delivered on an agreed upon shipping schedule.

B) If the equipment delivered is not the same equipment bid (e.g.: options bid are not included at time of delivery).

C) Receipt of substandard product D) Poor workmanship To ensure receipt of any/all addenda vendors are encouraged to register with Bonfire

Interactive https://columbiacountyga.bonfirehub.com. Questions regarding registration should be directed to Bonfire Support at (800) 354-8010, Ext. 2.

https://columbiacountyga.bonfirehub.com/ https://ccgagov.webex.com/meet/gosteen%20at%202:

https://columbiacountyga.bonfirehub.com/ mailto:cgoff@columbiacountyga.gov https://columbiacountyga.bonfirehub.com/

Scope of Services The Columbia County Board of Commissioners seeks competitive bids from responsive and responsible bidders for the purchase of a NEW, UNUSED, FACTORY DIRECT, Boston, Model GP-215 Performance Edition II Semi-Concert Grand Piano, as specified herein.

Substitutions of condition, brand, size, or color w ill not be considered.

SPECIFICATIONS – SEE ATTACHMENT A

Bid price must include the following accessories and/or services:

● Matching, Padded, Adjustable Artist Bench with Boston Logo on Knobs included

● 10 Year Manufacturer Warranty

● Delivery and Setup in Evans, GA

● Grand cover and dolly with locking casters

SPECIAL REQUIREMENTS

1. Bid must include all materials, equipment, warranty, shipping, delivery and set up.

Additional invoices for charges related to specified instrument will not be honored.

2. Vendor is required to coordinate delivery of the instrument with a Columbia County representative to be designated at the time of order placement.

3. Vendor will provide a 10-year manufacturer warranty for the instrument purchased.

The warranty period shall begin upon acceptance of the unit.

4. Vendor will provide a copy of the manufacturer’s recommendations for maintenance to ensure longevity. Quarterly maintenance is not requested as part of this solicitation.

BID TERMS AND CONDITIONS

1. Columbia County, GA (the County) reserves the right to accept or reject any or all bids and waive formalities.

2. The County is NOT liable for any costs incurred by bidders prior to the issuance of a Notice to Proceed. The County shall not be liable for any expense incurred in connection with preparation of a response to this document. Vendors should prepare a straightforward and concise description of their ability to meet the requirements of this document.

3. Any objections to the specifications or requirements should be filed in writing at least five business days prior to the bid opening. Procurement, along with the requesting department, will determine if an addendum revising the solicitation documents will be issued or postponement of the bid opening is necessary.

4. The County shall have the right, but not the obligation, to accept deviations for the bid specification if, in the County’s discretion, such deviations provide for a product or service which is equal to or superior to that set forth by the specifications. All proposed deviations must be identified with sufficient detail in the bid response.

5. The County may, in its discretion, reject any product or service which deviates from the specifications and such deviation is not identified in the bid response.

6. It is Columbia County’s intent is to award as many items as possible to one provider to ensure that the County receives the best overall prices and service. However, the County reserves the right to award on an individual item basis. Columbia County will award based on the best interest of the County.

7. Columbia County does not guarantee the purchase of any/all items or services, and does not guarantee quantities.

8. The County reserves the right to terminate any purchase/contract for any of the following reasons:

• Items/services are not delivered on the agreed upon shipping schedule.

• Items/services delivered are not the same specified in the bid o (e.g.: options bid are not included at time of delivery).

• Receipt of substandard items/services

• Poor workmanship

9. The bidder will correct any and all errors and omissions that they make, at their own expense.

10. Responses will be retained as property of the County.

11. The successful company shall not discriminate against any person in accordance with

Federal Laws or Regulations.

12. All rates shall be guaranteed through the initial term of the contract.

13. The County reserves the right, if deemed necessary, to conduct discussions with any or all bidders for the purpose of clarification of responses.

14. Columbia County reserves the right to cancel the contract with a 30-day notice if it is determined by the Board of Commissioners that service or product(s) are unsatisfactory.

15. All bids are to remain confidential until award is made or Bid is canceled. Any bidder distributing, publishing, or posting their bid prior to this time may be subject to disqualification.

16. Companies must have a willingness to commit to specified levels of performance for service and quality.

17. Any interpretation of the bid will be made only via addendum. Addenda will be prepared as quickly as possible for dissemination to all registered vendors for the specific commodity(ies).

18. Anyone submitting a bid may withdraw their submission up to the time specified as the closing time and date for acceptance of bids. No bidder may withdraw, cancel, or modify their bid except as requested by Columbia County, after being notified that the bid has been accepted.

19. To inspect and/or receive records on previous solicitations, please visit Open Record Request to submit your request. By using this portal, you will have the ability to track and monitor your public records request. All Communication will be sent directly to your email account.

20. Compliance with Applicable Law: Contractor agrees to comply with all federal, state, county and local laws ordinances and regulations applicable to the work to be done under this Contract. Contractor specifically agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Contractor also shall comply with the Americans with Disabilities Act of 1990 (Public Law 101-336) and all regulations and administrative rules established pursuant to those laws.

21. Independent Contractor Status: The service(s) to be rendered under this Contract are those of an independent contractor. Contractor is not to be considered an agent or employee of Columbia County for any purpose, and neither Contractor nor any of Contractor’s agents or employees is entitled to any of the benefits that Columbia County provides for its employees.

22. Severability: If any term or provision of this Contract is declared by a court of competent jurisdiction to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the particular term or provision held to be invalid.

23. All companies and their agents who intend to, or have submitted a response to this solicitation are hereby placed on formal notice that lobbying of Columbia County Government employees or members of the Evaluation Panel with the intent to manipulate the Procurement process may result in the immediate disqualification of such company by the County from further consideration for this project.

https://columbiacountyga.mycusthelp.com/WEBAPP/_rs/(S(tfb045o4zntymnwkfwqk5ynp))/supporthome.aspx https://columbiacountyga.mycusthelp.com/WEBAPP/_rs/(S(tfb045o4zntymnwkfwqk5ynp))/supporthome.aspx

24. Indemnity and Insurance: To the extent permitted by law, the Contractor shall indemnify and save Columbia County, its officers, agents, employees from and against all loss, cost, damages, expense and liability caused by an accident or other occurrence resulting in bodily injury, including death, sickness and disease to any person(s); or damage or destruction to property, real or personal, arising directly or indirectly from the work performed by the consultant, its subcontractors or employees

Conditions Governing Purchase Orders

1. COLUMBIA COUNTY, GEORGIA (HEREINAFTER “THE COUNTY”) IS NOT RESPONSIBLE FOR SERVICE PROVIDED, OR FOR MATERIALS, SUPPLIES OR

EQUIPMENT DELIVERED WITHOUT AUTHORITY OF ITS WRITTEN ORDER.

2. Do not over-ship or substitute. Ship or provide contracted services exactly as ordered.

3. All material shipped by freight, express or parcel post, MUST HAVE ALL CHARGES FULLY PREPAID TO POINT OF DELIVERY, unless otherwise arranged for an expressly stated on this order.

4. Include itemized packing slips with all shipments or deliveries. Show Purchase Order Number and name of DEPARTMENT for whom delivery is intended.

5. Al services rendered, or materials, supplies or equipment received, subject to inspection and acceptance by the County.

6. If unable to fill this order exactly in accordance with description unit and price thereof, communicate at once with the County for instructions. The County reserves the right to reject and return at shippers expense any and all materials or supplies delivered which do not conform to purchase order description or specifications.

7. If there is any part of this order you cannot fill or perform promptly or within the time specified, notify the County at once. In the case of unreasonable delay in provision of goods or services, or delivery of goods inferior to those specified, or in case of any other default of the Vendor, the County shall have the right at its option to cancel this order in whole or in part, and the County may procure the goods or services from other sources and hold the Vendor responsible for any part, and EXCESS COST, EXPENSE AND DAMAGES occasioned thereby.

8. The Vendor by accepting this order agrees to assume the defense of and hold the County, its agents and its employees, harmless from all suits, costs, expenses, claims and damages arising from the use of the described materials because of actual or alleged infringement of any copyrights, patent or patent right of any invention or any other cause, and Vendor represents and warrants that the unit prices charged herein are not higher than any applicable legal maximum prices permitted under existing governmental regulations and are not in excess of those currently charged to other governmental, institutional, or commercial users for similar items, quantities and deliveries.

9. The workmanship quantities or qualities of goods, and the provision of any services to the County, which are to be paid for hereunder shall be to the satisfaction of the County. Before final acceptance by the County, all matters of dispute must be adjusted to the mutual satisfaction of the County and the Vendor. Determinations and decisions, in case any question shall arise, shall constitute a condition precedent to the right of the Vendor to receive any money thereof, until the matter in question is settled.

10. All items delivered on this order are to be new and the manufacture or product of the United States or its territorial possessions, unless otherwise specified. All services shall likewise be provided by legal residents of the United States who are acting in full accordance with State and Federal laws.

11. EXCISE AND SALES TAXES: The prices herein MAY NOT include any Federal excise taxes or sales taxes imposed by the State of Georgia. Such taxes, if included, must be deducted by the Vendor before submitting claim for payment.

12. For goods, please make deliveries between 9 A.M. and 4 P.M. Indoor delivery if necessary. Service providers must show up at the designated location at the agreed upon time.

13. Indemnification for Actions of Vendors and Employees, Agents, Sub-contractors: The Vendor (Indemnifying Party) covenants and agrees to take and assume all responsibilities for the event outlined in this Agreement. The Vendor further agrees to defend, indemnify and hold harmless the County, its officers, boards, commissions, elected and appointed officials, employees, volunteers and agents (hereafter referred to as Indemnified Parties) from and against any and all claims, injuries, suits, actions, judgments, damages, losses, costs, expenses and liability of any kind whatsoever, including but not limited to reasonable fees and expenses of attorneys, paralegals, and other professionals incurred by the Indemnified Party to the extent that such Losses arise out of or in connection with the Indemnifying Party’s (i) breach of this Agreement, (ii) negligence or gross or willful misconduct in performing its duties under this Agreement that causes injury or death or damage to property, and/or (iii) violation of any federal, state or local statute, ordinance or regulation in performing its duties under this Agreement, or which may be the result of willful, negligent or tortious conduct related to this event, performance of contracted services, or operations any subcontractor, anyone directly or indirectly employed by the Vendor or subcontractor, or anyone for whose acts the Vendor or subcontractor may be liable, regardless of whether the negligent act is caused in part by an Indemnified Party hereunder. This indemnity obligation does not include Liabilities caused by or resulting from the sole negligence of the Indemnified Parties.

14. Duty to Defend / Attorneys / Other Fees & Expenses. Upon written request by the County, Vendor agrees to defend and provide legal representation for any claims arising out of this agreement due to the actions or inactions of the Vendor or its employees or agents, by attorneys and other professionals approved by the County.

Notwithstanding the foregoing, the County may, in its sole and absolute discretion, engage its own attorneys and other professionals to defend or assist with respect to such matters, and, at the option of the County, its attorneys shall control the resolution of such matters. Upon demand, Vendor shall pay or, in the sole and absolute discretion of the Board of Commissioners, reimburse the County for the payment of reasonable fees and disbursements of attorneys and other professionals in connection therewith.

15. Governing Law/Venue: By acceptance of the contract, including any performance thereof, whether partial or full, Vendors hereby agree that any and all issues and questions concerning the construction, validity, enforcement and interpretation of this Agreement, and concerned with work performed under this agreement, will be exclusively governed by and construed under Georgia law, without giving effect to any choice of law or conflict of law rules or provisions that would cause the application of the laws of any jurisdiction other than those of the State of Georgia. Furthermore, both parties hereby agree that, as an essential term of this agreement, the federal and state courts having jurisdiction over Columbia County, Georgia shall have the exclusive jurisdiction for all matters arising from this Agreement, to include any and all matters involving Vendor indemnification actions pursuant to paragraphs thirteen (13) and fourteen (14).

16. Service Providers / Relationship of the parties. The parties specifically intend, acknowledge and agree that Vendor’s obligation to provide services hereunder shall be in its capacity as an independent contractor and not as an employee of the County. The parties do not intend to act as joint employers or in joint-ventures, or in any other legal capacity other than as separate and distinct entities acting pursuant to the contractual relationship established solely by this Agreement. Neither Vendor nor any of its subcontractors, agents, employees or servants shall be considered subcontractors, agents, employees or servants of the County. Other than what is required by the terms of the Agreement, the County will exercise no control over the manner, method or specific time of the performance of Vendor’s services.

Vendor and its subcontractors, agents, employees and servants shall not be eligible for, and shall not be provided, any of the benefits of any type whatsoever provided by the County to County employees. Vendor agrees not to represent itself in any fashion, or to allow its agents, employees, contractors or officers to represent themselves, as agents or employees of the County.

Furthermore, and to this end:

a. Equipment/Operation Warranties and Representations. Vendor represents, warrants and guarantees that any of its equipment used in performing its services hereunder shall be free from defects, that the equipment will be of good quality and operated by competent, experienced and properly trained (and, if necessary, certified) personnel.

b. Workmanship Warranties and Representations. Vendor represents and warrants that its work will be performed in a good and workmanlike manner in compliance with all federal, state, and local law, regulations and ordinances and all industry and OSHA standards.

c. Payroll Withholding. Vendor agrees to pay payroll withholding taxes, income taxes, sales taxes, and all local federal and state taxes attributable to Vendor’s activities in connection with the contract.

d. Employee Qualifications/Conduct. Vendor agrees to hire only personnel who are a minimum of 16 years of age at a wage equal to or greater than the federal minimum wage; comply with applicable local, state, and federal laws and regulations in hiring personnel; establish and maintain standards of conduct and discipline for its personnel acceptable to the County; and remove from County projects any personnel failing to meet such standards.

17. Insurance Requirements: Prior to contracting with or conducting any business with the County pursuant to this purchase order or services contract, Vendor agrees to purchase and maintain insurance with a company acceptable to Columbia County and authorized to do business in the State of Georgia, to insure and protect the Vendor and the County from claims for bodily and personal injury, sickness, disease or death, damages to or destruction of personal property, including loss of use resulting there from any or all of which may arise out of or result from the Vendor’s operation under the contract documents, whether such operations are by the Vendor or its employees, agents, subcontractors or anyone directly or indirectly employed by/volunteering for any of aforementioned, or for whose acts Vendor may be legally liable. Policies shall be maintained at or above the liability limits specified, or as otherwise required by law. Existing policies shall be modified or endorsed to comply as necessary.

a. The County shall be named under the policy as an additional insured party.

b. Primary and Non-Contributing – Vendors’ insurance coverage shall be primary and noncontributing with respect to any other insurance or self-insurance available to Columbia County. Insurance or self-insurance maintained by the County shall be in excess of Vendor’s insurance and shall not contribute with it.

c. Automobiles - Vendors engaging in business with the County hereby acknowledge and agree that Automobile Liability is required and will be maintained when any vehicle or mobile unit is placed on the County’s property as part of a Renter’s setup pursuant to contract performance, or in the event that any vehicle(s) will be utilized in any manner during performance of this contract.

d. Workers Compensation – limits as required by the State of Georgia, to include at a minimum Employer’s Liability limits of $1,000,000 per accident or disease.

e. Comprehensive General Liability – Vendors shall obtain general liability coverage on an “Occurrence” basis when participating in events occurring on premises owned or controlled by the County. Coverage shall include coverage for Premises and Operations; Products and Completed Operations; Personal & Advertising injury; General Liability Medical Expenses; and Property Damage. The policy must protect the Vendor and any subcontractor performing work under this contract from claims which could arise from operations of this contract whether such operations are performed by the Contractor, subcontractor, volunteer or anyone directly or indirectly employed by either. The general aggregate amount of such insurance shall not be less than $2,000,000 per occurrence. (*On a case-by-case basis, where appropriate, the Commission may authorize Vendors to obtain a reduced aggregate limit of $1,000,000 per occurrence.) Specific liability limits must meet the following minimum coverage amounts:

1. Premises & Operations / Products & Completed Operations –$2,000,000 aggregate

2. Personal & Advertising injury – $2,000,000 per occurrence

3. Bodily Injury / General Liability– $5,000 medical expenses (per person)

4. Property Damage – $100,000 for damages to leased/rented premises

18. Insurance Certification - Vendor shall provide Columbia County with a certificate of insurance certifying that the foregoing insurance is in force as well as a copy of any endorsements required for compliance with the insurance requirements; and such insurance endorsements shall include provisions that the insurance shall not be cancelled, allowed to expire or be materially changed without giving Columbia County thirty (30) days advance notice by registered mail.

19. Trademarks. Vendor shall not use any County or State logo, mark, or trade name including, but not limited to, “Columbia County,” “State of Georgia,” and trademark which is not licensed thereto, or any combination thereof.

20. Non-Endorsement. Vendor understands that the County does not endorse or sponsor any product or service and that Vendor may not advertise or tout their relationship with the County.

No Waiver. The waiver by either party to this Agreement of a breach of any of the provisions of this Agreement shall not operate or be construed as a waiver of any subsequent or simultaneous breach of this Agreement. No waiver shall be binding under this Agreement unless in writing and signed by the party waiving the breach.

W I D T H 61” (155 cm)

N E T W E I G H T 890 lb (404 kg)

Boston New Model GP-215 PE-II

DIMENSIONS

H E I G H T 40” (102 cm)

L E N G T H 7’ 1” (215 cm)

ENCASEMENT

F U R N I T U R E Ebonized.

P A N E L S T O C K �Must have multi-laminated lumber core (plywood);

cross-banded veneer top and bottom of each panel.

L E G S Solid beech.

INSTRUMENT

R I M � Must have 15 laminations of Philippine mahogany forming the outer rim and 17 laminations of Hard Rock maple forming the inner rim. Thickness must equal 2 5/8”.

B R A C E S �Must have four radiating braces and three horizontal braces made from laminated Philippine mahogany.

P I N B L O C K � Must have 11 laminations of Hard Rock maple, each lamination to be a minimum of 1/8” in thickness. Grain symmetrically distributed at angles of 60 degrees. Pinblock must be fully fitted to plate flange, inspected for fit, and screwed to case structure.

S O U N D B O A R D �Must be quarter-sawn, close-grained (minimum 8 grains/inch), solid spruce to be continuously tapered 9mm thick to 7mm thick from treble to bass.

R I B S �Must have 13 solid straight-grained spruce ribs. Ribs must be fully let-in to the inner rim to lock in the soundboard crown.

B R I D G E S �Treble & Bass: Must be made of alternating mahogany and maple, vertically laminated, continuously bent to form one single bridge, capped with solid maple, curved to fit crown of soundboard. Planed to prescribed customized height and notched for precise individual string bearing, glued and screwed to soundboard.

S C A L E Overstrung: combination agraffe; front and rear duplex. Tension: 37,300 lbs. (16,955 kg)

P L A T E Must be made from gray iron; vacuum cast, bronzed and lacquered.

T U N I N G P I N S Premium nickel-plated steel with cut threads.

S T R I N G S �Treble: Must have 12 wire sizes. Made from high tensile Swedish steel. Bass: Made by Mapes in Tennessee, USA. Longest agraffe to bridge 64.4”.

H A M M E R S Steinway Hammers made in Germany, Weickert Special wool felt, hornbeam moldings; shanks from select maple or hornbeam.

D A M P E R S �Solid mahogany heads with premium wool.

A C T I O N �Must be made from solid maple (no plastic) for all moving parts; Steinway profile-shaped flange, extruded aluminum action rails, Steinway action geometry.

K E Y S � Key material must consist of genuine spruce, individually balanced and weighted.

K E Y B E D �Must be of laminated hardwood faced with spruce. Must have large maple dowel ends for adjustable brass touch-regulating screws.

Must be 1.68” (42mm) in thickness.

K E Y F R A M E Must be made from spruce with hardwood inserts in the balance rail and front rail. Must have keyblock plates with height adjustment screws.

P E D A L S Must be heavy solid brass. Soft, full sostenuto, and damper.

O T H E R �Must have double top prop sticks, soft-fall fallboard, top locks, heavy-duty solid brass casters and four-position music desk.

F I N I S H Polyester (Polished Finish) or Nitrocellulose Lacquer (Satin Finish).

H A R D W A R E Solid brass, high-polished and lacquered.

ATTACHMENT A: SPECIFICATIONS