1-Bid26044 Specifications.pdf

Ada County Civic Plaza Storefront Replacement Project 2026 Project #: 26300.01

Cover 000100

PROJECT MANUAL

PROJECT: Ada County Civic Plaza Storefront Replacement Project 2026

Ada County Project Number: 26044

252 E Front St.

Boise, ID 83702

OWNER: Ada County Operations

252 E Front St

Boise, ID 83702

ARCHITECT: LOMBARD-CONRAD ARCHITECTS

472 W. Washington St.

Boise, ID 83702

208-345-6677

CONTACT: Ben Bernier

JOB NO.: 26300.01

DATE: April 10, 2026 benb Snapshot

Table of Contents 000110

TABLE OF CONTENTS

DIVISION 00 — PROCUREMENT AND CONTRACTING REQUIREMENTS

000100 - Bid26044 Front End Docs

004413 - EXHIBIT B QUALITY CONTROL SPECIFICATION

DIVISION 01 — GENERAL REQUIREMENTS

011000 - SUMMARY

011101 - SPECIAL CONDITIONS

012500 - SUBSTITUTION PROCEDURES

012600 - CONTRACT MODIFICATION PROCEDURES

012900 - PAYMENT PROCEDURES

013100 - PROJECT MANAGEMENT AND COORDINATION

013300 - SUBMITTAL PROCEDURES

014000 - QUALITY REQUIREMENTS

015000 - TEMPORARY FACILITIES AND CONTROLS

015400 - SECURITY

016000 - PRODUCT REQUIREMENTS

017300 - EXECUTION

017419 - CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017823 - OPERATION AND MAINTENANCE DATA

017839 - PROJECT RECORD DOCUMENTS

DIVISION 02 — EXISTING CONDITIONS

024119 - SELECTIVE DEMOLITION

DIVISION 08 — OPENINGS

084113 - ALUMINUM-FRAMED ENTRANCES AND STOREFRONTS

084229.23 - SLIDING AUTOMATIC ENTRANCES

088000 - GLAZING

DIVISION 09 — FINISHES

092900 - GYPSUM BOARD

Request for Bid

BID 26044

ADA COUNTY CIVIC PLAZA STORE FRONT

REPLACEMENT PROJECT 2026

Ada County Procurement | 200 W. Front St. | Boise, ID 83702

Issued: April 16, 2026

By: Ada County Procurement

200 W. Front St. Boise, ID 83702

Phone: (208) 287-7140 www.adacounty.id.gov/bids

Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner

BID 26044 INSTRUCTIONS TO BIDDERS – PAGE 1

INSTRUCTIONS TO BIDDERS

BID 26044

ADA COUNTY CIVIC PLAZA STORE FRONT REPLACEMENT PROJECT 2026

OWNER: ADA COUNTY

PROJECT: Ada County Civic Plaza Store Front Replacement Project 2026

ADDRESS: 252 E. Front Street, Boise, Idaho 83702

ARCHITECT: Lombard-Conrad Architects, Inc.

OWNER’S

REPRESENTATIVE: Alex Murray, Project Manager, Ada County Operations

1. Summary of the Work. The Work to be included in the Construction Contract is generally described as providing the removal and replacement of several store front windows and doors located in various areas on the first floor of the Ada County Civic Plaza Complex, as more specifically detailed in the Project Manual specifications and drawings (the “Project”).

2. Bids.

a. In compliance with Idaho Code § 67-2805(1), bids for the construction of the above-named Project as provided in the Project Manual and any addenda issued subsequent thereto

(“Bids”), will be received online by Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on May 5, 2026. All Bids will be electronically date and time stamped as they are submitted. Bids cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail. Information from the Bids received in compliance with these Instructions to

Bidders will be compiled by May 5, 2026, and Procurement will make a recommendation to award to the Board of Ada County Commissioners on May 12, 2026, at or about 9:00 a.m. local time, in the https://adacounty.bonfirehub.com/

BID 26044 INSTRUCTIONS TO BIDDERS – PAGE 2

Board of Ada County Commissioners Conference Room, located on the third floor of the Ada County

Courthouse and Administration Building, 200 W. Front Street, Room 3255, Boise, Idaho 83702. The

Bid recommendation and award meeting may also be viewed via livestream at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA.

b. Bids will be received for the Project as described in the Project Manual entitled

Bid 26044 Ada County Civic Plaza Store Front Replacement Project 2026 (the “Project Manual”), including addenda issued subsequent thereto.

c. A Bidder’s Bid Form, supplied in the bid packet, shall be used by the bidder to submit its Bid at https://adacounty.bonfirehub.com. Note that Total Bid Amount (BT-11KF) is required to be completed on Bonfire for submission of Bid amounts, in addition to the upload of the Bidder’s Bid Form in the Bid Packet. Please see Bid Submission Instructions, Exhibit A, for instructions regarding the electronic submission of Bids. A signed Bidder’s Bid Form must be uploaded electronically as set forth herein. Failure to do so will render a Bid non-responsive.

d. No Bid will be considered unless submitted as required herein.

e. Before being uploaded to the Bonfire platform, all forms must be completely filled out in ink or typewriting with signature in long hand, and the completed forms shall be without interlineations, alterations, or erasure. Forms shall contain no recapitulation of the work to be done.

f. The Total Bid Amount shall include an Owner’s Contingency Allowance of

Five Thousand Dollars ($5,000.00), added to the Base Bid Amount. Said Contingency Allowance is to be used as directed by the Owner for Owner’s purposes, and only by Change Orders that indicate the amounts to be charged to the Contingency Allowance. Any and all unused amounts remaining https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA

BID 26044 INSTRUCTIONS TO BIDDERS – PAGE 3

from the Contingency Allowance upon completion of the Project will be credited to the Owner by deductive Change Order.

g. Bidders shall:

(i) carefully examine the Instructions to Bidders, Bidder’s Bid Form, Contract Documents, and any addenda issued subsequent thereto;

(ii) attend the mandatory pre-bid meeting at Ada County Operations, located at 252 E. Front Street, Suite 199, Boise, Idaho 83702 (meet in the lobby), on April 23, 2026 at 3:00 p.m. local time, and fully inform themselves as to the existing conditions and limitations;

(iii) include in the Bid a sum to cover the cost of all items contemplated by the Contract Documents, including any Contingency Allowance; the

Contract Documents include the Bid Documents, Addenda, Construction Contract, the plans and specifications for the Project, plus any additional documents included by the Owner; and

(iv) make certain that they can meet the Project milestones established in the Contract Documents.

h. The Bidder awarded the Fixed Price Construction Contract (“Construction

Contract”) will not be allowed any extra compensation by reason of any matter or thing concerning that which such Bidder might have been fully informed prior to submitting a Bid. A copy of the

Construction Contract is attached hereto as Exhibit B.

i. No Bid shall be withdrawn for a period of thirty (30) days after the time scheduled for receipt of Bids.

j. An electronic copy of all information and specifications for the Project may be obtained free of charge at https://adacounty.bonfirehub.com.

k. Data contained in the Bid and all documentation provided therein becomes property of the County and the data becomes public information. If the Bidder wishes to have any confidential or proprietary information withheld from the public, such information must fall within the definition of “trade secret” contained within the Idaho Public Records Act, Idaho Code § 74-101

BID 26044 INSTRUCTIONS TO BIDDERS – PAGE 4

et seq. All “trade secret” information a Bidder wishes the County to withhold must be clearly marked “Trade Secret,” with each page of such information being clearly marked. Failure to mark such information as “Trade Secret” shall deem such information open to public inspection. Should Ada County be challenged in court by a third party for a decision to withhold or redact information so identified by Bidder, Bidder agrees, by submitting its Bid, to indemnify, defend, and hold harmless Ada County for any judgments, attorney fees, and/or court costs associated with asserting the documents contain “trade secret” information. Bidder agrees and acknowledges that the

Bidder’s Bid Form and Total Bid Amount (BT-11KF) are disclosable public records. Ada County reserves the right to make an independent discretionary decision whether or not the documents marked as “Trade Secret” qualify as such pursuant to the Idaho Public Records Act. All documents not marked as “Trade Secret” are subject to release in compliance with the Idaho Public Records Act.

3. Taxes. Bidders shall include in their Bids all taxes which are levied by Federal, State, or Municipal Governments upon labor and for material entering into the Work, including materials purchased by Owner, if any, and the Contractor shall pay all such taxes and show evidence of payment as described in the Construction Contract. Bidders are referred to Idaho Code § 63-3609 for further information.

4. Condition Precedent for Public Works Contract. Bidders must, as a condition precedent to entering into the Construction Contract, review and comply with Idaho Code § 63-1502.

5. Right to Reject Bids. The right to reject any or all Bids or to accept the Bid judged by the Owner as most satisfactory for its requirements is expressly reserved by the Owner. The

Owner reserves the right, in its sole discretion, to waive any informality or technical defect in Bids received when the defect is deemed immaterial to the potential acceptance of the Bid by the Owner and a waiver of the defect would not give the Bidder an unfair advantage in the bid process.

BID 26044 INSTRUCTIONS TO BIDDERS – PAGE 5

6. Objections. Written objections to specifications or bidding procedures must be received by Ada County Procurement at least one (1) business day before the date and time the Bids are scheduled to be received.

7. Requirements for Signing Bids. A signature on the Bid Form certifies that Bidder accepts and agrees to the terms, conditions, and requirements contained in this solicitation, including but not limited to, the Contract Documents and these Instructions to Bidders. Further, signing party certifies that it is authorized to sign and submit this Bid on behalf of the Bidder, and further acknowledges that he/she is responsible for reviewing and acknowledging any addenda that have been issued for the solicitation.

8. Explanation to Bidders and Addenda.

a. A mandatory pre-bid meeting will be held for all potential Bidders on April

23, 2026, at 3:00 p.m. local time, at Ada County Operations, located at 252 E. Front Street, Suite

199, Boise, Idaho 83702 (meet in the lobby). Potential Bidders will be given the opportunity to view the Project areas and ask questions of County staff managing the Project. Bidders interested in bidding on the Project must attend. A Bid from a Bidder failing to attend the mandatory pre-bid meeting shall be deemed non-responsive.

b. Prior to or following the pre-bid meeting, neither the Owner nor Owner’s

Representative will give verbal answers to any inquiries regarding the meaning of the Contract

Documents or provide verbal instructions prior to the award of the Construction Contract. Any verbal statement regarding same by any persons, prior to the award, shall be unauthoritative.

c. Any and all questions, substitution requests, requests for clarification, or explanations desired by potential Bidders must be submitted in the Vendor Discussions section of the

Bonfire project listing, and must be received no later than April 28, 2026, at 4:00 p.m. local time.

BID 26044 INSTRUCTIONS TO BIDDERS – PAGE 6

An addendum will be made available on the Ada County website at https://adacounty.bonfirehub.com on or about April 30, 2026. Notice of any addenda will be sent to only those persons who have registered as a vendor on Bonfire for this Project.

d. All addenda issued to Bidders prior to date of receipt of Bids shall become a part of these Instructions and/or the Contract Documents and all Bids are to include the work described in all addenda issued. Each Bid submitted must specifically list all addenda in the Bidder’s

Bid Form.

9. Qualifications of Bidders.

a. Bidders and all subcontractors and specialty contractors must be licensed in the State of Idaho in accordance with the Public Works Contractor Act, Idaho Code §§ 54-1901 et seq. The Owner waives the requirements of Idaho Code § 54-1902(2) that the Contractor self-perform at least 20% of the work. Bidders are invited to consult with the Idaho Division of

Occupational and Professional Licenses for further requirements of state law. Bidders shall enter on their Bid Form each HVAC, plumbing or electrical subcontractor called for on the Bid Form that the

Bidder proposes to use during construction, the amount of the subcontract, and the subcontractor’s address. This includes any Owner required subcontractors that are identified in the plans or specifications. If the Bidder intends to self-perform any HVAC, plumbing or electrical work, both the Bidder’s public works license number and the trade license number for the HVAC, plumbing or electrical work to be self-performed must be stated on the Bid Form. Failure to list each subcontractor trade, subcontract amount, the Bidder’s current public works license number, and the Bidder’s trade license number(s) (if applicable) as called for on the Bid Form will disqualify the Bid. Upon award, the successful Bidder will be required to submit a complete list of all subcontractors and specialty contractors that will do work on the Project under the Construction

BID 26044 INSTRUCTIONS TO BIDDERS – PAGE 7

Contract. All subcontractors and specialty contractors will be required to be properly licensed under the Idaho Public Works Contractor Act, except subcontractors performing work of a value of

$100,000 or less under the direct supervision of an Idaho licensed public works contractor who holds a Class “Unlimited,” “AAA,” “AA,” or “A” license under the Idaho Public Works Contractor Act.

The successful Bidder may thereafter substitute subcontractors only as allowed by Idaho Code § 67-

2310(3).

b. Bidders shall be responsible for complying with all applicable provisions of the Idaho Code as it relates to bidding of this project or construction of the Work.

c. No state or federal funding will be utilized on this Project.

10. Bonds. Before the Construction Contract is signed, the successful bidder must furnish performance and labor and material payment bonds in the amount of 100% of the Construction

Contract amount, as allowed in Idaho Code § 54-1926. The bonds shall be provided by a surety company or companies with AM Best rating(s) of A-VIII or better. If the surety does not have a current AM Best rating it must be currently certified by the U.S. Department of Treasury as an approved surety with an underwriting limitation greater than the bond amount. All sureties must be authorized to do business in the state of Idaho. All bonds shall name the County as obligee with copies of the bonds provided to Ada County Operations. The Bidder shall include the premiums for such bonds in its Bid.

11. Examination of Bids. After the Bids are received by Ada County Procurement, Procurement will review the Bids for compliance with these Instructions and Idaho Code. After that review, Ada County Procurement will provide a written recommendation to the Board of Ada County

Commissioners. Bidders will be supplied with a copy of the recommendation on or about May 6, 2026.

BID 26044 INSTRUCTIONS TO BIDDERS – PAGE 8

12. Basis of Recommendation. Ada County Procurement will recommend the

Construction Contract be awarded to the responsive Bidder submitting the lowest Bid amount.

13. Protest of Recommendation. Any Bidder’s protest of the recommendation must be in writing and received by Ada County Procurement at procurement@adacounty.id.gov no later than

4:00 p.m. local time on May 8, 2026.

14. Award of Contract. The Construction Contract shall be deemed as having been awarded when the Bid has been accepted by formal motion made by the Board of Ada County

Commissioners during the open business meeting commencing at or about 9:00 a.m. local time, May

12, 2026, in the Commissioners Conference Room, 200 W. Front Street, Room 3255, Boise, Idaho

83702. The Bid award meeting may also be viewed via livestream at:

https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA. The successful Bidder shall present all documents required for executing the Construction Contract to the Ada County Operations

Department, c/o Director, no later than 4:00 p.m. local time on May 19, 2026, unless otherwise provided, so that the Board of Ada County Commissioners may consider the Construction Contract on May 26, 2026. The Bidder selected for the Project must execute a contract in substantially the form provided in Exhibit B. Bidders should read the Construction Contract carefully, as the selected

Bidder will be subject to all contract requirements contained therein, including the provision of insurance coverages. The terms of the Construction Contract will not be negotiated.

15. Time of Starting and Completion. Owner estimates issuing a Notice to Proceed on

May 27, 2026 after executing the Construction Contract. Substantial Completion of the Work is required no later than July 29, 2026. Final Completion of the Work is required no later than August

5, 2026. Bidders are referred to Article VI of the Construction Contract for definitions of Substantial

Completion and Final Completion (see Terms and Conditions available at mailto:procurement@adacounty.id.gov https://www.youtube.com/channel/UCmREyet73vxhBFCffWClEKA

BID 26044 INSTRUCTIONS TO BIDDERS – PAGE 9

https://adacounty.id.gov/SmallConstructionTC). Owner reserves the right to adjust these times as provided in the Construction Contract. After commencement of work on the Project, Contractor shall be expected to diligently perform the work needed to complete the Project, without undue delay or interruption.

16. Security Clearance and Confidentiality Requirements. No employee, agent or subcontractor of the selected Bidder will be permitted access to designated restricted areas prior to: (1) obtaining security clearance from the appropriate County agency, and (2) returning signed copies of the confidentiality agreements and acknowledgements provided by the County, as may be required by Owner. Owner reserves the right to change the restricted areas as needed.

Security clearance requires passing a background check that includes fingerprinting. Ada

County may, in its sole discretion, refuse to allow an employee, agent or subcontractor access to a restricted area. The following reasons are examples of possible reasons for security clearance denial:

a. Felony convictions and some misdemeanor convictions (depending on particular charges and circumstances);

b. Connection with current criminal investigation or prosecution;

c. Outstanding warrants (including traffic and parking violations); or

d. Currently on parole or probation.

Ada County Operations will provide the successful Bidder with all forms and instructions needed for security clearance checks, and Owner will not charge Bidder, its employees, agents or subcontractors for background checks or fingerprinting.

https://adacounty.id.gov/SmallConstructionTC

BID 26044 BIDDER’S BID FORM – PAGE 1

First Document in Bid Packet

BIDDER’S BID FORM

Bid 26044 Ada County Civic Plaza Store Front Replacement Project 2026

NAME OF BIDDER:

CONTACT NAME:

ADDRESS:

EMAIL:

PHONE NUMBER:

TO: Ada County Procurement, 200 West Front Street, Room 2210, Boise, Idaho 83702

1. Scope of Work. The undersigned, having familiarized itself with the local conditions affecting the cost of the work, and with all criteria included within or referenced by the Contract

Documents and Project Manual for Bid 26044 Ada County Civic Plaza Store Front Replacement

Project 2026, including any addenda, does hereby propose to perform everything required to complete the project, and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services necessary to perform, and to complete in a workmanlike manner all of the work required by the Contract Documents (“Project”), as follows:

2. Addenda. Contractor hereby expressly acknowledges receipt of the following addendum

(addenda) to the Contract Documents:

# 1 Dated _____________

# 2 Dated _____________

# 3 Dated _____________

BID 26044 BIDDER’S BID FORM – PAGE 2

3. Time of Completion. The undersigned agrees to commence work on the Project in compliance with the Notice to Proceed and to complete the Project in accordance with the Contract

Documents and Project Schedule.

4. Right to Reject Bids. In submitting this Bid, it is understood that Ada County reserves the right to reject any and all bids. It is agreed that this Bid may not be withdrawn for a period of thirty

(30) days from the opening thereof.

5. Compliance with Instructions to Bidders. Bidder has read and understands the Instructions to Bidders and agrees to comply therewith.

6. Subcontractors. The undersigned proposes to use the HVAC, plumbing or electrical subcontractors listed in the Subcontractors List attached hereto. Failure to list each subcontractor’s name, address, and subcontract amount called for on this Bidder’s Bid Form will result in the Bid being deemed non-responsive. This includes any Owner required subcontractors that are identified in the plans or specifications. Upon award, the successful Bidder will be required to submit a complete list of subcontractors and specialty contractors that will do work on the Project under the

Construction Contract. All subcontractors and specialty contractors, prior to commencing work, will be required to be properly licensed under the Idaho Public Works Contractor Act, Idaho Code §§ 54-

1901 et seq., except subcontractors performing work of a value of $100,000 or less under the direct supervision of an Idaho licensed public works contractor who holds a Class “Unlimited,” “AAA,”

“AA,” or “A” license under the Idaho Public Works Contractor Act. Any substitution of subcontractors will need to be done in accordance with Idaho Code § 67-2310(3).

7. Certification and Signature.

This Bid is submitted in accordance with all documents and provisions of Bid 26044 Ada County

Civic Plaza Store Front Replacement Project 2026. By my signature, I accept and agree to the terms, conditions and requirements contained in this solicitation, including but not limited to, the Contract

Documents and Instructions to Bidders. As the undersigned, I certify I am authorized to sign and submit this Bid for the Bidder. I further acknowledge I am responsible for reviewing and acknowledging any addenda that have been issued for the solicitation.

BID 26044 BIDDER’S BID FORM – PAGE 3

Signature Date

Printed Name Title

IDAHO PUBLIC WORKS LICENSE NO.

Will you be self-performing any of the following work on the Project (if applicable)?

HVAC Yes No N/A

HVAC TRADE LICENSE NO. (if self-performing)

Plumbing Yes No N/A

PLUMBING TRADE LICENSE NO. (if self-performing)

Electrical Yes No N/A

ELECTRICAL TRADE LICENSE NO. (if self-performing)

BID 26044 BIDDER’S BID FORM – PAGE 4

SUBCONTRACTORS LIST

Bidder certifies that the following subcontracting firms or businesses will be awarded subcontracts for the HVAC, plumbing or electrical portions of the Work in the event that Bidder is awarded the

Contract. Bidder represents that it will make substitutions only in compliance with Idaho Code

§ 67-2310(3). Bidder may enter “N/A” if the work of the particular subcontractor trade is not required or will be self-performed. Bidder must be appropriately licensed for any work being self-performed and list above the valid contractor’s trade license number(s) for any HVAC, plumbing or electrical work to be self-performed.

SUBCONTRACTORS

1.

HVAC Subcontractor Address Line 1

Amount of Subcontract Address Line 2

2.

Plumbing Subcontractor Address Line 1

3.

Electrical Subcontractor Address Line 1

BID 26044 INSTRUCTIONS TO BIDDERS – EXHIBIT A

EXHIBIT A

BID SUBMISSION INSTRUCTIONS

PLEASE READ CAREFULLY:

Sealed Bids are to be submitted online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on May 5, 2026. All Bids will be electronically date and time stamped as they are submitted. Bids cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail.

Important Notes:

• Logging in and/or uploading your file(s) does not mean your Bid is submitted. Bidders must successfully upload all the file(s) and MUST click the submit button before the closing time.

• You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission. This will confirm that you have successfully submitted your

Bid.

• Each submitted item of requested information will only be visible to Ada County upon its opening of Bids on May 5, 2026, at or around 4:00 pm, local time.

• If the file is mandatory, you will not be able to complete your Bid submission until the requirement is met.

• Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed. Please plan accordingly!

• Please note the type and number of files allowed. The maximum upload file size is 1000

MB. Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated

• Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or

Mozilla Firefox. Java Script must be enabled.

• Mac users: When a BidTable is required for Proposal submission, in order for it to be formatted correctly you will need to download Microsoft Excel. The BidTables will not work with another Spreadsheet tool.

• Emails received from Bonfire do not have attachments; click the View Opportunity link and login to Bonfire to view attachments under the Messages section, then click Vendor

Discussions. You can then download the message attachment.

Need Help? Please contact Bonfire directly at support.bonfire@eunasolutions.com for technical questions or issues related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub.

mailto:Support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub

BID 26044 INSTRUCTIONS TO BIDDERS – EXHIBIT B

EXHIBIT B

SAMPLE CONSTRUCTION CONTRACT

ADA COUNTY FIXED PRICE CONSTRUCTION CONTRACT

FOR PROJECTS LESS THAN $250,000

PROJECT FORM

Project Name: Ada County Civic Plaza Store Front Replacement Project 2026

Project Number: 26044

Contractor Design Professional Owner

Lead: Ben Bernier Alex Murray

Firm: Lombard-Conrad

Architects, Inc.

Ada County

Address: 472 W. Washington Street 200 W. Front Street

Boise, Idaho 83702 Boise, Idaho 83702

Phone: 208-780-0027 208-287-7100

Fax: 208-287-7109

Email: benb@lcarch.com amurray@adacounty.id.gov

Project Description: The removal and replacement several store front windows and doors located in various areas on the first floor of the Ada County Civic Plaza Complex (the “Project”).

Construction Contract: The “Construction Contract” for the Project consists of this Project Form together with the “Ada County Fixed Price Construction Contract for Projects Less Than

$250,000—Terms and Conditions” on Owner’s website at Ada County Small Projects

Construction Contract Terms & Conditions (the “Terms and Conditions”). Contractor has read the Terms and Conditions and agrees to be bound by those Terms and Conditions. The Terms and

Conditions are fully incorporated herein.

Contract Documents: The Construction Contract documents (“Contract Documents”) include the

Construction Contract, the plans and specifications for the project identified thereon as such, plus the following (if any) to the extent these documents do not conflict with the Construction

Contract:______________________________________________________________________ all of which are hereby incorporated herein by reference and made a part hereof. Orders for changes in the Project (“Change Orders”) issued hereafter, and any other amendments executed by the Owner and the Contractor, shall become and be a part of the Contract Documents. Documents not included or expressly contemplated in this provision do not, and shall not, form any part of the Contract

Documents. Each individual executing this Construction Contract on behalf of an entity represents and warrants that he or she is duly authorized to execute and deliver this Construction Contract on behalf of said entity in accordance with duly adopted organizational documents or contracts and, if appropriate, a resolution of the entity, and that this Construction contract is binding upon said entity in accordance with its terms.

https://adacounty.id.gov/procurement/wp-content/uploads/sites/48/Small-Projects-Construction-Contract-Terms-Conditions-under-250000_7.1.25.pdf https://adacounty.id.gov/procurement/wp-content/uploads/sites/48/Small-Projects-Construction-Contract-Terms-Conditions-under-250000_7.1.25.pdf

Project Terms:

1. Contract Price: ____________________________________ ($_____________).

Contract Price includes an Owner’s contingency allowance of Five Thousand Dollars

($5,000.00). Said contingency allowance is to be used as directed by the Owner for

Owner’s purposes, and only by Change Orders that indicate the amounts to be charged to the contingency allowance. Any and all unused amounts remaining from the contingency allowance upon completion of the Project shall be credited to the Owner by deductive Change Order.

2. Substantial Completion Date: July 29, 2026

3. Final Completion Date: August 5, 2026

4. Liquidated Damages for Late Completion: Two Hundred Fifty Dollars (250.00) per day

5. Owner will provide the Contractor digital copies of the complete Contract Documents.

If selected, the following are required on this Project (check if required):

____Escrowed Bid Documents

____As-Built Drawings

Insurance: The Contractor shall have and maintain the following insurance and bonding as described in Exhibit A attached hereto and incorporated herein by reference:

_X__Worker’s Compensation

_X__Employers’ Liability

_X__Commercial General Liability

_X__Business Automobile Liability

____Professional Liability

____Pollution Liability

____Builder’s Risk

____Installation Floater

____Equipment Floater

____Riggers Liability

____Bid Bond

_X__Performance Bond

_X__Payment Bond

Contractor’s Key Supervisory Personnel:

Function:

Phone:

Email::

OWNER

Board of Ada County Commissioners

By:

Date Rod Beck, Commissioner

Ryan Davidson, Commissioner

Thomas Dayley, Commissioner

ATTEST:

Trent Tripple, Ada County Clerk

CONTRACTOR

(Typed Name)

Date of Execution Signature

Printed Name

Title

Address

EXHIBIT A

INSURANCE

A. The Contractor, at its sole expense, shall procure and maintain in full force and effect insurance written by an insurance company or companies with AM Best’s rating(s) of A

VIII or better. All insurance companies must be authorized to do business in the state of

Idaho. By requiring insurance herein, Owner does not represent that coverage and limits are necessarily adequate to protect the Contractor, and such coverage and limits shall not be deemed as a limitation on the Contractor’s liability under the indemnities granted to

Owner in this contract.

B. Certificates of Insurance evidencing the coverages required herein shall be provided to

Owner prior to the start date of the project. All certificates must be signed by an authorized representative of the Contractor’s Insurance carrier. Renewal certificates or binders must be provided to Owner a minimum of five (5) days prior to the effective date of the renewal.

If binders are used, they must be replaced by appropriate insurance certificates no more than thirty (30) days after the effective date.

C. Certificates shall be emailed to:

Ada County Operations opsinsurance@adacounty.id.gov

Ada County Risk Management risk@adacounty.id.gov

D. Certificates must evidence the following minimum coverages:

1. WORKERS’ COMPENSATION insurance meeting the statutory requirements of the State of Idaho.

2. EMPLOYERS’ LIABILITY insurance providing limits of liability in the following amounts:

Bodily Injury by Accident: $500,000 each accident

Bodily Injury by Disease: $500,000 policy limit

Bodily Injury by Disease: $500,000 each employee

Policy coverage terms and conditions to include:

• Certificate must clearly identify that coverage applies in the State of

Idaho.

3. COMMERCIAL GENERAL LIABILITY insurance providing limits of liability in the following amounts, with aggregates applying separately on a “per project” basis:

General Aggregate: $2,000,000 mailto:opsinsurance@adacounty.id.gov mailto:risk@adacounty.id.gov

Product/Completed Operations Aggregate: $2,000,000

Personal & Advertising Injury Liability: $1,000,000

Per Occurrence: $1,000,000

Fire Legal Liability: $ 50,000

The Commercial General Liability (“CGL”) insurance policy shall be written on an

“Occurrence” form and shall cover liability arising from premises, operations, independent contractors, products, completed operations, personal injury, advertising injury, and contractual liability coverage sufficient to meet the requirements of this Agreement (including defense costs and attorney’s fees assumed under the contract, which shall be payable in addition to the limit of liability; and tort liability of another assumed in a contract). To the extent aligned with and permittable by applicable law, no Contractual Liability Coverage

Exclusion modifying or deleting the definition of “insured contract” from the unaltered ISO CG 00 01 Edition date 10/01 ( CG 24 26 or similar). Ada County and its elected officials, agents, employees, successors and assigns shall be included as Additional Insureds, for ongoing and completed operations, under the CGL using

ISO endorsements CG 20 10 07 04 and CG 20 37 07 04, or equivalent. The

Additional Insured endorsements must be provided with the certificate of insurance. The Additional Insured coverage shall apply on a Primary & Non-contributory basis.

This insurance shall not contain the following exclusions:

- No Separation of Insured exclusion;

- No Subsidence exclusion, and

- No Damage to Work performed by Subcontractor exclusion (CG 22 94 or similar).

4. BUSINESS AUTOMOBILE LIABILITY insurance providing bodily injury and property damage liability coverage for not less than $1,000,000 each accident limit. Business Automobile Liability insurance shall be written on a standard ISO policy form, or an equivalent form, providing coverage for liability arising out of owned, hired, or non-owned vehicles in connection with this agreement. Ada

County and its elected officials, agents, employees, successors and assigns shall be included as Additional Insureds and a Waiver of Subrogation.

The insurance shall include:

- Coverage for bodily injury, death and property damage arising out of ownership, maintenance or use of any motorized vehicle on or off the site of the Project, and Contractual Liability coverage

- If hauling of hazardous waste is part of the Scope, Automobile

Liability Insurance with a $1,000,000 combined single limit per occurrence for bodily injury and property damage applicable to all hazardous waste hauling vehicles, and include MCS 90 endorsement and the ISO Form CA 9948 03 06 (Pollution Liability Broadened

Coverage for Business Automobile).

If CGL 12/04 or later edition is provided, the CA0051 1204: Mobile Equipment

Subject to Motor Vehicles Laws shall also be provided. This additional endorsement is not required if the 2006 ISO Auto form is provided.

E. Additional Insureds: The following insurance policies shall name 1) Owner and 2) Any other person or organization as required by the Contract Documents as Additional

Insured:

• Commercial General Liability

• Commercial Auto Liability

Coverage shall be primary and non-contributory to any insurance maintained by Additional

Insured and any other parties as required by Owner Contract, all of which shall be stated on the Certificate of Insurance provided by the Contractor.

The General Liability Additional Insured endorsement(s) shall provide:

1. that any person or organization that Contractor is required to add as an Additional

Insured under the contract or agreement shall be included as an Additional Insured

(CG 20 38 04 13 or its equivalent).

2. The additional insured endorsement shall not limit the exception to the exclusion for “damage to your work”- coverage shall include coverage for damage to the work itself for completed operations performed by Subcontractor.

The General Liability Additional Insured Endorsement must provide status in favor of required parties including both ONGOING Operations AND COMPLETED Operations.

Vicarious forms of additional insured endorsements will not be accepted. Evidence, by endorsement or policy language, of additional insured and primary and non-contributory coverage must be provided with the certificate of insurance for General Liability.

F. Waiver of Subrogation. All insurance coverages maintained by Contractor shall include a waiver of any right of subrogation of the insurers thereunder in favor of Additional Insureds and all of their respective assigns, subsidiaries, affiliates, employees, insurers and underwriters, and of any right of the insurers to any set-off or counterclaim or any other deduction, whether by attachment or otherwise, in respect of any liability of any person insured under any such policy (Workers Compensation – where permitted). Contractor further waives all claims and all rights of subrogation against Additional Insureds’ other contractors and all of their respective assigns, subsidiaries, affiliates, employees, insurers and underwriters for loss of, or damage to, Contractor’s Scope, tools, machinery, equipment, material, supplies, or any other losses within the scope of any insurance maintained by Contractor. If any of the Additional Insureds is partially or wholly self insured, then the waiver of subrogation shall apply as if they were in fact covered by their own insurance.

G. Notice of Cancellation. Contractor must certify that the Owner will receive 30 days advance notice of any cancellation (except 10 days for non-payment)

H. Continuation of Coverage. Required insurance, including Additional Insured status for

Completed Operations under the General Liability Policy, shall be maintained for the statute of repose following completion of the project and acceptance by the Owner.

I. Certificates of Insurance. Upon contract award, the Contractor shall furnish an certificate of insurance to show that the insurance specified in this contract is in force, stating policy numbers, dates of expiration, limits of liability and coverages there under

J. Deductible. Contractor shall be responsible, at no additional cost to Owner for the payment of any associated deductibles or self insured retention in connection with the coverages required by this Attachment. Any self-insured retentions or deductible in excess of $25,000 must be declared at the time Contractor submits its bid and must be specifically approved by Owner prior to execution of the Contract.

K. Claims-Made Policies. Except for Professional Liability Insurance all liability policies must be an occurrence form, claims-made policies are not acceptable.

L. Special Provisions. Approval, disapproval or failure to act by the Owner regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents. Neither shall the bankruptcy, insolvency or denial of liability by the insurance company exonerate the Contractor from liability. Owner shall make no special payments for any insurance that the Contractor may be required to carry;

all are included in the contract price and in the contract unit prices. The Contractor shall require all Subcontractors to procure and maintain all insurance as set forth in this contract.

M. Bonding. Bonding for this project shall be provided by a surety company or companies with AM Best rating(s) of A VIII or better. If the surety does not have a current AM Best rating it must be currently certified by the US Department of Treasury as an approved surety with an underwriting limitation greater than the bond amount. All sureties must be authorized to do business in the state of Idaho. All bonds shall name the County as obligee with copies of the bonds provided to Ada County Risk Management. Bonding requirements for this contract include:

1. Performance Bond – bond limit to be 100% of the contract value

2. Payment Bond – bond limit to be 100% of the contract value

BID 26044 CHECK-OFF LIST FOR BID SUBMITTAL – 1 PAGE

CHECK-OFF LIST FOR BID SUBMITTAL

Bid 26044

Ada County Civic Plaza Store Front Replacement Project 2026

Attended Mandatory Pre-Bid Meeting on April 23, 2026, at 3:00 p.m. at Ada County

Operations, located at 252 E. Front Street, Suite 199, Boise, Idaho 83702 (meet in the lobby). Failure to attend will make your bid “non-responsive.”

Bidder’s Bid Form is the first document in packet uploaded to Bonfire

Acknowledgment of all Addenda

Bid Amounts proposed in Bonfire under Total Bid Amount (BT-11KF)

Authorized signatures as specified in the Instructions

Public Works License Number and Trade License Number(s) (if applicable) included for

Bidder

List of Subcontractors for HVAC, plumbing or electrical including each subcontractor’s name, address, and subcontract amount. Incorrect or incomplete subcontractor information may result in your bid being non-responsive. If unsure of how to complete the Subcontractors List portion of the Bidder’s Bid Form, please contact Ada County

Procurement at procurement@adacounty.id.gov.

Bids must be submitted online to Ada County Procurement at https://adacounty.bonfirehub.com no later than 4:00 p.m. local time, on May 5, 2026.

Non-compliance of submittal requirements may render your Bid non-responsive. The Board of

Ada County Commissioners reserves the right to accept or reject any or all Bids.

Verify that the following has been done before submitting your Bid:

mailto:procurement@adacounty.id.gov

Exhibit B QUALITY CONTROL PROGRAM.doc PAGE 1 OF 2 Lombard-Conrad Architects, Inc. 472 W. Washington St. Boise, ID 83702 ph: 208.345.6677 fx: 208.344-9002

EXHIBIT B

QUALITY CONTROL PROGRAM SPECIFICATION

1. SCOPE

A. This specification establishes administrative and quality control requirements for quality assurance, and start-up and testing.

2. DEFINITIONS

A. Quality-Assurance Services: Activities, actions, and procedures performed before and during execution of the Work to guard against defects and deficiencies and ensure that proposed construction complies with requirements.

B. Quality-Control Services: Tests, inspections, procedures, and related actions during and after execution of the Work to evaluate that completed construction complies with requirements.

Services do not include contract enforcement activities performed by Architect.

C. Fabricator Qualifications: A firm experienced in producing products similar to those indicated for this Project and with a record of successful in-service performance, as well as sufficient production capacity to produce required units.

D. Factory-Authorized Service Representative Qualifications: An authorized representative of manufacturer who is trained and approved by manufacturer to inspect installation of manufacturer’s products that are similar in material, design, and extent to those indicated for this Project.

E. Installer Qualifications: A firm or individual experienced in installing, erecting, or assembling work similar in material, design, and extent to that indicated for this Project, whose work has resulted in construction with a record of successful in-service performance.

F. Manufacturer Qualifications: A firm experienced in manufacturing products or systems similar to those indicated for this Project and with a record of successful in-service performance.

G. Professional Engineer Qualifications: A professional engineer who is legally qualified to practice in jurisdiction where Project is located and who is experienced in providing engineering services of the kind indicated. Engineering services are defined as those performed for installations of the system, assembly, or products that are similar to those indicated for this Project in material, design, and extent.

QUALITY CONTROL PROGRAM SPECIFICATION EXIBIT B

Exhibit B QUALITY CONTROL PROGRAM.doc PAGE 2 OF 2 Lombard-Conrad Architects, Inc. 472 W. Washington St. Boise, ID 83702 ph: 208.345.6677 fx: 208.344-9002

3. PROGRAM

A. The Contractor shall maintain and implement measures for quality control at all times on the Project. This program should include but not be limited to the following:

1. Selection of fabricators, installers and suppliers that meet or exceed the requirements as outlined in specification sections included in the construction documents.

2. Selection of manufacturers specified in the construction documents that are specifically required or that are named as part of Part 2 Products in individual sections.

3. Provide a schedule for the Project that provides an orderly coordination of construction operations in bar chart or similar format.

a. Show sequence of activity.

b. Show major milestone dates and meetings.

c. Show critical path and sequence of work.

d. Show time duration.

e. Schedule construction operations in sequence required to obtain best results where installation of one part of the work depends on installation of other components, before or after its own installation.

4. The contractor is to hold meetings as required for State and local agencies on safety and work coordination.

5. The contractor is to hold monthly construction meetings as required for the Project, prepare and agenda, inform all parties of the data and time of the meeting, and direct and record the meetings.

a. The contractor is to distribute minutes of the meeting and distribute the minutes to all involved.

6. The contractor is to be responsible for the verification of the ability of any subcontractors to perform the work as specified and shown in the construction documents.

7. The contractor shall submit to the Owner, 10 days prior to the final completion of the project, a program for contractor close out and commissioning services that consists of the following:

a. Verification of the correct operation and performance of the specified equipment.

b. The proper training of the Owner’s maintenance staff and other persons to be occupying the project.

c. The procedure for testing and balance of the specified HVAC system and verification of test results.

d. It is the contractor’s sole responsibility to meet and verify operation of all equipment specified in the contract documents in conjunction with the Architect/Engineers and Owner.

SUMMARY 011000

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

Section includes:

1. Project information.

2. Work covered by Contract Documents.

3. Access to site.

4. Work restrictions (Coordinate with Owner)

5. Specification and drawing conventions.

1.3 PROJECT INFORMATION

Project Building Location: Ada County Water Center Building -252 Front St.., Boise, Idaho 83702

Owner: Ada County.

Architect: Lombard Conrad Architects, Boise, Idaho.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

Remove and replace existing aluminum storefront framing and glazing as shown on drawings.

1. Remove and replace existing aluminum storefront framing and glazing at locations indicated in the drawings..

2. Patch and repair existing conditions as required to replace the aluminum storefront system.

3. Provide rough in for access control to match existing systems.

1.5 ACCESS TO SITE

General: Contractor shall have limited use of Project site for construction operations during construction period. Contractor's use of Project site is limited by Owner's right to perform work or to retain other contractors on portions of Project, as well as general on-going operations.

1. Access to site is limited to areas shown on drawings. Owner will coordinate with

Contractor location of temporary facilities and gate access.

2. Schedule deliveries to minimize use of driveways and entrances by construction operations.

3. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

1.6 COORDINATION WITH OCCUPANTS

Full Owner Occupancy: Owner will occupy site and existing building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

2. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations.

Owner Limited Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed portions of the Work, prior to Substantial Completion of the

Work, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total Work.

3. Architect will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied prior to Owner acceptance of the completed Work.

4. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of Work.

1.7 WORK RESTRICTIONS

Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and other requirements of authorities having jurisdiction.

On-Site Work Hours: Limit work in the existing building to normal business working hours Monday through Friday, unless otherwise indicated or coordinated with Owner.

Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

2. Notify…