1-Bid Instructions and Conditions.pdf

1. If and whenever in the specifications the brand name, make, name of any manufacturer, trade name, or vendor catalog number is specified, it is for the purpose of establishing a grade or quality of material only. When the County does not wish to rule out other brands or makes, the phrase

"or equal" is added.

2. For purposes of quotation evaluation, bidders must indicate any variances from County's specifications and/or conditions no matter how slight. If variations are not stated in the quotation, it will be assumed the product/service fully complies with the County's specifications.

3. When quoting on article exactly as specified, the words "or equal" must be stricken by the bidder. If quoting on other than the make, model and/or brand specified, the manufacturer's name and the catalog number must be stated and descriptive literature and information attached to the quotation.

4. Time of delivery is a part of the consideration, must be stated in definite terms, and must be adhered to. If time varies on different items, the bidder shall so state.

5. All quotations submitted must by the firm's responsible officer or employee. Obligations assumed by such submittal must be fulfilled.

6. Unless otherwise definitely specified, the prices quoted herein do not include sales or use taxes.

7. The right is reserved to reject any or all quotations, or to waive any informality in bids, and to accept or reject any items thereon.

8. Samples of items, when required, must be furnished free of expense to the County and if not destroyed by tests will be returned upon request.

9. The vendor shall hold the County of Ventura, its officers, agents, servants and employees, harmless from liability of any nature or kind on account of use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or used under this quotation.

10. Quotations are subject to acceptance at any time within 30 days after opening of same, unless otherwise stipulated.

11. Vendor shall conform to California labor Code Section 6360 and Title 8 CAC, Section 339 and 5194 and submit Material Safety Data Sheets with quotation on hazardous substances.

12. All items supplied shall comply with all Federal, State and other laws relative thereto. Vendor further agrees that the goods quoted comply with all applicable Federal and State Occupational Safety and Health Laws, Standards and Regulation, and that vendor will indemnify and hold the County of Ventura harmless for any failure to so conform.

13. Failure to examine the specifications, drawings and all special and general conditions will be at the bidder's risk.

14. Corrections and/or modifications received after the date specified will not be accepted. Quotations shall be submitted in Bonfire only.

15. Unit price for each item offered shall be shown and such price shall include packing and shipping unless otherwise specified. A total shall be entered in the AMOUNT column for each item offered; in case of discrepency between the unit price and extended price, the unit price will be presumed to be correct.

16. All quotations will be submitted in Bonfire only.

17. Offers of cash discounts for payments in thirty (30) days or more WILL be considered in determining the award.

18. Time will be of the essence for any orders placed as a result of this quotation. The County reserves the right to cancel such orders, or any part thereof, without obligation, if delivery is not made within the time(s) specified on the quotation form.

19. All materials used in the manufacturer of construction of supplies, materials or equipment covered by this bid shall be new. The items bid will be new, the latest make or model, of the best quality, and highest grade workmanship.

INSTRUCTIONS AND CONDITIONS