1-Bid Bond and Bid Check Authorization Form.pdf
PDF 178 KB Posted
- Solicitation number
- 26/0089
- Issued by
- Harris County, Texas
About this file
This is a Bid Bond Confirmation and Bid Check Return Authorization Form for Harris County, Texas, related to a Chilled Water Heat Exchanger Plate Refurbishment and System Upgrades project at Ben Taub Hospital with an estimated budget of $2,100,000. The form establishes the procedures for submitting bid security, requiring offerors to choose between providing either a bid bond or a cashier's check as a guarantee of their bid. Offerors must complete the form and submit it through the Bonfire platform, with any cashier's checks physically delivered in a sealed envelope referencing the Job Number to 1111 Fannin, 12th Floor, Houston, TX 77002 before the stated due date. All bid checks must be payable to Harris County and in the required amount.
The form specifies the retention and return procedures for bid checks based on the procurement type and bidder status. For sealed bids, the County Clerk may retain checks from the three lowest bidders until after contract award, approval, performance bond receipt, and payment bond receipt if required, with all other bidders' checks returned within seventy-two hours of bid opening. For RFPs, the Office of the Purchasing Agent retains all checks until after award, approval, and bond receipt. Offerors authorize Harris County to return bid checks via regular mail without liability upon occurrence of three conditions: unsuccessful bid status, replacement of the check by required performance and payment bonds, or upon contract completion. The form requires submission of bidder contact information, business and mailing addresses, and telephone and email details, with designated spaces for the County Clerk or Purchasing Agent to document check handling and tracking information.
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Text version
BID BOND CONFIRMATION AND BID CHECK RETURN AUTHORIZATION FORM
When submitting through Bonfire and electing to provide a cashier’s check in lieu of a bid bond, the cashier’s check must be physically dropped off in a sealed envelope referencing the Job No. before the due date at 1111 Fannin, 12th Floor, Houston, TX 77002.
Offeror must complete this form and return through Bonfire submission. All bid checks must be for the required amount and be payable to Harris County, not payable to any individual.
If a bid, the County Clerk may retain the bid checks of the three lowest bidders until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond. The County Clerk shall return the bid checks of all other bidders at any time within seventy-two (72) hours following the opening of bids.
If an RFP, all bid checks will be retained by the Office of the Purchasing Agent until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond.
Authorization is hereby granted for Harris County to return the bid check via regular mail without liability of any kind or nature to the address listed below if:
1. we are an unsuccessful bidder, or
2. a performance bond, and payment bond, if required, has replaced the bid check, or
3. upon completion of contract.
_______Bid Bond Submission (Complete required information within Section A)
_______Cashier’s Check Submission (Complete required information within Section B)
Bid for:
Section A – Bid Bond Number , Surety Name
Dated in the amount of $____________________.
Section B - Cashier's Check Number , Drawn on
Bank of , Dated in the amount of $____________________.
Name:
Business Address:
Signature:
Mailing Address:
City & State: Zip Code:
Telephone: _____________________ Email:
For Use of County Clerk/Purchasing Agent Only:
Date Check Mailed: By:
Ledger Number: Dept:
Revised 3/24/21
| Bid for: |
| Section A Bid Bond Number: |
| Surety Name: |
| Dated: |
| in the amount of: |
| Drawn on: |
| Section B Cashiers Check Number: |
| Bank of: |
| Dated_2: |
| the amount of: |
| Name: |
| Business Address: |
| Mailing Address: |
| City State: |
| Zip Code: |
| Telephone: |
| Email: |
| Date Check Mailed: |
| By: |
| Ledger Number: |
| Dept: |
| Check Box1: Off |
| Check Box2: Off |
File details come from the government source that posted it. Updated .