1-BHS102125 RFI - FINAL.pdf

NOTICE OF PROPOSED SOLE SOURCE PROCUREMENT

REQUEST FOR INFORMATION (RFI)

SALT LAKE COUNTY

Notice: # BHS102125

The Division of Contracts and Procurement has received a request to purchase from a “sole source” vendor. If, for any reason, any party does not agree that this sole source purchase is applicable, please email the contact person for Salt Lake County Contracts and Procurement Division prior to the “Comments Due Date:” indicated below:

Title: Bikes, bike accessories (light, lock, & helmet), and membership through the Bicycle Collective

SOLE SOURCE JUSTIFICATION

Sole source procurement is appropriate when goods or services are only available from a single vendor; when the most important consideration is the standardization or compatibility of equipment, materials, technology, software accessories, replacement parts, or service; where transitional costs are unreasonable or cost prohibitive; or if it otherwise qualifies under County Ordinance 3.20.030.

The Bicycle Collective has the following mission: It is "a group of nonprofit bike shops that refurbish donated bicycles and put them into the hands of those in need— focusing on children, newly resettled refugees and immigrants, individuals experiencing homelessness or housing insecurity, individuals recovering from substance abuse, and low-to-moderate income households." There are no other known agencies, businesses, or non-profit organizations in Salt Lake County who take donated parts, equipment and complete bicycles and then refurbish them for at-risk and needy populations. This process reduces the carbon footprint created by repeated purchase of new bicycles when so many quality used bicycles exist in our community. They also provide membership for bicycle recipients, where they offer bench space for bicycle repairs, which includes access to tools, manuals, and if needed, volunteer or professional bicycle mechanics.

Proposed Standardization Provider: Bicycle Collective

Notice Start Date: October 22nd, 2025

Comments Due Date/Time: October 29th, 2025, before 1:00pm Mountain Time

Estimated Costs: $50,000 per year (Six Year Estimated Total of $300,000)

Contact Person: Bibi Whitehead email address: bwhitehead@saltlakecounty.gov

Materials Provided to Salt Lake County The County is a governmental entity subject to the Utah Governmental Records and Access Management Act (GRAMA), Utah Code Section 63G-2-101 et seq. All http://library.municode.com/HTML/16602/level2/TIT3REFI_CH3.20PUPR.html#TIT3REFI_CH3.20PUPR_3.20.030PRNORECOPR mailto:bwhitehead@saltlakecounty.gov documents submitted in response to this RFI will be treated as protected records under GRAMA Section 63G-2-305(7). Please be advised that documents submitted in response to this RFI will become public records upon execution of a contract directly relating to the subject of this request or in the event the County does not enter into a contract which directly relates to the subject matter upon the expiration of two years from the date of issue of this RFI. Trade secrets and commercial information will not be disclosed provided that you have properly compiled with Utah Code Section 63G-2-305 and Utah Code Section 63G-2-309.

DO NOT RESPOND THROUGH UTAH PUBLIC PROCUREMENT PLACE

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BACKGROUND

Salt Lake County Behavioral Health Services is committed to enhancing overall health by addressing mental health and substance use disorders. Our focus is on effective treatment and supporting individuals on the path to recovery. We ensure access to evidence-based practices and community-based services, resulting in improved outcomes for individuals and families.

Salt Lake County is the local mental health authority for Salt Lake County residents and is responsible for providing access to mental health and substance use disorder treatment in the community. Salt Lake County Division of Behavioral Health Services (DBHS) has chosen to contract with community-based providers to deliver these services.

SCOPE OF WORK AND TASKS TO BE COMPLETED

The organization would be responsible for providing the following:

• Refurbished Bike

• USB Rechargeable Lights

• U-Lock

• Helmet

• Membership

PRICING / COSTS / FEES

Each voucher will be for roughly $400 per bicycle, lock, lights, and helmets, and would be for providing fully assembled, higher quality bicycles, and the clients would have one-year membership to use the benches, tools, guides and voluntary/professional mechanics.

The Bicycle Collective is the only agency that we are aware of in Salt Lake County that provides thousands of free bicycles and the necessary equipment and service memberships at no charge to the above-listed needy populations. All bikes are free to those in need. The Bicycle Collective also refurbishes bicycles that can be sold to the general public to assist in funding their charitable operations.

The Bicycle Collective is a 501(c)(3) non-profit organization that maximizes the ability to give away thousands of free bikes to those in need by utilizing donations from across the State of Utah, and by working through an e-commerce site to allow them to support their charitable operation. They also work with a large number of volunteers to provide mechanic and technical service to their clients.