1-Beaver City RFQ for Engineer.docx

BEAVER CITY

REQUEST FOR QUALIFICATIONS FOR

PROFESSIONAL ENGINEERING SERVICES

Deadline for all submittals is November 16th, 2026 by 5:00 pm Questions and answers deadline November 12th, 2026 by 5:00 PM. Email questions to monteh@beavercityut.gov Answers will be posted via BonFire portal.

Introduction Beaver City is soliciting statements of qualification from professional engineering firms which have experience in providing planning, design, construction engineering, and project management services for a proposed Beaver City Industrial Park project. The engineer(s) shall be licensed professionals with the state of Utah with five or more years of experience. The right is reserved by Beaver City to reject any and all statements of qualification.

Scope of Services At the direction of the city, the successful engineering firm (“consultant”) will provide specified professional services for the Beaver City Industrial Park. Such services may include but are not limited to the following scope of work. The scope of work is broken into three phases. Phase one will be helping Beaver City submit a preliminary engineering report to federal sources for funding. Phase two will be designing services for the industrial park if funding is awarded to Beaver City through federal or other funding sources. Phase three will be engineering services over improvements to ensure proper construction per federal guidelines.

Phase 1: Develop a Preliminary Engineering Report for applications for funding

· Complete application and preliminary engineering report for submission to a program like the EDA Public Works and Economic Adjustment Assistance Program, or similar programs. ● The city has cost estimates for the industrial park area. Provide updated cost estimates considering federal costs such as Davis Bacon Wages and Buy America Standards. ● Work with City staff and council to finalize application budget and submittal.

Phase 2: Preconstruction Design Services

· Provide design services for completion of industrial park construction. Initial design has been started, and engineers will be required to complete 100% design. This includes but is not limited to the following:

· Project Management

· Design of sewer (where applicable), water, power, and roadways within the proposed industrial park.

· Quality Assurance and Quality Control

· Risk assessment and mitigation

· Attendance at City Council meetings where required.

· Coordination with UDOT, EDA, County, and other agencies.

Phase 3: Improvements Oversite

· Full-time oversight of improvements during construction of the project. This includes daily observations, density tests, concrete tests, and all on-site sampling.

· Construction materials testing on all on-site materials testing needs.

· Construction management including weekly coordination meetings, submittal reviews, contractor partial payment, change orders as needed, and project closeout.

· Grade staking for construction of sidewalk, curb and gutter, pipes, survey control, and creation of model. GPS grading equipment should be used for construction.

Proposal Requirements The proposal shall consist of the five sections listed below. Each section will be reviewed, evaluated, and assigned a point score not to exceed those shown below. The firm selected will be the one with the highest overall point score. A shortlist of firms may be invited to interview for this project if scores are close, but the City is not required to do so. The City reserves the right to reject any and all statements of qualification.

1 Project Team 20 2 Capability of Consultant / Experience 15 3 Project Approach 25 4 Federal Funding Knowledge and Experience 25 5 Project Delivery Schedule 15

Submittal Instructions Proposals will be received via email/electronic submission until Monday, November 16th 2026 by 5:00 PM. A PDF file of the proposal is required and the number of pages of the proposal is to be limited to no more than twelve (12) 8.5”x11” pages.

Proposals, correspondence, questions and/or clarifications of the proposal procedure should be directed to Monte Hawkins, Beaver City Manager, at monteh@beavercityut.gov.

Schedule Time is of the essence. Preliminary engineering reports and applications are required to be submitted within 4 weeks of notice to proceed for phase 1. Phase 2 and Phase 3 are contingent on the project being awarded funding by any applicable funding sources. The City reserves the right to award each phase at timing and discretion of city staff and council. The award-winning consultant will work on all three phases. If funding is not secured, Beaver City will not award phases II and III, but reserves the right to award phases II and III to selected consultants if other funding becomes available.

Insurance Requirements For all contracts with the City, the consultant will be required to provide:

· General Liability and Automobile: $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 liability umbrella policy.

· Valuable Papers & Electronic Media: $250,000 or value adequate to reproduce media. ● Professional Liability: $1,000,000.

Proposal Guidelines Beaver City will review each of the submitted proposals and select an engineering firm based on the following selection criteria. The proposals and the performance data requested should include the following items:

1. Letter of Interest. The project manager must be identified. The project manager is the firm’s representative who will have full responsibility for the planning, technical coordination, design, construction management, and surveying of the project. The letter should be addressed to:

Monte Hawkins, City Manager Beaver City 30 West 300 North Beaver, UT 84713

The one-page letter should also contain an expression of the consultant’s interest in the work, qualifications, and any summary information on the project team that may be used or informative. The letter does not count as one of the 12 pages.

2. Project Team. The statement of qualifications should outline the qualifications, experience and strengths of the project team and how they are specifically related to this project. Identify consultant and subconsultant key individuals and qualifications as related to the work disciplines.

Provide brief resumes of key personnel including education, technician certification, and Utah license information. Provide a brief description of why the City should select your team. Resumes are included in the 12-page limit.

3. Capability of Consultant/Experience:

· Include experience on similar or related projects. Include projects utilizing the proposal team.

· List project types, locations, and size (total project value) of similar work performed in the last ten years that best characterizes the firm’s capabilities and experience.

· Provide project description and contact information of reference for work experience 3 examples.

4. Project Approach: Include a brief approach addressing the scope of work and identifying key issues and solutions.

5. Federal Funding Knowledge and Experience: Provide a summary of your knowledge and experience on federally funded projects.

6. Project Delivery Schedule: Provide a project delivery schedule with key tasks and note the availability of project team members with respect to current workload and project start and completion dates.

Note: All submittals must be clear, concise and in the recommended format, so the SOQs can be evaluated efficiently and objectively by the designated Review Team. Any submission of cost for any phase of work within the proposal will constitute rejection of proposal by the city.

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