1-Bear River RFQ (1).pdf

REQUEST FOR QUALIFICATIONS

GENERAL CONTRACTOR FOR DESIGN BUILD FOR A UTAH CHARTER SCHOOL

SECTION I

SELECTION SCHEDULE

Notice of RFQ: April 8th to April 21st, 2026. Open to any qualified responder and delivered to selected contractors.

Question Deadline: Any questions regarding the project should be directed to the email addresses below, no later than April 16th, 2026. The questions and answers may be shared with other responding parties.

*No other members of the school should be contacted concerning this RFQ during the selection process. All contact regarding this RFQ should include BOTH email addresses below and never just the school. Failure to comply with these requirements may result in disqualification

Optional Site Visit: April 14th from 12 noon to 1.30pm Please RSVP to Chad at Chad@RoundTableFunding.org. The address is:

75 South 400 West Logan, UT 84321

Submission Deadline: April 21st, 2026 by 3:00 pm Mountain Time to:

Chad Borup chad@roundtablefunding.org

AND

Peter Ehlen p.ehlen@brcs-logan.org *Proposals must be submitted in compliance with Section IV of this RFQ.

Review of proposals: April 21st to April 27th, 2026

Recommendation to Board: April 30th, 2026

Award Date: May 4th, 2026

SECTION II

INTRODUCTION

A. Bear River Charter School (the “School”) is requesting qualifications from General Contractors licensed in the State of Utah to serve as the CMGC (Construction Manager/General Contractor) to expand their current facility and increase their capacity to serve up to 280 students. The school is located at 75 South 400 West in Logan, Utah, and operates out of an approximately 13,000-square-foot building that it owns. The facility was originally constructed as an LDS Church and has since been repurposed for educational use.

B. Bear River Charter School features an educational program based on the individual needs of each student through a strong focus on basic skills in reading, spelling, writing and mathematics; active engagement in the areas of science, social studies, art, and physical education; a low student-to-teacher ratio; and emphasis on basic societal values of respect, consideration, cooperation and honesty.

C. The intent of this RFQ process is to select a general contractor early in the design process to form a partnership with the design team and owner to successfully complete the project. Construction is contemplated to begin in the Fall of 2026 and to be completed by Summer of 2027.

D. The school is planning to expand their existing facilities. They have engaged an architect that is currently developing building plans for a 4,500 square foot building, to add to their existing 13,000 square foot building. This expansion will contemplate:

Kitchen improvements 3 classrooms 3 breakout rooms

E. CMGC COST ESTIMATING AND DESIGN COLLABORATION

Cost Estimating:

1. Provide reasonably accurate cost estimates at the multiple levels intervals as the design progresses.

Conceptual design budget (RFQ) 30% Construction Documents (CD) 60% Construction Documents (CD) 90% Construction Documents (CD)

2. Meet with the project team to review and reconcile the budget with design features.

3. Ensure the work remains within the budget and develop/track cost reduction options as necessary in coordination with the rest of the project team.

4. Complete final GMP pricing through price solicitation from multiple subcontractors or vendors on each project component to ensure competitive pricing.

Design Collaboration:

1. Provide constructability review comments to accompany pricing through coordination with building vendors.

2. Provide cost estimate comparison studies of various options to assist with decision making during the design process.

3. Provide cost savings and/or alternate pricing options for the Owner to consider maintaining the construction budget.

4. Assist with pricing various alternate bid options and prioritization of alternate bid items in the final CDs to ensure project is within the budget.

Term of Contract:

1. Bear River Charter School will award the contract for CMGC for up to 2 years, beginning May 4th, 2026.

2. The contract will be awarded to the offeror whose proposal is determined to be the most advantageous to Bear River Charter School, taking into consideration the price and the evaluation factors set forth in this RFQ.

3. It is anticipated that the contractor will enter an AIA A133, paired with an AIA A201 as a form for the contract.

4. This project will require Payment and Performance Bonds.

SECTION III

PROPOSAL INFORMATION

A. Proposals must be submitted in compliance with Section IV of this RFQ.

B. The services required and offered in a proposal should meet the needs described below. Only one proposal from each offeror may be submitted and considered. Offerors may include any special or unique services they plan to provide.

C. Proposals will be evaluated by a committee appointed by the School. Bear River Charter School will cooperate with all potential offerors, to the extent that is reasonably possible, in their attempt to obtain information or visit the site. Discussions may be conducted with offerors who submit proposals for the purpose of assuring full understanding of, and responsiveness to, the solicitation requirements.

D. If selected, the successful offeror must be prepared to execute a written GC agreement now, to be followed up with a Guaranteed Maximum Price contract once sub-contractor bids are in.

E. It is understood that the School’s issuance of this RFQ does not obligate the School to accept any of the proposals submitted in response to this RFQ, nor does it guarantee that the School will in fact accept any of the said proposals. No agreement exists on the part of the School and any offeror until a written contract is approved and executed by the School governing board.

F. This RFQ does not obligate the School to pay for any costs of any kind whatsoever that may be incurred by an offeror or any third parties in connection with a proposal. All proposals, responses and supporting documentation shall become property of the School.

G. At any time during the evaluation process the evaluation committee may, with appropriate approval, request best and final offers from responsible offerors who submit responsive proposals that meet any minimum qualifications, evaluation criteria, or score thresholds identified in this RFQ.

SECTION IV

PROPOSAL REQUIREMENTS

Since this is a request for qualifications and not a solicitation for bids, selection will be based on qualifications, experience, past project costs and other key metrics decided upon by the selection committee. Respondents are expected to address the following key elements in their responses:

A. Submission Format There should be no more than two separate PDF packets:

Technical proposal (not more than 20 pages) Price proposal – First page should have the following:

o General Conditions (as a % of Project Cost) o Contractor Fee (as a % of Project Cost) o Pre-construction fee (as a $ amount) o Anticipated range for price per ft o Expected construction duration

B. Relevant Experience Outline your experience in the construction of schools, and particularly public charter schools, or similar projects, including your experience in Utah.

C. Preconstruction Services Describe your proposed scope during the preconstruction phase – including the typical fee for pre-construction work (if any), your role with entitlements and your role in permitting. Describe which portions, if any, of the design work costs that your firm could carry until we have permits.

D. General Conditions and Fee What is your construction fee on a project like this? What are your typical General Conditions costs as a percentage of the project cost?

E. Construction Cost Estimate Provide a project budget on your most recent relevant project, that demonstrates cost per square foot;

provide evidence of your track record of completing on time and on budget. Provide a preliminary construction cost estimate range based on the conceptual plans provided. Provide an estimate of design costs either as a percentage of the total project costs, or as a price per square foot.

F. Supply Chain Challenges Your plans to mitigate challenges related to the current supply chain delays. List equipment or materials that will likely have longer lead times.

G. Project Schedule Your required build-time and proposed schedule in the current construction environment. What is your typical build time and what is your estimated build time for this project?

H. Other Matters Any other information you feel would be beneficial to support your firm’s qualifications and experience for this project. Proposals must be sent to:

AND

Chad Borup chad@roundtablefunding.org

AND

Peter Ehlen p.ehlen@brcs-logan.org

BY

May 4th, 2026 by 3:00 pm Mountain Time.

Proposals should be in a PDF format. Proposals must be signed by the offeror.

SECTION V

EVALUATION CRITERIA

For ease of evaluation, the proposals must provide a point-by-point response, addressing each area of the evaluation criteria in detail. Proposals will be evaluated based on the following criteria, as elaborated above:

Relevant Experience Pre-construction Services General Conditions and Fees Construction Cost Estimate Supply Chain Strategy Proposed Schedule General model and culture

It is expected that criteria will be weighed equally. However, the School reserves the right to weigh factors differentially based on overall value and all information provided, and to select any responder it considers the best value to the School. The School also reserves the right to extend its evaluation time as needed.

The School reserves the right to reject any and all bids, to waive any informalities or irregularities therein, and to accept the proposal that, in the opinion of the School, is in the best interest of the project.

Thank you for your time in preparing a proposal.