1 B.1 RFP 444510 12-19-24.pdf

Rev. 2.13 Jul 2024 Page 1 of 13

Procurement & Property Management Division

PO Box 5000, Upton, NY 11973-5000

Phone 631 344-5281

Fax 631-344-4605 wkoncelik@bnl.gov

Managed by Brookhaven Science

Associates for the U.S. Department of

Energy www.bnl.gov

December 19, 2024

TO: INTERESTED OFFERORS

SUBJECT: REQUEST FOR PROPOSAL (RFP) NO. 444510 ELECTRON-ION

COLLIDER (EIC) SCINTILLATING FIBERS FOR THE BARREL

IMAGING CALORIMETER

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (BSA), under Contract for the operation of Brookhaven National

Laboratory (BNL) with the U.S. Department of Energy (DOE), herewith solicits your proposal for EIC

Scintillating Fibers for the Barrel Imaging Calorimeter.

2.0 SCOPE OF WORK (SOW)

The scope of work is for the design and fabrication of Scintillating Fibers for the Barrel Imaging

Calorimeter for the EIC. BSA shall award one subcontract for a base amount of 1,125,000 meters and include unilateral option 1 – 1,264,000 meters and unilateral option 2 – 2,511,000 meters for a total of

4,900,000 meters of Scintillating Fibers.

The offeror will be selected in accordance with the evaluation criteria set forth in this RFP. The resulting subcontract will be Firm Fixed Price (FFP) for the EIC Scintillating Fibers. Firms will be selected for negotiation based on a demonstrated competence and qualifications for the required work in accordance with the Enclosure 1 – Draft Subcontract including Attachment B - Statement of Work for the

Scintillating Fibers for the Barrel Imaging Calorimeter, Doc No. EIC-DET-SOW-021, Revision 06, Dated

12/03/2024, Attachment C - Technical Specifications for the Scintillating Fibers for the Barrel Imaging

Calorimeter, Doc No. EIC-DET-SPC-017, Revision 04, Dated 12/03/2024, and Attachment D - BNL-

QA-101 Supplier Quality Assurance Requirements, dated 04/2024.

3.0 GENERAL INFORMATION AND INSTRUCTIONS

3.1 Schedule

BSA has established the following schedule for achieving evaluation, selection, approval, and award.

Milestone Date

Issuance of RFP December 19, 2024

Clarification Questions Due January 17, 2025

Proposal Due Date including Samples January 31, 2025

Award of Subcontract (estimated) May 30, 2025

3.1.1 Proposals shall remain firm for 120 days after due date to allow time for review, Rev. 2.11 May 2017 Page 2 of 13 selection, and award in case of delays.

3.2 Form of Proposal and Manner of Submission

3.2.1 A complete proposal must be received by BSA no later than the due date noted herein. Award is estimated to be made on or about the date as noted herein.

Proposals, including their withdrawal or modification, received after the closing date shall be considered late. Except as otherwise specifically provided in this solicitation, such responses may be considered for award if the PPM Manager or designee determines that the award is in BSA’s best interest. Proposals will be opened in private.

3.2.2 The Offeror shall submit a proposal which includes three (3) parts as follows and described in Section 4.0 CONTENTS OF PROPOSAL.

• Technical Proposal (Volume 1)

• Business/Price Proposal (Volume 2)

• Sample Scintillating Fibers

The technical and business/price proposals must be submitted as separate volumes. Both volumes of the proposal are to be submitted in English only.

They should be marked “BSA RFP Number 444510 - Scintillating Fibers for

Barrel Imaging Calorimeter” and electronically sent to the following:

Attn: Carmella Hornbeck

E-Mail: chornbeck@bnl.gov

The Sample Scintillating Fibers should be marked “BSA RFP Number 444510

Sample Scintillating Fibers for Barrel Imaging Calorimeter” and shipped to the following address:

Attention:

Attn: Sylvester Joosten

Argonne National Laboratory

9700 South Cass Avenue, Bldg. 369

Argonne, IL 60439

Contact Information:

Telephone: (630) 252-4100

E-Mail: sjoosten@anl.gov

3.2.3 Proposals must be complete in all respects. Failure to respond or follow the instructions regarding the organization, content, layout, or format of the proposal may result in the Offeror’s proposal being deemed non-responsive. Proposals that are incomplete or partial in any material respect affecting the responsiveness of the proposal may not be considered. BSA reserves the right to postpone the date of submission, and to amend this request as it considers necessary. Proposals may be withdrawn by email request, at the address noted above, if received prior to the time fixed for receipt of the proposal. Modifications to proposals previously submitted electronically in the same manner required in 3.2.2 above and received prior to the time fixed for receipt.

3.3 Explanation of Proposal Documents

Should an Offeror find any discrepancies in, or omissions from, any of the documents, or mailto:chornbeck@bnl.gov mailto:sjoosten@anl.gov

Rev. 2.11 May 2017 Page 3 of 13 be in doubt as to the meaning of any document, it should immediately advise BSA by email to wkoncelik@bnl.gov, no later than five business days prior to the proposal due date in order to allow time for responses to be received by all prospective Offerors. Oral explanations or instructions given before the award of a contract are discouraged and will not be binding. Any information given to a prospective Offeror concerning this solicitation will be furnished to all other prospective Offerors as an amendment to the solicitation if that information is deemed necessary by BSA to submitting proposals or if the lack of it would be prejudicial to other prospective Offerors.

4.0 CONTENTS OF PROPOSAL

4.1 General Information

The proposal shall be concise and clear in every instance and restricted to relevant information only. The response shall clearly and fully demonstrate the Offeror’s capability, knowledge, and experience with regard to the technical requirements described herein. Stating that the Offeror understands and will comply with the technical requirements is not sufficient, nor is a simple affirmative restatement of the requirements.

Similarly, phrases such as “standard procedures will be employed,” or “well-known techniques will be used,” without explanatory detail will be considered inadequate.

4.1.1 Disclosure of Proposals

Proposals provided to BSA in response to this RFP will not be disclosed except to appropriate BSA personnel and BSA contractor consultants involved in reviewing responses to this RFP, and/or U.S. Government personnel.

Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by BSA except for evaluation purposes shall:

(1) Mark the title page with the following legend:

“This proposal includes data that shall not be disclosed except to appropriate BSA personnel, its subcontractor consultants involved in reviewing responses to the RFP, and/or U.S. Government personnel and shall not be disclosed, in whole or in part, for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this Offeror as a result of/or in connection with the submission of this data, BSA shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit BSA’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]”;

and

(2) Mark each sheet of data it wishes to restrict with the following legend:

“Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.”

4.2 Technical Proposal – Volume 1

Provide one (1) electronic copy of the technical portion of your proposal and any amendments thereto. Do not include the Business Proposal in this volume. Volume 1 shall contain technical information only and shall be legible, clear, coherent, and individually tabbed (by section) in accordance with the sections noted below. Each mailto:wkoncelik@bnl.gov

Rev. 2.11 May 2017 Page 4 of 13 proposal will be evaluated and point-scored in accordance with the associated categories and their points as noted herein. Offerors must provide specific detailed descriptions and capabilities for the main and sub-categories which support how the Offeror plans to perform the SOW.

4.2.1 Tab 1 – General Overall Summary (0 Points)

Tab 1 will consist of an overall general summary on how the Offeror plans to achieve the design, manufacture, testing, and delivery of scintillating fibers.

This is a non-detailed overview and will not be point scored.

Note: Offerors who do not have the capability or experience to accomplish any facet of the SOW must mention it here, briefly describing a course of action.

Detail is to be provided in the appropriate section of the proposal.

4.2.2 Tab 2 – Specification/SOW Compliance Matrix (0 Points)

The Offeror shall provide a paragraph-by-paragraph compliance matrix for each section of the specification and Statement of Work that clearly shows the offerors acceptance.

Tab (2A) Offerors shall list each Specification section by number and explain how they will comply with all requirements.

Tab (2B) Offerors shall list each SOW section by number and explain how they will comply with all requirements. Detailed explanation of how compliance is to be achieved is required; a list of sections indicating compliance only is insufficient.

Any exceptions shall be clearly documented, and the offeror shall provide a detailed explanation why the exception is being taken and any alternative recommendations. While the compliance matrices will not be point scored, they will be used to evaluate the bidders understanding and compliance with the technical requirements and can influence the scoring on the following tabs.

4.2.3 Tab 3 – Design and Technical Capabilities (50 Points)

Tab (3A) Design Overview (3 Points)

Provide a brief description, with images and layout drawing(s) as well as calculations and simulations, of the scintillating fibers with emphasis on how the design will meet the specification.

Tab (3B) Light yield shall exceed 8000 photons/MeV (assessed via methods mutually acceptable to the BSA and subcontractor). (15 Points)

Describe how this specification will be met.

Tab (3C) Diameter mean value and variation shall be 1.00 +/- 0.01 mm, RMS =<0.02 mm. (10 Points)

Tab (3D) Attenuation length for blue light > 4m. (10 Points)

Rev. 2.11 May 2017 Page 5 of 13

Tab (3E) Batch to batch or lot to lot variation of light yield =<15%.

(5 Points)

Tab (3F) Batch to batch or lot to lot variation of attenuation length =<10%.

(5 Points)

Tab (3G) Delivery method in cans. Length of fibers 4.55 meters +/- 0.01m.

(2 Points)

Describe how this requirement will be met.

Evaluation method for Tab 3

The Offeror’s proposal will be evaluated on the completeness and adequacy of the overall conceptual design of the system and components with respect to compliance with the specifications, technical soundness and feasibility of the design.

4.2.4 Tab 4 – Prior Experience and Past Performance Producing Comparable

Scintillating Fibers (Including Subcontractors) (25 Points)

Tab (4A) Experience with and past performance producing comparable scintillating fibers (20)

• Identify how many years you have been designing and manufacturing scintillating fibers, with an emphasis on prior experience with comparable quality scintillating fibers. In addition, indicate the number of years of experience of your proposed key subcontractors and indicate your experience (years, number, and complexity of projects) working with all subcontractors you intend to include in your proposal.

• Provide a list of at least 3 projects with scintillating fibers of similar quality and quantity you manufactured and delivered in the past ten (10) years, including the contact information of the owners of these orders. For these projects please also provide:

• A comparison of specified and achieved parameters (e.g. light yield, light attenuation, mechanical tolerances, etc.).

• A comparison of specified and achieved scheduled milestones and delivery dates.

• Identify which subcontractor(s) supplied which key component(s) on these prior projects and which of these subcontractors are included in the current proposal.

• Provide a minimum of three customer references of comparable (in quality and quantity) order for scintillating fibers, including the name of the organization, contacts, phone numbers, and e-mail addresses.

Tab (4B) Key Project Personnel (5 Points)

Supply the resumes/vitae of all key project personnel such as the Project

Manager and Lead Engineer for all major components. This shall also include key personnel of subcontractors.

• The vitae should focus on pertinent experience in the design and manufacturing of scintillating fibers. In particular, for all key personnel, Rev. 2.11 May 2017 Page 6 of 13 their engineering tools and their years of experience utilizing them must be identified. Demonstrate the organizational capability to supplement key personnel skill sets if required by the project.

Evaluation Method for Tab 4

A. The Offeror’s proposal will be evaluated as to how recent, frequent, and how successful the past production has been, including (but not limited to) technical and schedule performance.

B. The Offeror’s proposal will be evaluated as to the range and depth of the key project personnel, resources available, their experience and how it relates to this project.

4.2.5 Tab 5 – Manufacturing Capabilities (Including Key Subcontractors) (15

Points)

Tab (5A) Program Management and Manufacturing (10 Points)

• Describe how you plan to manage this project. Expand on your organizational chart, lines of responsibility, scheduling, and meetings.

• Provide a manufacturing plan required to support the project. This plan should include, but not be limited to, a project milestone schedule consistent with the schedule in the SOW. Discuss how you will achieve and support the design and manufacturing plan submitted and discuss schedule risks and opportunities to improve the schedule. Identify long lead-time items and describe their makeup. Provide a basis for your estimate of schedule contingency.

Tab (5B) Production Facility Description (5 Points)

Describe your available production facilities and capabilities, including but not limited to:

• Clear identification of all production facilities, including subcontractors.

Provide information about how and where manufacturing will take place, and a description (with photos) of the manufacturing facility with applicable equipment.

Evaluation Method for Tab 5

A. The Offeror’s organization and plan will be evaluated as to whether it can realistically meet the schedule, and the production can be carried out effectively.

B. The manufacturing method will be evaluated against techniques known to be successful.

C. The Offeror’s facilities will be evaluated as to whether they support the proposed production plan.

4.2.6 Tab 6 – Quality Assurance (10 Points)

Tab (6A) Current Quality System

Rev. 2.11 May 2017 Page 7 of 13

Describe the current quality system, provide a copy of the latest quality manual, and:

• Identify if it is ISO 9001 certified/registered and provide a copy of the certificate. In addition, provide the ISO registrar’s website address, along with the name, title, telephone number and email address of a responsible person to contact.

• If not ISO 9001 certified/ registered but the company meets the requirements of ISO 9001, explain in detail how.

• If not ISO 9001 certified or compliant, explain in detail the quality system in place.

Tab (6B) Management’s Involvement in QA Program

Describe management’s involvement in the Quality Assurance Program, including:

• Management review of audit results, corrective and preventative action data, and analysis of failure modes.

• Organizational chart showing Quality Assurance group and their link to management.

Tab (6C) Manufacturing System/Procedures

Describe the procedure for releasing work to the shop floor and provide a completed shop traveler that was used in a recent, similar project.

Tab (6D) Supplier Quality Assurance

Describe the Quality Assurance group’s role in the procurement process. Explain how applicable customer QA requirements are flowed down to your suppliers and sub-tier suppliers.

Tab (6E) Configuration Control

Describe the configuration control system, including these major elements:

• Master file, where all released drawings are stored.

• Change control procedure for approval, incorporation and release of design changes.

• System for creation and control of parts lists and bills of material.

• Process for controlling shop floor travelers, and manufacturing and test procedures.

Tab (6F) Calibration System

Describe the calibration system for measuring and test equipment, including equipment identification, calibration procedures, traceability of standards to national standards, calibration intervals, and recall system.

Tab (6G) Procedures for Controlling Nonconforming Material

Describe the procedure for controlling nonconforming material, including identification/ tagging, segregation from the production area, documenting and

Rev. 2.11 May 2017 Page 8 of 13 reporting, Material Review Board (MRB) process, inspection and test after rework/repair, and corrective/preventive action.

Evaluation Method for Tab 6

The Offeror will be evaluated as to how adequate, well-documented, and well-implemented the current quality procedures and processes are, and how they meet the quality requirements defined in the SOW including BNL-QA-101.

4.3 Business / Price Proposal - Volume 2

Provide an e-mail copy of the business/price portion of your proposal and any amendments thereto. Do not include the Technical Proposal in this volume. Volume 2 should be prepared simply and economically, be legible, clear, coherent, and individually tabbed in accordance with the sections noted below.

4.3.1 Tab (A) Corporate Profile and Financial Capability

Provide a corporate profile of your organization. Include your three (3) most recent audited financial statements/yearly reports. Such reports for any parent organization shall also be included. If a joint venture is proposed, the above is required of all parties.

Also, in order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM). It is suggested that registration be performed online at www.sam.gov prior to the submission date of this RFP. If you, in fact, have done so, provide a definitive statement herein that your firm has registered in the U. S. Government supplier database entitled System For

Award Management (SAM) at www.sam.gov. Foreign suppliers are not required to register in www.sam.gov.

4.3.2 Tab (B) Draft Contract with Terms and Conditions

The Draft Contract with Terms and Conditions is provided in Enclosure (1). The

Offeror shall clearly note its acceptance in full. The successful Offeror will be required to execute a Contract in accordance with the provisions of the Draft

Contract. Any exceptions shall be noted accordingly, however, the Offeror shall not construe noted exceptions, if any, to be accepted by BSA.

4.3.3 Tab (C) Price / Milestone Schedule

The Offeror shall provide pricing information in strict accordance with this RFP.

Any exceptions should be noted accordingly.

The Offeror shall provide separate pricing on AMS-Form-043 Pricing Sheet

(Enclosure 3).

Note: Only pricing in U.S. dollars will be accepted.

4.3.4 Tab (D) Delivery

The Offeror shall clearly note its acceptance in full of the proposed delivery schedule as set forth in the Enclosure 1, Draft Subcontract 444510. Any exceptions shall be noted accordingly, however, the Offeror shall not construe noted exceptions, if any, to be accepted by BSA.

http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/

Rev. 2.11 May 2017 Page 9 of 13

4.3.5 Tab (E) Payment Terms and Freight (if applicable)

Payment terms shall be FOB (Free on Board) destination, “DAP” Delivered At

Place, Argonne National Laboratory, Lemont, Illinois, USA 60439 (Freight

Prepaid) Net 30 from acceptance, in accordance with an agreed-to milestone schedule.

For foreign procurements the prospective Offeror will be responsible for notifying Interfreight Harmonized Logistics Inc., located at 221 Sheridan Blvd, Inwood, New York. For foreign shipments that will be transported via ocean freight the 10-2 REQUIREMENTS Form located at http://www.bnl.gov/ppm/linkable_files/pdf/TenTwoForm.pdf must be completed by the Offeror 72 hours before departure of the vessel. The form can either be faxed to Interfreight Harmonized Logistics, Inc. at 516-371-6880 or emailed to tom@interfreight.net. A copy should also be emailed to

WarehouseOperations@bnl.gov. Once the form is submitted to customs an acceptance number will be given. No freight will be loaded on a vessel without this acceptance number.

The Offeror shall review and clearly note its acceptance in full. Any exceptions shall be noted accordingly.

4.3.6 Tab (F) Small Business Subcontracting Plan

All Offerors certifying that they are other than a “small business or foreign business” and that they expect to submit an offer that will exceed $750,000. must submit a Small Business Subcontracting Plan for BSA’s approval prior to contract award. Reference shall be made to FAR 52.219-9 before completing this subcontracting plan. A sample plan with instructions is included in Enclosure (1), Attachment (G). Firms certifying that they are small or foreign businesses need not complete the plan.

The following BSA small business stretch goals are provided as an example for this procurement. Any exceptions to this requirement shall be noted accordingly.

Small Business ............................................................................................... 49%

Small Disadvantaged Business .......................................................................... 5%

Women-Owned Business .................................................................................. 5%

Hub Zone ........................................................................................................... 2%

Veteran-Owned Business ................................................................................ 3%

Service-Disabled Veteran-Owned Business ...................................................... 3%

4.3.7 Tab (G) Offeror Representations and Certifications

The Offeror shall complete and return the following forms:

1. AMS Form 050 Annual Representations & Certifications (Enclosure 2) is required only if not currently registered in sam.gov. Foreign suppliers are not required to register in SAM.gov but must provide AMS Form 050.

4.4 Sample Scintillating Fibers (100 points)

4.4.1 Sample Scintillating Fibers

Provide up to two (2) Scintillating Fibers samples in accordance with

Attachment C – Technical Specification for the Scintillating Fibers for the mailto:WarehouseOperations@bnl.gov

Rev. 2.11 May 2017 Page 10 of 13

Barrel Imaging Calorimeter dated September 04, 2024, Section 3.1 and

Section 3.2. Each sample shall include 100 each Scintillating Fibers with a length of 4.55 meters +/-0.01 meter. Delivery of each of the samples shall be in canes.

As specified in Section 3.2 - Higher Light Yield and Higher Attenuation

Length Options above, BSA encourages the Offeror to submit one sample with a higher light yield and longer attenuation length.

Evaluation Method for Sample Scintillating Fibers

The sample Scintillating Fibers will be evaluated on the verification of the overall design, performance of the Scintillating Fibers, and compliance with the specification.

5.0 PROCUREMENT TYPE, EVALUATION METHODOLOGY AND CRITERIA

5.1 Type of Procurement

This is a “Best Value” procurement. BSA intends to award a contract resulting from this solicitation to the responsive, responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors, subfactors, and price as noted in this solicitation. The utilization of this procedure is expected to provide the greatest overall benefit to BSA. Best Value employs a trade-off process that permits award to other than the lowest priced offeror or to the highest technically rated offeror. The trade-off process associated with Best Value involves a comparative weighing of the evaluation factors and sub-factors identified in the RFP. Specifically, the trade-off process involves selecting the most advantageous offer based on an integrated assessment of both technical factors and price. Price will not be rated or scored but will be a significant factor in the Best Value analysis.

An award may be made without discussion or negotiation of proposals received;

therefore, proposals should be submitted on the most favorable terms which can be submitted in response to this request. BSA reserves the right to conduct pre-selection site visits to assess the Offerors’ capabilities, to hold fact-finding discussions, and/or to negotiate with any one or all of the Offerors on any aspect of this solicitation prior to making an award; or to make an award without further discussion or negotiation at any time during this process. BSA may request such supplementary information as determined sufficient, in the opinion of BSA, to assure that an Offeror’s technical competence, business and technical organization, facilities, and financial resources are adequate to successfully perform the contemplated work. BSA reserves the right to reject any or all proposals, or to accept any proposal. BSA will not be obligated to award all or any part of the work solicited, and in any event will not be responsible for the Offeror’s cost of proposal preparation or any other cost incurred in connection with this RFP.

5.2 Methodology

It is the practice of BSA, in making an overall evaluation of proposals received, to establish a Source Selection Board (SSB) which will include BSA employees, other DOE lab employees and collaborating university employees that will evaluate the proposals to give due consideration to performance and price. The final evaluation assessment is derived from the composite reviews. As explained in 5.1 above, this procedure is

Rev. 2.11 May 2017 Page 11 of 13 intended to result in selection of the most advantageous proposal, considering price in determining the Best Value trade-off.

5.2.1 Proposals will be initially evaluated on responsiveness to the RFP requirements in all aspects. Each technical proposal and sample Scintillating Fibers will be individually point-scored in a two (2) step process by technical members of the

SSB in accordance with the criteria as set forth in Section 5.3 herein. The scores from Step 1 and 2 shall be combined to determine a total evaluated score for each technical proposal and sample provided.

5.2.2 If a selection cannot be made and discussions are required, the SSB will then recommend to the Source Selection Official (SSO) which proposals are within the competitive range based on results of scoring and analysis of the technical evaluation criteria, along with the proposed prices. The competitive range determination will then be made by the SSO. Those proposals with a reasonable chance of being selected for award, including those that are acceptable as submitted or that could reasonably be made so after clarifications and correction of deficiencies, will be considered in the “competitive” range. Fact-finding discussions and/or site visits may be held with those Offerors in the competitive range. Best and final offers may be solicited at the conclusion of fact finding.

The tradeoff process permits tradeoffs among price and non-price factors (i.e.

Technical Factors – Step 1 & 2) and allows BSA to accept other than the lowest priced proposal, or other than the highest technically rated offeror. Under a tradeoff process, the perceived technical benefits of the higher priced proposal shall merit the additional cost in order to receive award. In conducting the tradeoff analysis for this procurement, the Technical Factors, when combined, are more important than price. Offerors are advised, however, that as the range of the overall technical scores among Offerors narrows, the more important price will become in making the award decision. An independent estimate, historical pricing data, and competitive pricing will be used in the consideration and analysis of price.

5.3 Technical Evaluation Criteria

Each proposal will be evaluated based on how well it meets or exceeds the requirements of this RFP. The proposals will be evaluated in accordance with the following evaluation criteria, listed in order of importance, and more fully explained in Section 4 above:

Step 1 – Initial evaluation of Proposals (100 points total)

1. Design and Technical Capabilities (50 points)

2. Prior experience and past performance producing comparable Scintillating Fibers

(including subcontractors (25 points)

3. Manufacturing Capabilities (including key subcontractors) (15 points)

4. Quality Assurance (QA) (10 points)

Each Offeror’s strengths, weaknesses, and deficiencies will be addressed accordingly in each resultant technical evaluation. Each proposal will be evaluated and point-scored in accordance with the associated categories and their points as noted herein.

Step 2 – Evaluation of Sample Scintillating Fibers (100 Points total)

Upon delivery of up to two different sample Scintillating Fibers, BSA will test each sample of Scintillating Fibers based upon the following.

Rev. 2.11 May 2017 Page 12 of 13

1. Light output (30 Points)

The average response to a Sr-90 source shall be greater than 3.5 photoelectrons measured using a bialkali photomultiplier tube 200 cm from the source, and the opposite end blackened.

2. Diameter mean value and variation shall be 1.00 +/- 0.01 mm, RMS =<0.02 mm (20

Points)

3. Attenuation length for blue light > 4m (20 Points)

4. Fiber to fiber variation of light yield =<15% (10 Points)

5. Fiber to fiber variation of attenuation length =<10% (10 Points)

6. Delivery method in canes. Length of fibers 4.55 meters +/- 0.01m (10 Points)

In Step 2, the sample Scintillating Fibers will be evaluated to verify compliance with the technical specification and point-scored in accordance with the associated categories and their points as noted above. Proposals must include one sample but may include up to two. If a proposal includes two samples, each will be evaluated and scored separately up to 100 points for each sample.

The scores from Step 1 and Step 2 shall be combined to determine a total evaluated score for each sample proposed.

5.4 Final Selection Process

After completion of discussions, if necessary, with Offerors in the final competitive range and receipt of Best and Final offers, if required, the SSB will recommend to the SSO which Offeror the SSB has determined to represent the “Best Value” to BSA based on the evaluation of technical capabilities (Step 1 & 2) of the Offerors and the prices being offered. The SSO will subsequently use all Source Evaluation analysis and evaluations as guidelines in making the final selection.

5.5 Basis of Award

Award of the resulting subcontract will be based on the SSO’s evaluation of the SSB’s recommendation. The SSO will select the Offeror whose proposal represents the overall

Best Value to BSA/the best combination of technical evaluation results and price.

6.0 PERFORMANCE AND FINANCIAL RESPONSIBILITY

It is understood that any contract resulting from this request shall be on the basis that the Offeror who undertakes the work represents and guarantees that it possesses the necessary skills, means of performance, and financial resources to complete the effort. Inability to perform, including loss of key personnel or facilities, will not excuse default.

7.0 CLOSURE

BSA believes the information contained herein is sufficient to permit you to prepare a complete and definitive proposal; however, should there be any questions, please contact the undersigned.

All questions must be submitted in writing via e-mail; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

If for any reason you are unable to submit a proposal, kindly reply in via email.

Rev. 2.11 May 2017 Page 13 of 13

Sincerely, Carmella Hornbeck chornbeck@bnl.gov

Phone Number 631-344-7216

Kevin Kirkendall kkirkenda@bnl.gov

Phone Number 631-344-4605

Enclosure 1 – BSA Draft Subcontract

Enclosure 2 – AMS Form 050, Annual Representations and Certifications

Enclosure 3 – AMS Form 043, Proposal Pricing Sheet mailto:chornbeck@bnl.gov mailto:kkirkenda@bnl.gov