1_Appendix_A_-_Scope_of_Services_2025_(2).pdf

APPENDIX A

SCOPE OF SERVICES

POTABLE WATER, WASTEWATER & RECLAIMED WATER PROJECTS

The services being requested will include, but not be limited to the services listed below. Potable water, wastewater & reclaimed water projects may be funded by the City, by state, federal, or by other agencies or by a combination of funding sources. Projects funded in whole or part with non-

City funds shall be designed in conformance with the funding agency’s requirements.

1. Studies and evaluations.

2. Technical investigations.

3. Technical evaluations and pilot studies.

4. Owner advisor services

5. Permitting and compliance with Federal, State, and City regulations:

(1) preparation of permit applications.

(2) pre-application meeting with regulatory agency(s).

(3) present before appropriate regulatory agency(s).

(4) respond to agency(s) questions and/or requests for additional information.

6. System planning including new and updating existing master plans and/or facility plans:

(1) document existing facilities including site utilities (both public and private).

(2) building information modeling (BIM) and 3D-CAD modeling of existing facilities.

(3) determine what new facilities are required and investigate sustainable and resilient options.

(4) develop a proposed site plan of the new facilities.

(5) develop schedules and phasing sequences, if appropriate.

(6) develop cost estimates and present worth analyses.

(7) evaluate upcoming legislative requirements.

(8) Provide recommendations on collaborative delivery

7. Water, wastewater, and/or reclaimed water system capacity, reliability, optimization, and performance evaluations.

8. Program development:

Appendix A Scope of Services

(1) Capital Improvement Plan and Master Planning implementation programs.

9. Designs (conceptual, preliminary, detailed):

(1) develop projects in accordance with City's sustainability and resilience requirements, which may include LEED and Envision.

(2) new and rehabilitation of existing potable water treatment and distribution facilities.

(3) new and rehabilitation of wastewater collection and treatment facilities.

(4) new and rehabilitation of existing reclaimed water distribution facilities.

(5) utility relocations and adjustments associated with public works projects - potable water mains, sanitary sewers, reclaimed water mains, etc.

(6) stormwater collection and treatment facilities necessary as a part of a water, wastewater, and/or reclaimed water project.

(7) environmental mitigation, including wetlands, necessary as a part of water, wastewater, and/or reclaimed water project, and sea level rise.

10. Preparation of biddable and constructible documents, including development of:

(1) plans.

(2) technical specifications.

(3) bid forms.

(4) construction sequencing.

(5) cost estimates.

11. Project bidding, including:

(1) review of bids.

(2) attendance at pre-bid meeting.

(3) recommendation for bid award.

12. Services during construction, including:

(1) attendance at pre-construction meeting.

(2) review of shop drawings.

(3) site observations and inspections.

(4) review of change orders.

(5) review of contractor’s pay estimates.

(6) attendance at final inspection.

(7) providing required certifications.

(8) facility start-up and commissioning.

(9) preparation of operation and maintenance manuals.

(10) staff training in proper operation and maintenance.

13. Collaborative delivery support.

14. Review and/or update previously prepared plans and reports.

15. Review of various agreements between the City and its’ customers (including wholesale customers), suppliers and consultants.

16. Assistance with obtaining federal and state governmental grants and loans.

17. Expert witness testimony, preparation and legal/litigation assistance services.

18. Attendance and/or presentations at City Council meetings.

19. Attendance and/or presentations at public meetings and workshops.

20. Assistance to the City in development of project renderings and exhibits, etc.

21. Subconsultant and/or subcontractors administrative services.

22. Quality control/quality management.

23. Surveying:

(1) property surveys.

(2) topographic surveys.

(3) preparation of easement descriptions.

(4) preparation of legal descriptions for acquisition of property.

(5) preparation of right-of-way maps.

(6) other surveying services.

24. Subsurface investigations.

25. Materials testing.

26. Water treatment and distribution projects:

(1) water treatment processes and equipment – new, modifications, and/or rehabilitation of existing facilities.

(2) raw and potable water transmission mains, including cathodic protection – new, modifications, and/or rehabilitation of existing facilities.

(3) potable water distribution mains, including cathodic protection – new, modifications, and/or rehabilitation of existing facilities.

(4) raw and potable water pumping stations, including surge tanks – new, modifications,

(5) raw and potable water storage, including elevated and ground – new, modifications,

(6) instrumentation and control systems including SCADA to monitor and control operation of treatment and distribution facilities – new, modifications, and/or rehabilitation of existing facilities.

(7) water testing and analysis.

(8) hydraulic modeling including evaluation of fire flows.

(9) system planning and analysis.

(10) other related work.

27. Wastewater collection and treatment projects:

(1) wastewater gravity sewers – new, modifications, and/or rehabilitation of existing facilities.

(2) wastewater force mains, including cathodic protection – new, modifications, and/or rehabilitation of existing facilities

(3) wastewater lift stations – new, modifications, and/or rehabilitation of existing facilities.

(4) specialized liners and/or coatings for wastewater lift stations.

(5) wastewater treatment processes and equipment – new, modifications, and/or

(6) biosolids handling, treatment, and disposal processes and equipment – new, modifications, and/or rehabilitation of existing facilities.

(7) instrumentation and control systems including SCADA to monitor and control operation of treatment and collection facilities – new, modifications, and/or

(8) hydraulic modeling of wastewater collection system – gravity sewers and force mains.

(9) water and biosolids testing and analysis.

(10) system planning and analysis.

(11) odor analysis, control evaluations, and/or design.

(12) other related work.

28. Reclaimed water distribution:

(1) reclaimed water distribution mains – new, modifications, and/or rehabilitation of existing facilities.

(2) reclaimed water pumping stations – new, modifications, and/or rehabilitation of existing facilities.

(3) reclaimed water storage – new, modifications, and/or rehabilitation of existing

(4) instrumentation and control systems including SCADA to monitor and control operation of distribution facilities – new, modifications, and/or rehabilitation of existing

(5) hydraulic modelling of reclaimed water distribution system.

(6) system planning and analysis.

(7) study and analysis with the goal of enhancing and expanding the reclaimed water distribution program.

(8) study and design of reclaimed water re-use projects including, but not limited to, residential irrigation, golf course irrigation, commercial or industrial landscape irrigation, cooling water make-up, other commercial and/or industrial re-use projects

(9) other related work.

29. Evaluation, study, and design of painting systems, lining systems and other coating systems for pipelines, wet wells, storage tanks (elevated and ground storage tanks), buildings, equipment, and structures.

30. Management, operations and marketing studies:

(1) conduct management studies of the existing operations at the water and/or wastewater facilities.

(2) conduct operational studies of the existing water and/or wastewater facilities.

(3) conduct marketing tests for reclaimed water use, biosolids reuse, and/or other programs.

(4) evaluate retail/commercial needs and opportunities for any of the above programs.

(5) communication planning and customer outreach.

(6) other related work.

31. Provide assistance with regulatory compliance and general consulting including but not limited to:

(1) existing and/or new discharge requirements at Northeast, Northwest and Southwest Water Reclamation Facilities.

(2) existing and/or new biosolids treatment and disposal requirements at Albert Whitted, Northeast, Northwest and Southwest Water Reclamation Facilities.

(3) existing and/or new potable water treatment requirements at the City’s water treatment and distribution facilities.

(4) existing and/or proposed regulatory requirements and/or consent orders.

(5) coordinate and arrange meetings as needed with regulatory agency(s).

(6) review of draft regulatory agency(s) documents, representation and presentations at public hearings and meetings, negotiation with regulatory agency(s), and representation at regulatory agency(s) and/or court hearings.

(7) monitor and brief City staff on any new and/or proposed changes in regulatory requirements that will impact the operation of the City’s potable water treatment and distribution system, wastewater collection and treatment system, reclaimed water distribution system, and/or biosolids treatment and disposal system.

(8) represent the City at FDEP Technical Advisory Committee (TAC) meetings.

(9) provide other miscellaneous assistance related to regulatory and permitting issues.

32. Provide services related to energy reduction, conservation, and resilience:

(1) evaluate existing facilities and processes for potential areas where energy conservation can be implemented.

(2) design modifications to existing facilities and/or new facilities with the intent of reducing energy consumption.

(3) evaluate existing and/or proposed facilities and processes to determine the carbon footprint and areas where the carbon foot print can be reduced.

(4) design modifications to existing facilities and/or new facilities with the intent of reducing their carbon footprint.

(5) evaluate existing and/or proposed facilities and processes to determine the availability of carbon credits and/or green energy credits.

(6) design modifications to existing facilities and/or new facilities with the intent of developing carbon credits and/or green energy credits.

(7) other services related to energy reduction and conservation.

33. Provide services related to fuel, chemicals and/or regulated substances:

(1) study and evaluate existing and proposed fuel systems.

(2) design modifications to existing fuel systems and/or new fuel systems in accordance with all applicable rules and regulations.

(3) submit appropriate permit applications and documents for fuel systems to the regulatory agency(s).

(4) study and evaluate existing and proposed chemical storage and feed systems.

(5) design modifications to existing chemical storage and feed systems and/or new chemical storage and feed systems in accordance with all applicable rules and regulations.

(6) submit appropriate permit applications and documents for the chemical systems to the regulatory agency(s).

(7) study, test and evaluate existing facilities for the presence of regulated substances, including but not limited to lead and asbestos, in existing buildings, equipment, structures, and/or other facilities.

(8) design methods to safely remove and dispose of regulated substances in accordance with all applicable rules and regulations.

(9) submit appropriate permit applications and documents to the appropriate regulatory agency(s) for the removal and disposal of regulated substances.

34. Provide financial services:

(1) construction cost estimates during the study and design phase.

(2) operating cost estimates for equipment and processes.

(3) cost effective analysis and present worth analysis for proposed projects.

(4) rate and user charges analysis for water, wastewater and reclaimed water.

(5) services related to issuance of additional bonds – traditional tax-free bonds, taxable bonds, government subsidized taxable bonds (i.e. Build America Bonds), government issued bonds (i.e. SRF bonds), and/or others.

(6) inspections, analysis, and reports necessary to comply with bond requirements.

(7) other financial services related to operating revenues and expenses.

(8) other financial services related to capital improvement revenues and expenses.

(9) analysis of revenues and expenses related to providing potable water, wastewater collection and treatment and/or reclaimed water treatment and distribution to existing and/or new wholesale customers.

(10) value engineering and/or cost effectiveness of proposed facilities.

(11) financial analysis related to capital and operating costs for Public-Private Joint

Venture projects.

(12) other related work.

35. Provide services related to facility security:

(1) study, evaluate and design for the security requirements for existing and proposed

(2) study, evaluate and design video and other forms of remote surveillance at existing and proposed facilities.

(3) study, evaluate and design modifications and/or revisions to existing tanks, buildings and structures to “harden” them from potential damage from severe weather events, i.e. hurricanes, tornadoes, storm surge, etc.

(4) other related work.

36. Professional specialty services including but not limited to:

(1) environmental engineering.

(2) civil engineering.

(3) stormwater engineering.

(4) electrical engineering.

(5) mechanical engineering.

(6) structural engineering.

(7) architecture.

(8) computer/SCADA/instrumentation engineering.

(9) geotechnical

(10) hydrogeological.

(11) geographic information systems (GIS).

(12) facilities/infrastructure asset management.

(13) asset condition assessment and evaluation.

37. Other related work.