1_Appendix_A_-_Scope_LA_Services_2026.doc

Exhibit A Scope of Services

APPENDIX A - SCOPE OF SERVICES

LANDSCAPE ARCHITECT SERVICES

The services being requested will include, but not be limited to the services listed below. Landscape Architect Services projects may be funded by the City, by SWFWMD, by the FDOT, by the FDEP, by the USEPA, by other agencies or by a combination of funding sources. Projects funded in whole or part with non-City funds shall be designed in conformance with the funding agency’s requirements – i.e. SWFWMD, FDOT, FDEP, and/or USEPA.

SCOPE

1. Studies and evaluations.

2. Technical investigations.

3. Technical evaluations and pilot studies.

4. Permitting and compliance with Federal, State, and Local Government regulations:

(1) preparation of permit applications.

(2) pre-application meeting with regulatory agency(s).

(3) presentations before appropriate regulatory agency(s).

(4) respond to agency(s) questions and/or requests for additional information.

5. System planning including new and updating existing master plans and/or facility plans:

(1) document existing facilities including site utilities (both public and private).

(2) 3D-CAD modeling.

(3) determine what new facilities are required.

(4) develop a proposed site plan of the new facilities.

(5) develop schedules and phasing sequences, if appropriate.

(6) develop cost estimates.

6. Program development:

(1) Capital Improvement Plan and Master Planning implementation programs.

7. Design (conceptual, preliminary, detailed):

(1) develop projects in accordance with City LEED and Envision requirements.

(2) environmental mitigation, including wetlands, necessary as a part of water, wastewater, and/or reclaimed water project, and sea level rise.

8. Preparation of biddable and constructible documents:

(1) plans.

(2) technical specifications.

(3) bid forms.

(4) construction sequencing.

(5) cost estimates.

9. Project bidding, including:

(1) review of bids.

(2) attendance at pre-bid meeting.

(3) recommendation for bid award.

10. Services during construction, including:

(1) attendance at pre-construction meeting.

(2) review of shop drawings and submittals.

(3) site observations and inspections.

(4) review of change orders.

(5) review of contractor’s pay estimates.

(6) substantial completion inspection and punch list.

(7) final inspection.

(8) providing required certifications.

(9) facility start-up and commissioning.

(10) review of operation and maintenance manuals.

(11) staff training in proper operation and maintenance.

11. Review and/or update previously prepared plans and reports.

12. Review of various agreements between the City and its’ customers (including wholesale customers), suppliers and consultants.

13. Assistance with obtaining governmental grants and loans (SWFWMD, FDOT, FDEP, USEPA, and others).

14. Expert witness testimony, preparation and legal/litigation assistance services.

15. Attendance and/or presentations at City Council meetings.

16. Attendance and/or presentations at public meetings and workshops.

17. Assistance the City in development of project renderings and exhibits, etc.

18. Subconsultant services.

19. Quality control/quality management.

20. Subsurface investigations.

21. Management, operations and marketing studies:

(1) evaluate retail/commercial needs and opportunities for any of the above programs.

(2) communication planning and customer outreach.

(3) other related work.

22. Provide assistance with regulatory compliance and general consulting including but not limited to:

(1) existing and/or proposed regulatory requirements and/or consent orders.

(2) coordinate and arrange meetings as needed with regulatory agency(s).

(3) review of draft regulatory agency(s) documents, representation and presentations at public hearings and meetings, negotiation with regulatory agency(s), and representation at regulatory agency(s) and/or court hearings.

(4) provide other miscellaneous assistance related to regulatory and permitting issues .

23. Provide services related to energy reduction and conservation:

(1) evaluate existing facilities and processes for potential areas where energy conservation can be implemented.

(2) design modifications to existing facilities and/or new facilities with the intent of reducing energy consumption.

(3) evaluate existing and/or proposed facilities and processes to determine the carbon footprint and areas where the carbon footprint can be reduced.

(4) design modifications to existing facilities and/or new facilities with the intent of reducing their carbon footprint.

(5) evaluate existing and/or proposed facilities and processes to determine the availability of carbon credits and/or green energy credits.

(6) design modifications to existing facilities and/or new facilities with the intent of developing carbon credits and/or green energy credits.

(7) other services related to energy reduction and conservation.

24. Provide fiscal policy / government spending financial services:

(1) construction cost estimates during the study and design phase.

(2) Life cycle cost and operating cost estimates for equipment and processes.

(3) cost effective analysis and present worth analysis for proposed projects.

(4) other financial services related to operating revenues and expenses.

(5) other financial services related to capital improvement revenues and expenses

(6) value engineering and/or cost effectiveness of proposed facilities.

(7) financial analysis related to capital and operating costs for Public-Private Joint Venture projects.

(8) other related financial work.

25. Provide services related to facility security:

(1) study, evaluate and design for the security requirements for existing and proposed facilities.

(2) other services related to facility security.

26. Professional design specialty services, either in-house or by subconsultants, are not required but may be needed for specific landscape architecture work assignments. Indicate which of the following services may be made available to the city during this contract, including but not limited to:

(1) Landscape irrigation.

(2) Professional Land Survey.

(3) Electrical engineering, site and landscape lighting.

(4) ISA Arborist Services.

(5) structural engineering, coastal engineering and living shorelines.

(6) Park structures, pedestrian bridges, public art and site furnishings.

(7) Signage (wayfinding, entrance, district, community aesthetic features, signal box wraps).

(8) Professional Mangrove Trimmer (evaluation, permitting, inspection)

(9) geotechnical

(10) Professional Wetland Scientist (design, mitigation, permitting and inspection).

(11) geographic information systems (GIS).

(12) facilities/infrastructure asset management.

(13) asset condition assessment and evaluation.

(14) Professional Archaeologist survey and historic preservation.

27. Other related work.

CRIMINAL BACKGROUND CHECKS

Parks & Recreation - A Level 2 background check is required for individuals accessing a Parks & Recreation location with childcare facilities.

The A/E shall conduct a security background investigation that meets the standards set forth in Florida Statute Section 435.04 (“Level 2 Background Screening”) for each A/E employee and subconsultant/subcontractor employee performing Work at the work site in accordance with the screening requirements set forth in Florida Statute Section 402.302 and Florida Administrative Code Chapters 65C-20, 65C-22 and 65C-25.

Prior to allowing an A/E employee or subconsultant/subcontractor employee to perform Work at the work site, the A/E shall submit to the City's Design Manager an affidavit certifying that each such employee possesses, and shall continue to possess for the duration of the Project, a valid letter determining that a Level 2 Background Screening was performed and did not identify criminal convictions or other criminal history factors that would disqualify that employee from accessing the work site (“Clearance Letter”). In the event A/E becomes aware that any A/E, subconsultant/subcontractor employee has been arrested or convicted for a disqualifying offense, A/E shall immediately remove that employee from the work site.

An updated list of all A/E, subconsultant/subcontractor employees with access to the work site shall accompany the affidavit and be provided to the City's Design Manager along with the cell phone number of the A/E's representative responsible for those employees. At any time, the City may request to view the Clearance Letters of any or all A/E, subconsultant/subcontractor employees working at the work site. The requested information shall be made available for viewing as soon as possible, but no later than twenty-four (24) hours after the request. If the A/E fails to provide the requested documentation, the employee(s) in question will not be allowed to continue work until the appropriate documentation has been received. The A/E shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to a A/E, subconsultant/subcontractor employee's inability to perform Work due to a Clearance Letter being unavailable for inspection. The failure of the A/E to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.

Police Department - A Level 2 background check is required for A/E staff including subconsultant/subcontractor employees to enter a police facility.

The St. Petersburg Police Department (SPPD) shall conduct a Level 2 background investigation for all A/E, subconsultant/subcontractor employees scheduled to work in a police facility. Should a A/E, subconsultant/subcontractor employee's be unable to pass the SPPD background check process, the individual will not be granted clearance to the SPPD facilities.

The A/E shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to an employee’s inability to perform Work due to a Background Check being unavailable for inspection. The failure of the A/E to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.

Port - A Federal Transportation Worker Identification Card (TWIC)is required to access port facilities.

Any A/E, subconsultant/subcontractor employee performing Work at the Work site shall (i) comply with the Maritime Transportation Security Act of 2002, 46 U.S.C. § 70101, et seq. (including any amendments thereto and any regulations or rules promulgated thereunder), (ii) comply with Florida Statute § 311.12, and (iii) possess a valid federal Transportation Worker Identification Credential (TWIC). The A/E shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to an A/E, subconsultant/subcontractor employee’s inability to obtain a TWIC.

Water Resources Department - Criminal background checks in accordance with state statute are required for persons having regular access to the Water Department's buildings, facilities and structures.

The A/E shall conduct a criminal history check (“Background Check”) for each A/E, subconsultant/subcontractor employee that will have regular access to the work site in accordance with the background check requirements set forth in Florida Statute Section 373.6055.

Prior to allowing an A/E, subconsultant/subcontractor employee regular access to the work site, the A/E shall submit to the City's Design Manager an affidavit certifying that each such employee is qualified to regularly access the work site in accordance with Florida Statute Sections 373.6055(2), (3)(b) and (3)(c). If any A/E, subconsultant/subcontractor employee’s Background Check identifies criminal convictions or other criminal history factors that disqualify that employee from regular access to the work site, A/E shall not allow that employee to have regular access to the work site, and an appeal process is not available. In the event A/E becomes aware that any A/E, subconsultant/subcontractor employee has been arrested or convicted for disqualifying offense, A/E shall immediately remove that employee from the work site.

An updated list of all A/E, subconsultant/subcontractor employees with regular access to the work site shall accompany the affidavit and be provided to the City's Design Manager along with the cell phone number of the A/E's representative responsible for those employees. At any time, the City may request to view the Background Checks of A/E, subconsultant/subcontractor employees working at the work site. A/E shall make the Background Checks available for viewing as soon as possible, but no later than twenty-four (24) hours after the request. If the A/E fails to provide the requested documentation, the employee(s) in question will not be allowed to continue work until the appropriate documentation has been received. The A/E shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to an employee’s inability to perform Work due to a Background Check being unavailable for inspection. The failure of the A/E to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.