1-Aluminum Sulfate RFB 2026.docx

INVITATION FOR BID

THIS IS NOT AN ORDER RETURN ORIGINAL KEEP ONE COPY

RFB# 2026-015

Bulk Aluminum Sulfate for Waste Treatment Plant in Solution Submit your Bid via Bonfire, https://utah.bonfirehub.com/ or in a sealed and clearly marked envelope with the Bid # to the Springville Finance Department at:

110 SOUTH MAIN STREET, SPRINGVILLE, UTAH 84663.

Bids will be accepted by the OWNER until 2:00 PM (local time) on Wednesday, Sept 30, 2026. Bids must be received and logged in prior to the date and time indicated. NO LATE BIDS WILL BE ACCEPTED.

For Technical Information Contact:

Tyler Lowe, WRF Plant Manager

Email: ttlowe@springvilleutah.gov

Phone: 801-404-9992

Delivery Requirement:

FAILURE TO SIGN THIS SECTION WILL DISQUALIFY YOUR RESPONSE

The undersigned agrees to furnish the articles and/or services listed in this document at the prices and terms stated, subject to all requirements of the Contract Documents, as that term is defined in Section 1.12 of this Invitation to Bid:

Signature

after ship date

SPRINGVILLE CITY

Bulk Aluminum Sulfate for Waste Treatment Plant in Solution

TABLE OF CONTENTS

SECTION TITLE

SECTION 1 Invitation to Bid

SECTION 2 Information for Bidders

SECTION 3 Bid Form

SECTION 4 General Terms and Conditions

SECTION 5 Requirements and Specifications

SECTION 1 – INVITATION TO BID

Notice is hereby given that SPRINGVILLE CITY INCORPORATED (OWNER) will accept bids to furnish the Bulk Aluminum Sulfate for the Waste Treatment Plant in Solution according to specifications provided in this bid contract, and described in general as:

Providing and delivering bulk Aluminum Sulfate in solution to the Springville Waste Treatment Facility approximately every 2 weeks as needed for the plant operation for the following (1) year. (Project Summary)

Bids will be accepted by the OWNER until 2:00 PM (local time) on Wednesday, September 30, 2026. Bids may be delivered sealed to Springville City at 110 S Main St, Springville, UT 84663 or submitted at https://utah.bonfirehub.com/. After the deadline, the sealed bids will be opened by Springville Public Works and Springville Finance Representatives. A tabulation spreadsheet will then be emailed out to the bidders. LATE BIDS WILL NOT BE ACCEPTED. The OWNER will then make the decision of award and contact the individual bidders with the decision on or after Monday, Oct 5, 2026.

CONTRACT DOCUMENTS to be executed by the winning CONTRACTOR may be obtained on or after the date of the bid award at the Springville City Offices, upstairs in the Community Development Office. These CONTRACT DOCUMENTS will include an agreement to be signed by both the CONTRACTOR and the OWNER prior to any work commencing.

All communication relative to the Bid and any questions which BIDDERs may have concerning the Bid shall be directed to the OWNER online using the “Questions and Answers” section for this project using the following link: https://utah.bonfirehub.com/. (From the link, search for Springville City Bulk Aluminum Sulfate for Waste Treatment Facility in Solution Bid).

The OWNER reserves the right to reject any or all bids; or to accept or reject the whole or any part of any bid; or to waive any informality or technicality in any bid in the best interest of the City. Only bids giving a firm quotation properly submitted and signed will be accepted.

SECTION 2 – INFORMATION FOR BIDDERS

These items should be considered before filling out the bid and bidding schedule: This Contract shall run for a term of one year. Chemical quantities will vary from year to year, but measurement and payment will be based on the pound price. Aluminum Sulfate must be provided in solution form for use at the Springville Waste Treatment Plant.

1. BIDDING SCHEDULE

The bidder shall submit his bid upon the bidding schedule and bid sheets provided by Springville City. The total amount of the bid is obtained by unit priced items multiplied by the estimated quantities. All the figures shall be in ink or typed. The bid must be signed in ink by the individual who prepared the bid and by the owner of the company. The address, phone number, and email of the individual or firm represented by the bid must be on the bid.

2. IRREGULAR PROPOSALS

Bids shall be considered irregular and may be rejected for the following:

a. If the bid is on a form other than that furnished by Springville City; or if the form is altered, or any part thereof is detached.

b. If there are unauthorized additions, conditional, multiple or alternate bids, or irregularities of any kind, which may tend to make the bid incomplete, indefinite, or ambiguous as to its meaning.

c. If the bidder adds any provisions reserving the right to accept or reject an award, or to enter into a contract pursuant to an award.

d. If the bid at the opening does not contain a signed bid, a signed bidding schedule, and all requested documents.

e. Any erasure or alteration of figures of unit prices not initialed in ink by the bidder.

g. If the Contractor is not qualified legally to contract.

3. ACCEPTANCE OF BID

a. Springville City reserves the right to reject any or all bids or waive minor irregularities when to do so would be in the best interests of Springville City. Minor irregularities are those which will not have a significant adverse effect on overall competition or performance levels.

b. The responding party agrees that Springville City may terminate this procurement procedure at any time, and Springville City shall have no liability or responsibility to the responding party for any costs or expenses incurred in connection with this RFB, or such party's response.

4. DISPOSITION OF BIDS

All bids (and the information contained therein) shall become the property of Springville City. No bid shall be returned to the respondent regardless of the outcome of the selection process.

5. EVALUATION CRITERIA

All bids will be evaluated by authorized representatives of Springville City for compliance with the terms and conditions contained in this RFB and the resulting contract awarded to the lowest responsive and responsible bidder. The determination of the lowest responsive and responsible Bidder may involve all or some of the following factors but not be limited to: price, Vendor Evaluation Report, handling, storage, conformity to specifications, financial ability to meet the contract, previous performance, facilities, equipment, experience, delivery promise, terms of payments, compatibility as required, other costs, and other objective and accountable factors.

6. GENERAL

a. Springville City will award a contract in reliance upon the information contained in bids submitted in response to the RFB. Springville City will be legally bound only when and if there is a signed contract entered into between Springville City and the awarded bidder.

b. It is vitally important that any person who signs a bid or contract on behalf of a respondent certifies that he or she has the authority to so act. The bidder who has its bid accepted may be required to answer further questions and provide further clarification of its bid and responses.

c. Receiving this RFB or responding to it does not entitle any entity to participate in services or transactions resulting from or arising in connection with this RFB. Springville City shall have no liability to any person or entity under or in connection with this RFB, unless and until Springville City and such person have executed and entered into a contract pursuant to the terms of this RFB.

d. By responding to this RFB each responding party acknowledges that neither Springville City nor any of its representatives is making or has made any representation or warranty, either express or implied, as to the accuracy or completeness of any portion of the information contained in this RFB. The responding party further agrees that neither Springville City nor any of its representatives shall have any liability to the responding party or any of its representatives as a result of this RFB process or the use of the information contained in this RFB. Only the terms and conditions contained in a contract when, as, and if executed, and subject to such limitations and restrictions as may be specified therein, may be relied upon by the responding party in any manner as having any legal effect whatsoever.

SECTION 3 - BID FORM

PROPOSAL OF_____________________________________________________________________

(Name of Bidder)

PROPOSAL FOR:

Bulk Aluminum Sulfate for Waste Treatment Facility in Solution

Dear Sir/Madam:

The undersigned, having examined the specifications and all related documents of the proposed materials; being familiar with all of the conditions relating to the bid, hereby proposes to furnish all materials, services, equipment, and appliances required in connection with or incidental to the above-named Bulk Aluminum Sulfate for Waste Treatment Facility in Solution bid in strict conformance with the specifications and requirements.

I. To provide Bulk Aluminum Sulfate to the Springville Waste Treatment Plant in solution on a twice-monthly schedule via tanker truck until October 2027; the undersigned proposes a Total bid Amount of:

Dollars ($ )

This bid shall be good for 60 days after bid opening.

UNIT PRICES:

Price

Aluminum Sulfate Solution

Total Bid ($)

RESPECTFULLY SUBMITTED,

(Legal name of corporation) (Legal Name of Bidding Firm)

SEAL OF CORPORATION:

(Signature of bidder, including corporation officer, must be witnessed and proposal dated to valid.)

SECTION 4 - GENERAL TERMS AND CONDITIONS

1. TIME IS OF THE ESSENCE FOR DELIVERY.:

It shall be the responsibility of the Bidder to ensure that the Manufacturer complies with these instructions for items that are drop-shipped.

All items shall be bid F.O.B. Destination. The term F.O.B. Destination shall mean delivered, unloaded, with all charges for transportation and unloading paid by the contractor. All items must be packaged so as to be protected from damage during shipping and handling. Any item(s) damaged in shipping must be replaced in kind, or repaired, by the contractor, at the discretion of Owner and at no additional charge to Owner.

All shipping costs must be included in the cost bid from Offerer.

Any claim for loss or damage shall be between the Contractor and the carriers.

2. PRICING / TRUCKLOAD AND NON-TRUCKLOAD:

Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all-inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten.

Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, Offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items.

3. AMENDMENTS:

No oral modifications or amendments to this Agreement shall be effective, but this Agreement may be modified or amended by a written agreement signed by the parties.

4. ASSIGNMENT:

The parties to this Agreement shall not assign this Agreement, or any part hereof, without the prior written consent of the other party to this Agreement. No assignment shall relieve the original parties from any liability hereunder.

5. BINDING AGREEMENT:

This Agreement shall be binding upon the heirs, successors, administrators, and assigns of each of the parties hereto.

6. TERMINATION:

Springville City may terminate this Agreement at any time and for any reason by giving the contractor a 30-day written notice of termination.

7. INDEMNIFICATION:

The Contractor shall defend, indemnify, save and hold harmless Springville City, its officers, employees, and agents, from and against any and all claims, demands, causes of action, orders, decrees, judgments, losses, damages, and liabilities (including all costs and attorney’s fees incurred in defending any claim, demand, or cause of action) occasioned by, growing out of, or arising or resulting from (a) Contractor, its subcontractors, agents or employees performance of this Agreement or their provision of any services required herein to be performed by the Contractor or its subcontractors, agents or employees, and (b) any act or omission of Contractor, or its subcontractors, agents or employees. The Contractor shall assume sole liability for any injuries or damages caused to a third party as a result of fulfillment of this Agreement.

8. INDEPENDENT CONTRACTOR:

9. LEGAL:

The Contractor shall be responsible for providing all legal support for this contract.

10. LAWS AND ORDINANCES:

The laws of the State of Utah shall govern the Contract. Further, the place of performance and transaction of business shall be deemed to be in Utah County, Utah, and in the event of litigation, exclusive venue and place of jurisdiction shall be Utah, and more specifically, the district court of Utah County, Utah.

11. NOTICES:

All notices, demands and other communications required or permitted to be given hereunder shall be in writing and shall be deemed to have been properly given if delivered by hand or by certified mail, return receipt requested, postage paid, to the parties at their addresses first above written, or at such other addresses as may be designated by notice given hereunder.

12. PAYMENT:

The Contractor shall be paid by Springville City within 30 days of the invoice. All bills must be received by Amber Black at arblack@springvilleutah.gov.

13. LIQUIDATED DAMAGES:

The Contractor agrees to deliver services as quoted in this proposal. Failure to deliver as quoted constitutes an event of default. The actual damages to the City for the delay will be difficult or impossible to determine. Therefore, in lieu of actual damages, the Contractor shall pay the City, liquidated damages for each calendar day of delay, an amount of $300.00 per day, up to a maximum of sixty (60) calendar days. Should the Contractor be unable to complete the delivery at the end of the sixty (60) day period, the City, at its option, may treat the contract as breached, terminate the contract, purchase substitute product else-where, and charge the full increase, if any, in cost and handling for such purchase to the defaulting Contractor, and seek such additional relief as provided by law. The Contractor shall not be charged for liquidated damages when delay arises out of causes beyond control and without the fault or negligence of the Contractor.

14. FORCE MAJEURE

“FORCE MAJEURE” shall be considered to be an act of God, fire, or explosion that, due to its consequences, threatens to delay the timely performance of the parties’ obligations hereunder. Whenever either party has knowledge of any event of Force Majeure or other situation that is delaying or threatens to delay the timely performance of any obligation called for by this Contract, that party shall immediately give written notice thereof, including all relevant information with respect thereto, to the other party.

Neither party to this Contract shall be liable for delay or failure to perform pursuant to the terms of this Contract, if and to the extent such delay or failure is due to the event of Force Majeure as defined above, provided that:

II. Neither party may claim the benefit of this section unless the delay or failure to perform is due to causes beyond its control and without its fault or negligence; and

III. Any delay or failure by a Contractor or subcontractor at any tier of either party shall not be excusable unless such delay or failure arises out of causes beyond the control of Contractor, and the services to be furnished by Contractor or subcontractor are not obtainable from other sources at comparable costs in sufficient time to permit its commitments to be met pursuant to this Contract.

15. FAILURE TO DELIVER

In case of failure to deliver services in accordance with the Contract terms and conditions, the Owner, after due oral or written notice, may procure the services from other sources and hold the Contractor responsible for any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies which the Owner may have. The Owner shall be entitled to offset such costs against any sums owed by the Contractor to the Owner under this Contract.

a. Only specified material and/or qualified equivalents accepted. Any submissions of proposed equivalents must be submitted prior to bid opening. A committee of at least three will be set up to review such submissions and will notify Offeror prior to bid opening of acceptance of submissions.

b. Manufacturer, part, and/or catalog numbers are required information on bid document and will be disqualified if such information is not supplied at the discretion of the Owner. Submitting more than one manufacturer, part, and/or catalog number must be noted on bid document provided they are approved. The Owner may reject any manufacturer, part and/or catalog number in the best interests of the Owner.

c. After bid is awarded material supplied must be what was submitted on bid and accepted as an equivalent by Owner prior to bid opening. Failure to do so the Owner reserves the right to reject portions and/or all of Offeror’s bid and may affect any and all future bids with such Offeror.

16. MATERIAL SAFETY DATA SHEETS

Under the "Hazardous Communication Act", commonly known as the "Utah Right to Know Act", a Contractor must provide to Owner with each delivery, material safety data sheets which are applicable to hazardous substances defined in the Act. Failure of the Contractor to furnish this documentation will be cause to reject any bid applying thereto.

SECTION 5 - REQUIREMENTS & SPECIFICATIONS

1. INTENT OF AGREEMENT:

The intent of the Agreement is to furnish the Springville Waste Treatment Plant with Bulk Aluminum Sulfate in Solution. The Contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies required to complete the work in accordance with the General Requirements, Specifications, and terms of this Agreement.

2. SPECIFICATIONS:

Springville City is accepting bids to furnish the Springville Waste Treatment Plant with Bulk Aluminum Sulfate in Solution in accordance with the following specifications:

SPECIFICATIONS FOR ALUMINUM SULFATE

Solution Form Total AL2O3 (%w/w) between 8.2-8.4 Free Acid (as H@SO4, %w/w) 0.0 Free Alumina (%w/w) None Fe2O3 (%w/w) None Fe2O3 (%w/w) <.35 Specific Gravity (15C) Report Insolubles (%w/w) <0.2 Crystals (23C) None

The annual total required Aluminum Sulfate amount is anticipated to be approximately 24 deliveries of 44,500 lbs of Aluminum Sulfate in Solution with the above specifications. The Springville Waste Reclamation Facility currently uses a holding tank for aluminum sulfate which is fitted with a 2” cam fitting connection. Approximately 55,000 gallons of Aluminum Sulfate in solution can be stored on site at the Waste Treatment Plant.

09/2026