1 AEDY20-5002 Renovate Daily Grind CAC B685 SOW (Rev 3).pdf

DEPARTMENT OF THE AIR FORCE

501ST COMBAT SUPPORT WING (USAFE)

PATHFINDERS ~ LIGHT THE WAY

11 Jun 2024

AEDY20-5002 Renovate, Daily Grind - CAC, B685 - SCOPE OF WORKS

Project Number: AEDY20-5002 Building Number: 685 AF 332 Number: 27009 Project Manager: Nikolic, Kevin

1. STATEMENT OF OBJECTIVES: Renovation of Daily Grind located in Community Activities Center, Building 685. Work will include repairs, demolitions, and modernization for approximately 4,187 sq ft.

2. Supply and install all associated equipment compliant with good practice, and the stricter of extant UK and US regulations. The contractor will furnish all labor, materials, equipment, transportation, and such other facilities as required to fulfil the works required and to provide a complete and useable facility. The following principal features are expressed in general terms and in no way shall limit the responsibility of the contractor in performing all works indicated.

3. For all UK construction laws and regulations, the contractor shall assume the role of principal designer and construction contractor for the duration of this contract.

4. Work to be Accomplished. The works shall include, but not be limited to, the items listed below:

(1) Replace floor, both behind the counter and in the shop area - APF

a. Remove current flooring, including any skirting and dispose off site.

b. Repair any damage to flooring that occurred during removal.

c. Provide and apply self levelling screed to both areas.

d. Behind the counter, provide and install an appropriate hygienic, non-slip floor.

Polysafe Stone FX (indicative)

e. In shop area, provide and install new hardwearing wood and stone effect vinyl floor. Polysafe Wood FX (indicative)

f. Provide and install new skirting to match new flooring throughout the Coffee shop.

(2) Remove existing Suspended Ceiling to give the shop an industrial look - APF

a. Remove suspended ceiling and any loose insulation and dispose off site.

b. Prepare and paint existing services and underside of timber roof deck, sprayed black

c. Remove, set aside, and reinstall fire/smoke alarms to accommodate new layout and ceiling being removed and exposed roof joists.

(3) Replace Window Blinds - APF

a. Remove old window blinds and dispose off site.

b. Provide and install new blinds suitable for bi-fold window, bi-fold glass door.

- BiFold ClickFIT DuoLuxe or like kind – Charcoal colour (indicative)

(4) Replace Lights. - APF

a. Remove in-grid lights and dispose off site.

b. Provide and install new industrial look pendant lighting appropriate to the new ceiling layout of the Daily Grind for the customer facing area behind the counter and the shop floor. Refer to attached mood board for light style.

c. For the back of house and inside the kitchen, provide and install kitchen appropriate tubular lighting, ensuring light levels meets building regulations

(5) New single leaf door - NAF

a. Form new single leaf door opening in existing corridor wall as seen on concept plan, to give access to the kitchen.

b. Provide and install new hardwood door with all associated ironmongery, inclusive of all finishes.

(6) Heating, Ventilation and Air Conditioning (HVAC). - APF

a. Remove heating/radiators and all associated parts from south wall facing car park and dispose off site.

b. Carry out a HVAC Survey for the Daily Grind area to determine new locations for air conditioning units.

c. Provide and install new HVAC units and all necessary equipment to serve the

Daily Grind with Heating, Ventilation and Air Conditioning. Control to be mounted behind the counter so that only staff can operate. Units to be 4-way ceiling cassette with heating and cooling capabilities.

d. HVAC installed to fit new ceiling layout as required.

(7) Kitchen Extractor Fan. - NAF

a. Remove existing Extractor fan in kitchen and dispose off site.

b. Provide and install an appropriately sized extractor fan to cater for the new equipment load in the kitchen area. Fan alterations as required to suit new ceiling.

c. Clean and paint ductwork, black.

(8) Window Film. - NAF

a. Remove kitchen side window film and dispose off site.

b. Provide and install new custom design Daily Grind window film to the kitchen side of the windows.

(9) Replace Front Counter. - NAF

a. Remove floor cabinetry and dispose off site

b. Remove counter-top and dispose off site.

c. Provide and install split level counter-top according to sketch, with swing access door at end of counter.

d. Leaving space for one undercounter double fridge and 2 x undercounter bins, provide and install undercounter cabinetry (shelved cupboards). See kitchen layout drawing for locations.

e. Install one isolator switch and 4 twin 240V sockets on counter.

f. Against new moved wall, provide and install cabinetry and a countertop similar to front counter, allowing space for an undercounter double fridge, and an undercounter double freezer.

g. In the seating area, install counter-top with seating space and install 3 twin 240V electrical outlets.

h. Extend existing water pipes from current equipment to location of new machines on the new counter.

i. Test and commission new water points, inclusive of chlorination, water quality and pressure tests.

j. Counter top material and cabinetry material to have an industrial look, refer to mood board for style examples.

(10) Move Internal, non – Load Bearing Wall. - NAF

a. Assess wall to confirm that it is in fact Non – load bearing.

b. Remove shelving in kitchen side of non-load bearing wall and dispose off site.

c. Remove wall and dispose of debris off site.

d. Provide and install new stud wall (timber studs and plasterboard) in location specified by sketch with an opening and shelf to be used as a serving hatch to pass through food, again location specified by sketch.

e. Provide and install 3 electrical points, 240V and 110V on each side of the new wall.

f. Plaster new stud wall. Side facing front counter to be made of hygienic wall cladding, Altro Whiterock or similar (Cut to form tile shapes to give wall some texture). Colour to be confirmed; Side facing the kitchen to be hygienic wall cladding, wipeable surface, colour white, Altro Whiterock or similar.

g. Install new skirting and paint with two coats.

h. Wall to be raised to match new ceiling height.

(11) Kitchen opening entrance. - NAF

a. Conduct assessment of wall to determine if opening can be extended.

b. Expand opening by cutting off part of the wall to allow for a bigger access to the kitchen.

c. Paint new opening to match existing wall colour.

(12) Replace Rear Counter. - NAF

a. Remove floor cabinetry and dispose off site.

b. Remove counter-top and dispose off site.

c. Remove current sink and dispose off site.

d. Provide and install new floor cabinetry, allowing space for a dishwasher, 2 sink units, one handwashing sink space, and space for a standalone ice machine. Skip space where the new door is being installed, and continue from below the windows. One unit is to be a set of drawers to include a deep bottom drawer. (See kitchen layout drawing).

e. Provide and install new counter-top, provide and install new sink for rinsing purposes, single hole no drying, provide and install a new second sink (small handwashing), and provide and install new three compartmented sink.

f. Install 3 twin 240V electrical sockets in kitchen.

g. Counter top material and cabinetry material to have an industrial look, refer to mood board for style examples.

(13) Kitchen. - NAF

a. Remove double door and door related furniture, dispose off site.

b. Fill wall where the door was, fitting 2 twin 240V electrical sockets on shop side.

c. Wall to be raised to match new ceiling height.

d. Remove cabinetry and shelving and dispose off site.

e. From entrance to end, leave 2.6m space for double fridge and 2 standalone freezers, provide and install countertop with cupboards underneath, and one set of drawers with a deep drawer at the bottom, up to the wall with the replaced door. See kitchen layout drawing.

f. Provide and install new cabinetry with cupboards and countertops on the wall below the window.

g. Kitchen countertops to be made of stainless steel with a hygienic wall cladding splashback, Altro Whiterock or like kind (indicative);

h. Cabinetry material to have an industrial look, refer to mood board for style examples.

(14) Serving Area behind front counter. - NAF

a. Infill previous indoor window situated on wall adjoining the hallway to the Daily Grind.

b. Finishes to match the rest of the wall.

(15) Ramp. - NAF

a. Remove existing ramp and all structure that accompanies it and dispose off site.

b. Provide and install new ramp to adhere to all ADA standards in location as specified in sketch.

c. By the ramp, install a low wall and countertop as identified in the sketch.

(16) North wall – New Windows. - NAF

a. Remove part of wall and dispose off site.

b. Provide and replace removed part of wall with an oriel window looking into a wildlife area. See sketch.

c. Window height to be between 2m – 2.4m from the floor.

d. Create opening for two additional windows as shown in sketch. Provide and install new windows, and provide and install new window blinds, venitian charcoal (indicative).

(17) Existing Windows. - NAF

a. In shop area, remove all windows and dispose off site.

b. Remove half-length of wall and dispose off site.

c. In the section where the wall has been removed, provide and install a bi-fold glass door, adhering to Building Regulations.

d. For the remaining length, provide and install a suitable counter and bi-fold windows adhering to Building Regulations.

e. If the new bi-folds do not reach all the way to the top, replace the windows above, like for like.

(18) Bench Seating Area. - NAF

a. Install bench seating provided by customer in location identified in the sketch.

b. Install 3 twin 240V electrical sockets to the bench.

(19) Whole area except behind the counter and kitchen - APF

a. Prepare all walls for painting, filling, sanding, sugar soaping

b. Paint all areas of the Daily Grind with 2 coats of Emulsion, colour(s) to be determined, applying an undercoat in the areas where it will be required.

(20) Behind counter and kitchen area - NAF

a. Walls behind front counter customer facing to be hygienic wall cladding, Altro

Whiterock or similar (Cut to form tile shapes to give wall some texture). Colour to be confirmed.

b. Walls inside the kitchen area to be hygienic wall cladding, Altro Whiterock or similar. Colour white.

(21) Electrically Safety Test all work and provide report with any remedial works. -

APF

(22) Test, adjust, and balance the new HVAC system to ensure they are functioning properly. - APF

(23) Provide report from the HVAC Assessment. - APF

(24) Provide reports on any structural assessments that were carried out. - APF

(25) Carry out a Legionella Risk Assessment. Provide report with any remedial work detailed. - APF

(26) Carry out an Asbestos Survey to determine presence and any necessary mitigation measures. – APF

(27) All construction debris is to be removed to off-base disposal. If asbestos or other hazardous debris is to be stored on site the Contractor shall store the debris in a weatherproof locked container, which must be removed once the work has been completed.

(28) All damage to contiguous and neighboring property and surrounding spaces as a result of these works shall be repaired and restored to match the original condition by the contractor at no cost to the Government. In the event of utility failure or disruption caused by the Contractor, the Contractor will first make the area safe, then contact the Project Manager immediately.

(29) Expected period of works to be of 17 weeks.

5. Deliverables. The contractor shall provide:

a. Design Schedule:

(1) Project Kick-off Meeting: This meeting is to take place no later than 3 weeks after the contract is awarded.

(a) This is the equivalent of a combined RIBA Stage 0 Strategic Definition and RIBA Stage 1 Preparation and Briefing

(b) A discussion of the project will occur, along with the expectations for the Design Phase

(c) A Project Design Schedule should be provided for approval.

1 The schedule should show all major design milestones to include but not limited to the following:

a Any surveys / systems test required for the design.

b The Design submittals and review meetings outlined in 4.b.a through 4.b.d

(d) A minimum of 4 weeks should be allocated for the period between the acceptance of one Phase of the design and the submittals for the next phase.

1 In the event that the Contractor deems that the design time allocated for any phase needs adjusting, they should incorporate the expected requirement into the project schedule.

(e) All UK and US Holidays to include the Christmas / New Years’ industry standard shutdown should be incorporated into the Design Schedule, unless otherwise agreed to.

(f) At the end of the Project kick-off Meeting, the government shall approve the Design Schedule, to include any adjustments deemed necessary. This Approved schedule will be the schedule used for the duration of the project. Any subsequent requested deviations from the schedule should be approved by the government, prior to incorporation.

b. 35% Design:

(1) This is the equivalent of a RIBA Stage 2 Concept Design

(2) The following should be provided electronically to the Government as a

35% Design Package:

(a) list of assumptions made in regard to any or all of the following Disciplines:

1 Civil 2 Structural 3 Architectural 4 Mechanical 5 Plumbing 6 Electrical 7 Fire Protection 8 any other assumptions made.

(b) Concept Drawings

(c) Cut sheets for equipment used as basis of design.

(d) Preliminary Cost Estimate

(3) The government will have 3 weeks to comment on the 35% Design package.

(4) At the end of the 3 weeks, a 35% Design Review Meeting will be held, at which the contractor will go over the Design Comments and the responses to each.

(a) The government will approve the outcome of the Design Review Meeting and the proposed resolutions to the review comments prior to the contractor Proceeding to the next Phase.

c. 65% Design:

(1) This is the equivalent of a RIBA Stage 3 Spatial Coordination Developed Design

65% Design Package:

(a) Updated list of assumptions to include calculations used to design systems in regard to any or all of the following Disciplines:

1 Civil 2 Structural 3 Architectural 4 Mechanical 5 Plumbing 6 Electrical

8 any other assumptions made.

(b) Developed Drawings

(c) Updated cut sheets for equipment used as basis of design.

(d) Updated Cost Estimate

(3) The government will have 3 weeks to comment on the 65% Design package.

(4) At the end of the 3 weeks, a 65% Design Review Meeting will be held, at

(a) The government will approve the outcome of the Design Review Meeting and the proposed resolutions to the review comments prior to the contractor Proceeding to the next Phase.

d. 95% Design:

(1) This is the equivalent of a RIBA Stage 4 Technical Design

95% Design Package:

(a) Updated list of assumptions to include calculations used to design systems in regard to any or all of the following Disciplines:

1 Civil 2 Structural 3 Architectural 4 Mechanical 5 Plumbing 6 Electrical

8 any other assumptions made

(b) Substantially Completed Drawings

(c) Specifications for all disciplines

(d) Updated Cost Estimate

(3) The government will have 3 weeks to comment on the 95% Design package.

(4) At the end of the 3 weeks, a 95% Design Review Meeting will be held, at

(a) Once the 95% Design Review Comments are approved and incorporated, a final Design Package will be issued.

e. Final Design Package:

(1) This shall consist of:

(a) Drawings for each discipline required for the project with “Stamps” from the responsible Charted Engineer

(b) Specifications covering all disciplines contained in the project.

(c) Final Cost Estimate based upon the Final Design

(d) Cut Sheets for all Equipment used as the Basis of Design

6. Project Deliverables.

a. The Contractor is responsible for providing all assessments, surveys, or tests required for the design as applicable for the project as part of their initial cost. The list below indicates the typical and most common studies seen on RAF Alconbury, but is not limited to:

i. Site Surveys

ii. Asbestos Surveys

iii. Sub-surface surveys

iv. Condition surveys

v. As-Built surveys

vi. Structural surveys

vii. HVAC Surveys viii.Load surveys

ix. Flow-Test surveys

x. Bat surveys

xi. Nesting Bird surveys

xii. Newt surveys xiii.CCTV surveys xiv.Fire Strategy Surveys

xv. Legionella Risk Assessments

b. Contractor shall provide a separate Risk Assessment and Methods Statement (RAMS)

c. Contractor shall provide a construction phase health and safety plan for the project

d. Contractor shall provide documentation of all materials and equipment to be utilized on this project for Government review using AF3000

(1) All submittals are to be sent to the Contracting Office.

(2) Contracting Officer approval must be granted before commencing work

(3) Initial submittals must be received by the contracting officer within 15 days after date of contract award

(4) CDM 2015 Regulation compliance

e. Contractor shall wait for USAF Environmental to give the go ahead prior to commencing work

f. Contractor shall install all products to manufacturers installation instructions in order to maintain all product warranties

(1) Contractor shall provide a consolidated warranty document

(2) If contractor fails to provide the manufacturer’s product warranty, then they shall provide their own warranty in place.

g. Contractor shall submit and provide proof of submission of an HSE Form 10 prior to commencing work on behalf of the client

(1) Contractor shall be named as “Principle Designer and Principle Contractor” on HSE Form 10

h. Contractor shall provide a completed asset change form upon project completion, but prior to project closeout (template to be provided by the Customer)

(1) Asset change shall be in the form of UNIFORMAT II (example to be provided by the Customer)

i. Contractor shall provide the required maintenance schedules for all new assets added/changed upon project completion

j. Contractor shall provide any updated designs/drawings on a disk prior to project closeout

(1) Drawings shall be in the form of AutoCAD DWG and pdf

k. Contractor shall provide at least 2 O&M hardcopies prior to project closeout

l. Contractor shall provide at least 2 disk of O&Ms prior to project closeout

m. The Contractor is responsible for certifying that all submittals comply with the contract requirements and are made available to 423 CES for review and approval.

n. As built drawings in AutoCAD format, O&M manuals, warrantees, and a schedule of keys are to be provided to the Government at project closeout.

Kevin Nikolic, S-11, USAF Project Programmer, Project Manager

Attachments:

1) Daily Grind Floor Plan

2) Concept Plan

3) Concept Sketch

4) Redacted Cost Estimate

5) Mood Board