1-90600-262 ArchMEPStruct Under10million RFQ FINAL.pdf

Request for Qualifications For A/E Services

Programming/Pre-Design, Architecture, MEP, &

Structural

Miscellaneous Professional Services for

Small-Scale Projects Under $10 Million

RFQ 90600-262

Release Date: January 9, 2026

RFQ 90600-262 Page 2

WICOMICO COUNTY

PUBLIC SCHOOLS

Summary & RFQ Requirements

RFQ Requirements Electronic submissions must be uploaded in PDF format to the Bonfire portal no later than 2:00 p.m. (EST) on February 13, 2026.

It shall remain the responsibility of the firm to ensure your submission is uploaded to Bonfire on or before the deadline.

Confirmation of receipt will be provided to those received. Late submissions will NOT be accepted.

WCPS is not responsible for submissions that are not adequately labeled or identified, lost in delivery / file transfer or otherwise received after the deadline.

The Owner (WCPS) reserves the right to the following:

WCPS reserves the right to reject any or all submissions and waive formalities, informalities and technicalities therein. WCPS reserves the right to contact a firm for clarifications and may at its sole discretion allow a firm to correct any and all formalities, informalities and technicalities in the best interest of WCPS. To change and/or cancel in part or in its entirety any elements of this RFQ. To extend or change the submission deadline and/or schedule. To request additional information from any of the submitting firms regarding this RFQ. Make selections with or without negotiations. WCPS will not be liable for any costs incurred by firms in preparation of response to these procedures or in answering this RFQ.

Questions?

Please submit all questions and inquiries regarding this RFQ to purchasing@mywcps.org and cc:

rkonrad@mywcps.org. The last day to submit questions regarding this RFQ for clarification is February 4, 2026 by 4:00 PM EST. Clarifications will be issued via addendum and posted to Bonfire. If needed, the final addendum will be posted at least three (3) working days prior to the submission deadline. It is the responsibility of the proposer to find and acknowledge all addenda.

Contract Considerations

When a small-scale project arises, WCPS will send a Request for Proposal (RFP). Depending on the scope and size of project under this contract, the final terms of the Owner / Architect Agreement may be based on AIA Document B133 - 2019 Edition (or most recent) or AIA Document B101 - 2019 Edition (or most recent), as applicable. Final terms and conditions of the agreement shall be established as part of the final negotiations after a firm is selected for a specific project.

Summary

Wicomico County Public Schools (WCPS) is requesting qualifications from Qualified Professionals for miscellaneous small-scale projects whose value is less than $10 million (single project). WCPS is interested in pre-qualifying firms for services related to the following disciplines:

Programming / Pre-Design

Architecture

MEP

Structural https://wicomicoschools.bonfirehub.com/portal/?tab=openOpportunities https://wicomicoschools.bonfirehub.com/portal/?tab=openOpportunities mailto:purchasing@mywcps.org mailto:rkonrad@mywcps.org https://wicomicoschools.bonfirehub.com/portal/?tab=openOpportunities

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PUBLIC SCHOOLS

Qualification Requirements

General Information Architects, Engineers & specified professionals who are licensed in the State of Maryland may submit for consideration as outlined in this package. It is WCPS’ intention to pre-qualify a maximum of five (5) to six (6) qualified firms for each discipline category identified on the submission checklist to perform required services on an as-needed basis. WCPS desires to contract directly with a firm for each discipline who can provide services in-house, not through the use of subconsultants. When individual projects arise, WCPS shall request pre-qualified firms provide proposals for required services. The pre-qualified firms will be required to perform various architectural, engineering and specified professional service tasks for miscellaneous small-scale projects during the time period identified on an as-needed basis. WCPS reserves the right to contact one or more pre-qualified firm for specific project proposals depending on the project scope and specific needs.

By Specific Discipline All projects shall be developed in accordance with the most recent applicable codes and coordinated with required review agencies (municipalities, county and/or state), etc.

Programming / Pre-Design - Services may include Scoping Studies or Feasibility Studies that involve investigating the need to renovate, replace or provide additions (or a combination thereof) for individual buildings or a campus setting and creating a site-specific Architectural master plan and detailed report regarding the options explored. May also include (or separately) the development of Educational Specifications. Document your specific knowledge of the State of Maryland IAC/PSCP requirements and make note of the last K-12 scope study and/or feasibility study and/or educational specifications completed in the State of Maryland.

Architecture - Services may include documentation of existing conditions, design drawings and technical specifications, bidding assistance, construction administration and inspection for a variety of K-12 project needs including additions, renovations, systemic renovations or adaptive re-use. Work must be done or overseen by a licensed Architect.

Mechanical, Electrical, & Plumbing - Services may include documentation of existing conditions, feasibility studies, design drawings and technical specifications, bidding assistance, construction administration. Electrical services may include inspection for power distribution, emergency power, lighting, various low-voltage systems & electrical specialties. Mechanical & Plumbing services may include inspection of HVAC, Energy Management, Plumbing and Fire Protection. This work must be done or overseen by a licensed mechanical, electrical & plumbing engineer.

Structural - Services may include documentation of existing conditions, feasibility studies, design drawings and technical specifications, bidding assistance, construction administration and inspection of various types of structural systems. Work must be done or overseen by a licensed structural engineer.

Proprietary Information

Technical data, confidential commercial and financial information may be protected from disclosure subject to the provisions of the Maryland Public Information Act (PIA). If requested, proposers may be required to submit a redacted version of the proposal that reflects which information you seek to protect from disclosure for confidential technical data and/or commercial/financial reasons within 5 working days of the request to purchasing@mywcps.org.

Proposers should give specific attention to the identification of those portions of their submissions which they deem to be confidential, proprietary information or trade secrets, and provide any justification of why such materials, upon request, should not be disclosed by the State under the Access to Public Records Act, State Government Article, Title 10, Subtitle 6 of the Annotated Code of Maryland. (It is NOT acceptable to preface the entire submission with a proprietary statement).

Final determination of whether such records will be disclosed, whether in redacted or unredacted form, is within the sole discretion of the Wicomico County Public Schools.

https://www.marylandattorneygeneral.gov/Pages/OpenGov/pia.aspx mailto:purchasingt@mywcps.org

RFQ 90600-262 Page 4

PUBLIC SCHOOLS

RFQ Duration

Selected firms are pre-qualified for twelve months, starting March 10, 2026. At the end of the twelve (12) month period firms may be invited by WCPS to renew their pre-qualification status for an additional twelve (12) months for up to two (2) renewals.

Scope of Services

1. WCPS will provide a scope of work or outline of the required services for a specific project and contact a pre-qualified firm to submit a proposal. Within a reasonable time frame, not in excess of seven (7) working days (unless otherwise specified) the firm shall provide a written proposal which shall include a description of the services to be provided, proposed time for completion, and personnel to be utilized for the project. These services shall be negotiated on a per project basis. Upon agreement of a fee, the scope of services required and the time frame for completion of the project, a purchase order will be issued by WCPS to initiate the work reflecting the agreed upon terms.

2. Projects throughout the twelve (12) month period may be awarded to any of the selected pre-qualified firms as long as WCPS is satisfied with the service provided by the firm, the ability of the firm to execute additional work in a timely manner acceptable to WCPS and for a fee that is fair, competitive and reasonable. WCPS will evaluate a firm’s performance of services at the completion of a project and may be used as evaluation criteria on future small scale RFQ opportunities.

3. Firms will be required to provide WCPS with .dwg compatible CAD files as well as PDF’s of any applicable design documents and as-builts developed for specific projects. This also includes specifications and any other project materials in Microsoft Word format as well as PDF as part of the deliverables. All documents provided are required to utilize the WCPS Facility Services file naming standard (school#_year_drawing#_name for example 42_2025_A1.01_Architectural Site Plan).

Required Information

Submit one (1) PDF copy no larger than 20 MB uploaded to Euna/Bonfire. The digital format of all submissions shall be 8-1/2” x 11” format. Please avoid repetitious material and limit the overall submittal package to approximately thirty-five (35) pages. Provide all items with a Cover Letter as required below and subsequently numbered dividers as outlined:

Cover Letter & Checklist

The Cover Letter shall be prepared by and signed by the Principal / Partner in charge. If the firm proposes to have someone other than the Principal / Partner in charge to be the point of contact for any miscellaneous small-scale projects, then the letter shall be jointly signed and shall include the following information (if already included on letterhead it does not have to be listed separately):

• Name of Firm

• Address

• Telephone Number

• Name and Title of Contact Person (including email address) who will be responsible for production and coordination of future projects if the firm is pre-qualified

• Website address

CL

https://wicomicoschools.bonfirehub.com/portal/?tab=openOpportunities

RFQ 90600-262 Page 5

PUBLIC SCHOOLS

In addition, describe why you believe your firm and your staff are qualified to assist WCPS with their miscellaneous small-scale projects. Describe your ability to be responsive and cooperative with WCPS in a timely manner. Please note any special qualities / attributes that you or your firm possess that would provide WCPS with quality design services and documents as well as assistance during construction as applicable.

The checklist shall be attached to the cover letter and shall clearly identify which disciplines your firm is applying for pre-qualification and acknowledgement of receipt of any applicable Addenda.

Firms may apply for multiple discipline categories. Multiple disciplines shall be combined in one (1) submission per firm.

1. Standard Form 330, Part I & Part II (latest version)

Part I Section A-H Include in its entirety & incorporating the following additional information:

Section D & E: Organizational Chart for Proposed Discipline(s) & Resumes

Identify at least one key team member who will be providing the services requested (supported by their resume in Section E) per disciple category. Include documentation of professional licensure for the State of Maryland as required by the applicable discipline. If your firm has multiple offices, identify which office location will be the point of contact for providing services for WCPS.

Section F: Example Projects (from office location providing services)

• Include projects that document previous experience directly related to your firm’s particular service(s) / discipline being applied for with a focus on non-profit, public sector & especially K-12 projects. Consider renovation, adaptive re-use projects as well as new work (max 10).

• Preferably submit at least two (2) project sheets for each discipline your firm wishes to be considered.

• Include project owner’s name, individual contact name, phone number, address and e-mail address for each example project. Eight (8) out of the ten (10) total projects can be completed with WCPS. At least two (2) project examples must have been completed for a different client.

Section H: Information requested by WCPS:

CAD / BIM capabilities or any specialized programs for your discipline(s), please also include presentation capabilities and graphic design services if applicable. Include any additional relevant information.

Part II Include in its entirety.

2. Billable Rates & Reimbursable Expenses

• Billable hourly rates for all personnel and applicable title. Make note if your firm uses a multiplier for outside consultants, not to exceed 10%. If selected, the rate schedule provided will be in effect for the twelve (12) month pre-qualification period, additional two

(2) year renewals, and will be used to review any specific project proposal negotiations as requested by WCPS.

• Typical reimbursable expenses (identify any applicable mark-ups). Reimbursable expenses: eligible reimbursable expenses include general reproduction copies and drawing prints, postage and delivery. Mileage, tolls, meals, travel and cell phone charges are not eligible reimbursable expenses.

RFQ 90600-262 Page 6

PUBLIC SCHOOLS

3. Schedule Provide information regarding available manpower for the proposed initial twelve (12) month time frame. Make note of any backlog of current projects as well as pending projects that are anticipated to begin within the next twelve (12) months and an anticipated completion date.

Provide project name, location, type, estimated construction value and current percent complete.

Provide current workload as a % of staff to illustrate your firms ability to meet the needs of WCPS.

4. Statement of Professional Liability and General Liability Insurance Include name of insurance company, limits of coverage and expiration date. Make note of any lawsuits, arbitration proceedings or litigation that your firm has been party to with regard to a design contract within the last five (5) years.

Selection Process

This Request for Qualifications (RFQ) is a pre-qualification process for WCPS to select professionals to provide design and consultation services for miscellaneous small-scale projects whose value is less than $10 million (single project):

Evaluation of Qualification Submissions

Minimum Evaluation Criteria for Pre-Qualification Selection:

Overall Clarity of Submission including Form and Format K-12 Experience for Specific Discipline(s) Firm’s Project Specific Information & References Firm’s Past Performance Proposed Team Members Qualifications & Experience Technical Competence for Specific Discipline(s) Technology & Presentation Capabilities Workload and Availability Insurance Coverage

WCPS will rate RFQ submissions to provide the best value for WCPS based upon the criteria established. Up to five (5) or six (6) firms in each discipline category may be selected as pre-qualified for the opportunity to provide proposals for individual projects whose value is less than $10 million. Once approved, firms will be notified of their pre-qualification status.

By responding to this RFQ, Firms accept the selection process and acknowledge and accept that the determination of the final pre-qualified firms may require subjective judgments by WCPS to determine the “most qualified”. Firms waive any rights to make a claim against the WCPS, its employees, agents and/or consultants related in any way to this selection process.

Thank you for your interest.

RFQ 90600-262 Submission Checklist

PUBLIC SCHOOLS

Submission Checklist Request for Qualifications (RFQ) - Miscellaneous Small-Scale Projects

Company Name:

Please check the areas of service for which your firm will be submitting:

□ Programming / Pre-Design

□ Architecture

□ MEP

□ Structural

Acknowledge receipt of applicable clarifications:

□ Submission Checklist dated:

□ Addendum 1 dated:

□ Addendum 2 dated:

□ Addendum 3 dated:

Signature:

Title: