(______________) Published on the City’s Website wichita.gov/legalnotices, Friday, November 6, 2026

REQUEST FOR PROPOSAL NO. – 260270

Sealed Request for Proposal will be received in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A. M., FRIDAY, December 4, 2026. One (1) electronic copy of the proposal is required. Proposals are to be submitted electronically through the City’s Procurement Portal (wichita.gov/procurementportal) using secure login/password for:

WICHITA POLICE DEPARTMENT

Impound Towing, Storage, and Auction Services

AS PER SPECIFICATIONS

F.O.B.: Wichita, KS

Specifications for the sealed proposals are on file in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, (316) 268-4636. This information is also available on the City of Wichita Web Site at wichita.gov/procurementportal.

Sealed proposals shall be received (electronically as stated) in the office of the City Purchasing Manager prior to 10:00 o’clock a.m., Friday, December 4, 2026.

The review and evaluation of the submitted Proposals will take estimated 60 to 90 days before notification from the City of Wichita that a contract has been approved by City Council. If the Purchasing Division may be of further assistance, please contact us at (316) 268-4636.

Dated at Wichita, Kansas, on the 4th day of November, 2026.

Josh L. Lauber, MBA, CPSM Purchasing Manager https://www.wichita.gov/legalnotices https://wichita.gov/procurementportal

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions for living well.

City of Wichita 1 RFP #260270

CITY OF WICHITA

FINANCE DEPARTMENT/PURCHASING DIVISION

455 N. MAIN ST, 12TH FLOOR, WICHITA, KS 67202

PHONE: (316) 268-4636

PURCHASING@WICHITA.GOV

WICHITA.GOV/PURCHASING

WICHITA.GOV/PROCUREMENTPORTAL

REQUEST FOR PROPOSAL #260270

Impound Towing, Storage, and Auction Services City of Wichita – Wichita Police Department

November 4, 2026

PROJECT DEFINITION

The City of Wichita is seeking proposals from firm(s) for Impound Towing, Storage, and Auction Services for the Wichita Police Department.

WPD seeks one or more qualified, licensed towing contractors to tow, intake, store, and release up to 1,500 vehicles annually. Vehicles may be towed from locations throughout the City.

Each proposer must comply with applicable Kansas law, City Code Chapters 3.40 and 11.97.010, and all other applicable requirements. Each proposer must operate as a licensed wrecker service and maintain at least three

(3) wreckers.

The selection of the consulting firm by the City’s Staff Screening and Selection Committee will be based on several factors, including: (1) ability to meet proposal terms and conditions, (2) project understanding/presentation, (3) technical qualifications/resources, (4) references/past performance, (5) cost, and (6) Small & Emerging Business Enterprise (S/EBE) program participation.

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to Josh Lauber (jlauber@wichita.gov) no later than 5:00 p.m. November 25, 2026.

Questions must be submitted via email or procurement portal, and they will be answered through an addendum made available to all interested parties.

Tentative Schedule RFP Released November 4, 2026 Questions Due Via Email November 18, 2026 5:00 p.m.

Questions Answered Via Addendum November 25, 2026 Proposals Due December 4, 2026 10:00 a.m.

Evaluation December 2026 - March 2027 Project Awarded (tentative) March 2027 mailto:purchasing@wichita.gov https://wichita.gov/PURCHASING mailto:jlauber@wichita.gov

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 2 RFP #260270

Table of Contents

1. OVERVIEW AND SUMMARY

2. PROJECT OBJECTIVES

3. SCOPE OF SERVICES

A. SCOPE OF SERVICES AND CUSTOMER SERVICE

B. SECURITY REQUIREMENTS

C. PAYMENT STRUCTURE

D. SERVICES AND OPERATIONAL REQUIREMENTS

E. TERMS AND CONDITIONS FOR AWARDED PROPOSERS

F. REPORTS AND DOCUMENTATION

G. RECORD RETENTION AND AUDITS

H. CITY MARKETING, BRANDING, AND USAGE

I. VEHICLE SEARCHES AND CONTRABAND

4. PROPOSAL TERMS

A. Questions and Contact Information:

B. Proposal Submission:

C. Evaluation Criteria:

D. Tentative Schedule:

E. Minimum Respondent Qualifications:

F. Mandatory Elements:

G. City of Wichita Responsibilities:

H. Debriefing:

I. Challenges and Protests:

5. CONTRACT PERIOD AND PAYMENT TERMS

6. INSURANCE REQUIREMENTS

7. GENERAL SPECIFICATIONS:

8. REQUEST FOR PROPOSAL CONDITIONS CERTIFICATION (SUBMITTAL LETTER)

9. S/EBE PROGRAM PARTICPIATION DOCUMENTATION

10. ATTACHMENT A – CITY CONTRACT

11. ATTACHMENT B – PRICING SHEET

12. ATTACHMENT C – TOWING STATE STATUTES, CITY ORDINANCES, AND WPD POLICIES

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 3 RFP #260270

1. OVERVIEW AND SUMMARY

The City of Wichita is the largest city in Kansas with a population of approximately 397,000 and is the seat of Sedgwick County. As of May 2024, the City’s total land area was approximately 167 square miles. Major highways, including the Kansas Turnpike (I-35), Interstate 135 and U.S. 54 (Kellogg Avenue) link the City with a large trade area that encompasses a population of more than 1.1 million people within a 100-mile radius.

The City of Wichita employs approximately 3,100 employees providing a full range of municipal services, including police and fire protection, parks and recreation programs, libraries, public housing, municipal transportation, airports, water and sewer utilities, general administration, and other services. Information regarding the City of Wichita can be found at wichita.gov. The legislative body of the City consists of a six-member City Council, elected by district, and a full-time Mayor elected from the City-at-large. The Council members and the Mayor serve four-year terms overlapping. The Council and Mayor establish general policies, which are executed by the City Manager.

The City contracts with several wrecker companies to provide 24-hour towing and storage services for vehicles impounded at the direction of the Wichita Police Department (“WPD”) under Section 11.97.010 of the Code of the City of Wichita. At WPD’s direction, the contractors use Kansas Impound Auctions, the City-approved online auction provider, to sell unclaimed vehicles and equipment arising from police-initiated tows at monthly auctions. The quantities sold during the preceding five (5) fiscal years are listed below.

WPD seeks to streamline the police-initiated impound process, including tows resulting from arrests, accidents, and abandoned vehicles, and to maximize revenue from the sale of eligible vehicles and miscellaneous items through an annual towing and surplus-disposal contract. The selected contractor or contractors must comply with applicable Kansas law, Section 11.97.010 of the City Code, and all other applicable City ordinances.

2. PROJECT OBJECTIVES

The purpose of the proposal is to demonstrate the qualifications, competence and capacity of firms seeking to provide services specified herein for the City of Wichita, in conformity with the requirements of this Request for Proposal. The proposal should demonstrate the qualifications of the firm and the staff to undertake this project.

It should also specify the proposed approach that best meets the Request for Proposal requirements. The proposer must address each of the service specifications under the Scope of Services.

3. SCOPE OF SERVICES

WPD seeks one or more qualified, licensed towing contractors to tow, intake, store, and release up to 1,500 vehicles annually. Vehicles may be towed from locations throughout the City.

Kansas law creates and regulates towing-service liens, notice, vehicle sales, personal-property access, out-of-state towing, and operating authority, while Wichita separately licenses and regulates emergency wrecker companies, limits their fees, requires specified payment and access practices, and permits municipal towing-and-storage contracts. K.S.A. § 8-1103, Wichita, Kansas Code of Ordinances Sec. 3.49.130. Contractors must comply with all applicable state, federal, and local laws ordinances and regulations. Strict adherence to K.S.A.

§ 8-1103 and Wichita, Kansas Code of Ordinances Sec. 3.49.110 through 3.49.275 and 11.97.010 through

11.97.070 is a contract requirement and failure to comply with these provisions will constitute material breach, warranting termination or other remedies available to the City.

https://www.wichita.gov/

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 4 RFP #260270

A. SCOPE OF SERVICES AND CUSTOMER SERVICE

a. Required Services.

The proposer (“Proposer”) shall maintain a customer-service program capable of supporting WPD 24 hours per day, seven days per week. The program shall include towing, secure vehicle storage, vehicle release, payment collection, and disposition of unclaimed vehicles and other property.

b. Security Cameras.

The Proposer shall maintain security cameras that record the entire area in which vehicles arising from WPD-initiated tows are stored. Recording must be continuous, 24 hours per day, 365 days per year.

The Proposer shall retain all recordings for at least 30 days.

c. Vehicle Release and Payment.

During regular business hours, the Proposer shall provide customer service at its facility to vehicle owners and their authorized agents seeking to retrieve vehicles or other property.

i. The Proposer shall collect all established towing and storage fees.

ii. The Proposer shall release vehicles and property to their lawful owners or authorized agents after all applicable requirements have been satisfied.

iii. The Proposer shall accept payment by certified check, electronic funds transfer, cash, or credit card without charging the owner an additional fee based on the payment method used.

Any Police Impound released to the owner of the vehicle will have a maximum storage of forty (40) days.

d. Compliance.

In performing the required services, the Proposer shall comply with all applicable terms, conditions, and representations contained in its proposal and customer-service program.

e. Cooperation with WPD.

The Proposer’s employees shall cooperate with WPD personnel regarding stored vehicles whenever requested.

f. Vehicle keys.

The Proposer shall:

i. Retain all vehicle keys received when a vehicle is initially towed; and

ii. Inform the selected auction firm whether keys are available for each vehicle offered for sale.

iii. Failure to comply with this requirement may result in cancellation of the contract within 30 days after the applicable notice, determination, or cure period.

g. Protection of Vehicles and Property.

The Proposer shall ensure that neither its employees nor its subcontractors remove any part or property from a vehicle in the Proposer’s custody.

h. Contraband and Searches.

If the Proposer, its employees, a subcontractor, or a subcontractor’s employees discover contraband in a vehicle, the Proposer shall notify WPD immediately. WPD reserves the right to conduct any lawful search of a vehicle stored by the Proposer.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 5 RFP #260270

B. SECURITY REQUIREMENTS

a. Perimeter Fencing.

i. Each storage lot must be completely enclosed by a security fence or wall.

ii. The enclosed area must include the entire area in which vehicles impounded at WPD’s direction are stored.

iii. The perimeter must be kept free of weeds, rubbish, and other materials that could conceal or assist an intruder attempting to breach the barrier.

b. Lighting.

i. All areas and structures within the property boundaries must be adequately illuminated.

ii. Lighting around the property perimeter must be uniform.

iii. The Proposer shall maintain, clean, and replace lamps and fixtures as necessary to preserve adequate illumination.

c. Subsequent Notices.

The Proposer shall provide all remaining legally required notices at its sole expense.

d. Authority to Sell.

After all required notices have been provided and the applicable statutory waiting period has expired, the Proposer may sell the vehicle at auction as authorized by WPD. The Proposer shall dispose of each impounded vehicle in accordance with all applicable Kansas requirements governing abandoned vehicles.

e. Indemnification.

Except to the extent a claim arises from the City’s illegal or improper impoundment of a vehicle, the Proposer shall defend, indemnify, and hold the City harmless from all claims, suits, actions, and proceedings arising from:

i. The improper sale of a vehicle; or

ii. The Proposer’s failure to provide the vehicle’s legal owner with notice of the sale as required by law.

f. Auction requirements.

The Proposer or its selected auction firm shall:

i. Publish the legally required notice of each vehicle or equipment sale;

ii. Provide the publication affidavit to WPD staff before the sale date;

iii. Remove and destroy all vehicle license plates before the auction date;

iv. Refrain from removing any other part from a vehicle before citizen pickup or auction; and

v. Bear all publication costs.

For vehicles that do not sell after being placed in an auction twice, WPD will obtain a court order for the Tow Company to shred the impounded vehicle. WPD will pay the wrecker contractor for the basic impound tow and mileage for transport to the designated shredder. The Tow Company will supply WPD with proof that the impounded vehicle was shredded, along with the receipt for payment and invoice for the tow. The Tow Company will keep the payment of the shredded vehicle to help offset their costs.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 6 RFP #260270

g. Bidder Access and Vehicle Inspections.

The Proposer shall provide potential public-auction purchasers an opportunity to register and bid on impounded vehicles. The Proposer shall make vehicles available for inspection by appointment or during a designated open house between 8:00 a.m. and 5:00 p.m., Monday through Friday.

h. Sales.

All surplus items shall be sold “AS IS, WHERE IS, WITH NO WARRANTY.” Purchasers shall remove purchased items from the premises within the period stated in the applicable auction listing. All sales are final, with no refunds, returns, or exchanges.

i. Taxes.

The Proposer shall timely report and pay all applicable federal, state, and local taxes, including income, sales, property, and withholding taxes, imposed in connection with or resulting from the work. Those taxes are the Proposer’s sole responsibility, are included in the contract price, and may not be charged separately to the City. The Proposer shall indemnify and hold the City harmless from all such taxes.

The City is exempt from federal excise taxes and Kansas sales and use taxes on tangible personal property purchased for the City’s use or consumption. Upon request, the City will provide applicable tax-exemption certificates.

C. PAYMENT STRUCTURE

The proposer will provide all of prices for the fees for towing and storage, as well as the commission it will return to the City for the auctioning of vehicles. The proposer will submit a "Price Proposal" listing the costs for ALL services to be performed requested by the City.

This cost sheet will reflect the itemized charges and fees that broadly align to City expectations of an awarded contract:

• Anticipated auction proceeds for vehicles offset itemized charges remitted for vehicle tows not collected by vehicle owner(s);

• $500 amount to be remitted to the City for any vehicles sold through auction proceeds or commissions;

• The City will be exempt from incurred storage fees in instances legally required for civil forfeiture, criminal proceedings, and instances of City interest.

The on-line auction proposer will provide all fees for auctioning services. The proposer will submit a “Price Proposal” listing the costs for ALL services to be performed outlined in Attachment B – Pricing Sheet.

No additional charges will be levied against vehicles towed through a City award consideration the written authorization of the Chief of Police or his designee, or at the request of the owner. The following fees shall be established for all Police Impounds. For Light Duty Towing there will be no tow charge that shall exceed the recommended rate established by mutual acceptance of both City and awarded proposer. City consideration of a contract awarding will be based upon the below charges only to be added IF

APPLICABLE.

Hook-Up/Roll Back Towing

• Hook/Roll Back Towing - per accident/incident

• Oversized Trailers, Campers and/or Recreational Vehicles

Hook-Up/Roll Back Fees

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 7 RFP #260270

• Dolly Service – each

• Mileage - per loaded mile

• Winching and/or Recovery – per every 15 minutes

• Overturn/Rollover – per accident/incident

• Waiting Time - per every 15 minutes

• Tarp Fee - each

• Oil Dry – each

Storage

• Towing (inside)

• Towing (outside)

Administration Fees

• WPD Processing Fee for 1st Notices (paid by vehicle owner) - $50

• Lot Fee – per day

• Verification and Certifications - $50 after the ten (10) business day waiting period, only for those vehicles that have not been picked up and for those vehicles that the Wrecker Contractor has actually completed and processed a title verification for that vehicle.

D. SERVICES AND OPERATIONAL REQUIREMENTS

a. Online auction system and support.

A Proposer offering online auction services shall provide, or contract with a qualified third-party provider to provide, the computer hardware, software, and support services necessary to operate and manage the online auction system, including:

i. Training WPD personnel to use the proposed system;

i. Providing customer support;

ii. Maintaining system availability of at least 98%; and

iii. Maintaining payment-card-industry-compliant safeguards.

b. Auction listings and records.

The Proposer shall demonstrate that its auction system can:

i. Include digital photographs in listings for each vehicle and miscellaneous item offered for sale;

ii. Maintain complete and accurate records of all bids;

iii. Preserve the chronological bidding history for each auction item;

iv. Record the final award and sale price for each auction item;

v. Maintain an electronic database that tracks each vehicle from pickup through final disposition;

vi. Provide WPD with daily access to the database, related reports, and the current inventory status of each vehicle;

vii. Prepare title affidavits and bills of sale for vehicles sold at auction;

viii. Provide a familiar, user-friendly auction format with clear prompts and navigation; and

ix. Prequalify and register all bidders and maintain fraud-detection and fraud-prevention measures designed to prevent bid manipulation.

c. Response Time.

The Proposer shall respond to each police-dispatched towing call within 30 minutes after receiving the call whether received directly from WPD or their outlined designee.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 8 RFP #260270

d. Accident-scene Cleanup.

At each police accident scene, the Proposer shall remove all vehicle wreckage, debris, broken glass, and reasonable amounts of fluids or other substances spilled or deposited on the roadway before leaving the scene. This requirement does not include vehicle or truck cargo.

e. Complaints and Suspension.

The City may suspend the Proposer after two (2) or more documented complaints have been investigated and substantiated.

f. Vehicle-Release Experience and Procedures.

The Proposer shall demonstrate experience interacting with the public during the vehicle-release process and shall maintain procedures ensuring that vehicles are released only with WPD authorization.

g. Tow-truck Inspections.

The Proposer shall inspect its tow trucks and ensure that they satisfy all contract requirements.

h. Insurance Documentation.

Before the contract is issued, the successful Proposer shall provide a certificate of insurance satisfying the contract’s insurance requirements. The Proposer shall provide updated proof of insurance annually and upon the City’s request.

i. Registration and Good Standing.

The Proposer shall be registered with the Kansas Corporation Commission, authorized to transact business in Kansas, and remain in good standing with the Kansas Secretary of State throughout the contract term.

j. Tax obligations.

The Proposer shall remain current on all state and local tax obligations.

k. Vehicles Assigned Vehicle Identification Number.

At WPD’s direction, the Proposer shall crush any vehicle for which the State of Kansas cannot generate a Vehicle Identification Number.

l. Office and Public Hours.

The Proposer shall maintain an office adjacent to its vehicle-storage facility where lawful owners may retrieve their vehicles.

i. The office will be open to the public: Monday through Friday from 7:30 a.m. to 6:00 p.m., and Saturday 9:00 a.m. to 1:00 p.m. to allow owners to retrieve their vehicles.

ii. The office may close on Sundays and for the following holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and Christmas day.

iii. Storage fees may not be charged for days or holidays when the business is closed if the vehicle is claimed by the owner within the next three business days following the closure for a Sunday or Holiday.

m. Multiple-vehicle towing capacity.

The Proposer shall have the capacity to tow multiple vehicles from a single location at the same time.

n. Written Auction Authorization.

A vehicle may be auctioned only after WPD issues written authorization to auction that vehicle.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 9 RFP #260270

o. License-plate removal and storage.

At WPD’s direction, the Proposer shall remove the license plate from each vehicle scheduled for sale at least one business day before the sale. The Proposer shall store all removed license plates in a centralized location accessible to WPD personnel.

E. TERMS AND CONDITIONS FOR AWARDED PROPOSERS

Awarded proposers shall comply with the following terms and conditions when performing contracted services.

a. WPD Rights and Towing Requirements.

i. WPD Wrecker Service.

During the term of the agreement, WPD reserves the right to establish its own wrecker service and include that service in the S.P.I.D.E.R. rotation list for police impound services.

ii. Additional Wrecker Contractors.

WPD reserves the right to add to the S.P.I.D.E.R. rotation additional licensed proposers or entities that comply with the City’s towing ordinances and agree to the existing contract terms.

iii. Rare and Specialized Tows.

Rare or specialized tows, including tows of overturned, submerged, or partially submerged vehicles, require on-site approval from a WPD supervisor and shall be charged at the contracted rates.

iv. Oversized Trailers, Campers, and Recreational Vehicles.

Wrecker Contractor will tow these types of vehicles to their lots and if the vehicle is not picked up the vehicle will go to auction. If the vehicle sells, Wrecker Contractor will pay the City the applicable amount after tow fees have been met. If the vehicle does not sell after sending to auction twice, the Wichita Police Department will pay the Wrecker Contractor the initial tow amount not to exceed ($300) and another ($300) to tow the vehicle to the landfill and pay the disposal fee once the court order has been approved by WPD Supervisor.

F. REPORTS AND DOCUMENTATION

a. Required documentation.

The Proposer shall provide:

i. A detailed client list and shipping list;

ii. Monthly reports identifying all invoiced WPD vehicle property sold by the Proposer and the sale price of each item, separately identifying shipping and handling charges, sales taxes, and credit-card fees associated with each item;

iii. Quarterly unaudited financial statements and annual audited financial statements; and

iv. Monthly reports identifying all invoiced WPD property then on hand.

G. RECORD RETENTION AND AUDITS

b. Retention period.

The successful Proposer shall retain all records relating to its proposal and any contract awarded under this Request for Proposals throughout the contract term and for three years after completion of the contract.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 10 RFP #260270

c. Required records.

Records subject to retention include, without limitation:

i. Paid vouchers, including vouchers for out-of-pocket expenses;

ii. Invoices supporting reimbursements;

iii. Copies of periodic estimates for partial payment;

iv. Ledgers, canceled checks, deposit slips, bank statements, and journals;

v. Contract amendments and change orders;

vi. Insurance and payroll documents;

vii. Timesheets; and

viii. Memoranda and correspondence.

d. Access to records.

The Proposer shall make all retained records available to the City upon demand, without advance notice, during the Proposer’s normal business hours.

e. City Audits.

City personnel may conduct in-progress and post-performance audits of the Proposer’s records relating to any contract awarded under this Request for Proposals. The Proposer shall make relevant files available upon demand, without advance notice, during normal business hours.

H. CITY MARKETING, BRANDING, AND USAGE

a. Restrictions on use.

The agreement does not authorize the Proposer, for any purpose, to possess, use, or display any logo, shield, number, insignia, or emblem used by, or resembling one used by, the City or WPD.

I. VEHICLE SEARCHES AND CONTRABAND

a. No vehicle searches.

The Proposer shall not search the interior of a vehicle when the vehicle enters the storage facility.

b. Property and contraband.

The Proposer shall not disturb property or contraband found in plain view or elsewhere in a vehicle and shall secure the vehicle.

c. Definition of contraband.

“Contraband” means property that is unlawful to possess or may be used for evidentiary purposes.

d. Notice to WPD.

The Proposer shall immediately report discovered contraband to WPD. If the Proposer is uncertain whether property constitutes contraband, the Proposer shall notify WPD.

e. Vehicle photographs.

Before hooking up each vehicle, and when each vehicle enters and leaves the facility, the Proposer shall digitally photograph the vehicle. The Proposer shall take at least nine photographs documenting, as applicable:

i. The vehicle’s front;

ii. The right side;

iii. The left side;

iv. The rear;

v. The Vehicle Identification Number;

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 11 RFP #260270

vi. The keys;

vii. The front-seat contents;

viii. The back-seat contents;

ix. The trunk contents, unless inaccessible;

x. The odometer reading, if available; and

xi. The interior, particularly the dashboard and stereo equipment.

At least one photograph must show the Vehicle Identification Number. The Proposer shall email the photographs to the WPD Property and Evidence Section, retain them for 60 days or until the vehicle is released, whichever is later, and make them available for WPD Property and Evidence personnel to view and print.

f. Risk of Loss and Indemnification.

Upon taking possession of a vehicle under the agreement, the Proposer assumes all risk of theft, loss, or damage to the vehicle or its contents arising from towing, storage, or release. The Proposer shall indemnify and hold harmless the City, WPD, and their respective successors, assigns, officers, directors, employees, shareholders, agents, heirs, subcontractors, executors, and administrators from all related claims, liabilities, damages, and costs, including all costs assessed against the City or WPD.

The Proposer shall also indemnify and hold harmless those parties from any claim by a purchaser of a vehicle sold at auction under the agreement. If a purchaser returns an auctioned vehicle, WPD shall be responsible only for refunding the portion of the purchase price that the Proposer remitted to WPD under the agreement.

4. PROPOSAL TERMS

A. Questions and Contact Information:

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to Josh Lauber, jlauber@wichita.gov in accordance with the dates and times stipulated for questions. Any questions of a substantive nature will be addressed in written form as a posted addendum on the City’s Procurement Portal (wichita.gov/procurementportal) within the “Open Public Opportunities” tab under the associated solicitation number’s “Supporting Documentation.” Respondents are responsible for checking the City’s Procurement Portal and acknowledging any addenda electronically as a part of the Procurement Portal submission’s electronic acknowledgment for all stipulated response forms and addendum acknowledgments.

To ensure interested parties receive notification of any published addendum by the City, respondents need to verify the selection of “Semi-hourly” on their Procurement Portal - Notification Center settings:

• Accept Invites from Agencies (to receive invitations for new solicitation opportunities)

• Accept Messages (to receive notifications for any published addendum)

Failure to select “Semi-hourly” notification settings will impact your Procurement Portal profile’s ability to receive notifications and messages by the City of Wichita Purchasing Division.

To view your Procurement Portal’s Notification Center settings, log into your account and select Settings, Global Vendor Record, Manage my Organization, and Notifications to view this settings screen. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

mailto:jlauber@wichita.gov mailto:purchasing@wichita.gov

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 12 RFP #260270

B. Proposal Submission:

Proposals will be received (electronically as stated) in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas 67202, prior to 10:00 O'CLOCK A.M., Friday, December 4, 2026.

Proposals are to be submitted electronically through the City’s Procurement Portal (wichita.gov/procurementportal) using a secure login/password.

If a Bonfire registration for system access has not been completed, please visit wichita.gov/purchasing for assistance. On the Purchasing website page, a video tutorial (Bonfire Registration Video) walkthrough and registration resources are available to help in the completion of the registration process. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268- 4636.

All cost incurred in the preparation and presentation of a proposal shall be wholly absorbed by the respondent.

All proposals, including supporting documentation/manuals, shall become the property of the City.

C. Evaluation Criteria:

A Screening and Selection Committee composed of City staff from various departments, and in requested instances, community members will evaluate received proposals. At the discretion of the Selection Committee, respondents may be asked to make an oral presentation to clarify information in their submittal. The Selection Committee will make recommendations regarding the selection to the City Council and request authorization to enter into a contract with the approved firm.

The Staff Screening and Selection Committee will evaluate proposals submitted. Proposal responses will be evaluated on the following but not limited criteria*:

Ability to Meet Proposal Terms and Conditions (10%)

• Proposal contains all required elements

• No conflict of interest with the City, current City Council members or staff

• Verifiable record of professionalism and quality

Project Understanding/Presentation (30%)

• Understanding of project objectives

• Qualifications/knowledge/experience with similar projects

• Approach to project

• Knowledge of local situation

• Proposed work schedule

• Preparation/presentation/format of proposal

• Small business participation commitment and proposed subcontractor utilization

Technical Qualifications/Resources (30%)

• Financial strength of the firm

• Management capabilities

• Experience of assigned personnel

• Staff/time availability to handle project within desired period

References/Past Performance (10%) https://www.wichita.gov/purchasing mailto:purchasing@wichita.gov

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 13 RFP #260270

Cost (10%)

• Proposed fees

Small & Emerging Business Enterprise Program participation (10%)*

*Effective December 30, 2025, the City implemented the revised small business program titled, “Small & Emerging Business Enterprise Program” (S/EBE). Proposers interested in claiming program participation may see their requirements outlined in Section 4. Proposal Terms; F. Mandatory Elements to claim the 10 points afforded towards S/EBE participation. Additional information may be found online at wichita.gov/purchasing.

The Staff Screening and Selection Committee at their discretion may or may not conduct interviews. If interviews are conducted, the Committee may interview part or all of the respondents. The City reserves the right to make an award based on the greatest benefit to the City and not necessarily on the lowest fee proposal.

Following selection by the Staff Screening and Selection Committee, the highest ranked firm(s) will be recommended. The City Council reviews and approves or disapproves the selection and authorizes the necessary signatures.

The City reserves the right to accept or reject any or all proposals and reserves the right to modify the scope of services during negotiation of the contract. Submission of a proposal indicates acceptance of the conditions contained in the Request for Proposal (RFP) and an agreement to negotiate a contract for services. The City reserves the right to make an award on the basis of greatest benefit to the City and is not obligated to select the lowest cost option.

The City, through its Purchasing Manager, reserves the right to accept or reject any or all proposals and any part or parts of any proposal, and to waive formalities therein to determine which is the most beneficial proposal.

D. Tentative Schedule:

The tentative schedule will apply to this Request for Proposal (RFP) and may change according to with the City’s needs or unforeseen circumstances. All dates and times will be in Central Standard Time (CST; CDT) and can be confirmed through the Purchasing Office located at 455 N. Main 12th Floor Wichita, KS 67202, calling (316) 268-4636, or by contacting the buyer listed on the solicitation document. Questions of a substantive nature will be reviewed and answered in written form as an addendum and posted to the City’s Procurement Portal at wichita.gov/procurementportal.

Vendors are encouraged to complete vendor registration by visiting the City of Wichita’s Procurement Portal found at wichita.gov/procurementportal, then follow the link to the Bonfire vendor registration page to register your company. Please check our website, wichita.gov/purchasing for upcoming registration opportunities, training dates & locations, and information as it is updated in the near future.

The review and evaluation of the submitted proposals historically takes an estimated 60 to 90 days before notification from the City of Wichita that a contract has been approved by City Council.

Event Date Solicitation Advertised November 4, 2026 Last Day for Written Question November 18, 2026 @ 5:00 p.m.

Addendum Posting November 25, 2026 https://www.wichita.gov/purchasing https://wichita.gov/procurementportal

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 14 RFP #260270

Proposal Due December 4, 2026 @ 10:00 a.m.

Evaluation/Optional Oral Presentations December 2026 – May 2027 City Council Approval (tentative) May 2027

E. Minimum Respondent Qualifications:

This section lists the criteria to be considered in evaluating the ability of firms interested in providing the goods and/or service(s) specified in this Request for Proposal. Firms should meet or exceed these qualifications to be considered for award. Any exceptions to the requirements listed should be clearly detailed in the proposer’s response. Proposers shall:

1. Have a minimum of 5 years’ experience in providing similar services specified in this RFP.

2. Understanding of industry standards and best practices.

3. Have experience in providing goods and/or services of comparable size and complexity to that being requested.

4. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term, federal, state and local laws, statutes, ordinances, rules and regulations. All laws of the State of Kansas, whether substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are applicable to public contracts in the city shall be followed with respect to the contract.

5. Registration with the Kanas Secretary of State’s Office before contract execution.

6. Having Municipal government experience is preferable; however, the City will make the final determination based on responses received and the evaluation process.

7. Have the capacity to acquire all bonds, escrows or insurances as outlined in the terms of this RFP.

8. Provide project supervision (as required) and quality control procedures.

9. Have appropriate material, equipment and labor to perform specified services.

10. Ensure parking occurs only in designated areas and parking permits are displayed (if provided).

11. Wear company uniform or ID badge for identification purposes.

12. Meet local, state, and federal guidelines as applicable.

F. Mandatory Elements:

All proposals must adhere to the following guidelines:

1. All proposals must be submitted on 8 ½" X 11” page sizing (no legal size or odd size pages are permitted) and fully address the Scope of Services.

2. A profile of the firm including the official contact person, telephone number and mailing address.

If the firm is a joint venture or consortium, the qualifications of each firm comprising the joint venture or consortium should be separately identified.

3. The proposal must include the signature of an official of the firm that is authorized to contract for the firm.

4. The firm’s experience, including length of time in business, and the experience of staff members and their role in this project.

5. A minimum of three (3) professional references with the nature of the services provided and contact information for each reference.

6. Disclose any civil litigation or alternative dispute resolution proceedings involving the Proposer (and any subcontractor proposed in a response submission) within the last year.

a. Continuing disclosure required for any new litigation, arbitration, or other proceeding commencing after proposal submission within 30 days of occurrence in a written statement to the contact person identified.

b. Details of settlements that are prevented from disclosure by law may be annotated as such.

7. Proposal for services and methodology for delivery of services.

8. Reasoning that explains why the proposed approach will achieve the City’s objectives.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 15 RFP #260270

9. Timeline for completing the project.

10. Proposals may not be withdrawn for a period of 120 days following the opening of this Request for

Proposal. Prices MUST also be free of duties and federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable to the material on the proposal.

11. Completed Attachment B – Pricing Sheet.

12. Description of any City responsibilities or assistance sought from City staff, including assistance required from the City to ensure expedient project completion and lessen project costs.

13. Completed Request for Proposal Conditions Certification (Submittal Letter) electronic acknowledgment in City Procurement Portal (Yes/No).

14. Completed Request for Proposal Addendum electronic acknowledgment in City Procurement Portal

(Yes/No).

15. Small & Emerging Business Enterprise (S/EBE) participation demonstrated by a submitted S/EBE

Certification by a federal or state-certified S/EBE; City certified EBE Certification; or having a provable, existing subcontractor relationship for the proposal submission in question demonstrated by the following:

a. S/EBE Utilization Form

b. S/EBE Participation Schedule

c. S/EBE Letter of Intent

d. All other S/EBE Participation attestation, short of actual, provable certification at the time of opening the proposals will warrant zero (0) points.

i. Provided S/EBE lists a respondent would utilize or provided “good faith efforts” will not qualify.

ii. Self-Attestation as an S/EBE at the time of proposal submission will not qualify.

16. Exceptions to any part of this document clearly delineated and detailed.

17. Responses that do not include all required forms/items may be deemed non-responsive.

G. City of Wichita Responsibilities:

1. Designate a Department contact person for any daily communication(s) required to ensure goods and/or services delivery.

2. Provide Contractor with appropriate facility access(es) for completion of awarded goods and/or services.

3. Provide Contractor with Contact Information for key City staff who will manage the contract.

H. Debriefing:

The City of Wichita encourages solicitation respondents to learn, grow, and improve their competitiveness for City procurement opportunities. In the event of an unsuccessful solicitation response, solicitation respondents may request a debriefing regarding the selection process from the project manager and the buyer/purchasing representative identified in the solicitation document. The City of Wichita Purchasing Office may be directly contacted at (316) 268-4636 for assistance regarding the debriefing process.

I. Challenges and Protests:

Challenges A challenge is defined as a written objection by any party interested in responding to either a bid or proposal (collectively referred to as solicitations), when that party wishes to have the City consider an addition, substitution or modification to the specifications stated in the outstanding solicitation.

The written challenge of the solicitation specifications must be filed with the Purchasing Manager located on the 12th Floor, Finance Department at City Hall, 455 N Main, Wichita, KS 67202, telephone number (316) 268-4636, at least five (5) business days before the solicitation opening due date and time as listed on the solicitation documents. Any challenge to solicitation specifications received after the five (5) business days

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 16 RFP #260270 deadline will not be considered by the City. The Purchasing Manager will acknowledge receipt of the challenge. The written challenge is to include the name, address, email address and telephone number of the interested party, identification of the solicitation number and project title, a detailed statement of the reasons for the challenge, supporting evidence or documentation to substantiate any arguments, and the form of relief requested, e.g. the proposed addition, substitution or modification to the specifications. The Purchasing Manager will investigate the written challenge and any evidence or documentation submitted with the challenge.

In the event of a timely challenge of the solicitation specifications to the Purchasing Manager, the affected pending solicitation shall not proceed further until the challenge is resolved by Purchasing Manager decision.

The Purchasing Manager will issue a written decision, which will be posted on the City’s Procurement Portal, wichita.gov/procurementportal for viewing by all interested parties. The decision rendered by the Purchasing Manager will be final.

Protests A protest is defined as a written objection to a proposed award, or the award of a contract, with the intention of receiving a remedial result. In order to be considered valid, a protest must 1) come from an actual bidder or proposer for the contract, 2) who claims to be the rightful award recipient, 3) whose economic interest may be affected substantially and directly by the award of a contract or by the failure to award a contract.

Suppliers or subcontractors to a bidder or proposer cannot file a valid protest. A valid protest can only be filed by a bidder or proposer which can show that it would be awarded the contract if the protest were successful. Therefore, all conditions numbered 1 through 3 listed above in this paragraph must be met.

The written protest for bids must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS 67202 prior to 9:00 a.m. of the Tuesday immediately following the posting of the notice of intent to award on the City’s Purchasing Bid Results site wichita.gov/purchasing. Failure of a protestor to file a written protest related to the award of a contract prior to the 9:00 a.m., Tuesday deadline will invalidate that protest and cause it not to be considered.

The written protest for proposals must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS 67202 prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of award. Failure of a protestor to file a written protest related to the award of a contract prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

The Contract Compliance Officer will acknowledge receipt of the written protest. The written protest is to include the name, address, email address and telephone number of the protestor, identification of the solicitation number or contract number and project title, a detailed statement of the reasons for the protest which justify the relief sought, supporting evidence or documentation to substantiate any arguments, and a concise statement of the form of relief requested (e.g. reconsideration of the offer). All the above required information must be included in the protest at its submission. Untimely protests will be returned unopened.

Incomplete protests will be rejected without consideration.

In the event of a valid, timely protest, the City shall not proceed with the execution of the contract until all City administrative remedies have been exhausted or waived, or until a determination is made that a contract award is required to protect the interests of the City.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 17 RFP #260270

The decision of the Contract Compliance Officer, based on review of the written protest and information available from City sources, will be rendered within ten (10) business days after receipt of protest, will recite the reasons for the decision, and be provided to the protestor by email or written notification.

The protestor may seek reconsideration of the decision of the Contract Compliance Officer’s decision in writing to the Internal Auditor on the 13th Floor, City Manager Office, City Hall, 455 N Main, Wichita, KS 67202 prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of decision. Failure of a protestor to file a written reconsideration request related to the Contract Compliance decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered. The Internal Auditor decision will be issued by email or written notification, within ten (10) business days after receiving the written reconsideration, unless this time for a response is extended in writing and agreeable by both parties.

The Internal Auditor’s decision will be final, unless the protestor seeks a hearing before the City Council, by written request filed with the City Clerk, located on the 13th Floor, City Hall, 455 N Main, Wichita, KS 67202, prior to 5:00 p.m. on the third business days after issuance of the Internal Auditor written decision.

Failure of a protestor to file a written reconsideration request related to the internal Auditor’s decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

If there is a timely written reconsideration request, the protestor may seek reconsideration of the decision of the Internal Auditor by means of a hearing before the City Council. This hearing must be in aid of the City Council’s legislative authority to approve contracts for goods, services, and public improvements on behalf of the City, and does not imply any due process right of the protestor in an unawarded, unexecuted contract. The hearing must be scheduled as soon as practicable according to the City Council’s calendar. The hearing must be granted only upon such facts and issues as are presented in writing to the City Clerk for submission to City Council at or before noon on the Thursday preceding the scheduled hearing. No documents or other evidence must be accepted at the hearing.