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Request for Proposals for: 26-266 SUNTRAN FUEL ISLAND

RFP Issued: February 17, 2026

Questions Due: February 23, 2026, 2:00 pm

Mandatory Pre-Bid Meeting: February 19, 2026 10:00am

Location: 433 E. Brigham Rd, St George, UT 84790 Proposal Submission Deadline: February 26,2026, 2:00 pm.

PROJECT OVERVIEW

The City of St. George is requesting proposals for the design, supply, installation, and commissioning of a complete fuel island system at the Suntran facility. This project encompasses the construction of a new fueling station designed to support the City of St. George’s fleet operations. The selected contractor shall provide all equipment, materials, labor, permits, testing, and documentation necessary for a fully operational fuel dispensing facility.

GENERAL REQUIREMENTS

The contractor shall be responsible for coordinating all aspects of the fuel island installation, including but not limited to equipment procurement, site preparation, installation, system integration, testing, and training. All work shall comply with applicable federal, state, and local regulations, including EPA requirements, Utah Department of Environmental Quality standards, and City of St. George building codes.

The contractor shall provide:

1. Complete engineering and design services including sealed drawings

2. All necessary permits and regulatory approvals

3. Project management and coordination services

4. Equipment warranties and maintenance documentation

5. Comprehensive training for City of St. George personnel

6. As-built drawings and operation manuals

FUEL STORAGE TANKS

The contractor shall furnish and install three (3) underground storage tanks meeting current double-wall construction standards with integrated monitoring systems:

Tank specifications shall include:

• One (1) 20,000-gallon tank for unleaded gasoline

• One (1) 15,000-gallon tank for diesel fuel

• One (1) 5,000-gallon tank for Diesel Exhaust Fluid (DEF)

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All tanks must incorporate:

• UL 58 or UL 1746 certification

• Corrosion-resistant coating systems

• Overfill prevention devices

• Spill containment equipment

• Electronic tank monitoring systems with leak detection

• Compatible product piping and fittings

• Emergency shut off valves

• Tank anchoring systems as required by soil conditions

FUEL DISPENSING EQUIPMENT

The contractor shall supply and install five (5) commercial-grade fuel dispensers configured to accommodate the City of St. George fleet requirements. Dispensers shall be arranged to optimize traffic flow and minimize vehicle queuing times while maintaining adequate spacing within the 54-foot by 54-foot canopy coverage area.

Dispenser requirements include:

• Multi-product capability for unleaded and diesel fueling

• DEF dispensing capability integrated or standalone as appropriate

• Electronic totalizers and transaction recording

• Automatic temperature compensation

• Breakaway hoses with swivel connections

• Impact protection bollards or barriers

• Emergency stop buttons at each dispenser location

• Compatibility with Fuel Master card reader system

FUEL MASTER CARD SYSTEM

The contractor shall provide a complete Fuel Master automated fuel management system designed for 24/7 unattended operation. The system shall enable secure access control, transaction tracking, and comprehensive reporting capabilities for the City of St. George fleet operations.

System components shall include:

• Card reader terminals at each dispenser

• Central control unit with data storage capabilities

• Network connectivity for real-time transaction processing

• User authentication via PIN or card access

• Vehicle and driver identification tracking

• Fuel type restrictions by vehicle

• Transaction limits and authorization controls

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• Automated reporting for fuel consumption, vehicle usage, and inventory management

• Remote monitoring and diagnostic capabilities

• Integration capabilities with existing fleet management systems

CANOPY STRUCTURE

The contractor shall design, fabricate, and install a pre-engineered canopy structure measuring 54 feet by 54 feet, providing complete weather protection for the fueling area. The canopy dimensions shall adequately cover all five (5) dispensers with appropriate clearance for the City’ largest fleet vehicles including buses, trucks, and service vehicles. The 2,916 square foot coverage area shall be oriented to optimize traffic flow patterns and provide maximum operational efficiency.

Canopy specifications include:

• Structural steel frame with appropriate wind and snow load ratings for St. George, UT

• Column placement designed to maximize the 54-foot by 54-foot coverage area without impeding vehicle movement

• Minimum clearance height of 16 feet to accommodate all fleet vehicles

• Metal deck roofing system with proper drainage designed for the 54-foot span

• Integrated lighting systems providing minimum 30 foot-candles at dispensing areas throughout the entire canopy footprint

• Electrical raceways for dispenser power and control wiring strategically placed within the canopy structure

• Fire suppression system if required by code, sized for the 2,916 square foot area

• Signage mounting provisions on canopy fascia

• Powder coat or similar durable finish system

• Gutters and downspouts as necessary for proper water management

SITE CIVIL WORK

The contractor shall perform all necessary site work including excavation, tank installation, and concrete construction. Work shall be coordinated to minimize disruption to existing City of St.

George operations.

Excavation and backfill requirements:

• Excavation for tank installation per manufacturer specifications

• Pea gravel backfill around tanks for corrosion protection

• Proper compaction of all backfill materials

• Soil testing and disposal as required by environmental regulations

• Temporary shoring and safety systems

• Surface restoration to match existing grades

Concrete work shall include:

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• Reinforced concrete pad covering entire tank area

• Concrete pad extending under the full 54-foot by 54-foot canopy footprint, totaling approximately 2,916 square feet

• Canopy foundation footings designed for local soil conditions and sized appropriately for the

54-foot by 54-foot structure

• Reinforcement design to support canopy loads and vehicle traffic

• Dispenser islands with appropriate protection

• ADA-compliant access routes where applicable

• Control joints and expansion joints as required for the large concrete area

• Proper slope for drainage away from dispensers while maintaining level fueling positions

ELECTRICAL AND CONTROL SYSTEMS

The contractor shall provide complete electrical installation including new power panel, distribution, and control wiring for all fuel island equipment. All electrical work shall comply with current National Electrical Code requirements and local amendments.

Electrical scope includes:

• Dedicated power panel for fuel island operations sized for all equipment loads

• Power distribution to all five (5) dispensers

• Control wiring for Fuel Master system

• Canopy lighting circuits and fixtures adequate for the 54-foot by 54-foot area

• Emergency shutdown system wiring accessible from multiple locations

• Ground fault protection as required

• Explosion-proof fixtures and fittings in classified areas

• Lightning protection and grounding systems appropriate for the canopy size

• Conduit and wire for all power and control circuits

• Integration with existing facility power infrastructure

• Photocell control for automatic lighting operation

TESTING AND COMMISSIONING

Upon completion of installation, the contractor shall perform comprehensive testing of all systems to verify proper operation and regulatory compliance. Testing shall include but not be limited to:

• Tank tightness testing

• Line tightness testing

• Dispenser calibration and flow rate verification

• Fuel Master system functionality testing

• Electrical system testing and commissioning

• Emergency shutdown system verification

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• Leak detection system commissioning

• Canopy structural inspection and certification

TRAINING AND DOCUMENTATION

The contractor shall provide operational training for designated City of St. George, UT personnel covering:

• System operation procedures

• Fuel Master administrative functions

• Basic troubleshooting and maintenance

• Emergency response procedures

• Regulatory compliance requirements

Documentation deliverables shall include:

• Operation and maintenance manuals

• As-built drawings in electronic and hard copy format including detailed canopy dimensions

• Warranty documentation

• Spare parts lists and supplier information

• Regulatory compliance certificates

• Training materials and quick reference guides

• Structural calculations and certifications for the 54-foot by 54-foot canopy

Submission Requirements Firms must submit proposal via: https://sgcity-utah.bonfirehub.com/ Mailed or emailed proposals will not be accepted.

Proposals should include the following:

• Firm Information:

• Primary contact details for this proposal.

• Fee Proposal: Provide a detailed fee structure, including hourly rates or percentage-based fees, or a line-item cost spreadsheet.

• Legal and Insurance Requirements: Confirm local licensing compliance.

Provide proof of professional liability insurance

• Project Understanding and Approach:

1. Describe your experience installing underground storage tanks in soil conditions similar to those found in St. George, including any specific anchoring systems or buoyancy prevention measures you have implemented for 20,000-gallon, 15,000-gallon, and 5,000-gallon capacity tanks.

https://sgcity-utah.bonfirehub.com/

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2. What specific Fuel Master card system model and configuration do you propose for this installation, and how will it integrate with the City of St. George's existing fleet management software to provide real-time transaction data, vehicle tracking, and fuel consumption reporting?

3. What is your approach to coordinating the installation of three different fuel types

(unleaded gasoline, diesel, and DEF), including specific measures to prevent cross-contamination, product piping layout, and color-coding systems for City of St. George personnel safety?

4. Describe your experience working with the Utah Department of Environmental Quality for tank installation permits and compliance, including specific projects where you have successfully obtained approvals for multi-tank commercial fueling facilities.

5. What electronic tank monitoring and leak detection system do you propose for continuous monitoring of all three tanks, and how will this system integrate with the Fuel Master control unit to provide comprehensive inventory management for City of St.

George operations?

6. Detail your proposed construction sequencing plan to minimize disruption to the City of

St. George’s Suntran facility construction, including specific phases for excavation, tank installation, concrete work, and system commissioning.

7. What emergency shutdown system configuration do you propose with multiple activation points, and how will it integrate with the dispensers, tank systems, and Fuel Master controls to ensure safe operation for City of St. George personnel?

8. Describe your quality control procedures during the concrete installation phase, specifically addressing how you will ensure proper reinforcement, thickness, and surface slopes across the entire 2,916 square foot area under the canopy while maintaining level fueling positions.

9. What experience do you have installing commercial fuel islands for municipal transit operations, specifically, and provide references for similar Suntran-type facilities where you have installed both unleaded and diesel dispensing with DEF capabilities?

10. Provide your detailed project schedule showing critical milestones from contract award through final commissioning, including specific durations for permit acquisition, equipment procurement lead times, and each construction phase for the City of St.

George's planning purposes.

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Evaluation Criteria:

1. PRICE (35 POINTS)

Total project cost, including all equipment, materials, labor, permits, and commissioning.

Evaluation will include the five dispensers, the Fuel Master card system, three underground storage tanks (20,000 gallons unleaded, 15,000 gallons diesel, 5,000 gallons DEF), canopy structure, concrete work, excavation, electrical systems, and all associated engineering services. Points will be awarded based on the lowest responsive bid receiving maximum points, with other proposals scored proportionally. Life-cycle costs, including warranty coverage periods, maintenance requirements, and the energy efficiency of the proposed equipment, will be considered secondary pricing factors.

2. TECHNICAL APPROACH AND SYSTEM DESIGN (25 POINTS)

Demonstrated ability to deliver a fully integrated fuel island system meeting all specified requirements. Evaluation will assess the technical merit of proposed tank monitoring systems, leak detection capabilities, dispenser configurations for optimal traffic flow, Fuel Master system functionality, including real-time transaction processing and fleet management integration capabilities, canopy structural design appropriate for St. George, UT weather conditions, and electrical system design, including explosion-proof components and emergency shutdown systems. The quality of engineering drawings, specifications, and design calculations will be evaluated, along with evidence of compliance with EPA requirements, Utah Department of Environmental Quality standards, and the City of St.

George building codes.

3. EXPERIENCE AND PAST PERFORMANCE (20 POINTS)

Contractor's demonstrated experience in designing and installing commercial fuel island systems of similar scope and complexity. The evaluation will consider the number of completed municipal or fleet fueling facilities within the past five years, specific experience with Fuel Master card systems and integration, successful installation of multi-product dispensing systems with DEF capability, and experience working with Utah regulatory agencies for environmental compliance. References from previous municipal clients will be evaluated for project completion within budget and schedule, quality of workmanship, responsiveness to issues, and overall client satisfaction. Experience with turnkey projects, including site civil work, electrical systems, and canopy structures, will be weighted heavily.

4. PROJECT MANAGEMENT AND SCHEDULE (10 POINTS)

Comprehensive project management plan demonstrating the ability to complete the fuel island installation with minimal disruption to the City of St. George operations. The evaluation will focus on the proposed project timeline, including specific milestones for permit acquisition, equipment procurement, tank installation, system commissioning, and training delivery. The contractor's approach to coordinating multiple subcontractors, managing site safety during excavation and construction, quality control procedures, and

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5. WARRANTY AND SERVICE SUPPORT (5 POINTS)

Comprehensiveness of warranty coverage and post-installation support services. Evaluation will consider the length and terms of warranties for tanks, dispensers, Fuel Master system components, canopy structure, and electrical systems. Availability of local or regional service technicians for warranty work and emergency repairs, response time commitments for service calls, availability of replacement parts, and proposed preventive maintenance programs will be assessed. Additional consideration will be given for extended warranty options and service agreements beyond standard manufacturer warranties.

6. TRAINING AND DOCUMENTATION (5 POINTS)

Quality and completeness of the proposed training program and documentation package for City of St. George personnel. Evaluation will assess the training curriculum for system operations, Fuel Master administrative functions, maintenance procedures, and emergency response protocols. The format and delivery method of training, including hands-on instruction, the number of personnel to be trained, and the provision of training materials, will be considered. Documentation evaluation will focus on the completeness of the operation and maintenance manuals, the quality and format of as-built drawings, the availability of troubleshooting guides, and the provision of spare parts lists with supplier information.